HomeMy WebLinkAboutContract 36513-A5 (2) CITY SECRETARY
•
CONTRACT NO.
AMENDMENT N0.5
TO CITY SECRETARY CONTRACT No.
WHEREAS, the City of Fort Worth (CITY) and Dunaway Associates, L.P. ,
(ENGINEER) made and entered into City Secretary Contract No. 36513, the
CONTRACT) which was authorized by M&C C-22600 on the 8tn day of January,
2008 in the amount of $ 726, 110 . 00; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1
in the amount of $ 7, 757 .00 which was administratively authorized on the
19th day of March 2009, Amendment Number 2 in the amount of $110, 428 . 00
which was authorized by M&C # C-24123 on the 9th day of March 2010,
Amendment Number 3 in the amount of $25, 524 . 00 which was administratively
authorized by the City on the 30th day of September 2011, Amendment Number
4 in the amount of $155, 902. 00 which was authorized by M&C # C-25627 on
the 5th day of June 2012; and
WHEREAS, the CONTRACT involves engineering services for the following
project:
East First Street from Beach Street to Oakland Boulevard; and
WHEREAS, it has become necessary to execute Amendment No. 5 to the
CONTRACT to include an increased scope of work and revised fee .
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement, which
amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated October 17, 2012, a
copy of which is attached hereto and incorporated herein. The cost to
City for the additional design services to be performed by Engineer totals
$17, 705. 00 (includes $15, 705. 00 basic fee and $2, 000 performance incentive
or penalty) . (See Attached Funding Breakdown Sheet, Page -3-)
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $1, 043, 426 . 00.
3 .
All other provisions of the Contract, which are not expressly amended
herein, shall remain in full force and effect.
Page - 1 - RECEIVED MAR 19 20i3
OFFICIAL RECORD
CITY SECRETARY
---....•ea TV
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth ENGINEER
Dunaway `Associates, L.P.
Fernando Costa Stephen R. James, P.E.
Assistant City Manager Principal
DATE: .3 /.9 /3 DATE: 3• �. 13
APP OVAL RECOMMENDED:
W• I
Dougla W. Wiersig, P.
Director, Transportati n/Public Works Department
APPROVED AS TO FORM AND LEGALITY: M&C: C - Zb(Z S
Date :
v -
Doug as W. Black
Assistant City Attorney
r' 0000
T �V
ATTEST: p ' °� 4ao® �`
U00. f, %—op,
ary Ze
.a�ar
s r p4460000°4° •c
City y a �
OFFICIAL RECORD
Page - 2 - CITY SECRETARY
FT. WORTH, TX
FUNDING BREAKDOWN SHEET
City Secretary No. 36513
Amendment No. 5
Department Fund-Account-Center Amount
20 C200 531200 204230014530 $17, 705. 00
Total: $17, 705. 00
Page - 3 -
DUNAWAY
DA No. 2006328
October 17, 2012
Mr. Dennis Ingram, P.E.
City of Fort Worth
Transportation & Public Works Department
Fort Worth, Texas76102
Reference: Amendment No. 5
East First Street from Beach Street to Oakland Boulevard
City Project No. 00145
Mr. Ingram:
This letter constitutes our request for supplemental authorization for tasks outside the scope
of services of the current contract and amendments. The proposed project will have
construction within the regulatory floodway of the West Fork Trinity River, and will raise the
base flood elevation within the limits of construction. Because of these impacts, it is
necessary to permit the project by obtaining a Conditional Letter of Map Revision (CLOMR).
This request is based upon the following items:
SCOPE OF SERVICES
1.0 Project Management
1.1 ENGINEER will meet with the City of Fort Worth and TxDOT to kick-off the
CLOMR preparation, and address comments prior to submittal. It is anticipated
that two meetings will be required.
1.2 ENGINEER will coordinate with City and other consultants to obtain the latest
available hydraulic modeling prepared for the reach of the West Fork Trinity River
at East First Street. The data will include the latest version of the model prepared
for the Corridor Development Certificate (CDC) and for the FEMA Flood
Insurance Study (FIS).
2.0 Hydraulic Modeling
ENGINEER will utilize the hydraulic model data prepared for the CDC to model
the proposed East First Street Bridge and its impact on the West Fork Trinity
River floodway. Peak discharges used for the current CDC modeling and FEMA
550 Bailey Avenue,Suite 400 _ Fort Worth,Texas 76107 s Tel:817.335.1 121 a Fax:817,335.7437-dunawayassociates.com
Amendment No. 5
October 17, 2012
Page 2
FIS will be used in the floodway evaluation, and no additional hydrologic
analyses are included in this Scope of Services.
2.1 The current effective floodway model of the West Fork Trinity River will be
used as a basis to prepare a "corrected effective floodway model', which will
include the identical cross sections as the corrected effective (multiple profile)
floodplain model used in the CDC modeling.
2.2 A "proposed conditions floodway model' will be developed using the cross
section data from the proposed conditions model of the CDC modeling, with
proposed floodway limits based on the current effective floodway and the
proposed bridge configuration.
