HomeMy WebLinkAboutContract 37036-A4 (2) AMENDMENT NO. 4
STATE OF TEXAS S CITY SECRETARY CONTRACT NO. 3_AG_3�0 R'OV
(M&C Required)
COUNTY OF TARRANT S
WHEREAS, the City of Fort Worth (City) and TranSystems
Corporation d/b/a TranSystems Corporation Consultants, (Engineer)
made and entered into City Secretary Contract No. 37036, (the
Contract) which was authorized by the City Council by M&C C-22766
on the 15th day of April, 2008 and subsequently revised by three
previous amendments; and
WHEREAS, the Contract involves engineering services for the
following project:
Storm Water and Franchise Utility Relocations for the
Trinity River Vision-Central City Project and Trinity
Uptown Service Area, Phase 1A - Bridge and Channel
Relocations.
WHEREAS, it has become necessary to execute Amendment No. 4
to said Contract to include an increased scope of work and revised
maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and
through their duly authorized representatives, enter into the
following agreement which amends the Contract:
1 .
Article I, of the Contract is amended to include the
additional engineering services specified in M&C C-25292, adopted
by the City Council on the 15th day of November, 2011 and further
amplified in a proposal letter dated August 30, 2011, copies of
which are both attached hereto and incorporated herein. The cost
to City for the additional services to be performed by Engineer
total $1, 032 , 969. 00 .
2 .
Article II, of the Contract is amended to provide for an
increase in the maximum fee to be paid to Engineer for all work
and services performed under the Contract, as amended, to hat�Zthetotal fee paid by the City for all work and serviceOJ9Jr1�
CITY SECRETAR�'
FT. WORTH, T�,'
11-30-11 P12:53 IN
exceed the sum of $3,998,448 .00.
3.
All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
EXECUTED on this the r day of 2011, in Fort
Worth, Tarrant County, Texas.
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APPROV RECOMME ED: aa�11� p4�� APPROVED:
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Randier ar od, irector Fernando Costa
Planning and Development Department Assistant City Manager
TRANSYSTEMS CORPORATION d/b/a
TRANSYSTEMS CORPORATION CONSULTANTS
Engineer
By:
Name:Raul Pena III, P.E. , Principal
500 W. 7t' Street, Suite 600
Fort Worth, TX 76102
7FRS TO FORM AND LEGALITY:
Assis ant City Attorney
PMC C - ZS'2ys`
OFFICIAL RECC
-2— CITY SECRET) .
FT. W0RTHa
Date:08-30-2011
Liam Conlon
Project Manager
City of Fort Worth
1000 Throckmorton Street
Fort Worth,TX 76102-6311
RE: Amendment 4,Phase 2a
Storm Water&Franchise Utility Relocations for Trinity River Vision
City Project No.00969, D.O.E. 5977
Dear Mr. Conlon,
TranSystems appreciates the opportunity to provide additional services with respect to the above referenced project.
Below is an itemized breakout of these services for your review.
1. Project Management Lump Sum $ 100,000
2. Meetings(excluding franchise coordination) Lump Sum $ 138,000
3. Franchise Utilities Lump Sum $394,402
4. Environmental Studies Lump Sum $ 150,781
5. Permitting Lump Sum $ 10,000
6. ROW Staking(Henderson and Roundabout) Lump Sum $ 51,480
7. Construction Services(Franchise utilities) Lump Sum $ 161,806
8. Project Expenses Lump Sum $ 26,500
TOTAL Lump Sum Fee of $1,032,969
Breakout of Amendment 4 by Work Phase
Total
Survey
51 -Survey $ 51,480.00
Engineering
31 -Concept Design $ 294,447.00
32-Preliminary Design $ 588,893.00
33-Final Design $ 98,149.00
Engineering Totals $ 981,489.00
Total(Survey and Engineering) $ 1,032,969.00
Summary of the Contract and Amendments
1
Original Contract $ 946,500.00 (Phase 1A)
Amendment 1. $ 1,900,000.00 (Phase 18)
Amendment 2 $ 118,979.00 (police impound and zoning surveys)
Amendment 3 0.00 (swap environmental for stormwater planning)
Amendment $ 1,032,969.00 (Phase2)
Contract Total $ 3,998,448.00
TranSystems will provide 36% MIWBE participation on this work with the following companies:
• Gorrondona and Associates $307,480
• Xenco $46,830
• Magnacore $17,000
$371,310
If you have any questions or require additional information please give me a call.
Sincerely,
Tran Systems-Corporation Consultants
Raul Pena III, P.E.
