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HomeMy WebLinkAboutContract 36513-A11 (2) - AMENDMENT NUMBER 11 CITY SFCRETARYC®NTRACT NO. 311'7S1 j"E 1 I TO CITY SECRETARY CONTRACT NO. WHEREAS, the City of Fort Worth (CITY) and Dunaway Associates, L. P. , (ENGINEER) made and entered into City Secretary Contract No. 36513, (the CONTRACT) which was authorized by the City Council by M&C C-22600 on the 8th day of January, 2008 in the amount of $726, 110 . 00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1 in the amount of $7, 757 . 00 which was administratively authorized by the City on the 19th day of March 2009, Amendment Number 2 in the amount of $110, 428 . 00 which was authorized by M&C C-24123 on the 9th day of March 2010, Amendment Number 3 in the amount of $25, 524 . 00 which was administratively authorized by the City on the 30th day of September 2011, Amendment Number 4 in the amount of $155, 902 . 00 which was authorized by M&C C-25627 on the 5th day of June 2012, Amendment Number 5 in the amount of $17, 705. 00 which was authorized by M&C C-26125 on the 5th day of March 2013, Amendment Number 6 in the amount of $42, 750 . 00 which was authorized by M&C C-26555 on the 12th day of November 2013, Amendment Number 7 in the amount of $61, 375 . 00 which was authorized by M&C C-26753 on the 8th day of April 2014; Amendment Number 8 in the amount of $13, 420 . 00 which was administratively authorized by the City on the 5th day of September 2014; Amendment Number 9 in the amount of $20, 056. 00 which was administratively authorized by the City on the loth day of September 2015, and Amendment Number 10 in the amount of $33, 460 . 00 which was administratively authorized by the City on the lst day of March 2016; and WHEREAS, the Contract involves engineering services for the following project : East First Street from Beach Street to Oakland Boulevard; and WHEREAS, it has become necessary to execute Amendment No. 11 to said Contract to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the Contract : 1 . Article I of the Contract is amended to include the additional engineering services specified in the proposal dated September 20, 2016, copies of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $33, 581 . 00 . (See Attached Funding Breakdown Sheet, Page -3-) . N - = 2 . OFFICIAL RECORD s �✓ ��° Page -1- CITY SECRETARY g FT9'WCRTHI T Article II of the Contract is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $1, 248, 068 . 00. 3 . All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect . EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth ENGINEER Dunaway oc ' ates, L. P. Jesus J. Chapa om Galbreath, ASLA, PLA Assistant City Manager President DATE: 1 J C DATE:__ ( APPROVAL RECOMMENDED: Doug14 W. Wiersig, X.E. Director, Transportation/Public Works Department APPROVED AS TO FORM AND LEGALITY: i.A(la Douglas W. Black Assistant City Attorney ��5:. Z00- 116 2.0r 00 ° ATTEST: Qoo ®� 0 0 M y K X City S t a °0000n000 FXA OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page -2- FUNDING BREAKDOWN SHEET City Secretary No. 36513 Amendment No. 11 Fund - Department - Account - Project ID - Activity - Year Amount 39403 0200431 5330500 C00145 CO2330 2016 $33, 581 . 00 Total : $33, 581 . 00 Page -3- bIuNAWA v DA No. 2006328 September 20,2016 Mr. Michael Weiss, P.E. City of Fort Worth Transportation& Public Works Department Fort Worth, Texas 76102 Reference: Amendment No. 11 East First Street from Beach Street to Oakland Boulevard City Project No.00145 Mr. Weiss: This letter constitutes our request for supplemental authorization for tasks outside and in excess of the scope of services for the current contract and amendments. This request is based upon the following items: SCOPE OF SERVICES 1.0 Construction Phase Engineering 1.1 Subsurface Utility Engineering—During construction it was found that additional Subsurface Utility Engineering (SUE) Level A is required to determine locations of existing utilities within the Intersection of East 1st Street and North Beach Street, in order to install the electrical conduits for the proposed signalization of the intersection. It is anticipated that seven (7) test holes will be needed. Location and depth of utilities located will be provided to the contractor, along with any sketches provided by the SUE subcontractor depicting utility layout within the intersection to allow the contractor to determine the location and depth of the conduit bores. This scope does not include preparation of any revised design sheets or exhibits. 