HomeMy WebLinkAboutContract 52998 CMY 1 ECRETARY
vs
EENIENT BETWEEN THE CITY OF FORT WORTH AND
'oS IO SIX ART CONSERVATION, LLC FOR CONSERVATION
: �9 9 F�l SERVICES
This Agreement is entered into this day of� 2019 ("Effective Date') by and
between The City of Fort Worth, a home-rule municipal corporation of the State of Texas ("City"), acting,:
by and through Dana Burghdoff, its duly authorized Interim Assistant City Manager, and Studio Six Art
Conservation, LLC, single member LLC, (the "Conservator") acting by and throuah Brad Smith, its
authorized agent, and located at 8431 Creekwood Drive, Dallas, Texas 7-228. City has designated the
Arts Council of Fort Worth and Tarrant County, Inc., to manage this Agreement on its behalf. The
Contract Manager shall act through its designated Public Art collection manager("Contract Manager").
WHEREAS, pursuant to Chapter 2, Sections 2-56 through 2-61 of the Fort Worth Code of
Ordinances, the Fort Worth Public Art Program's goals are to create an enhanced visual environment for
Fort Worth residents, to conunemorate the City's rich cultural and ethnic diversity, to integrate the design
work of artists into the development of the City's capital infrastructure improvements, and to promote
tourism and economic vitality in the City throu11h the artistic design of public spaces;
WHEREAS, the City has provided funding for the maintenance and conservation of artworks
included in the Public Art Collection ("Collection');
WHEREAS, the Contract Manager conducted a request for qualification seeking individuals or
organizations to provide professional maintenance, conservation, and consultation services to assist in
maintaining the value, integrity, and authenticity of the Fort Worth Public Art Collection,
WHEREAS, the Conservator was selected to provide non-exclusive professional maintenance,
conservation and consultation sere ices;
WHEREAS, Conservator is an established full-service conservation firm specializing in historic
and contemporary public art maintenance and conservation;
WHEREAS, City and Conservator desire wish to set out the terms and conditions under ,vhich
said Work shall be provided;
NOW, 'THEREFORE, in consideration of the mutual covenants herein expressed, the parties
agree as follows:
ARTICLE I
SERVICES
1.1. Scope of Services
a. Conservator shall fully provide, or cause to be provided, with good faith and due diligence,
general maintenance, conservation, and consultation services for the Collection in accordance
OFFICIAL REECORD
\Ureement for Prole„�onal Ser%ice,with Studio Six \rt(bn,er�ation,1.1 1 of 16 CITY SECRETARY
I AM10on(op� 10 17 19
FT.WORTH o�'
with the terms of this Agreement ("Services"). The Services shall be based on the annual Fort
Worth Public Art work plan, as approved annually by the For Worth City Council as part of the
City's agreement "ith the Contract Manager for administratio i of the public art program, and on
an as-needed basis at the direction of the Contract Manager. All Services shall be carried out in
accordance with fully executed addenda that set forth the specific Services to be provided,
prescribed timelines, and any additional terms and conditions het forth in such addenda related to
the Services.
b. Conservator shall furnish a schedule to the Contract Manager prior to the execution of addenda.
Conservator shall proceed with work in accordance with such Schedule. Schedule changes may
be accomplished by written agreement between Conservator and City.
C. Conservator shall provide all supplies, materials, and equipment necessary to provide deliverables
required unless otherwise negotiated in advance. Conservator shall be responsible for obtaining
and paying for all necessary permits and any required traffic barriers appropriate for the execution
of Services.
d. Existing conditions hidden or concealed and not available for reasonable visual observation
discovered during the performance of the Services will be reported promptly to the Contract
Manager prior to commencing any further Services. The Contract Manager, in its discretion,
approve or disapprove of recommended changes in scope.
e. Conservator, individually and through his subcontractors, shall take all necessary precautions to
protect and preserve the Collection. If City determines, in its lole discretion, that Conservator or
the Conservator's subcontractors have damaged the Colection, then City shall inform
Conservator, in writing, of the damage. Conservator, at his; er own expense, shall have thirty
(30) days from receipt of Citv's written notice to repair the damage to the Collection to the
satisfaction of City. If Conservator fails to repair the damage to the satisfaction of City within
thirty (30) days after receipt of the notice, or within the de�dline otherwise agreed to by the
parties, then City shall have the right to deduct the cost of repairs from any remaining or future
payment due to Conservator under this Agreement, which shall be in addition to any and all other
rights and remedies available to City at law or in equity.