Principal
2
Amendment 4
Trinity River Vision
Storm Water and Franchise Utilities
PHASE 2a
City Project No. 00969
August 30, 2011
UTILITY RELOCATIONS OF STORMWATER FOR TRINITY RIVER VISION, INCLUDING PROJECT
MANAGEMENT, FRANCHISE UTILTITY COORDINATION, MASTER PLANNING, SUBSURFACE UTILITY
ENGINEERNIG, ENGINEERING DESIGN, ENVIRONMENTAL ENGINEERING, PERMITTING, AND
SURVEYING SERVICES.
A. Project Management and Meetings
1, Coordination Meetings
a. The ENGINEER will attend bi-monthly Management Team meetings with
the CITY for project coordination. The ENGINEER will attend these
meetings through completion of final design of the project and is anticipating
six (6) total meetings for this portion of the project. The ENGINEER will
provide up to three (3) project team members at Management Team
meetings.
b. The ENGINEER will attend semi-monthly (every other week) TRV Project
Team meetings with the CITY and TRV partners for project coordination.
The ENGINEER will attend these meetings through the completion of final
design of the project and is anticipating twenty-four (24) total meetings for
this portion of the project. The ENGINEER will provide up to three (3)
project team members at TRV Project Team Meetings.
c. The ENGINEER will attend quarterly progress meetings with the CITY and
the TRV partners' design engineers for project coordination. The
ENGINEER will attend these meetings through the completion of final
design of the project and is anticipating four (4) total meetings for this
portion of the project. The ENGINEER will provide up to six(6) project team
members at quarterly progress meetings.
d. The ENGINEER will attend monthly utility coordination meetings with the
CITY and the TRV partners' design engineers for project coordination. The
ENGINEER will attend these meetings through the completion of final
design of the project and is anticipating twelve (12) total meetings for this
portion of the project. The ENGINEER will provide up to two (2) project
team members at utility coordination meetings.
e. The ENGINEER will attend monthly design coordination meetings with the
CITY to review the status of the project. The ENGINEER will attend these
meetings through the completion of the project and is anticipating twelve
(12) total meetings for this portion of the project. The ENGINEER will
provide up to four (4) project team members at design coordination
meetings.
f. Public meetings are not included in the portion of the project.
2. Schedule
a. The ENGINEER will provide information for the development of a Gantt
chart schedule in Microsoft Project that identifies the critical path(s). The
Gantt chart is to be prepared by Kimley-Horn. Information to be provided
includes the following:
1. Initial Data Collection and Field Investigations
2. Utility System Map in GIS Format
3. Storm Drainage Analysis and Evaluation
4. Routing and Alignment Studies
5. City Utility Relocation Project Management
6. Storm Drain Relocations (Conceptual Engineering, Easement
Exhibits and Descriptions, Preliminary Engineering, Final
Engineering Design, Bidding, and Construction)
7. Storm Drain Abandonment
8. TRV Water and Sanitary Sewer Improvements, information and
schedules(provided by others)
b. The ENGINEER will update the schedule data monthly through the
design of the storm drain relocations. The schedule will be included in
the progress reports and the ENGINEER is anticipating twelve (12) total
submittals.
C. Deliverables
1. Progress Reports
a. The ENGINEER will submit a monthly one page progress
report to the CITY to show the status of each task. The
Progress Report will include a schedule by task delivered
in Microsoft Project format.
b. The ENGINEER will submit a monthly documentation of
Fair Contracting and M/WBE participation to the CITY.
C. The ENGINEER will prepare these reports through the
completion of the project and is anticipating twelve (12)
total submittals for this project.
2. Narrative Report
a. The ENGINEER will submit to the CITY ten (10) copies of
a narrative report and exhibits (11"x17") for the
construction implementation plans based on the project's
critical path with an analysis of current and anticipated
problem areas or potential delaying factors. The narrative
report will include the following:
1. Executive summary of the storm drainage analysis
and evaluation
2. Executive summary of the water and sanitary
sewer analysis and evaluation (as provided by
Kimley-Horn)
3 Routing and alignment studies
4. Project schedules
B. Franchise Utility Coordination
1. Public Utilities
The ENGINEER will coordinate with Kimley-Horn to obtain the plans for any
proposed relocations or adjustments to the existing CITY owned utilities within the
project limits. The ENGINEER will show the location of the proposed storm drain
lines, existing utility lines, and adjustments and/or relocation of the existing lines
within the project limits.