1.2 Water Line Lowering—During construction it was found that an existing 10-inch water line is in conflict with a proposed driveway culvert and ditch near Station 33+01 at the western maintenance road for Gateway Park. This work will require the preparation of General Notes,Water Plan, and Details for a total of three full- size (3)plan sheets. 1.3 RFI's and Changes — After the East 181 Street project was approved for construction, the number of RFI's and Requests for Change have depleted the budget set aside for Construction Phase Services. As of the date of this letter, forty-four (44) RFI's and over seven (7) Change Orders have been received, 550 Ballev Avenue,Sulte 400 a Fort Worth,Texas 76107 g Tel:817.335.1121 9 Fax:817.335.7437 o dunawayassoclates,com Amendment No.11 September 20,2016 Page 2 along with holding a number of field meetings, and preparation exhibits and clarifications to facilitate the project construction. It is estimated that construction will require approximately two months to complete. Based on the current rate for receiving RFI's and Requests for Changes, we anticipate needing additional budget to facilitate successful completion of this project. 1.4 Quantity Modifications Spreadsheet— Provide revised quantity spreadsheet per TxDOT request. The fee includes$13,650 for the M/WBE firm the Rios Group for the Level A SUE. 2.0 Basic Fee A summary of the total project is as follows: M/WBE Provided Original Contract $ 726,110 $232,700 Amendment #1 $ 7,757 Amendment #2 $ 110,428 $ 22,250 Amendment #3 $ 25,524 Amendment #4 $ 155,902 $ 28,474 Amendment #5 $ 17,705 Amendment #6 $ 42,750 $ 11,768 Amendment #7 $ 61,375 Amendment #8 $ 13,420 $ 7,250 Amendment #9 $ 20,056 Amendment #10 $ 33,460 $ 5,000 Amendment #11 33,581 13,65 TOTAL BUDGET $1,246,916 25.70/6 Summary for Amendment#11 by Task: Description: FEE Request Task 1.0 Construction Phase Engineering $ 32,216.00 10% Sub Markup $ 1,365.00 Total $ 33,581•W Summary for Amendment#11 by Firm: Percentage of Amendment Dunaway Associates, L.P. $ 19,931.00 59.35% The Rios Group (M/WBE) $ 13,650.00 40.65% Total $ 33,581.00 100.00% S',n Hr7HPv lwon.i® `Ui. 9r L r..�. ,. .th. _ (,. ?f.l',. Tee R ., „3 i5 Amendment No.11 September 20,2016 Page 3 Please review the enclosed information. Do not hesitate to call me if you have any questions or require additional information regarding this proposal. Sincerely, DUNAWAY ASSOCIATES, L.P. Grady Beachum, P.E. Senior Technical Engineer Public Sector Services 5.5i0 Rnilpv Avenue.Suite 400 s Fort Worth.Texas 76107 - Tel:817.335,1121 o Fax:817.335.7437 ' dunawavassoclatos.com ! . . ©§ G®§r9 _ � - - `&k/ G$k ) a --� { 0 ƒ�U3 ;� ---®--------- `}//[/ f _ _ . _ LL ƒ � - ■ . $ I � \ \ kCO /\ , . . , . . 0 � o � � ■ z5 2 -0 ! LLT ■; qa cL LLJcn 2 § 2 ■ a w 0 ■ � � % 0 uj � � - \ § § d ` k e 2 2{k ■ � Ila £ -- § �■■-am-© � za �a , 2£ e _ /$�� ■ 2 } {/i ! �$ | rLU ,o k§k)» • ■ k}\ {coJ a Lgz-o- .=223 \�( M&C Review Page 1 of 2 Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA Fav r,� COUNCIL ACTION: Approved on 12/6/2016 DATE: 12/6/2016 REFERENCE NO.: C-28019 LOG NAME: 20EAST FIRST STREET AMEND 11 CODE: C TYPE: NOW PUBLIC CONSENT HEARING: NO SUBJECT: Authorize Execution of Amendment No. 11 in the Amount of$33,581.00 to City Secretary Contract No. 36513, an Engineering Services Agreement with Dunaway Associates, L.P., for the Design of East First Street from Beach Street to Oakland Boulevard for a Revised Contract Cost of$1,248,068.00 (COUNCIL DISTRICT 4) RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute Amendment No. 11 in the amount of$33,581.00 to City Secretary Contract No. 36513, an Engineering Services Agreement with Dunaway Associates, L.P., for the design of East First Street from Beach Street to Oakland Boulevard for a revised contract cost of$1,248,068.00. DISCUSSION: The 2004 Capital Improvement Program allocated funds for the design and construction of East First Street from Beach Street to Oakland Boulevard as an arterial street with five undivided lanes from Beach Street to Haltom Road and four divided lanes from Haltom Road to Oakland Boulevard. The City Council authorized the Engineering Services Contract No. 36513 with Dunaway Associates, L.P., for the design of East First Street from Beach Street to Oakland Boulevard. This proposed Amendment is to