HomeMy WebLinkAboutContract 53018 a
RECEIVED CSC No.53018
NOV -5 2019
CITY OF FORT WORTH
CIN SFCRUARY AGREEMENT BETWEEN BOYS& GIRLS CLUBS OF GREATER TARRANT
COUNTY,INC.AND CITY OF FORT WORTH FOR THE COMIN' UP GANG
PROGRAM
FISCAL YEAR 2020
In consideration of the mutual covenants, promises and agreements contained herein, this
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a
home rule municipal corporation of the State of Texas,("City") acting by and through Jesus Chapa,
its duly authorized Assistant City Manager, and BOYS & GIRLS CLUBS OF GREATER
TARRANT COUNTY,INC., a Texas non-profit corporation("Contractor") acting by and through
Bob Ehert, its duly authorized CFO.
RECITALS
WHEREAS,the City has determined that After-School Programs are necessary to support
crime prevention in the City. The Comin'Up Gang program will enhance the prevention focus of
the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to
reduce violent crime and gang-related activities through enhanced enforcement activities and
crime prevention programs,(2)to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and (3)to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs;and
WHEREAS, Contractor has agreed to operate an After-School Program called the Comin'
Up Gang program, which will support the police department's crime prevention efforts throughout
the community: and
WHEREAS, City desires to enter into an agreement with Contractor to operate the Comin'
Up Gang program:and
WHEREAS, City, as consideration for the performance of Contractor, has appropriated
monies in the CCPD Budget in the amount of$1,337,350.00 ("Program Funds")to provide to
Contractor on a reimbursable basis for the operation of the Comin'Up Gang program subject to and
in accordance with this agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A—Proposal Abstract and Narrative
3. Exhibit B—Budget
4. Exhibit C—Request for Reimbursement
5. Exhibit D—Program Activities Report
6. Exhibit E—Program Effectiveness Measurement Report
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH TX
7. Exhibit F—Request for Budget Modification
8. Exhibit G—Corrective Action Plan Form
Exhibits A through G,which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through G and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City" shall include City, and its officers,agents, employees, and representatives.
The term "Contractor" shall include Contractor,and its officers,agents, employees,
representatives, servants, contractors, and subcontractors.
The term"Party" shall refer to either City or Contractor.
The term "Parties"shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor.
Contractor covenants and agrees to fully perform, or cause to be performed,with good faith
and due diligence,all work and services described in Exhibit"A"—Proposal Abstract and Narrative.
Contractor shall be responsible for day-to-day administration of the Comin' Up Gang program.
Contractor agrees to expend the Program Funds in accordance with the Budget as described in
Exhibit `B." Program activities shall be reported in accordance with Exhibit "D" — Program
Activities Report and effectiveness measures shall be reported in accordance with Exhibit "B" —
Program Effectiveness Measures Report.
2. Program Funds.
2.1 In no event shall the total distribution from City made to the Contractor during the Term of
this Agreement exceed the total sum of$1,337,350.00.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Program Activities
Report and Program Effectiveness Measures Report as described in Section 4.2 below with each
RFR to support expenditure of Program Funds. Such reports shall be signed by the Contractor or
duly authorized officer of the Contractor. The RFR and monthly Program Activities Report shall
be submitted to City no later than the 15th day following the end of the month. Submittal of a
monthly RFR and Program Activities Report is required even if services are not provided.
The monthly RFR should be sequentially numbered and include expense documentation that is
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detailed, clear and concise. The submission shall include monthly and quarterly reports as
applicable. Submissions must be scanned and submitted to the Grants and Program
Management Section of the Fort Worth Police Department. Submissions should be titled"Boys &
Girls Club of Greater Tarrant County Comin' Up Gang—RFR Month"and sent either via email to
CPD_Grants@fortworthtexas. ov,or via mail to ATTENTION:Contract Compliance Specialist,
Financial Management Division,Bob Bolen Public Safety Complex, 505 W. Felix St., Fort
Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and
approved RFR and a monthly Program Activities Report from the Contractor. Additionally, a
quarterly Program Effectiveness Measurement Report from Contractor is required as described in
section 4.2 and must be approved prior to reimbursements.Reimbursements shall be made within
30 days of receipt of said required documents. Incomplete or incorrect submissions will be returned
to the Contractor for resubmission,restarting the 30-day reimbursement schedule.
