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Home My WebLink AboutContract 37036-A5 (2) CITY SECRETARY AMENDMENT No.5 CONTRACT NO. TO CITY SECRETARY CONTRACT WHEREAS, the City of Fort Worth (CITY) and TranSystems Corporation d/b/a TranSystems Corporation Consultants, (ENGINEER) made and entered into City Secretary Contract No. 37036, (the CONTRACT) which was authorized by M&C C-22766 on the 15th day of April, 2008 in the amount of $946,500.00; and R'HEREAS, the CONTRACT was subsequently revised by: Amendment No.l in the amount of $1,900,000.00 which was authorized by M&C C-23915, on, November 17, 2009, Amendment No. 2 in the amount of $118,979.00 which was authorized by M&C C-24279, on June 22, 2010, Amendment No.3 at no additional expense which was administratively authorized on December 15, 2010 and Amendment No. 4 in the amount of $1,032,969.00 which was authorized by M&C C- 25295 on November 15, 2011; and WHEREAS, the CONTRACT involves engineering services for the following project: Storm Water and Franchise Utility Relocations for the Trinity River Vision-Central City Project and Trinity Uptown Service Area, Phase lA - Bridge and Channel Relocations. WHERFA,", it has become necessary to execute Amendment No.5 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated May 1,2014 a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $881,466.00. 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $4,879,914.00 . 3. All other provisions of the Contract, which are not expressly amended ein, shall remain in full force and effect. OFFICIAL RECCE, CITY SECRETARY gVao�TH X Page -1- RECEIVED JUN 3 0 2014 EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: ENGINEER City of Fort Worth TranSystems Corporation d/b/a TranSystems Corporation Consultants Fernando Costa Raul Pera III, P= E. , Assistant City Manager Principal DATE: 6 DATE: APPROVAL RECOMMENDED: kAJ-A(x4M4 lRandle Harwoo CV Di for Planning and Development Department APPROVED AS TO FORM AND LEGALITY: M&C: C-26819 4 Date June 3, 2014 Doug ack Assistant City Attorney ATTEST: ��a� °00104% �8 00 ° ry J. Kayser City Secretary OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Page -2- f , Date:05-01-2014 - f Liam Conlon Project Manager City of Fort Worth 1000 Throckmorton Street Fort Worth,TX 76102-6311 RE: Amendment 5 Storm Water&Franchise Utility Relocations for Trinity River Vision City Project No.00969, D.O.E. 5977 Dear Mr.Conlon, TranSystems appreciates the opportunity to provide additional services with respect to the above referenced project. Below is an itemized breakout of these services for your review. 1. Project Management Lump Sum $ 47,880 2. Meetings/Plan Reviews/Project Updates Lump Sum $237,680 3. Franchise Utility Coordination Lump Sum $354,822 4. Construction Services(Franchise utilities) Lump Sum $188,552 5. Project Expenses Lump Sum $ 13,316 6. Subconsultant Management Lump Sum $ 39,216 TOTAL Lump Sum Fee of $881,466 Breakout of Amendment 5 by Work Phase Total Engineering 31 -Concept Design $ 264,440 32-Preliminary Design $ 528,880 33-Final Design $ 88,146 Totals $ 881,466.00 Summary of the Contract and Amendments Original Contract $ 946,500.00 (Phase 1A) Amendment 1. $ 1,900,000.00 (Phase 1B) 1 t , Amendment 2 $ 118,979.00 (police impound and zoning surveys) Amendment 3 0.00 (swap environmental for stormwater planning) Amendment $ 1,032,969.00 (Phase 2) Amendment $ 881,466.00 Contract Total $ 4,879,914.00 TranSystems will provide 44% M/WBE participation on this work with the following companies: • Gorrondona and Associates $392,166 If you have any questions or require additional information please give me a call. Sincerely, TranSystems Corporation Consultants ti Raul Pena III, P.E. Principal 2 Trinity River Vision Amendment 5, Phase 3 4/2/2012 