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HomeMy WebLinkAboutContract 51664-A2 t RECEIVED CSC No.51664-A2 09 -8 2019 Ci7YOFFOH7W0�1�ICOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 51664 BETWEEN THE CITY C►NSECRETA OF FORT WORTH AND TARRANT COUNTY SAMARITAN HOUSING, INC. WHEREAS the City of Fort Worth ("City") and Tarrant County Samaritan Housing, Inc. ("Agency")made and entered into City Secretary Contract No. 51664("Contract"); WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Housing Opportunities for Persons with AIDS Program ("HOPWA"), Program No. TX-H-17-17002, Catalog of Federal Domestic Assistance No. 14.241; WHEREAS,on August 6,2019,the Parties entered into an amendment to add additional funds to cover the increase cost of food supplies for the program; WHEREAS, it is the mutual desire of the City and Agency to amend the Contract to increase the contract by $32,000. and to revise line items in Administrative, Supportive Services, and Facility Based Operations budgets in order to further the programs goals and allow Agency to achieve the program's obj ectives; WHEREAS, additional HOPWA funds became available as a result of remaining balances from the 2017-2018 program year; WHEREAS, the additional finds are needed by Agency to cover increased costs of food supplies and office supplies for Administrative, Supportive Services and Facility-Based.Operations staff; WHEREAS,Agency requested a budget amendment on June 27,2019; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department, so long as a request is submitted by July 31,2019; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW,THEREFORE, City and Agency hereby agree to amend the Contract as follows: a. Section 3 shall be amended and replaced in its entirety with the following: The term of this Contract begins on the Effective Date and terminates on December 31,2019 unless earlier terminated as provided in this contract. b. Section 4.1 Provide HOPWA Funds is deleted in its entirety and replaced by the following: 4.1 Provide HOPWA Funds. City shall provide up to $679,639.13 of HOPWA Funds under the terms and conditions of this Contract. The first sentence in Section 17 INSURANCE AND BONDING is deleted and replaced by the following: OFFICUAL RECORD Amendment No.1I to CSC No.51664 Tarrant County Samaritan Housing,Inc.(HOPWA) �I SE(C,.g�RYARY Agency will maintain coverage in the form of insurance or bond in the amount of $679,639.13 to insure against loss fiom the fraud, theft or dishonesty of any Agency's officers, agents,trustees,directors or employees. Exhibit"A"—Program Summary and Exhibit`B"—Budget attached to the Contract are hereby replaced with the attached Exhibit"A"-Program Summary Revised 08/19 and Exhibit`B"—Budget revised 08/2019. II. Unless otherwise specified,this amendment is effective as of the Effective Date of this Amendment. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] i i Amendment No.II to CSC No.51664 Page 2 Tarrant County Samaritan Housing,Inc.(HOPWA) ACCEPTED AND AGREED: TARRANI' �O SA A JSING,INC. CITY OF FORT WORTH 5WAa-- By: Byremando Costa(Sep 30,2019) Norb r. 'IfitPT resident n CE. '' ` + Fernando Costa Assistant City Manager y"'1:0 7- S'� '.0 S ATTEST: ROVE' AS TO FORM AND EGALITY: Pate- By;MaryJ. r(0 ,2019) �ti •�- �`g ,,,� By.Jo Ann Pate(Oct 4,2� 019) , City Secretary Jo Ann Pate,Assistant City Attorney M&C: G-19328 1295 Certification No.2018-363287 Date:August 7,2018 CONTRACT COMPLIANCE MANAGER: By signing,I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements KAI hwR 42W-11 Barbara Asbury(Sep 30,2019 Barbara Asbury Compliance and Planning Manager UFrICU AL RECORD CITY SECRETARY FT. WORTH, TX Amendment No.II to CSC No.51664 Page 3 Tarrant County Samaritan Mousing,Ina(FIOPWA) TARRANT COUNTY SAMARITAN HOUSING, EXHIBIT "A" INC. Services