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HomeMy WebLinkAboutContract 37036-A4 (2) AMENDMENT NO. 4 STATE OF TEXAS S CITY SECRETARY CONTRACT NO. 3_AG_3�0 R'OV (M&C Required) COUNTY OF TARRANT S WHEREAS, the City of Fort Worth (City) and TranSystems Corporation d/b/a TranSystems Corporation Consultants, (Engineer) made and entered into City Secretary Contract No. 37036, (the Contract) which was authorized by the City Council by M&C C-22766 on the 15th day of April, 2008 and subsequently revised by three previous amendments; and WHEREAS, the Contract involves engineering services for the following project: Storm Water and Franchise Utility Relocations for the Trinity River Vision-Central City Project and Trinity Uptown Service Area, Phase 1A - Bridge and Channel Relocations. WHEREAS, it has become necessary to execute Amendment No. 4 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1 . Article I, of the Contract is amended to include the additional engineering services specified in M&C C-25292, adopted by the City Council on the 15th day of November, 2011 and further amplified in a proposal letter dated August 30, 2011, copies of which are both attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $1, 032 , 969. 00 . 2 . Article II, of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, to hat�Zthetotal fee paid by the City for all work and serviceOJ9Jr1� CITY SECRETAR�' FT. WORTH, T�,' 11-30-11 P12:53 IN exceed the sum of $3,998,448 .00. 3. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED on this the r day of 2011, in Fort Worth, Tarrant County, Texas. t'z' � � ATTEST: A7 it Qof®�Ay 0 �jO�� / Yawn �d 0 ���y 0 F! T1'fv . City Secretary Q� °oo o a o0 00000000 ,G. APPROV RECOMME ED: aa�11� p4�� APPROVED: t / Randier ar od, irector Fernando Costa Planning and Development Department Assistant City Manager TRANSYSTEMS CORPORATION d/b/a TRANSYSTEMS CORPORATION CONSULTANTS Engineer By: Name:Raul Pena III, P.E. , Principal 500 W. 7t' Street, Suite 600 Fort Worth, TX 76102 7FRS TO FORM AND LEGALITY: Assis ant City Attorney PMC C - ZS'2ys` OFFICIAL RECC -2— CITY SECRET) . FT. W0RTHa Date:08-30-2011 Liam Conlon Project Manager City of Fort Worth 1000 Throckmorton Street Fort Worth,TX 76102-6311 RE: Amendment 4,Phase 2a Storm Water&Franchise Utility Relocations for Trinity River Vision City Project No.00969, D.O.E. 5977 Dear Mr. Conlon, TranSystems appreciates the opportunity to provide additional services with respect to the above referenced project. Below is an itemized breakout of these services for your review. 1. Project Management Lump Sum $ 100,000 2. Meetings(excluding franchise coordination) Lump Sum $ 138,000 3. Franchise Utilities Lump Sum $394,402 4. Environmental Studies Lump Sum $ 150,781 5. Permitting Lump Sum $ 10,000 6. ROW Staking(Henderson and Roundabout) Lump Sum $ 51,480 7. Construction Services(Franchise utilities) Lump Sum $ 161,806 8. Project Expenses Lump Sum $ 26,500 TOTAL Lump Sum Fee of $1,032,969 Breakout of Amendment 4 by Work Phase Total Survey 51 -Survey $ 51,480.00 Engineering 31 -Concept Design $ 294,447.00 32-Preliminary Design $ 588,893.00 33-Final Design $ 98,149.00 Engineering Totals $ 981,489.00 Total(Survey and Engineering) $ 1,032,969.00 Summary of the Contract and Amendments 1 Original Contract $ 946,500.00 (Phase 1A) Amendment 1. $ 1,900,000.00 (Phase 18) Amendment 2 $ 118,979.00 (police impound and zoning surveys) Amendment 3 0.00 (swap environmental for stormwater planning) Amendment $ 1,032,969.00 (Phase2) Contract Total $ 3,998,448.00 TranSystems will provide 36% MIWBE participation on this work with the following companies: • Gorrondona and Associates $307,480 • Xenco $46,830 • Magnacore $17,000 $371,310 If you have any questions or require additional information please give me a call. Sincerely, Tran Systems-Corporation Consultants Raul Pena III, P.E. Principal 2 Amendment 4 Trinity River Vision Storm Water and Franchise Utilities PHASE 2a City Project No. 00969 August 30, 2011 UTILITY RELOCATIONS OF STORMWATER FOR TRINITY RIVER VISION, INCLUDING PROJECT MANAGEMENT, FRANCHISE UTILTITY COORDINATION, MASTER PLANNING, SUBSURFACE UTILITY ENGINEERNIG, ENGINEERING DESIGN, ENVIRONMENTAL ENGINEERING, PERMITTING, AND SURVEYING SERVICES. A. Project Management and Meetings 1, Coordination Meetings a. The ENGINEER will attend bi-monthly Management Team meetings with the CITY for project coordination. The ENGINEER will attend these meetings through completion of final design of the project and is anticipating six (6) total meetings for this portion of the project. The ENGINEER will provide up to three (3) project team members at Management Team meetings. b. The ENGINEER will attend semi-monthly (every other week) TRV Project