MBE MBE % Project Management $ 47,880.00 Meetings/Plan Reviews/Updates $ 237,680.00 $ 57,868.00 Franchise.Utility Coordination $ 354,822.00 $236,142,00 Construction Services $ 188,552.00 $ 98,156.00 Project Expenses $ 13,316.00 Subconsultant Management $ 39,216.60 TOTAL $ 881,466.60 $392,166.00 44% i I Trinity River Vision Amendement 5,Phase 3 Project Management 412114 Project: Project Management HOURLY RATE WORK Total Estimated Manhours Cost Proj I Senior Design Senior Tech CADD Estimate WORK TASK DESCRIPTION Manager Engineer Engineer Engineer Tech Clerical ($) 250.00 170.00 150,C0 135.00 110.00 75,00 60,00 66.00 BasilWs� a S_erttises A Project Management SC 18 months at 8hr/month 14 sub-total 47-BRU Total Basic Services 47 880.00 Trinity River Vision Amendement 5,Phase 3 Meetings 412/2014 Meetings,Plan Review,Scheduling and Updates HOURLY RATE WORK Total Estimated Manhours Cost Proj Senior Design Senior Tech CADD Estimate WORK TASK DESCRIPTION Manager Engineer �Englneer Englneer Tech Clerical (S) 250.00 170.00 150.00 135.00 110.00 11 75.00 60.00 66.00 �., TSC A TRVA mtgs-Plan Reviews-updates(cosh-schadules- ro ections Bi-weekly18 months x 8hrs/month 144 144 40 63 120.00 USACOE mt s 3 9 9 3780.00 Schedulin updates 18 months x 1/month 3hrs/ea 54 13 500.00 Plan Reviews fCOE and parkprojects) 60 1 60 1 1 1 25 200.00 sub-total 105 600.00 B City Meetings tv Staff months x I per sub-total 15 648.00 C Team Meetings 18 months x 2hrs/month Mto w/Gorrondonna 36 36 4 15 384.00 Mt s w/Freeses and Nichols 36 36 15120.00 sub-total 30,504,00 Sub Total 1511,752,01) Proiect Senior Const Tech Manager Insoector GA A ITRVA mtgs-Plan Reviews-updates costs-schedules- Bi-weekly(18 months x 8hrs/month) 1 USACOE mtos(3) 0,00 Scheduling meetings 18 months x 1/month 4 hrs/ea 2 11.448.00 Plan Reviews(COE and nark oro'ects 40 40 704.00 B Citv Meetin s Citv Staff(18 months x 1 Der month x 2hrs/mtg) 36 4 5724.00 sub-total 5.724.00 C Team Meetings f18 months x 3hrs/month Mtn wlTSC 2 .00 ub-total1 11 440.00 Sub Tot;1 57.868.00 Proi Senior Design Senior Tech CAOD WORK TASK DESCRIPTION Manager Engineer Enaineej Engineer Tech Clerical 250.00 170.00 15Q.00 135.00 110.00 75.00 60.00 66.00 FAN A ITRVA a ria- 1 weekly N mfnc t'{hr/�fn ino nn USACOE mt s 3 12 12 3840.00 Plan Reviews(COE and parkprojects) 24 4,080.00 Scheduling updates 4 at 3 hrs/mt 12 12 3,840.00 sub-total 16 860.00 B Citv Meetings City Staff 10 mt s x 2hrs/mt 20 20 6,400.00 sub-total 6,400.00 C Team Meetin s 5 mt s at 3hrs/mt Mt w/TSC 15 15 4800.00 sub-total 4,800.00 Sub Total 28 060.00 TOTAL 237 680.00 Trinity River Vision Amendment 5, Phase 3 Franchise Utilities 4/2114 UTILITY COORDINATION (18 months) Project Manager 1260 $ 159.00 $200,340.00 Professional Engineer (PE) $170.00 $ - Sr. Utility Coordinator $140.00 $ - Utility Coordinator $135.00 $ - Tech Support/CAD 360 $ 90.00 $ 32,400.00 Clerical 54 $ 63.00 $ 3,402.00 Records Research $ 60.00 $ - SUBTOTAL $ 236,142.00 Project Manager 300 $250.00 $ 75,000.00 Utility Engineer 24 $170.00 $ 4,080.00 Technician 360 $110.00 $ 39,600.00 Administrative $ 66.00 $ - SUBTOTAL $ 118,680.00 TOTAL $354,822.00 4 Trinity River Vision Amendement 5,Phase 3 Construction Services 412114 Project Construction HOURLY RATE WORK Total Estimated Manhours Cost Proj Prof. Sr Utility Tech Const Jr.Const, RPLS Feld Survey Estimate WORK TASK DESCRIPTION Manager Engineer CoordInstorl Inspector Inspector Crew Tech (S) 159.00 170.00 140.00 90.00 135.00 90.00 125.00 135.00 86.00 Basicjbesi n Sei4ices nFIRM G&A A IBeach and Riverside Pre-Construction Was 18 20 5,582,00 Establish TSMs and Survey Control 8 1 1,272.00 Field Verification 8 24 1 360 52032.00 Pre aradon of Status Reports 18 1 2,862.00 IPaymentRe uestReview 12 1908.00 Pre aration of As-Bullt Drawings 12 4 40 16 8.348.00 B 1 Main and White Settlement Pre-Constuction Mt s 12 24 5 148.00 Establish TBMs and Survey Control 0.00 Field Verification 18 1 2,862.00 Pre aration of Status Reports 18 2,862.00 Pa ment Re nest Review 60 9,540.00 Pre aration of As-Built Drawings 40 16 5.760.001 28172.00 Subtota 98156.00 �.