for People Living with HIV/AIDS PROGRAM SUMMARY. PROGRAM SUMMARY (HOPWA) October 1,2018 to September 30, 2019 $679,639.13 PERIOD (Extended through December 31, 2019) AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program provides supportive services and Tenant Based Rental Assistance (TBRA) to HOPWA-Eligible Clients living in the Samaritan Villages Apartments, the Samaritan House Single Room Occupancy("SRO")Facility,and in scattered-site rental-voucher supported housing. The supportive services include case management and housing counseling. Program services may also include congregate meals; medical case management; substance abuse counseling; medical transportation; recreational and social programs; educational programs; and life and job skills programs. TBRA includes long-term monthly rental assistance. Clients must be Income Eligible according to HUD guidelines, live in a rental unit that passes habitability inspections, and have an identified housing need as determined by the client's case manager. HOPWA Funds will pay for direct assistance for TBRA clients. HOPWA Funds will be used to pay for a percentage of supportive service salaries and fringe benefits,associated with the Program. HOPWA Funds will also be used to pay for the operational expenses of the Agency's SRO Facility located at 929 Hemphill Street, Font Worth, TX 76104. Operational expenses consist of salaries and fringe benefits for property management and maintenance staff, food supplies for congregate meals and technical supplies No more than 7% of the HOPWA Funds will be used to pay for administrative costs, including salaries and fringe benefits and City-required insurance associated with the Program. Agency's office and Program services will be available at 929 Hemphill Street,Fort Worth,Texas 76104,Monday through Friday, 9:00 a.m.to 5:00 p.m. Program services may also be provided at clients' homes. The SRO is staffed 24 hours a day, 7 days a week. The Program will provide services to HOPWA-Eligible clients residing in Tarrant, Johnson, Parker, Wise,Hood and Somervell counties. REGULATORY CLASSIFICATION: HOPWA PSA CONTRACT 2018-2019—EXHIBIT"A"--PROGRAM SUMMARY Page 1 Tarrant County Samaritan Housing,Inc.—Amendment II i IDIS matrix Code(s)and Service Category: 31D HOPWA Project Sponsor Administration 3 1 C HOPWA Project Sponsor Activity Regulatory Citation(s): 24 CFR 574.300(b)(10)—Administrative Expenses 24 CFR 574.300(b)(7)—Supportive Services 24 CFR 574.300(b)(8) -Facility Based Operations 24 CFR 574.300(b)(6)—TBRA Agency will maintain documentation which verifies that 100% of clients served by the Program are eligible under HOPWA Regulations. PROGRAM GOALS: Minimum Number of Clients to be Served: The Program must provide Supportive Services to a minimum of 140 Unduplicated Clients. Unduplicated Clients must be residents of Tarrant, Johnson, Parker, Wise, Hood and Somervell counties as shown by the monthly reports on Attachment III. The Program will also provide Facility Based Housing Subsidy Assistance through the housing operations of 60 household housing units and TBRA services to a minimum of 5 households. HOPWA PSA CONTRACT 2018-2019—EXHIBIT"A"—PROGRAM SUMMARY Page 2 Tarrant County Samaritan Housing,Inc-Amendment II EXHIBIT "B-2" -BUDGET(Revision 2) Account Gran[Budget Second Increase I+irst Increase Total ADMINISTRATIVE PERSONNEL PERSONNEL Salaries 1001 $ 30,426.00 $ 30,426.00 FICA 1002 $ 2,115.00 $ 2,115.00 Life/Disability Insurance 1003 $ 35.00 $ 35.00 Health/DentalInsurance 1004 $ 1,780.00 $ 1,780.00 Unemployment-State 1005 $ 74.00 $ 74.00 Worker's Compensation 1006 $ - $ - Contract Labor 1007 $ - Other(admin office supplies) 1008 $ 4,900.00 $ 4,900.00 Insurance-Commercial Umbrella Liability 1009 $ - Insurance-Directors and Officers 1010 $ - Insurance-Fidelity