f. Conservator shall, upon written request by the City, provide e a written report detailing the
execution of the work, including pre-existing conditio s, repairs and treatments, and
recommendations for future maintenance. Ima-es of all Stakes shall be submitted by digital
transfer or disk in concurrence vv ith the delivery of the written report. Conservator shall comply
with any request made by City pursuant to this Article 1.3 within thirty (30) calendar days after
receipt of the written request.
\2reement for PtofesslonaI SerN ices kith Studio Sir Art I )it set Nation.I 1( 3 of I6
FRCCnt1011(opy I11 17 11)
1.2. City Assistance.
Upon request by Conservator, City shall promptly furnish all site and artwork information, including
fabrication and installation details, finishes and coatings, and artist recommendations as required by
Conservator to the extent that such materials are available. Contract Manager shall notify City
Departments and staff of pending work prior to services and secure access for
Conservator.
ARTICLE 2
COMPENSATION
2.1. Compensation.
a. In consideration of the Services to be performed hereunder by Conservator, City promises and
agrees to pay Conservator an annual amount up to FORTY THOUSAI.'D DOLLARS
($40,000.00) ("Compensation") in accordance with the terms of this Agreement. Payment
hereunder shall constitute full compensation for any and all costs associated with this Agreement,
including, but not limited to, all Services perforned and materials furnished by Conservator
under this Agreement. The parties acknowledge that the Compensation is not a fixed fee but shall
be made on an invoice basis for Services rendered in accordance with this A�,,reement, therefore,
the City is not obligated to disburse the full amount of Compensation under this Agreement
unless such payment complies with the teens herein. City and Conservator may amend this
Agreement to allow for additional payment if additional services are required.
b. Services outlined in this Agreement are based on hourly rates in accordance with Conservator's
staff rate schedule, attached hereto as Exhibit "A", plus reasonable expenses, approved in
advance by the City, and supported with receipt of documentation at invoicing, with total fee
including. but not limited to, all reimbursable expenses.
C. City shall authorize all travel and associated expenses in advance of work. Conservator shall
ensure that all travel on behalf of City is necessary and allowable tinder the ternis of the
agreement. Applicable travel and per diem rates will be based upon the rates set by the U. S.
General Services Administration(GSA) per Fiscal Year and location of services.
d. Payment from City to Conservator shall be made on an invoice basis for Services rendered
following receipt by City from Conservator of a signed invoice. The invoice shall be submitted
to City no later than the 15`I` day following the end of the month. if the City requires additional
reasonable documentation, it shall request the same promptly after receiving the above-described
information, and the Conservator shall provide such additional reasonable documentation to the
extent the same is available.
\Ureement f6r Protessional Sera ices with Studio sir_Art('onscrtiation.I 1( 3 of 16
t_X CC tit lnn(opy 10 17 19
2.2. Sales Taxes.
The City is a tax-exempt organization, and no state or local sales taxes or federal excise taxes shall be due
or collected. 'The City shall provide the Conservator a -Texas Certificpte of Exemption" in substantially
the same form as that attached and incorporated herein as Exhibi,t "B" for by Conservator in the
fulfillment of this Agreement.
2.3. Conservator*s Expenses.
a. Conservator shall be responsible for the payments of all expenses that are incurred during the
performance of this Agreement, including, but not limited to, services, materials,
mailing/shipping charges and insurance on submissions to thl City, cost of all travel, and costs
for the Conservator's agents, consultants, and,or employees ne essary for the proper perforniance
of the Services required under this Agreement.
b. In the event of a disputed or contested billing, only the portion being contested will be withheld
From payment, and the undisputed portion will be paid. City will exercise reasonableness in
contesting: any bill or portion thereof. No interest will accrue on any contested portion of the
billing until the contest has been nultually resolved.