2. Franchise Utility Coordination
Phase 2 Franchise Utility Coordination scope is inclusive to the Trinity River Vision
project, including the three bridges (Main, Henderson and White Settlement), flood
bypass channel, Gateway Park, Riverside Oxbow, and Valley Storage areas, and is
also limited to a 1 year duration.
a. Coordination Meetings with Franchise Utilities
1. Quarterly meetings with MOU group (based on quarterly for 1
year)
2. Franchise Utility Coordination meetings (based on monthly for 1
year)
3. Preparation of exhibits to facilitate utility coordination issues
4. Work with franchise utility companies to identify and make
recommendations for;
• Assignments
• Right-of-way needs
• Shared corridors
• Schedules
b. Attend Coordination Meetings with Design Teams
I. Monthly meeting with Bridge Design Team
2. Monthly meeting with W/WW Design Team
3. Monthly meeting with Bypass Channel Design Team
c. Coordination with Development Community regarding affected utilities and
proposed utility relocations.
d. Mapping of existing and relocated Franchise Utilities.
e. Preparation of monthly report on Franchise Utilities.
f. Project scope is limited to mapping and coordination services. All design
work for franchise utility relocations is to be provided by others.
3. Subsurface Utility Engineering (Rockwood Park and miscellaneous) — not included
in this scope but is planned to be added in the next Contract phase.
C. Environmental Studies (Bypass Channel/Bridge Corridor only)
1. Coordinate with TRVA representatives and consultants to determine location of
water, sanitary sewer, storm water, electric, natural gas, and franchise utility
alignments.
2. Obtain and review existing environmental data obtained by the City for water/sewer
lines in the Bypass Channel/Bridge Corridor area.
3. Develop a work plan for a Phase II environmental site assessment (ESA) of
proposed utility locations for storm water, electric, natural gas, and franchise utility
alignments that are not located within rights-of way for water/sanitary sewer
utilities. Sample locations will be selected so that they do not overlap with other
investigations that have been performed by other entities assisting the TRVA with
environmental investigations. Submit the work plan to City for review and approval
prior to initiating field work.
4. Conduct limited Phase II ESAs. The purpose of the limited Phase II ESAs shall be
to identify:
a. Potential subsurface contamination that might require protection of utility
lines.
b. Potential construction worker safety requirements related to the presence
of contaminated soils.
c. Potential waste classification and disposal requirements for excess spoils
generated during construction of utilities.
Samples will be collected on approximately 150 foot spacing depending upon the
presence/absence of data from previous environmental investigations. Samples
will be analyzed for the following chemicals of concern:
i.Volatile organic compounds.
ii.Semi-volatile organic compounds.
iii.Total petroleum hydrocarbons
iv.Priority pollutant metals.
Based on available information, there are approximately 20,000 If of utility
alignments that will require sampling of which 12,000 If are included in this scope.
(Remaining estimated 8,000 If to be accomplished in next contract amendment)
Based on this information, this scope includes effort for 9 days of sample collection
for one two-person field crew, 9 days of effort by a direct-push drilling
subcontractor utilizing a direct-push drill rig, and laboratory analysis of
approximately 80 samples (Remaining estimated 95 samples to be accomplished
in next contract amendment) in the Bypass Channel/Bridge Utility Corridor.
5. Attend monthly TRV team meetings over a 12 month period.
Additional Services (Not Included in this scope)
1. This scope of work includes only utility corridors in the Central City/Uptown area.
Environmental services at other portions of the TRV Project Area are not included.
2. Additional sample collection or analysis above the effort described in this scope is not
included.
3. Preparation of environmental permit applications is not included.
4. Section 408 coordination is not included.
5. Creation or management of an environmental GIS system for the project is not
included.
D. Permitting
The ENGINEER will coordinate with and prepare applications and corresponding
documentation to obtain permits for the placement in or crossing through existing easements
and/or right-of-ways of new and relocated public utilities associated with the TRV project.
Public utilities are specifically limited to water, sanitary sewer, and storm drain conduits and
appurtenances owned by the City of Fort Worth. Specific entities in which permits are
anticipated to be obtained include: Tarrant Regional Water District (TRWD) and U.S.Army
Corps of Engineers (COE), Texas Department of Transportation (TxDOT), and the Fort
Worth and Western Railroad (FWWR). USACOE, Section 408 permits are not included in
this scope.
E. ROW Staking for Henderson Street and Roundabout
1. Henderson Street — Property research, right-of-way research and boundary
surveying to establish and set monumentation of the existing and proposed right-
of-way line along Henderson Street from approx. sta. 109+38 to proposed
roundabout for a total of approximately 1,850 If each side of street. Setting 5/8"
capped iron rods at all Pis, PCs and PTs and stake every 50' along right-of-way
with wood stake where possible or painted mark on pavement.