Bond or Equivalent 1011 $ 490.00 $ 490.00 TOTAL ADMINISTRATIVE EXPENSES $ 34,920.00 $ 4,900.00 $ - $ 39,820.00 %Administrative Cost 5% SUPPORTIVE SERVICES PROGRAM PERSONNEL Salaries 2001 $ 367,383.00 $ 367,383.00 FICA 2002 $ 28,385.00 $ 28,385.00 Life/Disability Insurance 2003 $ 490.00 $ 490.00 Health/DentalInsurance 2004 $ 29,475.00 $ 29,475.00 Unemployment-State 2005 $ 1,145.00 $ 1,145.00 Worker's Compensation 2006 $ - $ - SUPPLIES AND SERVICES Office Supplies 3001 $ 7,850.00 $ 7,850.00 Office Equipment Rental 3002 Postage 3003 Printing 3004 MTSCELLAN>sOUS Contract Labor-Nutritionist 4001 Food Supplies 4002 FACILITY AND UTILITIES Telephone 5001 Electric 5002 Gas 5003 Water and Wastewater 5004 Solid Waste Disposal 5005 Rent(City needs copy of lease before expenses can be reimbursed) 5006 HOPWA PSA CONTRACT 2018-2019-EXHIBIT"B"-BUDGET Tarrant County Samaritan House,Inc.-Amendment No.11 Page 1 Custodial Services 5007 Maintenance/Repairs 5008 Building Security 5009 _ LEGAL,IIIANCIAL AND INSURANCE Professional Liability/Business Auto 6001 TOTAL SUPPORTIVE SERVICE EXPENSES $ 426,878.00 $ 7,850.00 $ - $ 434,728.00 DIR.CT ASSISTANCE-STRMD Short-term Rent Assistance 7001 Short-term Mortgage Assistance 7002 Short-term Utilities Assistance 7003 Total Direct Assistance-STRMU DIRECT ASSISTANCE-TBRA Tenant Based Rental Assistance (TBRA) 8001 $ 48,117.00 $ 48,117.00 Total Direct Assistance-TBRA $ 48,117.00 $ - $ 48,117.00 FACILM BASED OPERATIONS PERSONNEL Salaries 9001 $ 100,863.00 $ 100,863.00 FICA 9002 $ 5,511.00 $ 5,511.00 Life/Disability Insurance 9003 $ 168.00 $ 168.00 Health/DentalInsurance 9004 $ 19,831.00 $ 19,831.00 Unemployment-State 9005 $ 488.00 $ 488.00 Worker's Compensation 9006 $ - $ - Insurance-Commercial Property and Professional Liability 9007 $ - $ - Other(office supplies) 9008 $ 2,950.00 $ 2,950.00 Office I{itchen Equipment 9009 $ 6,200.00 $ 6,200.00 Food Supplies 9010 $ 10,863.13 $ 10,100.00 $ (10,863.13) $ 20,963.13 TOTAL FrACILITY BASED OPERATION EXPENSES $ 137,724.13 $ 19,250.00 $ 156,974.13 BUDGET TOTAL $ 647,639.13 $ 32,000.00 $ 679,639.13 This funds are extended through December 31,2019. 1 HOPWA PSA CONTRACT 2018-2019-EXHIBIT"B"-BUDGET Tarrant County Samaritan House,Inc.-Amendment No.II Page 2 The following tables were created for the purpose of preparing,negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B"—Budget is July 31, 2019. SALARY DETAIL-ADMINISTRATIVE Est. Percent to Amount to Position Title Annual Salary Grant Grant President/Chief Executive Officer $ 134,078.00 VP/Chief Financial Officer $ 104,000.00 15.0% $ 15,600.00 Accounting Clerk $ 37,960.00 15.0% $ 5,700.00 Grant&Compliance Manager $ 59,280.00 15.4% $ 9,126.00 TOTAL $ 335,318.00 9.1% $ 30,426.00 FRINGE DETAIL-ADMINISTRATIVE Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 25,652.00 8.2% $ 2,115.00 Life/Disability Insurance $ 510.00 6.9% $ 35.00 Health/DentalInsurance $ 23,761.00 7.5% $ 1,780.00 Unemployment-State $ 8,740.00 0.8% $ 74.00 Worker's Compensation $ 1,935.00 TOTAL $ 60,598.00 6.6% $ 4,004.00 MISCELLANEOUS -ADMINISTRATIVE Est. Percent to Amount to Total Budget Grant Grant Contract Labor(Accounting) $ 12,500.00 Other-Admin office supplies $ 159,451.00 3.1% $ 4,900.00 Insurance-Commercial Umbrella Liability $ 27,500.00 Insurance-Directors and Officers Insurance-Fidelity Bond or Equivalent $ 500.00 98.0% $ 490.00 TOTAL Other Admin ($159,451) $ 199,951.00 2.7% $ 5,390.00 HOPWA PSA CONTRACT 2018-2019-EXHIBIT"B"-BUDGET Tarrant County Samaritan House,Inc.