C. For contested billings, the City shall make payment in full to Conservator within sixty- (60) days
of the date the contested matter is resolved.
d. Conservator shall make timely payments to all persons and entities supplying labor, materials, or
equipment for the performance of this A(n-eement. CONSERN"ATOR SHALL DEFEND AND
INDEMNIFY THE CITY" FROM ANY CLAIMS OR LIABILITY ARISING OUT OF THE
CONSERVATOR'S FAILURE TO MAKE THESE PAYMENTS.
e. Conservator shall furnish the City an affidavit, attached hereto as Exhibit"C". certifying that all
bills relating to the Services or supplies used in the performance of this Agreement have been
paid.
ARTICLE 3
'PERM & TERMINATION
3.1 Term.
This Agreement shall commence upon the Effective Date and hall expire on September 30, 2020
("Initial Term"). The Cit% maN, at its sole discretion. opt to renew and extend this Agreement for
three additional one-year terms (October I through September 30 of the applicable years) (each a
"Renewal Term'). Any Renewal Tenn shall be duly executed i i writing by the parties.
3.2 Termination.
Either party may terminate this Agreement at any time and for any reason by providing the other
party with thirty (30) days written notice of termination. In the event this Agreement is
AUreement for ProlcsmonaI cr�icc,wnh Studio SIC lit(omcnation.I I( 4 of I(,
E.xccution Cop% I1) 17 11)
terniinated prior to expiration of the Initial Term or applicable Renewal Terin, City shall pay
Conservator only for Services actually rendered as of the effective date of termination, and
Conservator shall continue to provide the City with Services requested by the City and in
accordance with this Agreement LIP to the effective date of termination. City shall have no further
obligations to the Conservator upon tennination of the Agreement.
ARTICLE 4
INDEPENDENT CONTRACTOR
Conservator shall perform all work and services hereunder as an independent contractor, and not as an
officer, agent, servant or employee of City. Conservator shall have exclusive control of, and the exclusive
right to control the details of the work performed hereunder, and all persons performing same, and shall
be solely responsible for the acts and omissions of his/her officers, agents, employees, and subcontractors.
Nothing herein shall be construed as creating a partnership or joint venture between City and Conservator,
his/her officers, agents, employees and subcontractors, and doctrine of respondeat superior has no
application as between City and Conservator.
ARTICLE 5
SUBCONTRACTING
Conservator may subcontract portions of the services to be provided hereunder at Conservator's expense.
provided that said subcontracting shall not adversely affect the quality of the Work and shall be carried
out under the personal supervision of Conservator. Any subcontract entered into under this Agreement
shall be expressly subiect to the applicable terms of this Agreement, including„ but not limited to, all
indemnification and release provisions. Conservator shall provide information regarding all
subcontractors, including its fabricator, along with a copy of the subcontract between Conservator and
each subcontractor to the Contract Manager.
ARTICLE 6
INSURANCE AND INDEMNITY
6.1. General.
Conservator shall carry insurance as set out in Exhibit "D,'- which is attached hereto and
incorporated herein for all purposes. Evidence of required insurance shall be submitted to the
Contract Manager prior to installation of the Work on City property. However, if any part of the
fabrication process will be conducted on City property, then Conservator shall submit evidence of
required insurance to the Contract Manager prior to performance of that work. Evidence of
subsequent renewals of said insurance is required until City has taken possession of the Work,
Except as provided in Section 2.8 hereof, the risk of damage to or loss of the Work shall, during
Agreeinent for Protc„ionaI Sei%ice, kith Stmho Six lit(on,er ation.I_I( 5 of 10
fACCUUon(opv 10 17 19
fabrication and installation but prior to Final Acceptance, shall be solely that of Conservator.
This risk shall transfer to City and shall no longer be the responsibility of Conservator upon Final
Acceptance.
6.2. Perforniance Bonds.
Conservator sliall not be required by City to post any performance bonds or similar undertakings.
