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HomeMy WebLinkAboutContract 37013-A2 (2) CITY SECRETARY , AMENDMENT No.2 CONTRACT NO.- TO CITY SECRETARY CONTRACT WHEREAS, the City of Fort Worth (CITY) and Kimley-Horn and Associates, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 37013, (the CONTRACT) which was authorized by M&C C-22765 on the 15th day of April, 2008 in the amount of $2,533,113 .00; and WHEREAJ% the CONTRACT was subsequently revised by: Amendment No. 1 in the amount of $1,158,000 .00 which was authorized by M&C C-25303; and WHEREAS, the CONTRACT involves engineering services for the following project: Water and Sanitary Sewer Main Relocations for the Trinity River Vision (TRV) - Central City Project and the Trinity Uptown Service Area, Phase 1 - Bridge and Channel Relocations; and WHEREAS, it has become necessary to execute Amendment No.2 to the CONTRACT to include an increased scope of work and revised fee. NOWTHEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated March 25, 2013, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $1,896,000 . 00 . 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $6,009, 113. 00 . OFFICIAL RECORD P r C E I V�n JUN - 3 20113 Page -1- CITY SECRETARY FT. WORTH,TX 3 . All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: ENGINEER City of Fort Worth Rimley-Horn and Associates, Inc. Fernando Costa Glenn Gary, P.E. Assistant City Manager Senior Vice-President DATE: _ /_-T11-3 DATE: " O? - 3 APP VAL RECOMMENDED: S. Frank Crumb, P.E. Director, Water Department APPROVED AS TO FORM AND LEGALITY: M&C: C-26276 Date: May 21 , 2013 Assistant City Attorney ATTEST: p©� %4j_; p0000 �`1 Q Mary J. R�" r �� a City Secretary �� °oo�0000 0 OFFICIAL RECORD CITY SECRETARY FT,woRTH,TX Page -2- M&C Review Page 1 of 2 Off,dal site of the City of Fort'North, texas CITY COUNCIL AGENDA FoR�111 COUNCIL ACTION: Approved on 6/21/2013 DATE: 5/21/2013 REFERENCE NO.: C-26276 LOG NAME: 6060WSTRVA2-KHA CODE: C TYPE: NOW PUBLIC NO CONSENT HEARING: SUBJECT: Authorize Execution of Amendment No. 2 to City Secretary Contract No. 37013 with Kimley-Horn and Associates, Inc., in the Amount of$1,896,000.00 for a Total Contract Amount of$6,009,113.00 for Water and Sanitary Sewer Main Relocations for the Trinity River Vision-Central City Project and the Trinity Uptown Service Area, Phase 2B with Total City Expenditures for the Central City Project Not to Exceed the Authorized Amount of$26,600,000.00(COUNCIL DISTRICTS 2 and 9) RECOMMENDATION: It is recommended that the City Council authorize the execution of Amendment No. 2 to City Secretary Contract No. 37013 with Kimley-Horn and Associates, Inc., in the amount of $1,896,000.00 for water and sanitary sewer main relocations for the Trinity River Vision-Central City Project and the Trinity Uptown Service Area, Phase 2B, thereby increasing the contract amount to $6,009,113.00. DISCUSSION: On April 15, 2008, (M&C C-22765) the City Council authorized an Engineering Agreement in the amount of$2,533,113.00 for water and sanitary sewer main relocations for the Trinity River Vision (TRV) - Central City Project and the Trinity Uptown Service Area, Phase 1 - Bridge and Channel Relocations. The agreement was subsequently revised by an amendment(M&C C-25303, November 15, 2011) in the amount of$1,580,000.00 to provide for Phase 2A. In order to expedite design and construction of the water and sanitary sewer improvements ahead of the construction of the TRV projects, the proposed water and sanitary sewer relocation project was divided into the following phases., Phase 1 - Water and sanitary sewer main relocations for the Trinity River Vision - Central City Project and the Trinity Uptown Service Area - Bridge and Channel Relocations; Phase 2A - Water and sanitary sewer main relocations for the Trinity River Vision - Central City Project and the Trinity Uptown Service Area - Main Street, White Settlement Road and Ham Branch Study; Phase 2B - Water and sanitary sewer main relocations for the Trinity River Vision - Central City Project and the Trinity Uptown Service Area - Ham Branch, Segment B, Riverside Park and Green Leaf; and Phase 3 - Water and sanitary sewer main relocations for the Trinity River Vision - Central City Project and the Trinity Uptown Service Area - Bypass Tie-ins, University Drive, Isolation Gates and Samuels Avenue Dam. This Amendment No. 2 allows Kimley-Horn and Associates, Inc., to commence with the necessary design work for Phase 2B. The proposed scope of services for Phase 2B includes the following: Design for the relocation of conflicting water and/or sanitary sewer mains for the Main Street bridge, Commerce Street, Channel Segment B, White Settlement Road and Greenleaf. Right-of-way/easement preparation and submittal. Construction phase services. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=l8382&councildate=5/21/2013 5/22/2013 M&C Review Page 2 of 2 Permit acquisition. Coordination meetings with TRV management team, TRV partners and Staff. Subsurface utility engineering. Geotechnical investigations. Kimley-Horn and Associates, Inc., proposes to provide the necessary additional services for a lump sum fee of$1,896,000.00. Staff considers the fee to be fair and reasonable for the scope of services proposed. Staff intends to request Council approval for Phase 3 via a future amendment as work progresses on the overall TRV project. Expenditures under this contract will not cause the City to exceed authorization of$26.6 million in expenditures for the TRV project. Once the City's TRV expenditures reach $26.6 million, then the TRV Tax Increment Finance (TIF) district and the Tarrant Regional Water District (TRWD) will begin making annual reimbursements to the City for all the TRV-related expenditures above that cap. Currently, the City has contracted for a total of$24.1 million with actual expenditures of$17.5 million on the TRV project for design and construction activities associated with water/sewer utilities and roadway/bridge activities. M/WBE Office- Kimley-Horn and Associates, Inc., is in compliance with the City's M/WBE Ordinance by committing to 30 percent M/WBE participation on this Amendment No. 2. The City's goal on this amendment is 17 percent. This project is located in COUNCIL DISTRICTS 2 and 9. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budgets, as appropriated, of the Water Capital Projects Fund and the Sewer Capital Projects Fund. TO Fund/AccounVCenters FROM Fund/AccounVCentem P265 531200 609170096931 $219,840.00 P265 531200 609170096932 $439,680.00 P265 531200 609170096933 $73,280.00 P275 531200 709170096931 $347,610.00 P275 531200 709170096932 $695,220.00 P275 531200 709170096933 $115,870.00 P275 531200 709170096951 $4,500.00 Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: S. Frank Crumb (8207) Additional Information Contact: Liam Conlon (6824) ATTACHMENTS 60WSTRVA2-KHA MAP.pdf http://apps.cfwnet.org/council_packet/mc_review.asp?ID=i 8382&councildate=5/21/2013 5/22/2013 KimleyHorn C' and Associates, Inc. March 25, 2013 Suite 950 801 Cherry Street,Unit 11 Fort Worth,Texas Mr. Liam Conlon 76102 Project Manager City of Fort Worth Water Department 1000 Throckmorton Street Fort Worth, TX 76102 Re: City's Water & Sanitary Sewer Relocations for the Trinity River Vision Central City Project & the Trinity Uptown Service Area Phase 1 — Bridge and Channel Relocations Amendment No. 2—Phase 2B KHA No. 061018052 Dear Liam: Kimley-Horn and Associates, Inc. has attached the additional scope of services for Amendment No. 2 of the City's Trinity River Vision Phase 2B Project in Attachment A. The fees for this amendment as stated in Attachment B, is not to exceed $1,896,000, increasing the total not to exceed fee to$6,009,113. We appreciate the opportunity to be of continued service to the City. Please contact us if we need to provide any further information. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. Texas Registration No. F-928 Glenn A. Gary, P.E. Sr. Vice President GAG:ead Attachments: K`FTW tJtilities\061018052TPP`Phase 2 Contract\KIIA ContractlPhase 2B'TRV Amendment 2 Phase 2B doc TEL 817 335 6511 FAX 817 335 5070 EXHIBIT"B-1" MlWBE Summary-Amendment 2 City Trinity River Vision Phase 2B Fee M/WBE (%) Task I Design/Program Management $155,300 $0 Task 2 Conceptual Design $80,400 $220 Task 3 Preliminary Design $350,900 $118,150 Task 4 Final Design $496,800 $187,300 Task 5 Bid Phase Services $40,800 $11,240 Task 6 Construction Phase Services $328,400 $193,650 Task 7 ROW/Easement Services $22,300 $17,100 Task 8 Survey Services $29,100 $20,800 Task 9 - Permitting $20,200 $2,000 Task 10 - Development Analysis $21,000 $0 Task I 1 - Mitigation Areas $20,000 $0 Task 12 - Phase 2A Amendment $330,800 $33,350 TotalAmendment