HomeMy WebLinkAboutContract 36513-A4 (2) CITY gECRLtAW� _
AMENDMENT NUMBER 4 COMM=NO.
�
TO CITY SECRETARY CONTRACT NO.
WHEREAS, the City of Fort Worth (CITY) and Dunaway Associates, L. P. ,
(ENGINEER) made and entered into City Secretary Contract No. 36513, (the
CONTRACT) which was authorized by the City Council by M&C C-22600 on the
8th day of January, 2008 in the amount of $726, 110 . 00;
WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1
which was administratively authorized by the City on the 19th day of
March, 2009 in the amount of $7, 757 . 00, Amendment Number 2 which was
authorized by the City Council on the 9th day of March, 2010 (M&C C-
24123) in the amount of $110, 428 . 00, Amendment Number 3 which was
administratively authorized by the City on the 30th day of September,
2011 in the amount of $25, 524 . 00;
WHEREAS, the Contract involves engineering services for the following
project:
East First Street from Beach Street to Oakland Boulevard;
WHEREAS, it has become necessary to execute Amendment No. 4 to said
Contract to include an increased scope of work and revised maximum fee;
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the Contract:
1 .
Article I of the Contract is amended to include the additional
engineering services specified in the proposal letter dated April 12,
2012, copies of which are attached hereto and incorporated herein. The
cost to City for the additional design services to be performed by
Engineer total $155, 902 . 00.
2 .
Article II of the Contract is amended to provide for an increase in
the maximum fee to be paid to Engineer for all work and services
performed under the Contract, as amended, so that the total fee paid by
the City for all work and services shall not exceed the sum of
$1, 025, 721 . 00.
OFFICIAL RECORD
CITY SECRETARY
FT. NORTH, TX
�11 : 05 IN Page -1-
3 .
All other provisions of the Contract, which are not expressly amended
herein, shall remain in full force and effect .
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth ENGINEER
Dunaway Associates, L. P.
Fernando Costa Stephen R. James, P. E.
Assistant City Manager Principal
DATE: 11 1Z DATE: 6• 6 Zb 1Z
APPROVAL RECOMMENDED:
— 4-� G.J 61
Dougla W. Wiersig,
Director, Transporta on/Public Works Department
APPROVED AS TO FORM AND LEGALITY: M&C: C-25627
Date: June 5, 2012
Do glas W. Black
Assistant City Attorney
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CITY SECRETARY
FT. WORTH,TX
Page -2-
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A DUNAWAy
DA No. 2006328
April 12, 2012
Mr. Michael Weiss, P.E.
City of Fort Worth
Transportation&Public Works Department
Fort Worth, Texas 76102
Reference: Amendment No. 4
East First Street from Beach Street to Oakland Boulevard
City Project No.00145
Mr.Weiss:
This letter constitutes our request for supplemental authorization for tasks outside the scope
of services of the current contract and amendments. This request is based upon the
following items:
1.0 Project Management
To date there have been two coordination meetings (2 persons at 0.75 hr each
per meeting- 3 hrs) held with Texas Department of Transportation (TxDOT)to
define the overall scope of the required changes and issues associated with plans
accommodating bicycles, It is foreseeable that one additional meeting will be
necessary with TxDOT to address the changes once the plans are updated (2
person at 1 hr-2 hr).
Additionally, at the request of the City of Fort Worth, Dunaway has coordinated with
the Fort Worth Mountain Bike Association (FWMBA) regarding the mountain bike trail
network at Gateway Park. To date, Dunaway has been involved in a meeting at
Gateway Park (1 person at 2 hr-2hr)and several phone conversations with or
regarding FWMBA-2hrs. It is foreseeable that an additionally meeting (1 person at
2 hr- 2hr) at Gateway Park with FWMBA will be necessary as well has some design
work -5 hrs by Dunaway. Also, some survey work by the Dunaway MIWBE sub-
consultant Gorrondona to show the FWMBA's networks new connection to existing
East 1 st Street will be needed at a cost of$600.00.
Finally, Dunaway believes the expected effort to adjust and resubmit the plans
will require an additional 75 calendar days (11 weeks) be added to the contract
schedule for resulting in 33 hr of project management. Additional Dunaway material
costs for resubmitting the 90% plan set(assuming 2 sets to the City of Fort Worth
and 7 sets to TxDOT @ approx. $250 per set) is approximately $2,250.00 in
materials and 3 hr. Dunaway sub-consultant STV's material costs for resubmitting
the 90% plan set is $303.00.
550 Boiley Avenue,SuAe 400 r Fort Worth,Texas 76107 4� Tel:817.335.1121 -Fox:817.335.7437 a`dunowoyossociotes.com
. ....................................