6.3. General Indemnity.
a. CONSERVATOR COVENANTS AND AGREES TO ANI) DOES HEREBY INDEMNIFY,
HOLD HARMLESS, AND DEFEND, AT ITS OWN EXPENSE, CITY FROM AND
AGAINST ANY AND ALL CLAIMS, LAWSUITS, JUDGMENTS, ACTIONS, CAUSES
OF ACTION, LIENS, LOSSES, EXPENSES, COSTS, FEES (INCLUDING, BUT NOT
LI`IITED TO, ATTORNEV'S FEES AND COSTS OF DEFENSE), PROCEEDINGS,
DEMANDS, DAMAGES, LIABILITIES, AND/OR SLUTS OF ANN' KIND OR NATURE,
INCLUDING, BUT NOT LI`IITED TO, THOSE FOR PROPERTY LOSS (INCLUDING,
BUT NOT LIMITED TO, WORKERS' COMPENSATION ACT LIABILITY, LOST
PROFITS, AND PROPERTY DAMAGE) AND/OR PERSONAL INJURY (INCLUDING,
BUT NOT LIMITED TO, DEATH) TO ANY AND ALL PERSONS, OR OTHER HARM
FOR WHICH RECOVERY OF DAMAGES IS SOUGHT, OF WHATSOEVER KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR RESULTING
FROM ANY ACTS, ERRORS, OR OMISSIONS OF CONSERVATOR AND/OR
CONSERVATOR'S SUBCONSERVATOR AND CONTRACTORS AND THEIR
RESPECTIVE OFFICERS, AGENTS, EMPLOYEES, DIRECTORS, MEMBERS,
PARTNERS, AND REPRESENTATIVES IN CONNECTION WITH THE EXECUTION,
PERFORMANCE. ATTEMPTED PERFORMANCE, OR NONPERFORMANCE OF THIS
AGREEMENT.
b. Conservator agrees to and sliall release City from any and all liability for injury, death, damaLe,
or loss to persons or property sustained or caused by Conservator in connection with or incidental
to performance under this Agreement.
C. Conservator sliall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same fonn as above.
\erccment tix Protcs,tonaI"Cl�Icc,H ith studio Cn Art Con,cr%atw]I,I t( 6 of It,
t'RCCllti011 t opv 10 17 19
ARTICLE 7
PROFESSIONAL STANDARDS AND WARRANTIES
7.I Professional Standards and Warranties
a. Conservator represents and warrants that it and its subcontractors, if any, shall perform all
Services in compliance with the American Institute for Conservation (AIC) Code of Ethics and
Guidelines for Practice. Conservator represents and warrants that the execution of the Services
will be performed in a workman-like manner, and any work performed as part of the Services will
be free from defects in materials and workmanship.
b. Conservator acknowledges and agrees that any and all information (in whatever form) relating to
the business of the City and acquired by the Conservator under or in connection with this
Agreement, or otherwise, is and shall remain, to the extent permitted by law, confidential
information of the City. Consultant agrees to maintain in confidence and to refrain, director or
indirectly, from copying, using, transferring, disclosing, or exploiting in any manner any, of such
confidential infonnation during the Initial Term or any Renewal Terms of this Agreement and
following tennination thereof, for any reason.
C. Conservator, for itself and any person or entity acting on behalf of Conservator, further agrees
that it shall treat all infonnation provided to it by the City as confidential and shall not disclose
any such information to any third party without the prior written approval of the City.
ARTICLE R
MISCELLANEOUS
8.1 Assignment.
Conservator shall not assi-n or subcontract all or any-part of its rights, privileges or duties under
this Agreement without the prior written consent of City, and any attempted assignment of
subcontract of same without such prior written approval shall be void and constitute a breach of
this agreement.
8.2 Colllpllanee.
Conservator shall comply vkith all Federal, State and City statutes, ordinances and regulations
applicable to the performance of Conservators services under this Agreement.
R.3 Entire Agreement.
This writing-, embodies the entire agrecinent and understanding between the Parties hereto, and
there are no other agreements and understandings, oral or written, with reference to the subject
matter hereof that are not mer,-,ed herein and superseded hereby.
\2rccmcnt for Prolesswnal Set�iccs with Studio Six-Art C'onser�ation,1 t C 7 of If)
I:xecuhon Cohv 10 17 19
8.4 Amendments.
No alteration, change, modification or amendment of the ter-rr�s of this Agreement sliall be valid
or effective unless made in writing and signed by both parties liereto and approved by appropriate
action of City.