��a�:."x�•.�:..�$.`.."_ _.. ar�cmt ,.�, _.,,.... - ..i:�s"�.wSY�ra.,�'`-r��,i,:t: ., �:�'3'�m's:.: ..�'''35'��`Y- Pro! Senior Design Const. Tech RPLS Field Survev WORK TASK DESCRIPTION Manager Engineer Engineer Engineer Inspector Crew Tech 250.00 170.00 150.00 115.00 135.00 90.00 125.00 135.00 86.00 Establish TSMs and Survey Control 8 24 16 5,616.00 Feld Verification 8 40 16 7,776.00 B Main and White Settlement Establish TBMs and Survey Control 4 24 8 4,428.00 Feld Verification. 480 8 40 16 72 576.00 sub-total 90 396.00 TOTAL 188 552.00 d Trinity River Vision Amendement 5, Phase 3 Project Expenses 4/2/2014 Project Expenses Total Cost Estimate WORK TASK DESCRIPTION {$) Reports Exhibits lunches Mileage Courier Plans Copies 100.00 2,000.00 200.00 0,52 20.00 75.00 0.15 Reports 0,00 Exhibits 4 8,000.00 Deliveries 5 100.00 Milea a 800 416.00 Printing 60 4,500.00 Records copvinq 0.00 Misc Copying 2,000 300.00 TOTAL 13,316.00 Official site of of • Worth, __� .FART WORTH JI AGUE N COUNCIL ACTION: Approvped on 6/3/2014 -Ordinance Nos. 21275-06-2014�&21276-06=2014 DATE: 6/3/2014 REFERENCE NO.: C-26819 LOG NAME: 06TRVSWA5-TRANS CODE: C TYPE: NON-CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Amendment No. 5 to City Secretary Contract No. 37036, an Engineering Agreement with TranSystems Corporation d/b/a TranSystems Corporation Consultants, in the Amount of$881,466.00 for a Revised Total Contract Amount of $4,879,914.00 for Stormwater and Franchise Utility Relocations for the Trinity River Vision- Central City Project and the Trinity Uptown Service Area, Phase 3, Consistent with the City's Limit of$26.6 Million on Expenditures for the Trinity River Vision Project and Adopt Appropriation Ordinances (COUNCIL DISTRICTS 2 and 9) RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Special Trust Fund in the amount of$881,466.00 from available funds; 2. Authorize the transfer of$881,466.00 from the Special Trust Fund to the Specially Funded Capital Projects Fund; 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Specially Funded Capital Projects Fund in the amount of$881,466.00 from available funds; and 4. Authorize the execution of Amendment No. 5 to City Secretary Contract No. 37036, an Engineering Agreement with TranSystems Corporation d/b/a TranSystems Corporation Consultants, in the amount of $881,466.00 for stormwater and franchise utility relocations for the Trinity River Vision-Central City Project and the Trinity Uptown Service Area, Phase 3, thereby increasing the total contract amount to $4,879,914.00. DISCUSSION: On April 15, 2008, (M&C C-22766) the City Council authorized an Engineering Agreement (Agreement) in the amount of$946,500.00 with TranSystems Corporation d/b/a TranSystems Corporation Consultants (TranSystems Corporation), for Stormwater and Franchise Utility Relocations for the Trinity River Vision-Central City Project and Trinity Uptown Service Area, Phase 1A- Bridge and Channel Relocations. In order to expedite the relocation of the stormwater improvements and franchise utilities prior to the construction of the Trinity River Vision (TRV) Projects, the proposed project was divided into the following phases for design and construction purposes: on the TRV project under the Agreement as amended has progressed such that Amendment No. 5 is necessary to allow TranSystems Corporation to begin Phase 3, in the amount of$881,466.00 and which is expected to take one year to complete. Staff considers the proposed fee to be fair and