2. Henderson Roundabout- Property research, right-of-way research and boundary
surveying to establish and set monumentation of the existing and proposed right-
of-way line along the proposed roundabout at the intersection of Henderson Street
at White Settlement for a total of approximately 1,940 If, each side of street.
Setting 5/8" capped iron rods at all Pis, PCs and PTs and stake every 50' along
right-of-way with wood stake where possible or painted mark on pavement.
F. Utility Construction Management and Verification
This Phase 2 effort is limited to the Trinity River Vision Henderson Street bridge and does
not include Main Street, White Settlement or other Central City projects, Trinity Uptown,
valley storage, University Drive, or Gateway Park. Services including the coordination of
utility construction activities, utility location installation verification, and compliance with
Utility Accommodation Rules, monitoring, reporting, and as-built surveying as required for
the CITY.
1. The ENGINEER shall schedule a Pre-Construction meeting for each utility
adjustment for which they are required to perform field verification and inspection
duties. The ENGINEER is responsible for ensuring the necessary CITY
representatives are present.
2. Establish TBMs and Survey Control for FU adjustments for Henderson and Main
3. Verification:
a. ENGINEER shall field verify all utility adjustments to ensure that the new
facilities are located according to plans, specifications, and the Proposed Utility
Layout. This shall include all surveying and right of way staking as needed to clear
the proposed construction.
b. ENGINEER shall insure that the utility is in compliance with the "Texas
Manual of Uniform Traffic Control Devices" (TMUTCD), "Storm Water Pollution
Prevention Plan" (SW3P), backfill specifications, and restoration of right of way
upon completion of work.
4. Status Reports: ENGINEER shall provide CITY with a status report for all utility
adjustments on a monthly basis. CITY will provide the status report format to the
ENGINEER.
5. Review Payment Request: The ENGINEER will review all payment requests for
conformance with the utility estimate and verify the work has been preformed.
6. Notification. The ENGINEER shall notify the CITY if demobilizing occurs before
the approved scope of services is completed. This notification must occur before
the demobilization process begins. This requirement may only entail
documentation into diaries.
7. As-Built Drawings and GPS File: The ENGINEER will provide a GPS file showing
all bends, installation types, casings, and above ground appurtenances and shall
be supplied upon completion of the utility work in a format specified by CITY. The
drawings and GPS files will also include all utility adjustments and installations
that are not to be constructed as a part of the project. A set of 11" x 17" as built
drawings along with a CD containing electronic files shall be submitted prior to
final payment and acceptance of all Utility Coordination activities.
8. The Utility Company retains all responsibility for all inspections related to
compliance with Utility Codes, Industry standards, and design of the Utility Facility.
9. The ENGINEER will not provide services for the sole benefit of third parties.
M&C Review Page 1 of
Tidal site of the Citv of Fort'North, Fac
CITY C®UNCIL AGENDA FORTII�
COUNCIL ACTION: Approved on 11/15/2011 -Ordinance Nos. 19980-11-2011 & Ordinance No.
19981-11-2011
DATE: 11/15/2011 REFERENCE NO.: C-25295 LOG NAME: 06TRVSWA4-
TRANS
CODE: C TYPE: NOW PUBLIC CONSENT HEARING: NO
SUBJECT: Authorize Amendment No. 4 in the Amount of$1,032,969.00 to City Secretary Contract
No. 37036 with TranSystems Corporation d/b/a TranSystems Corporation Consultants, for
Storm Water and Franchise Utility Relocations for the Trinity River Vision-Central City
Project and the Trinity Uptown Service Area, Phase 2A and Adopt Appropriation
Ordinances (COUNCIL DISTRICTS 2 and 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Special Trust Fund by $1,042,969.00 from available funds;
2. Authorize the transfer of$1,042,969.00 from the Special Trust Fund to the Specially Funded
Capital Projects Fund;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Specially Funded Capital Projects Fund by $1,042,969.00 from available funds; and
4. Authorize the execution of Amendment No. 4 in the amount of $1,032,969.00 to City Secretary
Contract No. 37036 with TranSystems Corporation d/b/a TranSystems Corporation Consultants for
Storm Water and Franchise Utility Relocations for the Trinity River Vision-Central City Project and the
Trinity Uptown Service Area, Phase 2A , thereby increasing the contract amount to $3,998,448,00.
