HomeMy WebLinkAboutContract 36285 RETARY I �5
STATE OF TEXAS ,011TFiACT NO .
COUNTIES OF TARRANT
DENTON AND WISE
AMENDMENT TO CITY SECRETARY
CONTRACT NO. 35414
THIS contract amendment is entered into by and between the City of Fort Worth
("City "), a home-rule municipality in the State of Texas, acting through Libby
Watson, its duly authorized Assistant City Manager, and Gershman, Brickner &
Bratton, Inc., a Maryland corporation, hereinafter called "Consultant or GBB," both
parties acting herein by and through their duly authorized representative.
WHEREAS, on June 14, 2007 the City and GBB entered into that certain agreement
identified as City Secretary Contract No. 35414 for consulting services and a landfill
marketplace assessment;
WHEREAS, the not-to-exceed amount in the agreement is $24,000;
WHEREAS, staff has identified and recommended to the City Council that the level of
effort to achieve the scope of work in the agreement was underestimated and therefore
the not-to-exceed amount should be increased;
WHEREAS,the City Council approved such recommendation on October 2,2007 by
M&C C-22424; and
WHEREAS, it is the mutual desire of the parties to amend said City Secretary
Contract No. 35414 by increasing the not-to-exceed amount of the agreement to
$50,000.
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NOW, THEREFORE, THIS CONTRACT FURTHER WITNESSETH:
City Secretary Contract No.35414, currently on file in the office of the City Secretary
of the City of Fort Worth, is hereby amended to increase the not-to-exceed amount to
$50,000.
All other terms and conditions of City Secretary Contract No. 35414 remain in full
force and effect.
Executed this. ,bay of , 2007.
CITY OF FORT WORTH GBB
Libby Wialtson Tim Bratton
Assistant City Manager Sr. Vice-President
Approved as to Form and Legality:
Assistanf'City Attorney`
Attest:
FYN-
Marty Hendrix, ` Secretary.
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Contract Aiithorizatioa
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/2/2007 - Ord. No. # 17814-10-2007
DATE: Tuesday, October 02, 2007
LOG NAME: 52GBBAMENDMENT REFERENCE NO.: **C-22424
SUBJECT:
Authorize Amendment No. 1 to City Secretary Contract No. 35414 with Gershman, Brickner &
Bratton, Inc., for a Landfill Marketplace Assessment; and Adopt Supplemental Appropriation
Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the supplemental appropriation ordinance increasing appropriations in the Solid Waste Fund by
$26,000, and decreasing the unaudited unreserved, undesignated fund balance by the same amount; and
2. Authorize the City Manager to execute Amendment No. 1 to City Secretary Contract No. 35414 with
Gershman, Brickner & Bratton, Inc., (GBB) for a marketplace assessment regarding the relationship
between the City and Allied Waste Systems/Trinity by increasing the total contract cost not to exceed from
$24,000 to $50,000 and extending the term of the contract for 180 days.
DISCUSSION:
On January 28, 2003, the City entered into an agreement with Allied Waste Systems, Inc., d/b/a Trinity
Waste Services ("Trinity Waste"), for the lease and operation of the City's Southeast Landfill known as City
Secretary Contract No. 28336 and the First Amendment to the agreement on September 28, 2005 known
as City Secretary Contract No. 32407, (collectively the "Lease Agreement").
On June 14, 2007, the City executed City Secretary Contract No. 35414 with Gershman, Brickner & Bratton,
Inc., (GBB) to prepare a marketplace assessment of the relationship between the City and Allied Waste
Systems, Inc., The original contract proposed compensation to GBB was for$24,000.
While the scope of work for this project was appropriate in the delineation of tasks, the level of effort was
underestimated. Given the importance and complexity of this marketplace assessment, it is important for
the City to continue to retain the knowledge and skills that GBB possesses to ensure that the final outcome
is fiscally responsible and reflective of the City's outgoing landfill management needs.
The City desires the assistance of GBB in its deliberation with Allied Waste Systems, Inc., specifically as it
relates to, but is not limited to, the following tasks:
o Assist the City in determining the issues related to the landfill operating and waste disposal services
embedded in the City's lease agreement with Allied Waste;
o Work with staff in developing appropriate terms for a contract amendment, should the need arise; and
o Assist staff in identifying and/or reviewing any contractual or system design chang so � &
M Ind
Logname: 52GBBAMENDMENT age 1 of 2
As a result, additional funding of$26,000 will be required to complete these tasks and the contract term will
be extended for 180 days.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached supplemental appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Solid Waste Fund. Upon approval, the unaudited, unreserved, undesignated cash
balance of the Solid Waste Fund will be $6,288,340 which is the amount available above the minimum
reserve fund balance of$8,809,085 required by the City's Financial Management Policy Statements (i.e., 20
percent of the current-year adopted budget expenditures less debt service and capital outlay).
TO Fund/Account/Centers FROM Fun d/Accou nt/C enters
PE64 539120 0525001 $26,300.00 PE64 539120 0525001 $26,000.00
Submitted for City Manager's Office by: Libby Watson (6183)
Originating Department Head: Brian Boerner (6647)
Additional Information Contact: Kim Mote (5153)
Logname: 52GBBAMENDMENT Page 2 of 2