reasonable for the scope of services proposed. Stormwater and franchise utility relocations for the Trinity River Vision - Central City Project and the Trinity Uptown Service Area, Phase 1A — Bridge and Channel Relocations; Stormwater and franchise utility relocations for the Trinity River Vision — Central City Project and T -TT TlYTT1TlY� A A 1 -TT.T A 11T A TT the Trinity Uptown Service Area, Phase 16 - Bridge and Channel Relocations; Stormwater and franchise utility relocations for the Trinity River Vision - Central City Project and the Trinity Uptown Service Area, Phase 2A - Mitigation Areas; Stormwater and franchise utility relocations for the Trinity River Vision - Central City Project and the Trinity Uptown Service Area, Phase 2B - Mitigation Areas; and Stormwater and franchise utility relocations for the Trinity River Vision - Central City Project and the Trinity Uptown Service Area, Phase 3 - Bypass Tie-ins, University Drive, Isolation Gates and Samuels Avenue Dam. The Agreement was subsequently revised by four amendments as follows: Amendment No. 1 (M&C C-23915, November 17, 2009) in the amount of $1,900,000.00 to provide for the addition of the necessary scope of services for Phase 1B of the project; Amendment No. 2 (M&C C-24279, June 22, 2010) in the amount of $118,979.00 for design of improvements for Phase II of the Police Auto Pound and Fleet Operations as part of the relocation projects for the Trinity River Vision; Amendment No. 3 (administratively approved, December 15, 2010) at no additional cost to the City for reducing the scope of services for Environmental studies and increasing the scope of services for Stormwater Master Planning in Phase 1B; and Amendment No. 4 (M&C C-25295, November 15, 2011) in the amount of $1,032,969.00 to provide design services for Stormwater and Franchise Utility Relocations for Trinity River Vision-Central City Project and the Trinity Uptown Service Area Phase 2A. Work: The proposed scope of services for Phase 3 includes the following: Additional Franchise utility coordination for public and private utilities; Additional Project management for project scheduling and progress reports; Additional Meetings with TRV management team, TRV partners and City Staff; Additional construction services for utility relocation Because the City has already contracted the total amount of the City's $26.6 million TRV commitment using City funds, this contract will be paid for using Tarrant County reimbursements received for the TRV Project. Since 2009, Tarrant County has provided the City of Fort Worth with annual reimbursements for bridge and utility work associated with the TRV Project. M/WBE Office -TranSystems Corporation d/b/a TranSystems Corporation Consultants is in compliance with the City's M/WBE Ordinance by committing to an additional 44 percent M/WBE participation for work under this Amendment No. 5. The City's goal for work under this Amendment is 30 percent. This project is located in COUNCIL DISTRICTS 2 and 9. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, of the Specially Funded Capital Projects Fund. TO Fund/Account/Centers FROM Fund/Account/Centers 1) FE72 451970 006231701000 $881,466.00 2) FE72 538070 006231701000 $881,466.00 1) FE72 538070 006231701000 $881,466.00 2&3) $264,440.00 C291 472072 309280096931 2&3) $528,880.00 C291 472072 309280096932 2&3) $88,146.00 C291 472072 309280096933 2&3) $264,440.00 C291 531200 309280096931 2&3) $528,880.00 C291 531200 309280096932 2&33 $88,146.00 C291 531200 309280096333 Submitted for Cily Manager's Office by: Fernando Costa (6122) Originating Department Head: Randle Harwood (6101) Additional Information Contact: Mark Rauscher (2446) ATTACHMENTS 06TRVSWA5-TRANS C291 A014.doc 06TRVSWA5-TRANS FE72 A014.doc 06TRVSWA5-TRANS MAP.pdf