HomeMy WebLinkAboutContract 37013-A3 (2) CRY SECRETARY
COM=NO.
AMENDMENT No.3
TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and Kimley-Horn
and Associates, Inc. , (ENGINEER) made and entered into City
Secretary Contract No. 37013, (the CONTRACT) which was
authorized by M&C C-22765 on the 15th day of April, 2008 in
the amount of $2,533,113 .00; and
WHEREAS, the CONTRACT was subsequently revised by:
Amendment No. 1 in the amount of $1,580,000 .00 which was
authorized by M&C C-25303 and Amendment No. 2 in the amount of
1,896,000 .00 which was authorized by M&C C-26276 on May 21,
2013; and
WHEREAS, the CONTRACT involves engineering services for
the following project:
Water and Sanitary Sewer Main Relocations for the Trinity
River Vision (TRV) - Central City Project and the Trinity
Uptown Service Area, Phase 1 - Bridge and Channel
Relocations; and
WHEREAS, it has become necessary to execute Amendment
No. 3 to the CONTRACT to include an increased scope of work
and revised fee.
NOWTHEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated
April 22, 2014, a copy of which is attached hereto and
incorporated herein. The cost to City for the additional
n design services to be performed by Engineer totals
m $1,736,800.00 .
m
0
2 .
c Article II of the CONTRACT is amended to provide for an
z
Z12 increase in the fee to be paid to Engineer for all work and
� performed erformed under the Contract as amended so that the
N
W total fee paid by the City for all work and servic a e
an amount of $7,745,913.00 . OFFICIAL RECORD
CITY SECRETARY
Page -1- F WORTH,T
3.
All other provisions of the Contract, which are not
expressly amended herein, shall remain in full force and
effect.
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED: ENGINEER
City of Fort Worth Kimley-Horn and Associates, Inc.
x�y
Fernando Costa Glenn Gary, P.E.
Assistant City Manager Senior Vice-President
DATE: _ 61z6 Z1* DATE: �2^ 3 " �O
APP RECO LADED:
S. Frank Crumb, P.E.
Director, Water Department
APPROVED AS TO FORM AND LEGALITY: M&C: C-26838
C.
Date: June `,ks, 2014
Douglas W. Black
Assistant City Attorney
0000000000
�
ATTEST- e o° 00
�$ 0
aA-
ri J. Kayser As
City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Page -2-
Kimley-Horn
® and Associates, Inc.
April 22, 2014
■
Suite 950
801 Cherry Street,Unit
Mr. Liam Conlon 11
Fort Worth,
Project Manager 76 02-6803Texas
City of Fort Worth Water Department
1000 Throckmorton Street
Fort Worth, TX 76102
Re: City's Water & Sanitary Sewer Relocations for the Trinity River Vision
Central City Project & the Trinity Uptown Service Area Phase 1 — Bridge
and Channel Relocations
Amendment No. 3 —Phase 3
KHA No. 061018052
Dear Liam:
Kimley-Horn and Associates, Inc. is pleased to submit our Amendment No. 3 for
the City's Trinity River Vision Project. Attached is the additional scope of
services and the following is a summary of the individual project descriptions
and the scope and fee per project for Amendment No. 3. The fees for this
Amendment, as stated in attachment B, are not to exceed $1,736,800, increasing
the total not to exceed fee to $7,745,913.
• Part 2A—Ham Branch Sanitary Sewer Abandonments $4,700
• This project includes the abandonments of the existing M-1-I-1
sanitary sewer line, LI1772 aerial crossing and manholes #5, 11,
and 15 as identified in the Ham Branch Sanitary Sewer
Conditions Assessment that are in conflict with the USACE Ham
Branch Valley Storage and Ecosystem Restoration Project.