Amendment No. 4
April 12, 2012
Page 2
2.0 Bicycle Accommodation
After the most recent plan documents were submitted to the City of Fort Worth
and to TxDOT for 90% review and the review comments were received, TxDOT
required that the project be redesigned to accommodate bicycle traffic. The City of
Fort Worth has agreed. Modifications to the street section between Beach Street to
Haltom Road include the following, for further clarification see attachment:
• Maintaining a 12' Median, while modifying the two 12' inside lanes to 11'.
• Modifying the two I V outside lanes to 14' to accommodate shared use with
bicycles.
• Modifying the 10' minimum parkway on either side of the roadway to 8'.
• Maintaining an 80' minimum ROW.
Approximately 67 hrs of work outside of scope has been done to date in
researching, development of concepts, creating exhibits, and coordination on
accommodating bicycles with TxDOT and the City of Fort Worth.
Additional work from the above includes the following changes:
• Typical Sections sheets will be updated—2 hrs.
• Removal Plan sheets will be updated—8 hrs.
• Roadway Plan & Profile sheets will be updated to reflect the widening of the
pavement and sidewalk placement—25 hrs.
• The intersection layout at Beach Street, Elliot Avenue, and Haltom Road will
need to be modified to show the new roadway and sidewalk-36 hrs.
• Thirteen driveways will need to be revised, regraded, and the removal limits
updated—36 hrs.
• Nine inlets will need to be relocated resulting in line A and B needing minor
redesign. Revisions will need to be made to the storm drain plan & profile
sheets for line A and B, drainage area sheets, and drainage calculation
sheets. This work is being done by Dunaway sub-consultant STV who
estimates it will cost $20,908.00.
• The seeding limits will need to be modified and sheets updated to reflect the
proposed changes. This work is being done by Dunaway sub-consultant
STV who estimates it will cost$2,608.00.
• Storm Water Pollution Prevention Plan sheets will be updated. This work is
being done by Dunaway sub-consultant STV who estimates it will cost
$7,401.00.
• Signing & Pavement Markings sheets will be updated. Dunaway MIWBE
sub-consultant Aguirre-Fields who estimates their efforts will cost$4,644.00.
• Cross sections will be updated. This work is being done by Dunaway sub-
consultant STV who estimates it will cost $6,588.00,
• Traffic Control Plan typical sections and plan sheets will need to be updated.
M/WBE sub-consultant Aguirre-Fields estimates their efforts will cost
550 Bailey Avenue,Suite 400 --Fort Wodh,Texas 76107 44,Tel:817.335.1121 --Fox:817.335.7437 --dunowayassociates.com
Amendment No. 4
April 12, 2012
Page 3
$8,659.00. The Traffic Control Signal Plans will also need to be updated,
sub-consultant AECOM estimates their efforts will cost $3,156,90.
• Utility adjustment details be included in the East 1st Street paving
construction plan set- 51 hrs.
• Summary and Quantity sheets will be updated, Dunaway estimates 18 hrs
for its efforts.
3.0 Illumination
The City of Fort Worth has also requested that safety lighting on the roadway be
added to the plan set. Work related to this item will be done by Dunaway M/INBE
sub-consultant Aguirre-Fields who estimates their efforts will cost$14,401.00. The
electrical aspects of the illumination design will be designed by Dunaway sub-
consultant Summit who estimates their efforts will cost$7,000.00.
4.0 Utilities
Additionally, the City of Fort Worth Water Department asked Dunaway to include
the following items in this addendum:
• As a result of the widening of East 1 st Street to accommodate bicycles,
previous utility design work on valves, hydrants, meters and clean outs will
need to be redesigned and resubmitted.The Water Department has request
that the redesign include cross sections, with notes and call out depths at the
main and details from City of Fort Worth's Buzzsaw site for all water and
sewer service locations detailing their installation to avoid conflicts and/or
exposure when the future paving construction is preformed- 56.5 hrs.
• Design of SS L-3030*from Sta 0+47 to 3+62 to increase depth of cover from
the lower than existing proposed East 1st Street profile. This section was
excluded from previous scope due to its young age (see attached exhibit) -
33 hrs.
• Design adjustments to the existing elevated 90" sanitary sewer manholes in
Gateway Park-31 hrs.
• Realignment of the water line in East 1st Street and Haltom Road from a
previously approved alignment(see attached exhibit) - 54.5 hrs.
5.0 Survey
i
As a result of the widening of East 1st Street to accommodate bicycles, utility
conflicts will need to be re-verified and the SUE sheets updated. Dunaway M/WBE
sub-consultant Gorrondona estimated their effort will cost$270.00.