8.5. Waiver.
No waiver of performance by either party shall be construed as or operate as a waiver of any
subsequent default of any terms, covenants, and conditions ol this Agreement. The payment or
acceptance of fees for any period after a default sliall not be deemed a waiver of any right or
acceptance of defective performance.
8.6. Governing Law and Venue.
If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of
this Agreement, venue for such action shall lie in state courts located in 'Tarrant County, Texas or
the United States District Court for the Northern District of Texas — Fort Worth Division. This
Agreement sliall be construed in accordance with the laws of the State of Texas.
8.7 Successors and Assigns.
Neither party hereto shall assign, sublet or transfer its interest terein without prior written consent
of the other party, and any attempted assignment, sublease or transfer of all or any part hereof
without such prior written consent sliall be void. This Agreement sliall be binding upon and sliall
inure to the benefit of City and Conservator and its respective s ccessors and permitted assigns.
8.8. No Third-Party Beneficiaries.
The provisions and conditions of this Agreement are solely for the benefit of City and
Conservator, and any lawful successor or assign, and are not intended to create any rights,
contractual or otherwise, to any other person or entity.
5.9. Se%erability.
If any provision of this Agreement sliall be held to be invalid, illegal or unenforceable, the
validity, legality and enforceability oC the remaining, provisions shall not in any way be affected
or impaired.
S.10. Contract Construction.
The Parties aeknowled(le that each party and, if it so chooses, its counsel have reviewed and
revised this Agreement and that the normal rule of construction to the effect that any ambiguities
are to be resolved against the drafting party must not be eni toyed in the interpretation of this
Agreement or any amendments or exhibits hereto.
\eree lien t I o I ProfessionaI Scr�ice,with Studio Six Art('onserkation,I t l 8 of 10
Execution('opy 10 17 19
8.1 1. Fiscal Funding Out.
If, for any reason, at any time during any Initial Terns or any Renewal Tenn of this Agreement,
the Fort Worth City Council fails to appropriate funds sufficient for City to fulfill its obligations
under this Agreement, City may tenninate this Agreement to be effective on the later of(i) thirty
(30) days following delivery by City to Conservator of written notice of Cit}'s intention to
terminate or (ii) the last date for which funding has been appropriated by the Fort Worth City
Council for the purposes set forth in this Agreement.
8.12. Captions.
Captions and headings used in this Agreement are for reference purposes only and sliall not be
deemed a part of this Agreement.
8.13. Conservator's Address.
Conservator shall notify the Contract Manager of changes in address.
8.14. Survivin ,Covenants_
The covenants and oblioations set forth in this A-Teeinent sliall not survive the death or legal
incapacity of Conservator.
8.15. Right to Audit.
Conservator agrees that City will have the right to audit the financial and business records of
Conservator that relate to the Services at any time during the Initial Term or any Renewal Tenn
of this A-reement and for three (3) years thereafter in order to detennine compliance with this
Aureement. Throu11hout the Initial Term or any Renewal Tenn of this Agreement and for three
(3) years thereafter, Conservator shall make all Records available to City on 200 Texas Street,
Fort Worth, Texas or at another location in City acceptable to both parties following reasonable
advance notice by City and shall otherwise cooperate fully with City during any audit.
Conservator sliall require all of its subcontractors to include in their subcontracts a right to audit
in favor of City in substantially the same form as above.
8.16. Certified MBE/WBE.
If applicable, Conservator is encouraged to make its best effort to become a certified Minority
Business Enterprise (MBE) or Woman Business Enterprise (WBE) firm with a certifying agency
whose certification is accepted by the City under the City's BLtslness Diversity Enterprise
Ordinance.
8.17. Counterparts and Electronic Signatures.
This Agreement may be executed in several counterparts, each of vwhich will be deenied an
original, but all of which together will constitute one and the same instrument. A signature
\UreemenI f6i flit,tlJDlonaI services with studio six,_Art(on;er�ation.I I( 9 of 16
txecuaon Copy 10 17 t9
received via facsimile or electronically via email shall be as legally binding for all purposes as an
original signature.
