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HomeMy WebLinkAboutContract 35373-A4 (2) - CITY SECRETARY CONTRACT N0.. �_ AMENDMENT No.4 TO CITY SECRETARY CONTRACT No. 35373 WHEREAS, the City of Fort Worth (CITY) and James DeOtte Engineering, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 35373, (the CONTRACT) which was administratively authorized on the llth day of June, 2007 in the amount of $22, 720 . 00; and WHERAS, the CONTRACT was subsequently revised by: Amendment No. 1 in the amount of $60, 824 . 00 authorized by M&C C-23236 on December 16, 2008; Amendment No. 2 in the amount of $20, 461 which was administratively authorized on July 23, 2010; Amendment No. 3 in the amount of $24, 985. 00 which was administratively authorized on October 25, 2011; and WHEREAS, the CONTRACT involves engineering services for the following project: Storm Water Utility Project - Arundel Drainage Improvements; and WHEREAS, it has become necessary to execute Amendment No. 4 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated December 3, 2012, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $58, 595 . 00 . (See Attached Funding Breakdown Sheet, Page -3-) 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $187, 585. City of Fort Worth OFFICIAL RECORD Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 CITY SECRETARY Page 1 of 3 FT.NORTH,TX RECEIVED APR - 6 2Bi3 3 . All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth ENGINEER James Deotte Engineering, Inc. Fernando Costa Jame.sD tte, P.E. Assistant City Manager Presi t DATE: 5 3 /3 DATE: Z $ A14 Z��3 APPROVAL RECOMMENDED: U5S a�' C,J. LJ Douglas W. W' rsig, P.E. Director, Transportation and Public Works Department APPROVED AS TO FORM AND LEGALITY: M&C: 0�ltll Date. 3 ZE. t3 Doug as W. Black Assistant City Attorney 91 F� 444 ATTEST: �„�O ► °°° �`�G, Jon a Mary J.J Y ser moo City Secretary City of Fort Worth Professional Services Agreement Amendment Template OFFICIAL RECORD PMO Official Release 8/1/2012 Page 2 of 3 CITY SECRETARY FT. WORTH, TX FUNDING BREAKDOWN SHEET City Secretary No. 35373 Amendment No. 4 Department Fund-Account-Center Amount TPW P227-53120-203280067130 $58, 595 . 00 Total: $58, 595 . 00 City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 3 of 3 James 19 7. Civil.Engineering . .... ..................... ................. DeOtte ........ .......Land Surveying .. .................. . ....... .............. .. .......I.......... Enai.n.eeling. - . ..........�9�n!!�!Ction Management ................. ... ... ....... J ENGINEERING ............................. ... Hydrologi-c and.Hydraulic Modeling ........................- 3 December 2012 Mr. Michael A. Owen, P.E. Senior Professional Engineer Transportation and Public Works City of Fort Worth 1000 Throckmorton Street Fort Worth, Texas 76102-6311 Ref: Amendment #4 for Supplemental Funds for Design Services ARUNDEL AVENUE DRAINAGE IMPROVEMENTS Project No. 0067 1; City Secretary Contract # 35373; DOE # 5613 Mr. Owen, James DeOtte Engineering, Inc. completed the drainage study for the referenced project in August 2008. We request an amendment to the amended contract to provide the following additional services that are outside the scope of the existing contract: Additional services and fees summary: Additional Project Status Reporting (18 Months) $ 895.00 Additional Easement Document Preparation (1) $ 810.00 Additional Alignment Analysis (Plan Profile, Ownership, Utilities, Cost Estimate) $ 4,085.00 Additional Alternative Storm Drain Outfall Research and Design $ 2,350.00 Additional Meetings and Coordination with City Staff and Property Owners $ 3,190.00 Additional Services,SUE,Tree and Topo Survey, Geotech for Final Alignment $ 13,635.00 Revise Preliminary and Final Design Plans and Specifications $ 31,870.00 Landscape Architect for 3880 South Hills Property $ 1,760.00 Amendment#4 Total $ 58,595.00 Summary of previous contract amendments: Original Contract $ 22,720 Amendment #1 $ 60,824 Amendment #2 $ 20,461 Amendment#3 $ 24,985 