• Amendment 3 includes the following project phases:
■ One month of construction phase services
• Part 2—Ham Branch Sanitary Sewer Abandonments $178,100
This project includes the rehab ilitation/replacement of
approximately 1,650 LF of 54- to 72-inch existing water main
and Manholes 1, 3, 6/7 and 13 as identified in the Ham Branch
Sanitary Sewer Conditions Assessment. Also included is an odor
■
TEL 817 335 6511
FAX 817 335 5070
Kimley-Horn
and Associates, Inc. Mr.Liam Conlon,April 22,2014,Page 2
control facility. Although not in direct conflict with the USACE
Ham Branch Valley Storage and Ecosystem Restoration Project,
these rehabilitations and replacements are driven by the
Conditions Assessment.
o Amendment 3 includes the following project phases:
■ Conceptual Design
■ Preliminary Design
■ Right-of-Way and Easement Services
■ Permitting
• Part 3—Main St. $184,700
• This project consists of water and sanitary sewer relocations
where conflicts existed with the USACE Main Street Bridge
project. The project includes approximately 10,300 LF of 8- to
36-inch water pipe, two vertical shafts to facilitate boring
beneath the railroad, approximately 1,000 LF of 8- and 15-inch
sanitary sewer pipe and approximately 400 LF of storm sewer
pipe. The project area encompasses the Main Street/Commerce
Street area north of downtown Fort Worth as well as the White
Settlement/Kansas Street Area west of downtown.
• Amendment 3 includes the following project phases:
■ Ten months of Construction Phase Services
• Part 4—Channel Segment B $44,300
• This project involves abandoning the existing 54-inch M-248
which is in conflict with the USACE Channel Segment B
project. In order to perform this abandonment, flow in M-248
will be diverted into the existing 42-inch single barrel siphon to
the south. This involves approximately 1,200 of proposed 8- to
24-inch sanitary sewer installation.
• Amendment 3 includes the following project phases:
■ Preliminary Design
■ Final Design
■ Survey and Subsurface Utility Exploration Services
Kimley-Horn
and Associates, Inc. Mr.Liam Conlon,April 22,2014,Page 3
• Part 5—Gateway Oxbow Beach St.54-inch Water Line $104,400
• This project includes the relocation of approximately 500 LF of
54-inch water line which was in conflict with the USACE
Gateway/Oxbow Valley Storage Site A Project.
• Amendment 3 includes the following project phases:
■ Preliminary Design
■ Final Design
■ Bidding Phase Services
■ Right-of-Way and Easement Services
■ Permitting
• Part 6—White Settlement $205,000,
• This project consists of water and sanitary sewer relocations due
to the USACE White Settlement Bridge Project. This includes
over 5,000 LF of 8- to 36-inch water line and two vertical shafts
to allow for boring under the railroad. Also included is
approximately 1,060 LF of 8- and 12-inch sanitary sewer line
and sanitary sewer line abandonments. The project area
encompasses the White Settlement/Kansas Street Area west of
downtown.
• Amendment 3 includes the following project phases:
■ Ten months of Construction Phase Services
• Part 7—Gateway Oxbow Site E $180,400
• This project includes the abandonment of M-126 (18-inch)
within Gateway Park Mitigation Site E to allow for USACE
excavation. It includes approximately 2,200 LF of 15- to 24-
inch sanitary sewer and a double barrel 12- and 18-inch siphon
under the existing Trinity River.
• Amendment 3 includes the following project phases:
■ Bidding Phase Services
■ Four months of Construction Phase Services
O Kimley-Horn
and Associates, Inc. Mr.Liam Conlon,April 22,2014,Page 4
• Part 10—Channel Segment A $270,200
• This project consists of water and sanitary sewer relocations
associated with the USACE Channel Segment A Project and
includes approximately 1,750 LF of 12-inch water line and 4,700
LF of 8-to 24-inch sanitary sewer line in order to clear conflicts
for the USACE. The project area encompasses the N Main
Street/N Houston Street area north of downtown Fort Worth.
• Amendment 3 includes the following project phases:
■ Conceptual Design
■ Preliminary Design
■ Right-of-Way and Easement Services
■ Survey and Subsurface Utility Exploration Services
■ Permitting
• Part 12—White Settlement $1,800
This project consists of sanitary sewer relocations due to the
USACE White Settlement Bridge Project. The project includes
upsizing 1,100 LF of 12-inch sanitary sewer line to a 16-inch
pipe to accommodate the needs of the area. The project area
encompasses the White Settlement/Kansas Street Area west of
downtown.
Amendment 3 includes the following project phases:
■ Completion of Construction Phase Services
• Part 13—Channel Segment D (Plug D) $57,000
• This project consists of sanitary sewer relocations due to the
USACE Channel Segment D (Plug D) Project. The project
includes approximately 3,300 LF of 54- to 72-inch sanitary
sewer line as well as a double barrel 36- and 42-inch siphon
crossing the existing Trinity River. The project area
encompasses the Forest Park Blvd area between N Henderson St
and W 7th St parallel to the existing Trinity River.