2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit "F") to City with the monthly RFR
during the month the modification took place. The new modified budget cannot exceed the total
amount of Program Funds.
2.4 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form(Exhibit"F")must be submitted and the request must be approved
by City before any money is moved to the line-item. Once the Budget Modification is approved,
the modified budget will take effect on the first day of the following month. The new modified
budget shall not exceed the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit"F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not be
moved from a Direct line-item into an Indirect line-item,or vise versus. Modification of Direct and
Indirect approved budgets must follow the guidelines outlined in sections 2.3,2.4. and 2.5.
2.7 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement.Documentation of these cost allocations,as well as
a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall
be made available to the City upon request.
2.8 The City reserves the right to reject any budget modification that the City believes, in its
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sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion,are not specified in Exhibit B
of this Agreement or an approved budget modification form.
Budget adjustments shall be submitted via either email to CPD Grants@fortworthtexas.gov or to
the Contract Compliance Specialist, Financial Management Division, of the Fort Worth
Police Department at Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth,
Texas,76115.
3. Term.This Agreement shall commence upon October 1,2019("Effective Date"),and shall
end on September 30, 2020 ("End Date"). All of Contractor's expenditures under this Agreement
must be completed no later than September 30, 2020. The City reserves the right to withhold the
final request for reimbursement until all required documents have been received from the
Contractor.
4. ProLyram Performance.
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit"A."
4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly Program
Effectiveness Measurement Report to document the performance of the work described in Exhibit
"D" and Exhibit "B," respectively. The Program Activities and Effectiveness Measures shall
document the program activity names, numbers of participants attending, details of the activities,
and a description of the goals achieved in support of the CCPD goals. Program Effectiveness
Measures shall be reported on a quarterly basis and included in the January, April, July, and
October RFR and Program Activities Report submittals. Additionally, the Program Effectiveness
Measurement Report must include descriptions of any realized successes. The monthly Program
Activities and quarterly Program Effectiveness Measurement Reports shall be submitted to City
no later than the 15'day after the end of each month.
4.3 Contractor agrees that the monthly Request for Reimbursement and Program Activities
Report and quarterly Program Effectiveness Measurement Report will be submitted to City no
later than the 15th day after the end of each month. Should Contractor not be able to meet these
requirements in a given month, the Contractor shall provide written notification prior to the
deadline that details the expected date of submission. If no notification is received before the 15th
day,the City may document such failure for future corrective action.If,by the last day of the same
month, Contractor has not submitted the required reports, City will send a non-compliance letter
notifying Contractor's duly authorized representative of a possible suspension of program funding.
4.4 Contractor agrees to complete a Corrective Action Plan (CAP) in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Program Activities Report (PAR), or Program Effectiveness Measurement Report
(PEMR). Contractor also agrees to complete a Corrective Action Plan for recurring late
submissions of an RFR, PAR, PEMR or for failing to take corrective actions and responding to
audit reports by the City. The CAP will contain the issues found by the City, how the Contractor
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will correct that issue, who the responsible person will be to ensure completion, and a target
completion date. An example of this form is attached as Exhibit G.
4.5 A representative of the program shall attend quarterly meetings of the Crime Control and
Prevention District Board as requested.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD.All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for
any payments due hereunder, City will notify Contractor of such occurrence and this Agreement
shall terminate on the last day of the fiscal period for which appropriations were received without
penalty or expense to the City of any kind whatsoever,except as to the portions of payments herein
agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty(30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination;and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages,including but not limited to actual,consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty(30)days following the date of termination of this Agreement,Contractor shall
return to City any property provided hereunder. City will have no responsibility or liability for
Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
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6. Equipment and Maintenance. All equipment purchased with Program Funds must meet all
eligibility requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the Comin' Up Gang program. Contractor shall maintain, replace, or repair any
item of equipment used in support of the Comin' Up Gang program or for use under the terms of
this Agreement that no longer functions or that is lost or stolen. The cost for maintenance,
replacement or repair of any equipment used in support of Comin' Up Gang program and/or for
use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not
use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment
purchased with Program Funds exclusively in support of the Comin' Up Gang program. Within
10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory
of all equipment purchased with Program Funds to the Grants and Program Management Section
at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized
description of each piece of equipment, the date each piece of equipment was purchased,the cost
of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements.