8.18. Time Extensions,
The Parties may agree, in writing, to extend or modify any of the time deadlines set forth in this
Agreement.
8.19. Israel.
If Conservator is a company with ten (10) or more full-time employees and if this Agreement is
for S 100,000 or more, Conservator acknowledges that in accordance with Chapter 2270 of the
Texas Government Code, the City is prohibited from entering into a contract with a company for
goods or services unless the contract contains a written verification from the company that it: (1)
does not boycott Israel; and (2) will not boycott Israel 'during the Initial Tenn or any Renewal
Tenn of the Agreement The terms "boycott Israel" and "company- shall have the meanings
ascribed to those ternls in Section 808.001 of the Texas Government Code. If applicable under
this Agreement and Conservator is considered a "company." by signing this Agreement,
Conservator certifies that Conservator's signature provides Written verification to the City that
Conservator: (1) does not boycott Israel; and(2) will not boycott Israel during the Initial Term
or any Renewal Terms of the Agreement.
ARTICLE 9
NOTICES
All notices, requests, demands, and other co min Lill icat1ons which ar$ required or permitted to be given
under this Agreement shall be in writing and shall be deemed to havO been duly given upon the delivery
or receipt thereof, as the case may be, if delivered personally or sent b� registered or certified mail, return
receipt requested, postage prepaid, as follows:
I
1. CITY OF FORT WORTH: Dana Burghdoff, Interim Assistant City Manager
City I\lanager's Office
City of Fort Worth
200 Texas Street,Third Floor
Fort Worth, Texas 76102
Copies to: Sara Fullenwider, City Attorney
Office of the City Attorney
City of Fort Worth
200 Texas Street, Third Floor
Fort Worth, Texas 76102
Au'reemenI tur Proles,ionaI 5CI%Icc,vkIth Studio Sir \11('nnscrtiation.I 1( IU of 16
Execution Copy 10 17 1v
Martha Petal,Dinecto[of Public Art
Arts Cowzil of Fort Worth&,,Tarrant Caunty
1300 Street
Fort wordi,Tomas 76107
2. CONSERVATOR Brad Smith
dlbla Stuff Six Art C4 swvatio%LLG
8431 Crackwood Drive
Dallas.To=75228
1N WITNESS HEREOF,the Parties bacto have atcctmd this Agma eat to be efloctive as of the
Effoctive Date.
CITY OF FORT WORTH CONSERVATOR
by'_ 0::
Dana Burghdo Brad Smith
Interim C' Maw OwM
Dace: vi'!-r Date: �---V Jj
CONTRACT COMPLUNCE MANAGER
By sigt W&I acknowledges that I am the perrant mspomible
f
' ring and administration of t�contract,rformance and reporting rrit dmmwts.b c AR Collection Manager Waft 8t Tenant Cv�unty
AS TO FORM
AND GALITY:
JeJ9S
Sr.Assis t TitqyAtt ............
ary J.Ka
city Sur . �a�
Coubact Antborizi6m:
Form 12":NIA
M&C N/A
Aa"nM Pow Plahma M Sw"aw whh SPAO Sk Awt t wMnadrs U C 11 ON
ftwW=Cear 1a17n9
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Martha Peters, Director of Public Art
Arts Council of Fort Worth& Tarrant County
1300 Gendy Street
Fort Worth, Texas 76107
2. CONSERVATOR Brad Smith
d/b/a Studio Six Art Conservation, LLC.
8431 Creekwood Drive
Dallas, Texas 75228
IN WITNESS HEREOF, the Parties hereto have executed this Agreement to be effe tive as of the
Effective Date.
CITE'OF FORT WORTH CONSERVATO
by:
Dana Burghdoff Brad S ith
Interim Assistant City Manager Ow r
Date: D e:
CONTRACT COMPLIANCE MANAGER
By signing, I acknowledge that I am the person re onsible
for the monitoring and administration of this co ract, including
ensuring all performance and reporting requir ents.