6,0 Environmental Services
The TxDOT environmental reviewer has requested a tree survey be conducted in
anticipation of possible questions being raised by TxDOT Environmental Division in
Austin. The effort for the tree survey is not required for environmental approval and was
550 Bailey Avenue,5uille 400 @ Fod Worlh,Texas 76107 --Tel:817.335.1121 - Fox:817,335,7437.dunowayossociales.com
Amendment No. 4
April 12, 2012
Page 4
not anticipated in the original contract. 19 hrs of work has been done to date on the tree
survey aspects.
A summary of the total project is as follows:
Basic pee
M1WBE
Provided
Original Contract $ 726,110
Amendment#1 $ 7,757
Amendment 42 $ 110,428
Amendment#3 $ 25,524
Amendment#4 155,902 18.3%
TOTAL BUDGET(28% MIWBE Goal) $1,026,721 27.7%
Please review the enclosed information. Do not hesitate to call me if you have any questions
or require additional information regarding this proposal.
Sincerely,
DUNAWAY ASSOCIATES, L.P.
Stephen R. James, P.E.
Sr. Principal
Director, Public Sector Services
Cover Lettter Amendment#4•DRAFT.doc
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M&C Review Page 1 of
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA Fonftnj
COUNCIL ACTION: Approved on 6/5/2012 - Ordinance Nos. 20226-06-2012 &20227-06-2012
DATE: 6/5/2012 REFERENCE NO.: * C-25627 LOG NAME: 20E FIRST—AMEND 4
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 4 in the Amount of$155,902.00 to City Secretary
Contract No. 36513, an Engineering Services Agreement with Dunaway Associates, L.P.,
for the Design of East First Street from Beach Street to Oakland Boulevard for a Total
Contract Amount of$1,025,721.00 and Adopt Appropriation Ordinances (COUNCIL
DISTRICT 4)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of$24,725.00 from the Water and Sewer Operating Fund to the Water
Capital Projects Fund in the amount of$7,693.00 and Sewer Capital Projects Fund in the amount of
$17,032.00;
2. Adopt the attached appropriation ordinance increasing receipts and appropriations in the Water
Capital Projects Fund in the amount of$7,693.00;
3. Adopt the attached appropriation ordinance increasing receipts and appropriations in the Sewer
Capital Projects Fund in the amount of$17,032.00 from available funds; and
4. Authorize the execution of Amendment No. 4 in the amount of$155,902.00 to City Secretary
Contract No. 36513 with Dunaway Associates, L.P., for the design of East First Street from Beach
Street to Oakland Boulevard, thereby resulting in a total contract cost of$1,025,721.00.
DISCUSSION:
The 2004 Capital Improvement Program (CIP)approved funding for the design and construction of
this project. This contract amendment is needed for the design of bicycle lanes, streetlights,
environmental investigations and water and sewer improvements for the project.
City Council authorized the City Manager to execute Engineering Services Contract No. 36513 with
Dunaway Associates, L.P., for the design of East First Street from Beach Street to Oakland
Boulevard as a four lane divided roadway. The following Table summaries previous contract action
and Amendments.
ttp://apps.cfwnet.org/council_packet/mc review.asp?ID=16827&councildate=6/5/2012 6/13/2012
M&C Review Page 2 of
Amount Project Description Number Approved
Design of East First
Initial $726,110.00 Street From Beach C- 1/8/2008
Contract Street to Oakland 22600
Boulevard
Archeological
Amendment $7,757.00 Investigations for East N/A 3/19/2009
No. 1 First Street Bridge at the
New Trinity River Bridge
Additional Historical
Amendment $110,428.00 Investigation for East C- 3/9/2010
No. 2 First Street Bridge at the 24123
New Trinity River Bridge
Additional Right-of-Way
Surveys and Exhibits,
Amendment $25,524.00 Environmental N/A 9/30/2011
No. 3 Documentation and
Additional Meetings with
xDOT
Contract $869,819.00
Subtotal
Dunaway Associates, L.P., proposes to complete Amendment No. 4 for a lump sum fee of
$155,902.00, for a total contract amount of$1,025,721.00. Staff considers this fee to be fair and
reasonable for the scope of services to be performed for the design for bicycle lanes, streetlights,
environmental investigations and water and sewer improvements for the project. In the concept and
preliminary plans, the City intended to use a shared outside lane for the bicycles and cars, however,
TxDOT's new policy requires separate bike lanes to be constructed. The design of new streetlights
was not included in the original design contract.