DISCUSSION:
On April 15, 2008, (M&C C-22766) City Council authorized an Engineering Agreement in the amount
of$946,500.00 with TranSystems Corporation, d/b/a TranSystems Corporation Consultants, for
Storm Water and Franchise Utility Relocations for the Trinity River Vision-Central City Project and
Trinity Uptown Service Area, Phase 1A - Bridge and Channel Relocations.
In order to expedite the relocation of the storm water improvements and franchise utilities prior to the
construction of the Trinity River Vision (TRV) Projects, the proposed project was divided into the
following phases for design and construction purposes:
Storm water and franchise utility relocations for the Trinity River Vision - Central City Project and
the Trinity Uptown Service Area, Phase 1A - Bridge and Channel Relocations;
Storm water and franchise utility relocations for the Trinity River Vision - Central City Project and
the Trinity Uptown Service Area, Phase 1B - Bridge and Channel Relocations;
Storm water and franchise utility relocations for the Trinity River Vision - Central City Project and
the Trinity Uptown Service Area, Phase 2A - Mitigation Areas;
Storm water and franchise utility relocations for the Trinity River Vision - Central City Project and
the Trinity Uptown Service Area, Phase 213 - Mitigation Areas; and
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=l 5973&council date=11/15/2011 11/15/2011
M&C Review Page 2 of 3
Storm water and franchise utility relocations for the Trinity River Vision - Central City Project and
the Trinity Uptown Service Area, Phase 3 - Bypass Tie-ins, University Drive, Isolation Gates and
Samuels Avenue Dam.
The Agreement was subsequently revised by three previous amendments totaling $2,018,979.00 that
are further described as follows:
Amendment No. 1 (M&C C-23915, November 17, 2009) in the amount of $1,900,000.00 to provide
for the addition of the necessary scope of services for Phase 1B of the project;
Amendment No. 2 (M&C C-24279, June 22, 2010) in the amount of $118,979.00 for design of
improvements for Phase II of the Police Auto Pound and Fleet Operations as part of the relocation
projects for the Trinity River Vision; and
Amendment No. 3, administratively approved by the City Manager on December 15, 2010, at no
additional cost to the City allowed for reducing the scope of services for Environmental studies and
increasing the scope of services for Storm Water Master Planning in Phase 1B.
The professional services for Phase 1A and 1 B have been completed and work on the TRV project
has progressed to an extent that necessitates the execution of Amendment No. 4 to allow
TranSystems Corporation to begin Phase 2, which is expected to take one year to complete.
The proposed scope of services for Phase 2A includes the following:
Franchise utility coordination for public utilities, private utilities;
Recommendations for utility right-of-way needs;
Shared corridors and scheduling;
Project management for project scheduling and progress reports;
Meetings with TRV management team, TRV partners and City Staff;
Subsurface utility engineering for mapping of utilities;
Permitting for placement in or crossing through existing easements and/or right-of-way of new and
relocated public utilities associated with the TRV project; and
Right-of-way staking for Henderson Street and roundabout.
The funding for Phase 2A consists of Tarrant County fund proceeds already set aside for TRV utility
coordination and design.
TranSystems Corporation d/b/a TranSystems Corporation Consultants is in compliance with the City's
M/WBE Ordinance by committing to an additional 37 percent M/WBE participation for work under this
Amendment No. 4. The City's goal for work under this Amendment is 37 percent.
In addition to the contract amount, $10,000.00 is required for project management.
This project is located in COUNCIL DISTRICTS 2 and 9.
FISCAL IN FORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations and adoption of the attached appropriation ordinances, funds will be available in
the current capital budget, as appropriated, of the Specially Funded Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
C291_.472072 30.92800969ZZ 042 969.00 FE72 _538070 006231701000 �1042.969.00
1�
FE72 451970 0062317010001 042 969.00
3) $294 447A
C291 531200 309280096931
3
C291 531200 309280096932 $588`893_0_.0
3�
http://apps.cfwnet.org/counciI_packet/mc review.asp?ID=15973&counciIdate=I1/15/2011 11/15/2011
M&C Review Page 3 of
C291 531200 309280096933 $98,149.00
3) $51,480.00
C291 531200 309280096951
C291 511010 309280096930
10 000.00
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Randle Harwood (6101)
Additional Information Contact: Mark Rauscher (2446)
ATTACHMENTS
06TRVSWA4-TRANS Rec 1.doc
06TRVSWA4-TRANS Rec 3.doc
http://apps.cfwnet.org/council_packet/mc review.asp?ID=15973&councildate=11/15/2011 11/15/2011