• Amendment 3 includes the following project phases:
■ Conceptual Design
Kimley-Horn
and Associates, Inc. Mr.Liam Conlon,April 22,2014,Page 5
• Part 14—Channel Segment C $211,400
• This project involves relocation of the portion of the existing 66-
inch M-545 which is in conflict with the USACE Channel
Segment C project. This project will involve installation of
approximately 1,900 LF of 66-inch sanitary sewer, a double
barrel 36- and 42-inch siphon across the existing Trinity River,
and a double barrel 42-and 54-inch siphon crossing the proposed
Channel Segment C.
• Amendment 3 includes the following project phases:
■ Conceptual Design
■ Preliminary Design
■ Right-of-Way and Easement Services
■ Survey and Subsurface Utility Exploration Services
■ Permitting
• Design Program Management $196,700
This Amendment includes 12 months of overall program
management for the Water and Sanitary Sewer Relocations for
the Trinity River Vision Central City Project. This includes
project kickoff meetings, coordination meetings, monthly
reporting, scheduling, capital planning and tracking and other
tasks necessary to manage the program as a whole.
• Holly Analysis $56,400
This project includes the review and documentation of area plans
for within the University of North Texas Health Science Center
and Trinity Uptown areas.
• Development Reviews $21,700
This project includes the review of upcoming development
projects in the TRV, Cultural District and Downtown Areas.
Upon review, recommendations will be provided for necessary
infrastructure improvements for the proposed development based
on the recommended design criteria.
Kimley-Horn
and Associates, Inc. Mr.Liam Conlon,April 22,2014,Page 6
■ Mitigation Areas $20,000
• This project includes the review of the USACE Valley Storage,
Ecosystem Restoration, and/or Recreation Plans for impacts to
the City's water and sanitary sewer systems.
• Amendment 3 includes the following anticipated projects:
■ 15 Riverside Park Design Review—Valley Storage
■ 16 Riverside Park Design Review-Recreation
■ 17 Rockwood Park Design Review and Construction —
Valley Storage
■ 19 University Drive Design Review—Valley Storage
■ 20.01 Gateway/Oxbow Sites A&C Design Review and
Construction—Valley Storage
■ 20.02 Gateway/Oxbow Sites B Design—Valley Storage
For the services listed above, the following table summarizes the fee per Work
Phase:
Work Phase Water Sewer Total
31 $197,940 $298,980 $496,920
32 $395,880 $597,960 $993,840
33 $65,980 $99,660 $165,640
51 $9,900 $70,500 $80,400
Total Project $669,700 $1,067,100 $1,736,800
Kimley-Horn
and Associates, Inc. Mr.Liam Conlon,April 22,2014,Page 7
For this Amendment as summarized above, the recommended breakdown for
FWCC and Non-FWCC services is as follows:
Description FWCC Non-FWCC Total
Part 2A Ham Branch $4,700 $0 $4,700
Part 2 Ham Branch $0 $178,100 $178,100
Part 3 Main Street $149,607 $35,093 $184,700
Part 4 Channel Segment B $44,300 $0 $44,300
Part 5 Gateway Beach Street $104,400 $0 $104,400
Part 6 White Settlement $200,900 $4,100 $205,000
Part 7 Gateway Site E $36,080 $144,320 $180,400
Part 10 Channel Segment A $216,160 $54,040 $270,200
Part 12 White Settlement $1,530 $270 $1,800
Part 13 Channel Segment D(Plug D) $57,000 $0 $57,000
Part 14 Channel Segment C $211,400 $0 $211,400
Design Program Managment $196,700 $0 $196,700
Holly Analysis $0 $56,400 $56,400
Development Reviews $0 $21,700 $21,700
Mitigation Areas $20,000 $0 $20,000
Total Project $1,242,777 $494,023 $197369800