Team meetings with the CITY and TRV partners for project coordination. The ENGINEER will attend these meetings through the completion of final design of the project and is anticipating twenty-four (24) total meetings for this portion of the project. The ENGINEER will provide up to three (3) project team members at TRV Project Team Meetings. c. The ENGINEER will attend quarterly progress meetings with the CITY and the TRV partners' design engineers for project coordination. The ENGINEER will attend these meetings through the completion of final design of the project and is anticipating four (4) total meetings for this portion of the project. The ENGINEER will provide up to six(6) project team members at quarterly progress meetings. d. The ENGINEER will attend monthly utility coordination meetings with the CITY and the TRV partners' design engineers for project coordination. The ENGINEER will attend these meetings through the completion of final design of the project and is anticipating twelve (12) total meetings for this portion of the project. The ENGINEER will provide up to two (2) project team members at utility coordination meetings. e. The ENGINEER will attend monthly design coordination meetings with the CITY to review the status of the project. The ENGINEER will attend these meetings through the completion of the project and is anticipating twelve (12) total meetings for this portion of the project. The ENGINEER will provide up to four (4) project team members at design coordination meetings. f. Public meetings are not included in the portion of the project. 2. Schedule a. The ENGINEER will provide information for the development of a Gantt chart schedule in Microsoft Project that identifies the critical path(s). The Gantt chart is to be prepared by Kimley-Horn. Information to be provided includes the following: 1. Initial Data Collection and Field Investigations 2. Utility System Map in GIS Format 3. Storm Drainage Analysis and Evaluation 4. Routing and Alignment Studies 5. City Utility Relocation Project Management 6. Storm Drain Relocations (Conceptual Engineering, Easement Exhibits and Descriptions, Preliminary Engineering, Final Engineering Design, Bidding, and Construction) 7. Storm Drain Abandonment 8. TRV Water and Sanitary Sewer Improvements, information and schedules(provided by others) b. The ENGINEER will update the schedule data monthly through the design of the storm drain relocations. The schedule will be included in the progress reports and the ENGINEER is anticipating twelve (12) total submittals. C. Deliverables 1. Progress Reports a. The ENGINEER will submit a monthly one page progress report to the CITY to show the status of each task. The Progress Report will include a schedule by task delivered in Microsoft Project format. b. The ENGINEER will submit a monthly documentation of Fair Contracting and M/WBE participation to the CITY. C. The ENGINEER will prepare these reports through the completion of the project and is anticipating twelve (12) total submittals for this project. 2. Narrative Report a. The ENGINEER will submit to the CITY ten (10) copies of a narrative report and exhibits (11"x17") for the construction implementation plans based on the project's critical path with an analysis of current and anticipated problem areas or potential delaying factors. The narrative report will include the following: 1. Executive summary of the storm drainage analysis and evaluation 2. Executive summary of the water and sanitary sewer analysis and evaluation (as provided by Kimley-Horn) 3 Routing and alignment studies 4. Project schedules B. Franchise Utility Coordination 1. Public Utilities The ENGINEER will coordinate with Kimley-Horn to obtain the plans for any proposed relocations or adjustments to the existing CITY owned utilities within the project limits. The ENGINEER will show the location of the proposed storm drain lines, existing utility lines, and adjustments and/or relocation of the existing lines within the project limits. 2. Franchise Utility Coordination Phase 2 Franchise Utility Coordination scope is inclusive to the Trinity River Vision project, including the three bridges (Main, Henderson and White Settlement), flood bypass channel, Gateway Park, Riverside Oxbow, and Valley Storage areas, and is also limited to a 1 year duration. a. Coordination Meetings with Franchise Utilities 1. Quarterly meetings with MOU group (based on quarterly for 1 year) 2. Franchise Utility Coordination meetings (based on monthly for 1 year) 3. Preparation of exhibits to facilitate utility coordination issues 4. Work with franchise utility companies to identify and make recommendations for; • Assignments • Right-of-way needs • Shared corridors • Schedules b. Attend Coordination Meetings with Design Teams I. Monthly meeting with Bridge Design Team 2. Monthly meeting with W/WW Design Team 3. Monthly meeting with Bypass Channel Design Team c. Coordination with Development Community regarding affected utilities and proposed utility relocations. d. Mapping of existing and relocated Franchise Utilities. e. Preparation of monthly report on Franchise Utilities. f. Project scope is limited to mapping and coordination services. All design work for franchise utility relocations is to be provided by others. 