2.3 A comparison will be made of the computed water surface elevations for
encroached conditions (floodway models) to determine the impact of the
proposed bridge on the West Fork Trinity River floodway.
3.0 Conditional Letter of Map Revision (CLOMR)
ENGINEER will prepare a submittal package to accompany a request to the Federal
Emergency Management Agency (FEMA) for a Conditional Letter of Map Revision
(CLOMR) for the proposed roadway, bridge, relief bridges, and channel
improvements associated with the East First Street improvements. A CLOMR is
required to comply with FEMA requirements for development within the floodplain
area of the West Fork Trinity River. By granting a CLOMR, FEMA acknowledges that
a project, if constructed as proposed, complies with its minimum floodplain standards,
and thereby FEMA grants conditional approval for construction. The City will not
allow construction to begin within the regulatory floodway until FEMA issues the
CLOMR.
3.1 The ENGINEER shall prepare a CLOMR application package with complete
supporting documentation. The CLOMR submittal package will include:
• The appropriate FEMA CLOMR application forms, which include:
MT-2, Form 1 —Overview& Occurrence
MT-2, Form 2 — Riverine Hydrology and Hydraulics Form
MT-2, Form 3— Riverine Structures Form
• A written narrative that summarizes the methodologies used,
assumptions made, and conclusions reached during the floodplain study.
The narrative will include design criteria, source data, software used,
cross section locations, modeling considerations, and any special
technical issues and resolutions. The floodplain study report prepared for
the CDC permitting will be used as the basis for the narrative to be
submitted with the CLOMR request.
Amendment No. 5
October 17, 2012
Page 3
• One digital copy of the final, working, geo-referenced, and fully annotated
HEC-RAS hydraulic stream model for each stream that provides peak flow
rates for the 10-, 50-, 100-and 500-year frequency floods.
• A project location map.
• A topographic work map drawing showing the proposed site layout/grading
plan, the locations of cross sections used in the hydraulic modeling, the
proposed floodway and floodplain delineations with tie-ins to the effective
floodway/floodplain lines, and the proposed BFEs through the project site.
• An annotated copy of the effective Flood Insurance Rate Map (FIRM),
showing the project limits and the proposed revisions to the floodway and
floodplain lines.
• Endangered Species Act (ESA) Compliance Documentation. CLOMR
applicants are required to document to FEMA that ESA compliance has been
achieved prior to review of a CLOMR application. The documentation for
supporting ESA compliance will be the Categorical Exclusion prepared for
TxDOT.
• Additional conditions of NFIP Regulation 44 CFR Ch. 1, Section 65.12 require
the following information be included in the CLOMR submittal:
o An evaluation of alternatives which would not result in a Base Flood
Elevation (BFE) increase above that permitted, demonstrating why
these alternatives are not feasible.
o Documentation of individual legal notice to all affected property
owners explaining the impact of the proposed project on their
property.
o Certification that no structures are located in areas that would be
impacted by the increased BFE.
3.2 One (1) copy of the CLOMR package will be submitted to the City of Fort
Worth for review. Following the City`s review and approval, the ENGINEER
shall provide two (2) copies of the final CLOMR submittal package to the City,
one of which shall be forwarded to FEMA.
3.3 FEMA will require a review fee to be paid prior to processing the request for a
CLOMR. This fee will be paid by the City and is not included in the Scope of
Services. As of December 14, 2009, the FEMA review fee associated with
CLOMRs of this type is $4,400. The FEMA review fees are subject to change
and are outside of ENGINEER's control.
3.4 The ENGINEER shall respond to comments made by FEMA on the CLOMR
application package. Based on the comments received, the ENGINEER shall
make necessary revisions to the CLOMR submittal package and address all
Amendment No. 5
October 17, 2012
Page 4
comments and provide additional required information to fulfill FEMA
requirements for issuance of the CLOMR for this study, if applicable.
4.0 Basic Fee
A summary of the total project is as follows:
MNVBE
Provided
Original Contract $ 726,110
Amendment #1 $ 7,757
Amendment #2 $ 110,428
Amendment #3 $ 25,524
Amendment #4 $ 155,902
Amendment #5 15,70 0.0%
$1,041,426 27.3%
TOTAL BUDGET(28% M/WBE Goal)
Please review the enclosed information. Do not hesitate to call me if you have any questions
or require additional information regarding this proposal.
Sincerely,
DUNAWAY ASSOCIATES, L.P.
Stephen R. James, P.E.