Jennifer Conn, Public Art Collection anager
Arts Council of Fort Worth&Tarra t County
APPROVED AS TO FORM
AND LEGALITY:
Jessica Sangsvang
Sr. Assistant City At rney
ATTESTED BY
Mary J. KX
er
City Se
Contract.authorization:
Form 1295: N/A
iyI&C N A
.Agreement fm hoteUlonaI Sci�ice's kith Studio Sir -Art('on,er%ation,11( 1 1 of'16
1 X"UtI011(ope 1it 17 19
J
Y
Exhibit A
Conservator's Rate Sheet
STUE>ID SIX ART CD SERVATIDN
THE CONSERVATION OF HISTOF410 OBJECTS
FEE SCHEDULE
Services F7
On Site Conservation Treatment
Owner $1 0.00/hr
Assistant $15.00/hr
In Studio Conservation Treatment
Owner $ .00/hr
Assistant .00✓hr
Condition&Post Treatment Conservation Reports $2 -$1000 per report*
•varies based on complexity of artwork/object
Administrative Time $ .00/hr
Travel Expenses: per C M.*
Per Diem including Lodging
'•not applicable for travel within the DFW area
Mileage Reimbursement—standard rates per GSAARS
PROOF OF INSURANCE
I acknowledge that I have read and understand the insurance requireme its for the agreement.1 also understand
that the evidence of required Insurance must be submitted within fifteen(15)days following the signing of a
professional services agreement.
b9A054*
Brad Smith
Owner,Studio Six Art Conservation
9431 Cmekwood Drive Dallas Tern 7522E 972415-14"
www.SGldia6trAnConserv*don.com i cam
Agreement for Professional Services with Studio Six Art Conservation,LLC 12 of 16
Execution Copy 10/17/19
Exhibit B
Sales Tax Exemption
Texas Sales and Use Tax Exemption Certification
This certificate does not require a number to be valid.
Name orpur&-&W.arm orewenry
City of Fort Worth,Texas
Address(Stieet 6 rttx ,P.O.Box or Route nwmDar) Phone(Arse code ewe mw
200 Texas Street 817,t12-8360
Cib.sate.ZIP Dodo
Fort Worth,Texas 76102
I,the purchaser named above,claim an exemption from payment of sales and use taxes(for the purchase of taxable
items described below or on the attached order or invoice)from:
Seller. NI Vendors
Street address: -- CRY.State,ZIP code:
Description of items to be purchased or on the attached order or invoice:
All items. Purchaser acknowledges that this Certificate cannot be used for the purchase,lease or rental of a motor
vehicle.
Purchaser damn to exemption for the following reason:
MunkdplditN,Governmental Entity
1 understand that I will be gable for payment of all state and local sales or use taxes which may become due for failure to comply with
the provisions of fire Tax Code and/or all applicable law.
I understandthatdisacrimmalolhrtisetogive @awe rpganceAWcatelaawsagerfortoxablegomthatlh ow,atfhs himeof0urchase.
w4be usedhamerywotherflm fbetexpmssedtnttusoerWWWe,snddependfipontheamtx&#oftxevadsd,theoAbnse maYfsrW
from a Class C misdemeanor to a rallny of the second degree.
PWeheiat Tme
hero Finance Director/CFO SpAlt 3dV8
NOTE: This certificate cannot be issued for the purchase,lease,or rental of a motor vehicle.
THIS CERTIFICATE DOES NOT REOUiRE A NUMBER TO BE VALID.
Sales and Use Tax'Exemption Nurnbers'or'Tax Exempr Numbers do not exist.
Thls cerojeaal should be fumished to t11rs suppler.
Do pig send dw a mplisted certlfmits to do Co mpbolsr of Putflo A000ulde.
Agreement for Professional Services with Studio Six Art Conservation,LLC 13 of 16
Execution Copy 10/17,19
Exhibit C
Affidavit of Bills Paid
AFFIDAVIT OF BILLS PAID
Date:
Aftiant(Conservator):
Purchaser(City of Fort Worth):
Property(Artwork Site):
Affiant on oath swears that the following statement is true:
Aftiant has paid each of Aftiant*s contractors, laborers, and materiahnipn in full for all labor and materials
provided to Aftiant for the construction of any and all improvements our the property. Aftiant is not
indebted to any person, Finn, or corporation by reason of any such construction. There are no claims
pendinIg for personal injury and/or property damages.