3. Subsurface Utility Engineering (Rockwood Park and miscellaneous) — not included in this scope but is planned to be added in the next Contract phase. C. Environmental Studies (Bypass Channel/Bridge Corridor only) 1. Coordinate with TRVA representatives and consultants to determine location of water, sanitary sewer, storm water, electric, natural gas, and franchise utility alignments. 2. Obtain and review existing environmental data obtained by the City for water/sewer lines in the Bypass Channel/Bridge Corridor area. 3. Develop a work plan for a Phase II environmental site assessment (ESA) of proposed utility locations for storm water, electric, natural gas, and franchise utility alignments that are not located within rights-of way for water/sanitary sewer utilities. Sample locations will be selected so that they do not overlap with other investigations that have been performed by other entities assisting the TRVA with environmental investigations. Submit the work plan to City for review and approval prior to initiating field work. 4. Conduct limited Phase II ESAs. The purpose of the limited Phase II ESAs shall be to identify: a. Potential subsurface contamination that might require protection of utility lines. b. Potential construction worker safety requirements related to the presence of contaminated soils. c. Potential waste classification and disposal requirements for excess spoils generated during construction of utilities. Samples will be collected on approximately 150 foot spacing depending upon the presence/absence of data from previous environmental investigations. Samples will be analyzed for the following chemicals of concern: i.Volatile organic compounds. ii.Semi-volatile organic compounds. iii.Total petroleum hydrocarbons iv.Priority pollutant metals. Based on available information, there are approximately 20,000 If of utility alignments that will require sampling of which 12,000 If are included in this scope. (Remaining estimated 8,000 If to be accomplished in next contract amendment) Based on this information, this scope includes effort for 9 days of sample collection for one two-person field crew, 9 days of effort by a direct-push drilling subcontractor utilizing a direct-push drill rig, and laboratory analysis of approximately 80 samples (Remaining estimated 95 samples to be accomplished in next contract amendment) in the Bypass Channel/Bridge Utility Corridor. 5. Attend monthly TRV team meetings over a 12 month period. Additional Services (Not Included in this scope) 1. This scope of work includes only utility corridors in the Central City/Uptown area. Environmental services at other portions of the TRV Project Area are not included. 2. Additional sample collection or analysis above the effort described in this scope is not included. 3. Preparation of environmental permit applications is not included. 4. Section 408 coordination is not included. 5. Creation or management of an environmental GIS system for the project is not included. D. Permitting The ENGINEER will coordinate with and prepare applications and corresponding documentation to obtain permits for the placement in or crossing through existing easements and/or right-of-ways of new and relocated public utilities associated with the TRV project. Public utilities are specifically limited to water, sanitary sewer, and storm drain conduits and appurtenances owned by the City of Fort Worth. Specific entities in which permits are anticipated to be obtained include: Tarrant Regional Water District (TRWD) and U.S.Army Corps of Engineers (COE), Texas Department of Transportation (TxDOT), and the Fort Worth and Western Railroad (FWWR). USACOE, Section 408 permits are not included in this scope. E. ROW Staking for Henderson Street and Roundabout 1. Henderson Street — Property research, right-of-way research and boundary surveying to establish and set monumentation of the existing and proposed right- of-way line along Henderson Street from approx. sta. 109+38 to proposed roundabout for a total of approximately 1,850 If each side of street. Setting 5/8" capped iron rods at all Pis, PCs and PTs and stake every 50' along right-of-way with wood stake where possible or painted mark on pavement. 