Sr. Principal
Director, Public Sector Services
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 3/5/2013
DATE: Tuesday,March 05,2013 REFERENCE NO.: **C-26125
LOG NAME: 20EAST FIRST STREET IMPROVEMENTS 00145
SUBJECT:
Authorize Execution of a Contract with Tejas Commercial Construction, LLC,in the Amount of$519,253.25
for the Construction of Water and Sewer Improvements on East First Street from Beach Street to Oakland
Boulevard and Provide for Project Costs and Contingencies for a Project Total in the Amount of$593,216.00,
Authorize Execution of Amendment No.5 to an Engineering Services Agreement with Dunaway Associates,
L.P.,City Secretary Contract No. 36513,in the Amount Up to$17,705.00 to Prepare a Conditional Letter of
Map Revision Request Package for the Federal Emergency Management Agency,Thereby,Increasing the
Amount of the Engineering Services Contract to$1,043,426.00 (COUNCIL DISTRICT 4)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of a contract with Tejas Commercial Construction,LLC,in the amount of
$519,253.25 for the construction of Water and Sewer Improvements on East First Street from Beach Street to
Oakland Boulevard; and
2. Authorize execution of Amendment No. 5 to City Secretary Contract No. 36513, an Engineering Services
Agreement with Dunaway Associates,L.P.,in an amount up to$17,705.00, to prepare a Conditional Letter of
Map Revision request package for the Federal Emergency Management Agency,thereby,increasing the
amount of the Engineering Services contract to$1,043,426.00.
DISCUSSION:
Construction Contract with Tejas Commercial Construction, LLC
This Contract provides for the construction of water and sewer improvements in conjunction with widening
East First Street to four—lanes from Beach Street to Oakland Boulevard. Construction is funded by the Water
Capital Projects Fund and Sewer Capital Projects Fund.
The project was advertised for bid in the Fort Worth Star—Telegram on October 11, 2012 and October 18,
2012. The following responsive bids were received on November 1, 2012:
BIDDERS ID T
Teas Commercial Construction,LLC $519,253.25
CPS Civil,LLC $578,418.00
Conatser Construction TX,LP $629,316.50
Venus Construction 1$646,978.25
Gin—S en,Inc. 1$730,543.50
Jackson Construction,LTD. 1$737,917.00
Staff recommends that the low bid in the amount of$519,253.25 as submitted by Tejas Commercial
Construction,LLC,be selected and a contract awarded. This project is funded from the 2004 Capital
Improvement Program.
M/WBE Office: Tejas Commercial Construction,LLC,is in compliance with the City's Business Diversity
Ordinance by committing to 12 percent MBE participation on this project. The City's MBE goal on this
project is 12 percent. Additionally, Tejas Commercial Construction,LLC, is certified as an M/WBE firm.
Engineering Services Agreement with Dunaway Associates, L.P. —Amendment No. 5
The 2004 Capital Improvement Program(CIP) approved funding for the design and construction of this
project.This contract amendment is for additional engineering services to prepare a Conditional Letter of
Map Revision(CLOMR)request package for the Federal Emergency Management Agency (FEMA). As part
of this work effort a$2,000.00 performance Based Incentive or penalty is included to assure timely
coordinated submission of CLOMR documents and FEMA approved by June 2014.
The following table summarizes previous contract action and amendments:
Amount EW&ctDescdgAw M&C Number
Initial Contract $726,110.00 Design of East First Street C-22600 1/8/2008
from Beach Street to Oakland
Boulevard.
Amendment No. 1 $ 7,757.00 Archeological Investigations N/A 3/19/2009
for East First Street at the new
Trinity River Bridge
Amendment No. 2 $ 110,428.00 Additional Historical C-24123 3/9/2010
Investigation for East First
Street at the new Trinity River
ridge
Amendment No. 3 $25,524.00 Additional Right—Of—Way, N/A 9/30/2011
Survey and Exhibits,
Environmental Documentation,
and Meetings with TxDOT
Amendment No. 4 $ 155,902.00 Design of Bicycle Lanes, C-25627 6/5/2012
Streetlights,Environmental
Investigations,and Water and
,Sanitary Sewer Improvements
Amendment No. 5 $ 17,705.00 Conditional Letter of Map Pending Pending
Revision CLOMR
Contract Subtotal l 043 426.00
Dunaway Associates,L.P.,proposes to complete Amendment No. 5 for a fee amount up to$17,705.00 for a
revised contract amount up to$1,043,426.00. Staff considers this fee arrangement to be fair and reasonable
for the scope of services to be performed.
This project is located in COUNCIL DISTRICT 4,MAPSCO 64S, 64T, 64U and 64V.
FISCAL INFORMATION:
The Financial Management Services Director certifies that funds are available in the current capital budget,
as appropriated,of the Water Capital Projects Fund,the Sewer Capital Projects Fund,and the Street
Improvements Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
P253 541200 604170014583 $272,408.50
P258 541200 704170014583 $246,844.75
C200 531200 204230014530 $17,705.00
CERTIFICATIONS:
Submitted for City Manager's Office by* Fernando Costa (6122)
Originating Department Head: Douglas W.Wiersig (7801)
Additional Information Contact: Dennis R. Ingram (2294)
ATTACHMENTS
1. 00145.pd
2.20East 1 st Street Water and Sewer Imp rovements—MAP.pdf
3.20EAST FIRST STREET IMPROVEMENTS 00145 Water FAR.pdf
4. 20EAST FIRST STREET IMPROVEMENTS 00145 Sewer FAR.pdf
5.95, 20East First Street Improvements 00145(FAR Verification)(JCT 2-8-2013) docx
6. MWBE—Compliance—Memo.pdf