revise the design plans for the following improvements: - Additional Subsurface Utility Engineering at the Beach Street intersection for the installation of the proposed traffic signal; - Design plans to lower the existing waterline at the proposed ditch near the maintenance road at Gateway Park; and - Provide additional construction services for Requests for Information, Change Orders and plan revisions. This proposed amendment to the overall engineering design of East First Street (Beach Street to Oakland Boulevard) represents one component of the overall project, the construction of which is 90 percent complete. Staff anticipates the engineering services in this proposed amendment will provide the technical support necessary to complete the construction of this project in February 2017. Dunaway Associates, L.P., proposes to complete Amendment No. 11 for a fee not to exceed $33,581.00. Staff considers this fee to be fair and reasonable for the scope of services proposed to be performed. This project is located in COUNCIL DISTRICT 4. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the Street Improvements Fund. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=24043&councilda... 12/9/2016 M&C Review Page 2 of 2 Description Existing Appropriations Remaining Appropriations Per This M&C Appropriations Street $ 3,470,684.03 $ 33,581.00 $ 3,506,265.03 Improvements Fund (39403) Water Capital $ 421,335.11 $ 0.00 $ 421,335.11 Projects Fund 59601 Sewer Capital $ 396,556.36 $ 0.00 $ 369,556.36 Projects Fund 59607) TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Douglas Wiersig (7801) Additional Information Contact: Mike Weiss (8485) ATTACHMENTS EAST FIRST STREET AMENDMENT 11 MAP.pdf Form 1295 CFW East 1 st St GBeachum 2016-0926.pdf http://apps.cfwnet.org/council_packet/mc_review.asp?ID=24043&councilda... 12/9/2016 MAYOR AND COUNCIL COMMUNICATION MAP EAST FIRST STREET AMENDMENT ATC0 FLylGSTO + r HO 3 rn 'akFRS g{ O y' w WATAUGA 1 � I ���� 0 �P d' Q W.J SP I — J ~ 't Q t J — 0 } U Z w z Rry 371 >- OD 0' �'ELLI'TT 26 121 Jr REE R PQ Iz I \g t 0 M oPv �2 ! l��O� } Cy 1 r N6 j 01 RAND WJ �I MILL „J7 Lr ING = , CA AI t 1 ST 4 j �BRENTWOC- O v I n pf Y` BRIDGE STAIR C9 jT2E , o a a Z PyQ�Ay j L m Z > t N 287 SHE } SC T Zp� 1 w ME DOW R-0 2� Z NO z W. W ~ z w bo_urao- rc LANCASTER GR NIL 180 N DALLAS C I � w VICKERY 2 I m B UP UIN Cj'lD x !. ROSEDALE I AVE •_w A v...- U !� - w i r m tZ MADDOX DOX ALL-EN I c� O z SLR�yfC i p O EL IN w w � p€ � Z E SHAW = E FIT OY J w i� W J _- f g w I�1ULK Y YLU I/ a V> Q BERRY `- MORNINGSIDE ! S g r 287 l ° g R ED (w — 3 _ 3 J �IESBY m o: BE R k9 F a w m _ s iw- x ' 0 500 1,000 1,500 Ft _r EAST FIRST ST J I _ eIIX uQ (NORTH BEACH ST-OAKLAND BLVD) v s Copyright 2014 City of Fort Worth. Unauthorized reproduction is a violation of applicable lam.This product is for o 150o s000 CITY PROJECT#00145 informational purposes and may not have been prepared for or be suiabIs for legal,engineed ng,or surveying purposes. Itdoea not represent an on-the-ground survey and represents only the approximate relative location of property boundade- WFt DOE# 6124 The City of Fort Worth assumes no responsibility for the accuracy of said data. CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos.l-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-116205 Dunaway Associates, LP Fort Worth,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 09/26/2016 being filed. Clty of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 36513 East 1st Street,from N.Beach Street to Oakland Boulevard,includes pavement replacement,widening from two to four lanes, traffic signals, bridge improvements,drainage,and utilities. 4 Nature of interest Name of Interested Parry City,State,Country(place of business) (check applicable) Controlling I Intermediary Galbreath,Tom Fort Worth,TX United States X Wilde,Chris Fort Worth,TX United States X Williamson, Jason Fort Worth,TX United States X Eubanks, Ross Austin,TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. AOL--) Signatur f authorized agent of contracting business entity AFFIX NOTARY STAMP/SEAL ABOVE and subscribed before me,by the said A& iA LP/f"t'i`.+ this the � ay ofiaah��, 20 ,to certify which,witness my hand and seal of office. Z� 11 r � Si5 SigneVofficer admi istering oath Printed name of officer administers g oath Title of officer administering oath Forrfis provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277