2. Henderson Roundabout- Property research, right-of-way research and boundary surveying to establish and set monumentation of the existing and proposed right- of-way line along the proposed roundabout at the intersection of Henderson Street at White Settlement for a total of approximately 1,940 If, each side of street. Setting 5/8" capped iron rods at all Pis, PCs and PTs and stake every 50' along right-of-way with wood stake where possible or painted mark on pavement. F. Utility Construction Management and Verification This Phase 2 effort is limited to the Trinity River Vision Henderson Street bridge and does not include Main Street, White Settlement or other Central City projects, Trinity Uptown, valley storage, University Drive, or Gateway Park. Services including the coordination of utility construction activities, utility location installation verification, and compliance with Utility Accommodation Rules, monitoring, reporting, and as-built surveying as required for the CITY. 1. The ENGINEER shall schedule a Pre-Construction meeting for each utility adjustment for which they are required to perform field verification and inspection duties. The ENGINEER is responsible for ensuring the necessary CITY representatives are present. 2. Establish TBMs and Survey Control for FU adjustments for Henderson and Main 3. Verification: a. ENGINEER shall field verify all utility adjustments to ensure that the new facilities are located according to plans, specifications, and the Proposed Utility Layout. This shall include all surveying and right of way staking as needed to clear the proposed construction. b. ENGINEER shall insure that the utility is in compliance with the "Texas Manual of Uniform Traffic Control Devices" (TMUTCD), "Storm Water Pollution Prevention Plan" (SW3P), backfill specifications, and restoration of right of way upon completion of work. 4. Status Reports: ENGINEER shall provide CITY with a status report for all utility adjustments on a monthly basis. CITY will provide the status report format to the ENGINEER. 5. Review Payment Request: The ENGINEER will review all payment requests for conformance with the utility estimate and verify the work has been preformed. 6. Notification. The ENGINEER shall notify the CITY if demobilizing occurs before the approved scope of services is completed. This notification must occur before the demobilization process begins. This requirement may only entail documentation into diaries. 7. As-Built Drawings and GPS File: The ENGINEER will provide a GPS file showing all bends, installation types, casings, and above ground appurtenances and shall be supplied upon completion of the utility work in a format specified by CITY. The drawings and GPS files will also include all utility adjustments and installations that are not to be constructed as a part of the project. A set of 11" x 17" as built drawings along with a CD containing electronic files shall be submitted prior to final payment and acceptance of all Utility Coordination activities. 8. The Utility Company retains all responsibility for all inspections related to compliance with Utility Codes, Industry standards, and design of the Utility Facility. 9. The ENGINEER will not provide services for the sole benefit of third parties. M&C Review Page 1 of Tidal site of the Citv of Fort'North, F­ac CITY C®UNCIL AGENDA FORTII� COUNCIL ACTION: Approved on 11/15/2011 -Ordinance Nos. 19980-11-2011 & Ordinance No. 19981-11-2011 DATE: 11/15/2011 REFERENCE NO.: C-25295 LOG NAME: 06TRVSWA4- TRANS CODE: C TYPE: NOW PUBLIC CONSENT HEARING: NO SUBJECT: Authorize Amendment No. 4 in the Amount of$1,032,969.00 to City Secretary Contract No. 37036 with TranSystems Corporation d/b/a TranSystems Corporation Consultants, for Storm Water and Franchise Utility Relocations for the Trinity River Vision-Central City Project and the Trinity Uptown Service Area, Phase 2A and Adopt Appropriation Ordinances (COUNCIL DISTRICTS 2 and 9) RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Special Trust Fund by $1,042,969.00 from available funds; 2. Authorize the transfer of$1,042,969.00 from the Special Trust Fund to the Specially Funded Capital Projects Fund; 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Specially Funded Capital Projects Fund by $1,042,969.00 from available funds; and 4. Authorize the execution of Amendment No. 4 in the amount of $1,032,969.00 to City Secretary Contract No. 37036 with TranSystems Corporation d/b/a TranSystems Corporation Consultants for Storm Water and Franchise Utility Relocations for the Trinity River Vision-Central City Project and the Trinity Uptown Service Area, Phase 2A , thereby increasing the contract amount to $3,998,448,00. DISCUSSION: On April 15, 2008, (M&C C-22766) City Council authorized an Engineering Agreement in the amount of$946,500.00 with TranSystems Corporation, d/b/a TranSystems Corporation Consultants, for Storm Water and Franchise Utility Relocations for the Trinity River Vision-Central City Project and Trinity Uptown Service Area, Phase 1A - Bridge and Channel Relocations. In order to expedite the relocation of the storm water improvements and franchise utilities prior to the construction of the Trinity River Vision (TRV) Projects, the proposed project was divided into the following phases for design and construction purposes: Storm water and franchise utility relocations for the Trinity River Vision - Central City Project and the Trinity Uptown Service Area, Phase 1A - Bridge and Channel Relocations; Storm water and franchise utility relocations for the Trinity River Vision - Central City Project and the Trinity Uptown Service Area, Phase 1B - Bridge and Channel Relocations; Storm water and franchise utility relocations for the Trinity River Vision - Central City Project and the Trinity Uptown Service Area, Phase 2A - Mitigation Areas; Storm water and franchise utility relocations for the Trinity River Vision - Central City Project and the Trinity Uptown Service Area, Phase 213 - Mitigation Areas; and http://apps.cfwnet.org/council_packet/mc_review.asp?ID=l 5973&council date=11/15/2011 11/15/2011 M&C Review Page 2 of 3 Storm water and franchise utility relocations for the Trinity River Vision - Central City Project and the Trinity Uptown Service Area, Phase 3 - Bypass Tie-ins, University Drive, Isolation Gates and Samuels Avenue Dam. The Agreement was subsequently revised by three previous amendments totaling $2,018,979.00 that are further described as follows: Amendment No. 1 (M&C C-23915, November 17, 2009) in the amount of $1,900,000.00 to provide for the addition of the necessary scope of services for Phase 1B of the project; Amendment No. 2 (M&C C-24279, June 22, 2010) in the amount of $118,979.00 for design of improvements for Phase II of the Police Auto Pound and Fleet Operations as part of the relocation projects for the Trinity River Vision; and Amendment No. 3, administratively approved by the City Manager on December 15, 2010, at no additional cost to the City allowed for reducing the scope of services for Environmental studies and increasing the scope of services for Storm Water Master Planning in Phase 1B. The professional services for Phase 1A and 1 B have been completed and work on the TRV project has progressed to an extent that necessitates the execution of Amendment No. 4 to allow TranSystems Corporation to begin Phase 2, which is expected to take one year to complete. The proposed scope of services for Phase 2A includes the following: Franchise utility coordination for public utilities, private utilities; Recommendations for utility right-of-way needs; Shared corridors and scheduling; Project management for project scheduling and progress reports; Meetings with TRV management team, TRV partners and City Staff; Subsurface utility engineering for mapping of utilities; Permitting for placement in or crossing through existing easements and/or right-of-way of new and relocated public utilities associated with the TRV project; and Right-of-way staking for Henderson Street and roundabout. The funding for Phase 2A consists of Tarrant County fund proceeds already set aside for TRV utility coordination and design. TranSystems Corporation d/b/a TranSystems Corporation Consultants is in compliance with the City's M/WBE Ordinance by committing to an additional 37 percent M/WBE participation for work under this Amendment No. 4. The City's goal for work under this Amendment is 37 percent. In addition to the contract amount, $10,000.00 is required for project management. This project is located in COUNCIL DISTRICTS 2 and 9. FISCAL IN FORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, of the Specially Funded Capital Projects Fund. TO Fund/Account/Centers FROM Fund/Account/Centers C291_.472072 30.92800969ZZ 042 969.00 FE72 _538070 006231701000 �1­042.969.00 1� FE72 451970 0062317010001 042 969.00 3) $294 447A C291 531200 309280096931 3 C291 531200 309280096932 $588`893_0_.0 3� http://apps.cfwnet.org/counciI_packet/mc review.asp?ID=15973&counciIdate=I1/15/2011 11/15/2011 M&C Review Page 3 of C291 531200 309280096933 $98,149.00 3) $51,480.00 C291 531200 309280096951 C291 511010 309280096930 10 000.00 Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Randle Harwood (6101) Additional Information Contact: Mark Rauscher (2446) ATTACHMENTS 06TRVSWA4-TRANS Rec 1.doc 06TRVSWA4-TRANS Rec 3.doc http://apps.cfwnet.org/council_packet/mc review.asp?ID=15973&councildate=11/15/2011 11/15/2011