Aftiant (as listed in contract):
SUBSCRIBED AND SWORN TO before me, the undersigned authority,on this the
- day of , 20_.
Notary Public, State of Texas
Print Name
Commission Expires
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Exhibit D
Insurance Requirements
PUBLIC ART - INSURANCE REQUIREMENTS
The Conservator shall meet all the following insurance requirements for this Project. If Conservator
subcontracts fabrication, transportation, and/or installation of the Work, then Conservator shall also
require his/her subcontractor(s) to abide by all of the following insurance requirements.
Commercial General Liability(CGL)
$1,000,000 Each occurrence
$2,000,000 Aggregate limit
Coverage shall include, but not be limited to, the following: premises, operations, independent
contractors, products/completed operations, personal injury, and contractual liability. Insurance shall be
provided on an occurrence basis, and be as comprehensive as the current Insurance Services Office (ISO)
policy. The policy shall name City as an additional insured.
Bailee's/Property (if applicable)
The inland marine policy shall provide per occurrence coverage at replacement cost value based on the
latest appraised value of the Artwork, which is entrusted to the Conservator and is considered to be in the
Conservator's care. custody, and control and shall include property "in transit."
Automobile Liabilitv
$1,000,000 Each accident
or
5250,000 Bodily Injury per person
S500,000 Bodily Injury per occurrence
$100,000 Property Damage
A commercial business policy shall provide coverage on "Any Auto," defined as autos owned, hired and
non-owned.
For the Conservator and/or the Conservator's Subcontractors Mio ha,e employees: Workers'
Compensation
Statutory limits
Employer's liability
S 100,000 Each accident/occurrence
$100,000 Disease - per each employee
$500,000 Bodily Injury%Disease - policy limit
Workers' Compensation coverage shall provide limits consistent with statutory benefits outlined in the
Texas workers Compensation Act(Art. 8308— 1.01 et seq. Tex. Rev. Civ. Stat.).
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GENERAL. POLICY REQUIREMENTS
The certificate of insurance shall include an endorsement naming th City of Fort Worth, its' Officers,
Employees and Volunteers as an "Additional Insured" on all liability policies. Exception... the additional
insured requirement does not apply to Workers' Compensation or Aut mobile policies.
Conservator is responsible for providing the City a thirty day (30) notice of cancellation or non-renewal
of any insurance policy and may not change the tenns and condition of any policy that would limit the
scope or coverage, or otherwise alter or disallow coverage as required herein.
The workers compensation policy shall include a Waiver of Subroga ion (Right of Reem erN) in favor of
the City of Fort Worth. The insurers for all policies must be licensed/ipproved to do business in the State
of Texas. The insurers for all policies must be licensed/approved tc do business in the State of Texas.
The insurers for all policies must be licensed/approved to do business in the State of Texas. All insurers
must have a minimum rating of A- VII in the current A. M. Best Key Rating Guide or have reasonably
equivalent financial strength and solvency to the satisfaction of Risk:Management. If the rating is below
that required, written approval of Risk Management is required.
If insurance policies are not written for specified coverage limits, an Umbrella or Excess Liability
insurance for any differences is required. Excess Liability shall follow form of the primary coverage.
Unless otherwise stated, all required insurance shall be written on an "Occurrence basis."
The deductible or self-insured retention (SIR)affecting required insurance coverage shall be acceptable to
and approved in writing by the Risk Manager of City of Fort Wprth in regards to asset value and
stockholders' equity. In lieu of traditional insurance, alternative coverage maintained throu"h insurance
pools or risk retention groups, must also approved by Citv's Risk Mai suer.
City, at its sole discretion, reserves the right to review the insurance requirements and to make reasonable
adjustments to insurance c merages and their limits when deemed necessary and prudent by City based
upon changes in statutory law, court decision or the claims history of the industry as well as of the
contracting party to City of Fort Worth. City shall be required to pro 'de prior notice of ninety days.
City shall be entitled, upon request and without expense, to receive opies of policies and endorsements
thereto and may make any reasonable requests for deletion or reyjsion or modifications of particular
policy terms, conditions, limitations, or exclusions except where policy provisions are established by law
or regulations binding upon either of party or the underwriter on any s ich policies.
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