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds. All records shall be retained for three (3) years following the
termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors,upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City or an independent auditor of
City's choice. Contractor shall submit a copy of any audit performed by their independent auditor
within 30 days of receipt of the final audit report.
In addition,if the Contractor receives$300,000.00 or more during any fiscal year,the Contractor
shall also be required, at its own cost, to engage an independent third-party to perform an audit
regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City
staff. If a funding recipient is already obtaining a general audit of its financial matters by an
independent third-party,that audit may be used to satisfy this requirement so long as it specifically
includes separate review of the records of CCPD funds.Because the independence of external audit
firms is best maintained by changing firms regularly,if a funding recipient continues to use the same
audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and
may result in the amount of funding to the recipient being reduced or eliminated.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen(15)days to provide City with a written
explanation and any supporting documentation regarding the practice or expenditure. If Contractor
fails to resolve or cure the questioned practice or expenditure,to the City's satisfaction,within the
fifteen(15)day period,City reserves the right to withhold further Program Funds under this and/or
future agreement(s)with Contractor.
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7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include,but are not limited to: providing final Program Activities
Report and Program Effectiveness Measurement Reports,making final payments, and disposing of
Comin' Up Gang program assets as appropriate, if deemed required by the City in its sole
discretion. Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.5 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s) receiving CCPD funding.
Requested information will consist solely of aggregated data without any personal
identifiers. Further, any information requested will not be used in a way that would violate local,
state, or federal statutes,regulations, or policies.
If the Contractor maintains the information the City is requesting,the Contractor shall provide the
requested information to the City within 30 days of receipt of the request. If the Contractor does
not maintain the requested information as of the date it receives the City's request,the Contractor
shall begin collecting such information as of that date, shall provide an initial response regarding
that information within sixty days, and shall thereafter update that information on request.
If necessary, an amendment may be brought forward to identify additional specific metrics that
Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the
Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor,
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,agent,
or servant or employee of City. Contractor shall have exclusive control of,and the exclusive right to
control,the details of the work and services performed hereunder,and all persons performing same,
and shall be solely responsible for the acts and omissions of its officers,members,agents,servants,
employees,subcontractors,program participants,licensees,or invitees. The doctrine of respondent
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superior shall not apply as between City and Contractor, its officers, members, agents, servants,
employees,subcontractors,program participants,licensees,or invitees, and nothing herein shall be
construed as creating a partnership or j oint enterprise between City and Contractor.No federal,state,
or local income tax,nor any payroll tax of any kind, shall be withheld or paid by City on behalf of
Contractor. Contractor shall not be treated as an employee with respect to the services performed
pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed
that officers,members,agents, employees, subcontractors, licensees,or invitees of Contractor,and
any program participants hereunder are not eligible for, and shall not participate in any employer
pension,health, or other fringe benefit plan provided by City. It is expressly understood and agreed
that City does not have the legal right to control the details of the tasks performed hereunder by
Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees,which may be lost, stolen, destroyed, or in any way damaged.
9. Liabilitland Indemnification.
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY
LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,WHETHER REAL OR
ASSERTED, TO THE EXTENT CA USED BY THE NEGLIGENTACT(S) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR,ITS OFFICERS,
AGENTS,SERVANTS OR EMPLOYEES
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS,AGENTS, SERVANTS,AND EMPLOYEES HARMLESS AGAINST ANYAND
ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAYRELATE TO,ARISE OUT OF, OR BE OCCASIONED BY(I) CONTRACTOR'S
BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II)
ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR,ITS OFFICERS,AGENTS,ASSOCIATES,EMPLOYEES, CONTRACTORS
(OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OFTHISAGREEMENT,EXCEPT THAT THEINDEMNITYPROVIDED
FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES,
OR SEPARATE CONTRACTORS,AND IN THE EVENT OF JOINT AND CONCURRENT
NEGLIGENCE OF BOTH CONTRACTOR AND CITY,RESPONSIBILITY,IFANY,SHALL
BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE
STATE OF TEXAS. NOTHING HEREINSHALL BE CONSTRUED ASA WAIVER OF THE
CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
TEXAS.