Dunaway Associates, L.P., is in compliance with the City's M/WBE Ordinance by committing to an
additional 18 percent MNVBE participation on this Amendment No. 4. The City's goal on this
amendment is 10 percent.
This project is located in COUNCIL DISTRICT 4, Mapsco 64S, 64T, 64U, and
64V.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendation and adoption of the attached appropriation ordinances, funds will be available in the
ttp://apps.cfwnet.org/council_packet/mc_review.asp?ID=16827&councildate=6/5/2012 6/13/2012
M&C Review Page 3 of
current capital budget, as appropriated, of the Water Capital Projects Fund, the Sewer Capital
Projects Fund, and Street Improvement Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
1&2 7 693.00 3) P253 531200 604170014530 7 693.00
P253 47605 6041700145ZZ
3) P258 531200 704170014530 $17,032.00
1&2
P258 47605 7041700145ZZ $17.032.00 1) PE45 538040 0609020 $7,693.00
2) P253 531200 604170014530 $7,693.00 1) PE45 538040 0709020 $17,032.00
2)P258 531200 704170014530 $17,032.00 33) C200 531200 204230014530 $131,642.00
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Douglas W. Wiersig (7801)
Additional Information Contact: Michael Weiss (8485)
ATTACHMENTS
20E FIRST AMEND 4 P253 A012.doc
20E FIRST AMEND 4 P258 A012.doc
20EFIRSTAMEND4 MAP.pdf
ittp://apps,cfwnet.org/council_packet/mc_review.asp?ID=16827&councildate=6/5/2012 6/13/2012
Ordinance No.
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS
IN THE WATER CAPITAL PROJECTS FUND IN THE AMOUNT OF $7,693.00, FROM
AVAILABLE FUNDS, FOR THE PURPOSE OF AN ENGINEERING SERVICES
AGREEMENT WITH DUNAWAY ASSOCIATES, L.P., FOR THE DESIGN OF EAST
FIRST STREET FROM BEACH STREET TO OAKLAND BOULEVARD; PROVIDING FOR
A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR
ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2011-2012 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Water Capital Projects Fund in the amount of $7,693.00, from available funds, for the purpose of an
Engineering Services agreement with Dunaway Associates, L.P., for the design of East First Street from
Beach Street to Oakland Boulevard.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No.1 991 1-09-201 1 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Assistant City Attorney
ADOPTED AND EFFECTIVE:
Ordinance No.
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS
IN THE SEWER CAPITAL PROJECTS FUND IN THE AMOUNT OF $17,032.00, FROM
AVAILABLE FUNDS, FOR THE PURPOSE OF AN ENGINEERING SERVICES
AGREEMENT WITH DUNAWAY ASSOCIATES, L.P., FOR THE DESIGN OF EAST
FIRST STREET FROM BEACH STREET TO OAKLAND BOULEVARD; PROVIDING FOR
A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR
ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2011-2012 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Sewer Capital Projects Fund in the amount of $17,032.00, from available funds, for the purpose of an
Engineering Services agreement with Dunaway Associates, L.P., for the design of East First Street from
Beach Street to Oakland Boulevard.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No.19911-09-2011 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Assistant City Attorney
ADOPTED AND EFFECTIVE:
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Page 1 of 1
DUNAWA
Y
Dunaway Associates 1 550 Bailey Avenue *400 Fort Worth,TX 76107
Transmittal
ID: 00046
Date Sent: 6/6/2012
Project: East 1st Street Expansion
Number: 2006328
To: Michael Weiss
City of Fort Worth
1000 Throckmorton St.
Fort Worth, TX 76102
(817) 392-8485 (Phone)
(817) 392-8092 (Fax)
From: Ryan Milakovich
Dunaway Associates
550 Bailey Avenue #400
Fort Worth, TX 76107
817-632-4847 (Phone)
Subject: East 1st Street Amendment #4
Via: Courier
Purpose: For your use
Remarks: Please find in this transmittal for your use-
4-Copies of Amendment#4 with original signatures and the proposal letter attached.
If you have any questions or need additional items please contact me.
Sincerely,
Ryan Milakovich, PE
Project Manager
Dunaway Associates, L.P.
550 Bailey Avenue
Suite 400
Fort Worth,Texas 76107
Main: 817-335-1121
Cell: 214-762-1383
Fax: 817-335-7437
rmilakovichOdunawav-assoc.com
CC: Steve James(Dunaway Associates)
Description of Contents
Quantity Title Number Date Scale Size Revision
1 Amendment #4.doc 6/6/2012
1 Approved 6/6/2012
Amendment #4 -
Signed Dunaway.pdf
about:blank 6/6/2012