S1,896,000 S583,810 (30.79%) M[WBE Subconsultant Prime Responsibility Fee Amount V&A Consulting Engineers Cathodic $16,000 EBG Engineering,LLC Civil Engineering $149,250 Jaster-Quintanilla,LLP Civil Engineering ($39,270) Stream Water Group,Inc. Civil Engineering $10,290 MagnaCore Drilling and Environmental Services,Inc. Drilling $5,825 Blanton&Associates,Inc. Environmental Permitting S3,000 Xenco Laboratories Environmental Testing $4,825 Gorrondona&Associates,Inc. Geotechnical Engineering $67,250 HVJ Associates,Inc. Geotechnical Engineering $2,500 V&A Consulting Engineers Odor Control $15,000 PIC-Printing Printing $15,010 Lamb-Star Engineering,LP RPR $184,000 JQ Infrastructure,LLC Structural Engineering $127,930 The Rios Group Subsurface Utility Engineering $10,000 Gorrondona&Associates, Inc. Survey Services ($5,500) Savant Group,Inc. Traffic Control S 17,700 Total Fee Amount: $583,810 Non-M/WBE Subconsultant Prime Responsibility Fee Amount W&M Environmental Group,Inc. Environmental Testing $9,200 Bennett Trenchless Engineers Trenchless Engineering $168,600 Total Fee Amount: S177,800 This attacnment is provided for informational purposes only to show the projected plan to meet the"BE goal of 30%for this amendment. The actual dollars paid by the ENGINEER to M/WBE subconsultants may vary for each task as well as for each subconsultant. Fhe subconsultants listed here are those intended for use on this project but the actual subconsultants used may vary. ATTACHMENT "B" Compensation I. Professional Engineering Services For all professional additional engineering services included in Amendment 2B as described in ATTACHMENT"A",the CITY agrees to pay the ENGINEER on a reimbursable basis. The total amount of the contract will not be exceeded without a modification to this agreement; however, any task may be exceeded as long as the PROJECT total is not exceeded. Recommended budgets are as follows: • Task 1 -Design/Program Management $ 155,300 • Task 2-Conceptual Design $ 80,400 • Task 3 -Preliminary Design $ 350,900 • Task 4-Final Design $ 496,800 • Task 5-Bid Phase Services $ 40,800 • Task 6-Construction Phase Services $ 328,400 • Task 7-ROW/Easement Services $ 22,300 • Task 8-Survey Services $ 29,100 • Task 9-Permitting $ 20,200 • Task 10- Development Analysis $ 21,000 • Task 11 -FWCC Mitigation Areas $ 20,000 • Task 12-Phase 2A Reconciliation $ 330,800 Total for this amendment to be paid to the ENGINEER will not exceed $1,896,000.00 Amendment Phase 2A $1,580,000.00 Original Contract Amount $2,533,113.00 Total Compensation to be paid to the ENGINEER will not exceed $6,009,113.00 II. Basis for Compensation The CITY will compensate the ENGINEER for the various items listed above on a reimbursable basis, where the total contract amount man not be exceeded without an amendment. Individual task budgets may be exceeded and do not represent that the entire scope of service shall be complete for the budgets listed. Labor fee will be billed at a multiplier of 3.35 times the salary cost. Direct reimbursable expenses such as express delivery service, fees, air travel, Subconsultant expenses, printing and other express expenses will be billed at 1.10 times cost. Other expenses such as in-house duplicating, local mileage, telephone calls, facsimiles, postage,word processing and technical use of computers shall be included as part of the labor rate multiplier. Administrative time related to the project may be billed hourly. All permitting,application and similar project fees that are not identified specifically in the scope of services shall be paid directly by the Client. Fees will be invoiced monthly based on the actual amount of service performed and expenses incurred. Payment will be due within 25 days of your receipt of the invoice. ATTACHMENT 13"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 05/202013) PAGE 1 OF 1 Pagel of 3 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 4/15/2008 DATE: Tuesday, April 15, 2008 LOG NAME: 30TRINITY KH REFERENCE NO.: C-22765 SUBJECT: Authorize Execution of an Engineering Agreement with Kimley-Horn and Associates, Inc., for Water and Sanitary Sewer Main Relocations for the Trinity River Vision-Central City Project and the Trinity Uptown Service Area Phase 1 — Bridge and Channel Relocations (City Project No. 00969) RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute an engineering