Kimley-Horn
®� and Associates, Inc. Mr.Liam Conlon,April 22,2014,Page 8
The following table summarizes our recommended budget revisions and shows
the revised total contract amount:
Original Amend Amend Amend Revised
Description Fee No. 1 No.2 No.3 Contract
Pre-Engineering $ 243,500 $ 221,300 $ 307,300 $ 294,800 $ 464,800
Conceptual $ 365,413 $ 345,400 $ 157,100 $ 230,800 $ 710,813
-Engineering
Preliminary $ 852,500 $ 520,500 $ 525,800 $ 535,500 $1,373,000
Construction Plans
Final Construction $ 974,200 $ 434,000 $ 502,900 $ 87,000 $1,408,200
Plans
Pre-Construction $ 30,400 $ 40,600 $ 57,900 $ 37,500 $ 71,000
Services
Construction Phase $ 67,100 $ 18,200 $ 345,000 $ 551,200 $ 85,300
Services
Total Project $2,533,113 $1,580,000 $1,896,000 $1,736,8001 $7,745,913
Kimley-Horn will subcontract a portion of these services to EBG Engineering,
LLC; Gojer-McCreary Inc.; Gorrondona & Associates, Inc.; JQ Infrastructure,
LLC; Jaster-Quintanilla, LLP; MagnaCore Drilling and Environmental Services,
Inc.; PIC-Printing, LLC; The Rios Group; Lamb-Star Engineering, LP; V&A
Consulting Engineers; and Xenco Laboratories, M/WBE subconsultants. The
amount we will be subcontracting is $631,720. This represents an M/WBE
participation percentage of 36.37% for these additional services. With these
Additional Services, our revised contract amount will be $7,745,913. This will
revise our total contract M/WBE participation from $1,824,955 (30.4%) to
$2,456,675 (31.72%).
Official site of of •
CITY COUNCIL AGENDA oRT WO R T 14
COUNCIL ACTION: Approved on 6/10/2014-Ordinance Nos. 21297-06-2014, 21298-06-2014 &
21299-06-2014
DATE: 6/10/2014 REFERENCE NO.: C-26838 LOG NAME: 60WSTRAVA3-KHA
CODE: C TYPE: NOW PUBLIC CONSENT HEARING: NO
SUBJECT: Authorize Execution of Amendment No. 3 to City Secretary Contract No. 37013 with
Kimley-Horn and Associates, Inc., in the Amount of$1,736,800.00 for a Revised Total
Contract Amount of$7,745,913.00 for Water and Sewer Main Relocations for the Trinity
Vision-Central City Project and the Trinity Uptown Service Area, Phase 3, Consistent with
the City's Limit of$26.6 Million on Expenditures for the Trinity River Vision Project and
Adopt Appropriation Ordinances (COUNCIL DISTRICTS 2 and 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Special Trust Fund Trinity River Vision Project in the amount of$1,242,777.00 from available funds;
2. Authorize the transfer of$1,242,777.00 from the Special Trust Fund Trinity River Vision Project to
the Water Capital Projects Fund in the amount of$585,760.00 and to the Sewer Capital Projects
Fund in the amount of$657,017.00; and
3. Adopt the attached appropriation ordinances increasing estimated receipts and appropriations in
the Water Capital Projects Fund in the amount of$585,760.00 and in the Sewer Capital Projects
Fund in the amount of$657,017.00; and
4. Authorize the execution of Amendment No. 3 to City Secretary Contract No. 37013 with Kimley-
Horn and Associates, Inc., in the amount of$1,736,800.00 for water and sanitary sewer main
relocations for the Trinity River Vision-Central City Project and the Trinity Uptown Service Area,
Phase 3, thereby increasing the contract amount to $7,745,913.00.
DISCUSSION:
On April 15, 2008, (M&C C-22765) the City Council authorized an Engineering Agreement in the
amount of$2,533,113.00 for water and sanitary sewer main relocations for the Trinity River Vision
(TRV) - Central City Project and the Trinity Uptown Service Area, Phase 1 - Bridge and Channel
Relocations.