Amendment #4 $ 58,595 Total Revised Contract $ 187,585 Sincerely James 0 Otte, P.E., R.P.L.S. President tax 817.930.0445 6707 grenhvood Stair Rd.Ste'520 e Fort Worth M 76112 phone 817.46.6877 --------- ---------------------- ------ ------- - ...... ---------------I---- --------------------------- - ------ -- ---- ... ............... ------------ ------- Almh m UV Jim DeOtte Sam Hanna Design Stephen Brim Kyle McCage Mileage Principal Engineer Design Engineer Design Engineer Reimbursment Rate Hours Rate Hours Rate Hours Rate Hours Rate Miles $130.00 1 $85.00 1 $85.00 1 $65.00 1 $0.45 1 §■§ 40 LE cc) {2 § � a 2 $ 2 2 ' ` .q.0 . l . �; )� 3 ,_ �_ .__ J 41c80 . 0 e CL all: ■ §2 1,01 ' -� ° � 2 e § § 2 10 £ / ) 2 CL �2 E 2 a � _ _ ) 0 co a a 2222 t CL E , 0 f } _a a. .20 0-k J© �© \ » a2 !a tee- k� s«ev ����to� !;E°�tl2°te-.k�a`•2 a k-te l-` -■� k�- ]"��«�!��et=!2�ƒ{■22a�ƒ�$�#�� ;JAkkk Ic \ mtE a ° •c$ Ir |C -g - k . a )�2aa. § ■ ; acm �eS. 2 ° 22e � LLJ ,a ■- e � a.� 25aa§2 !- ) k2°!� -i=a ` "L§'ao °7 © .ig $ ■- I2§ �a.a ° ik«o.g 2u U.WE s > ■ ■ ■ ■ ■ ■ R ci k City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 3/26/2013 DATE: Tuesday, March 26,2013 REFERENCE NO.: "C-26166 LOG NAME: 20SW ARUNDEL DRAINAGE AMEND#4 DESIGN SUBJECT: Authorize Execution of Amendment No. 4 to City Secretary Contract No. 35373, an Engineering Services Agreement with James DeOtte Engineering, Inc., in the Amount of$58,595.00 for the Additional Design Services on Stormwater Utility Project-Arundel Storm Drain Improvements,Thereby Increasing the Total Contract in the Amount of$187,585.00(COUNCIL DISTRICT 3) RECOMMENDATION: It is recommended that the City Council authorize the execution of Amendment No.4 to City Secretary Contract No. 35373,an engineering services Agreement with James DeOtte Engineering, Inc., in the amount of$58,595.00,for the additional design services on Stormwater Utility Project-Arundel Storm Drain Improvements,thereby revising the total contract cost in the amount of$187,585.00. DISCUSSION: The amendment recommended by this Mayor and Council Communication will provide additional alignment analysis and outfall design plus associated plans, specifications, easement documentation, subsurface utility engineering, tree and topographical survey, and geotechnical investigation. The additional scope is to develop an alignment for a new drainage pipe that is not objectionable to the local residents. The original contract in the amount of$22,720.00 was to develop the scope for a design Agreement to address a residential flooding problem. Amendments 1 through 3, totaling$106, 270.00, included design services, alignment and alternative analyses with modeling,and easement documents. James DeOtte Engineering, Inc., proposes to perform the amendment design services for a lump sum fee of$58,595.00. Staff considers the fee to be fair and reasonable for the scope of services proposed. Funding for this project is being provided from revenue bonds in the Stormwater Capital Projects Bond Fund. MNVBE Office: James DeOtte Engineering, Inc., is in compliance with the City's M/WBE Ordinance by committing to an additional 11 percent M/WBE participation on the Amendment No.4. The City's goal on the amendment is 11 percent. This project is located in COUNCIL DISTRICT 3, Mapsco 89D and 89H. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the Stormwater Capital Projects Bond Fund. http://apps.cfwnet.org/ecouncil/printmc.asp?id=18162&print=true&DocType=Print 3/28/2013 TO Fund/Account/Centers FROM Fund/Account/Centers P227 531200 203280067130 $58,595.00 CERTIFICATIONS: Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Douglas W. Wiersig (7801) Additional Information Contact: Michael Owen (8079) ATTACHMENTS 1. Arundel Design Amend 4 00671 Arundel.pdf (CFW Intemal) 2. Arundel Design.pdf (Public) 3. FAR-00671-00005-Design A2-4.pdf (CFW Internal) 4. P227 485249 99901 03-05-2013.12df (CFW Internal) http://apps.cfwnet.orglecouncil/printmc.asp?id=181,62&print--true&DocType=Print 3/28/2013