agreement with Kimley-Horn and Associates, Inc., in the amount of $2,533,113 for Water and Sanitary Sewer Main relocations for the Trinity River Vision-Central City Project and the Trinity Uptown Service Area Phase I - Bridge and Channel Relocations. DISCUSSION: In order to facilitate the construction of the Trinity River Vision (TRV) — Central City Project and the area defined as the Trinity Uptown Project, it is necessary to relocate existing water and sanitary sewer mains located within the TRV project area. The proposed scope of services includes the following: • Water and sanitary sewer system analysis and evaluation; • Design services and the preparation of plans and specifications for the relocation of all water and sanitary sewer facilities in the path of the TRV projects; • Routing and alignment study for the proposed water and sanitary sewer mains; • Development of a water and sanitary sewer service plan that identifies necessary water and sanitary sewer and related infrastructure to service the TRV project area currently and a phasing sequencing based upon the planned built-out; • Preparation of water and sanitary sewer system map of the area based on City specifications in GIS format. • Determination of the appropriate water and sanitary sewer extensions to serve new development along the channel; • Mitigation area grading analysis; and • Coordination with franchise utilities for the relocation of the water and sanitary sewer mains. In order to expedite design and construction of the water and sanitary sewer improvements ahead of the construction of the TRV projects, the proposed water and sanitary sewer relocation project is divided into http://apps.cfwnet.org/council_packet/Reports/mc_print.asp 4/28/2008 Page 2 of 3 the following phases: • Water and sanitary sewer relocations for the Trinity River Vision — Central City Project and the Trinity Uptown Service Area, Phase 1 — Bridge and Channel Relocations; • Water and sanitary sewer relocations for the Trinity River Vision — Central City Project and the Trinity Uptown Service Area, Phase 2 — Mitigation Areas; and • Water and sanitary sewer relocations for the Trinity River Vision — Central City Project and the Trinity Uptown Service Area, Phase 3 - Bypass Tie-ins, University Drive, Isolation Gates and Samuels Avenue Dam. The City received proposals from seven local engineering firms in response to a request for proposals for Trinity River Vision Utility Relocation project. A selection committee comprised of staff of Water, Engineering, and Transportation and Public Works Department and the M/WBE Office reviewed the proposals and considers Kimley-Horn and Associates, Inc., to be the most qualified for the water and sanitary sewer relocation project. Staff will request City Council approval for Phases 2 and 3 via future amendments to this agreement as work progresses on the TRV project. Kimley-Horn and Associates, Inc., proposes to provide the necessary engineering services for Phase 1 for a lump sum fee of$2,533,113. City Staff considers the fee to be fair and reasonable for the scope of services proposed. In addition to the contract amount $339,000 (water: $180,500 and sewer: $158,500) is required for project management, utility coordination and real property acquisition by the Engineering Department. Kimley-Horn and Associates, Inc., is in compliance with the City's M/WBE Ordinance by committing to 30 percent M/WBE participation. The City's goal on the project is 25 percent. This project is located in COUNCIL DISTRICTS 2 and 9. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds will be available in the current capital budgets, as appropriated, of the Water and Sewer Capital Projects Funds. TO Fund/Account/Centers FROM Fund/Account/Centers P275 531200 609170096931 $377,892.00 P275 531200 609170096932 $755,783.00 P275 531200 609170096933 $125,964.00 P265 531200 609170096951 $87,150.00 P275 531200 709170096931 $329,437.00 P275 531200 709170096932 $658,874.00 P275 531200 709170096933 $109,813.00 P275 531200 709170096951 $88,200.00 Submitted for City Manager's Office by: Fernando Costa (Acting) (8476) http://apps.cfwnet.org/council_packet/Reports/mc_print.asp 4/28/2008 Page 3 of 3 Originating Department Head: A. Douglas Rademaker (6157) Additional Information Contact: Liam Conlon (6824) http://apps.cfwnet.org/council_packet/Reports/mc_print.asp 4/28/2008