-Amendment No.II Page I SALARY DETAIL- SUPPORTIVE SERVICES Est. Percent to Amount to Position Title Annual Salary Grant Grant Chief Programs Officer $ 88,850.00 55.5% $ 49,316.00 Food Service Manager $ 49,400.00 54.9% $ 27,108.00 Cook $ 34,070.00 53.7% $ 18,283.00 Cook 2 $ 34,611.00 50.0% $ 17,306.00 Chemical Dependency Case Manager $ 25,470.00 79.2% $ 20,176.00 Intake Coordinator $ 33,280.00 25.0% $ 8,320.00 Life Skills Enrichment Coordinator(FT) $ 33,747.00 100.0% $ 33,747.00 Life Skills Enrichment Specialist(FT) $ 22,839.00 100.0% $ 22,839.00 Life Skills Enrichment Specialist(PT) $ 27,922.00 100.0% $ 27,922.00 Life Skills Enrichment Specialist(PT) $ 14,738.00 100.0% $ 14,738.00 Life Skills Enrichment Specialist(PT) $ 17,260.00 100.0% $ 17,260.00 Life Skills Enrichment Specialist(PT) $ 3,811.00 100.0% $ 3,811.00 Residential Services Manager $ 46,800.00 34.4% $ 16,121.00 Case Management Program Manager $ 52,416.00 58.7% $ 30,780.00 Patient Navigator $ 27,040.00 62.0% $ 16,760.00 Housing Coordinator Case Manager $ 40,000.00 55.6% $ 22,253.00 Social Work Case Manager $ 38,480.00 34.9% $ 13,443.00 Social Work Case Manager $ 39,000.00 15.4% $ 6,000.00 Residential Services Coordinator $ 11,520.00 10.4%1 $ 1,200.00 TOTAL $ 641,254.00 57.3% $ 367,383.00 FRINGE DETAIL-SUPPORTIVE SERVICES Percent of Est.Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 49,056.00 57.9% $ 28,385.00 Life/Disability Insurance $ 1,275.00 38.4% $ 490.00 Health/DentalInsurance $ 85,339.00 34.5% $ 29,475.00 Unemployment-State $ 13,108.00 8.7% $ 1,145.00 Worker's Compensation $ 17,482.00 TOTAL $ 166,260.00 35.8% $ 59,495.00 SUPPLIES AND SERVICES - SUPPORTIVE SERVICES Est. Percent to Amount to Total Budget Grant Grant Office/Supplies $ 7,850.00 100.0% $ 7,850.00 Office Equipment Rental Postage Printing TOTAL $ 7,850.00 100.0% $ 7,850.00 HOPWA PSA CONTRACT 2018-2019-EXHIBIT"B"-BUDGET Tarrant County Samaritan House,Inc.-Amendment No.II Page 2 MISCELLANEOUS - SUPPORTIVE SERVICES Est. Percent to Amount to Total Budget Grant Grant Contract Labor-Nutritionist $ 35,297.00 Food Supplies Client Transportation TOTAL $ 35,297.00 FACILITY AND UTILITIES - SUPPORTIVE SERVICES Est. Percent to Amount to Total Budget Grant Grant Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent(City needs copy of lease before expenses can be reimbursed) Custodial Services $ 11,300,00, Maintenance/Repairs Building Security TOTAL $ 11,300.00 LEGAL, FINANCIAL AND INSURANCE- SUPPORTIVE SERVICES Est. Percent to Amount to Total Budget Grant Grant Commercial Liability $ 4,797.00 TOTAL $ 4,797.00 DIRECT ASSISTANCE- STRMU Est. Percent to Amount to Total Budget Grant Grant Short-Term Rent Assistance Short Term Mortgage Assistance Short Term Utilities Assistance TOTAL DIRECT ASSISTANCE-TBRA Est.Percent to Amount to Total Budget Grant Grant Tenant Based Rental Assistance* $ 348,117.00 13.8% $ 48,117.00 TOTAL $ 348,117.00 13.8% $ 48,117.00 HOPWA PSA CONTRACT 2018-2019-EXHIBIT"B"-BUDGET Tarrant County Samaritan House,Inc.-Amendment No.II Page 3 SALARY DETAIL-FACILITY BASED OPERATIONS Est.Percent to Amount to Position Title Annual Salary Grant Grant Operations Manager $ 62,400.00 41.7% $ 26,000.00 Facility Manager $ 43,680.00 77.9% $ 34,017.00 Lead Maintenance Tech $ 45,000.00 27.1% $ 12,188.00 Maintenance Tech(1 FT) $ 32,448.00 88.3% $ 28,658.00 TOTAL $ 183,528.00 55.0% $ 100,863.00 FRINGE DETAIL-FACILITY BASED OPERATIONS Percent of Est.Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 14,040.00 39.3% . $ 5,511.00 Life/Disability Insurance $ 255.00 65.9% $ 168.00 Health/DentalInsurance $ 28,047.00 70.7% $ 19,831.00 Unemployment-State $ 2,631.00 18.5% $ 488.00 Worker's Compensation $ 6,624.00 TOTAL $ 51,597.00 50.4% $ 25,998.00 MISCELLANEOUS -FACILITY BASED OPERATIONS Est.Percent to Amount to Total Budget Grant Grant Insurance-Commercial Property and Professional Liability Telephone Electric Other(office supplies) $ 2,950.00 Kitchen equipment $ 6,200.00 Food Supplies $ . 66,000.00 31.8% $ 20,963.13 TOTAL 1 $ 66,000.00 1 31.8% $ 30,113.13 HOPWA PSA CONTRACT 2018-2019-EXHIBIT"B"-BUDGET Tarrant County Samaritan House,Inc.-Amendment No. 1I Page 4