In order to expedite the design and construction of the water and sanitary sewer improvements ahead
of the construction of the TRV projects, the proposed water and sanitary sewer relocation project was
divided into the following phases:
Phase 1 - Water and sanitary sewer main relocations for the Trinity River Vision - Central City
Project and the Trinity Uptown Service Area - Bridge and Channel Relocations;
Phase 2A - Water and sanitary sewer main relocations for the Trinity River Vision - Central City
Project and the Trinity Uptown Service Area - Main Street, White Settlement Road and Ham Branch
Study;
T cnwcmUc2n A I_nTTMAWAV Page 1 of 3
Phase 2B - Water and sanitary sewer main relocations for the Trinity River Vision - Central City
Project and the Trinity Uptown Service Area - Ham Branch, Segment B, Riverside Park and Green
Leaf; and
Phase 3 - Water and sanitary sewer main relocations for the Trinity River Vision - Central City
Project and the Trinity Uptown Service Area - Bypass Tie-ins, University Drive, Isolation Gates and
Samuels Avenue Dam.
The Agreement was subsequently revised by Amendment No. 1, Mayor and Council Communication
(M&C), M&C C-25303, November 15, 2011 in the amount of$1,580,000.00 to provide for Phase 2A,
and Amendment No. 2 (M&C C-26276, May 21, 2013) in the amount of$1,896,000.00 to provide for
Phase 2B.
This Amendment No. 3 allows Kimley-Horn and Associates, Inc., to commence with the necessary
design work for Phase 3.
The proposed scope of services for Phase 3 includes the following:
Design for the relocation of conflicting water and/or sanitary sewer mains for Gateway/Oxbow
Valley Storage Site A and Channel Segments A, B, C and D;
Construction phase services;
Permit acquisition;
Coordination meetings with TRV Management Team, TRV partners and Staff;
Subsurface utility engineering;
Geotechnical investigations;
Design Program Management; and
Holly Water Systems Analysis
Kimley-Horn and Associates, Inc., proposes to provide the necessary additional services for a lump
sum fee of$1,736,800.00. Staff considers the fee to be fair and reasonable for the scope of services
proposed.
Of the $1,736,800.00 cost of this amendment, $1,242,777.00 is considered TRV-related while the
remaining $494,023.00 is considered non-TRV related. Because the City has already contracted the
total amount of the City's $26.6 million TRV commitment using City funds, the TRV-related portion of
this contract cost ($1,242,777.00) will be paid for using Tarrant County Reimbursements received for
the TRV Project. Since 2009, Tarrant County has provided the City of Fort Worth with annual
reimbursements for bridge and utility work associated with the TRV Project.
M/WBE Office - Kimley-Horn and Associates, Inc., is in compliance with the City' s M/WBE Ordinance
by committing to an additional 41 percent M/WBE participation on this Amendment No. 3. The City' s
goal on this amendment is 28 percent.
This project is located in COUNCIL DISTRICTS 2 and 9.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendation and adoption of the attached appropriation ordinances, funds will be available in the
current capital budgets, as appropriated, of the Water Capital Projects Fund and the Sewer Capital
Projects Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
E72 451970 006231701000 $1,242,777.00 FE72 538070 006231701000 $1,242,777.00
E72 538070 006231701000 il $1,242,777.00 265 531200 609170096931 $197,940.00
2 5 472072 6091700969ZZ $585,760.00 265 531200 609170096932 41 $395,880.00
T �� - KnAUCTnT cQlAA I_T)TWAWAY Page 2 of 3
41
P275 472072 7091700969ZZ $657,017.00 P265 531200 609170096933 $65,980.00
P265 531200 609170096931 $173,308.00 P265 531200 609170096951 9 900.00
P265 531200 609170096932 $346,617.00 275 531200 709170096931 $298,980.00
P265 531200 609170096933 $57,769.00 P275 531200 709170096932 $597,960.00
P265 531200 609170096951 8 066.00 P275 531200 709170096933 $99 660.00
41
P275 531200 709170096931 $178,141.00 P275 531200 709170096951 $70,500.00
3) $356,282.00
P275 531200 709170096932
3) $59,380.00
P275 531200 709170096933
3) $63,214.00
P275 531200 709170096951
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: S. Frank Crumb (8207)
Additional Information Contact: Liam Conlon (6824)
Mark Rauscher(2446)
ATTACHMENTS
60WSTRVA3-KHA MAP.pdf
60WSTRVA3 HKA TRV Trust FE72 AO.docx
60WSTRVA3 HKA TRV Trust P265 AO.docx
60WSTRVA3 HKA TRV Trust P275 AO.docx
T.nannmP- 6OWRTDFgl4AI-DI TNAWAY Nee 3 of 3