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Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment. No assignment or delegation of duties under this Agreement by
Contractor shall be effective without City's prior written approval.
11. Prohibition Against Interest.
11.1 No member, officer, or employee of City, or its designees or agents; no member of the
governing body of the locality in which the Comin' Up Gang program is situated; and no other
public official of such locality or localities who exercises any functions or responsibilities with
respect to the Comin' Up Gang program during his tenure or for one year thereafter, shall have
any interest, direct or indirect, in any contract or subcontract,or the proceeds thereof, for work to
be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language
prohibiting such interest, in all contracts and subcontracts hereunder.
11.2 No officer,employee,member, or program participant of Contractor shall have a financial
interest, direct or indirect,in this Agreement or the monies transferred hereunder,or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination.
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor
covenants that neither it nor any of its officers,members,agents,employees,program participants,
or subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment,discriminate against persons because of their age,except on the
basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of
age,race, color,religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers,members,agents,employees,subcontractors,or program participants to engage
in such discrimination.
IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
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SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance.
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants,then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers. It is understood that by execution of this Agreement,the City does
not waive or surrender any of it governmental powers.
15. Waiver of Immunity. If Contractor is a charitable or nonprofit organization and has or
claims an immunity or exemption (statutory or otherwise) from and against liability for damages
or injury, including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be construed
to affect a governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement.
16.1 Coverages and Limits. Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and $100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
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16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have a minimum rating of A-VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City.Each insurance policy required by this Agreement,except for policies of worker's
compensation or accident/medical insurance shall list the City as an additional insured. City shall
have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas
and shall provide sufficient compensation insurance to protect Contractor and City from and against
any and all Worker's Compensation claims arising from the work and services provided under this
Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required Worker's
Compensation insurance certificate.
16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten(10)days'notice shall be acceptable in the event of non-payment
of premium.Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102,with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions.
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action,whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement,venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas,Fort Worth Division.
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17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken,to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits A through G constitute the entire agreement between
the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations,maintenance or administration of any sectarian or religious facility or activity,nor shall
said performance rendered or funds received be utilized so as to benefit,directly or indirectly, any
such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall not
be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise,to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501(c)(3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501(c)(3) tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department to Family and Protective
Services standard,the Texas Administrative Code and all other applicable law.Contractors will be
responsible for conducting criminal background screening and for maintaining appropriate records,
which will be subject to review by the City. CONTRACTORS SHALL INDEMINFY CITY AND
HOLD CITY HARMLESS FROM ANY PENALITIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS,AGENTS, OR LICENSEES.
18. Notice.
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Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-delivery or via
U.S.Postal Service certified mail,postage prepaid,to the address of the other party shown below:
CITY: Jesus Chapa,Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth,TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth,TX 76102
CONTRACTOR: BOYS & GIRLS CLUBS OF GREATER TARRANT COUNTY,
INC.
Bob Ehert, Chief Financial Officer
3218 Belknap St.
Fort Worth, TX 76111
19. Counterparts, Electronically Transmitted Signature.
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
20. Immigration Nationality Act.
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (1-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S
EMPLOYEES, SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice
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to Contractor,shall have the right to immediately terminate this Agreement for violations of this
provision by Contractor.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF,the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas,to be effective this 5111 day of QXY) , 2019.
APPROVED AND AGREED FOR APPROVED AND AGREED FOR
CITY OF FORT WORTH: BOYS& GIRLS CLUBS OF GREATER
TIARy�R�ANT COUNTY:
Jesus J.aapa(I ov5,2019)
Jesus J. Chapa Daphne Barlow Stigliano
Assistant City Manager CEO&President
Date: Date: /W 1-uh 9
APPROVAL APPROVED AS TO FORM AND
RECOMMENDED: LEGALITY FOR BOYS & GIRLS
CLUBS OF GREATER TARRANT
Edwin knaus 4t1torn'ey
Edwin Kraus(Nov 5,2019)
Edwin Kraus
Chief of Police s&Girls Clubs of Greater
Tarrant County
Date:
Date: /���
APPROVED AS TO FORM AND ATTEST:+,�',�,,`�..—
LEGALITY FOR CITY OF FORT 1 ov 5.Z019) 3 A.
Mary `!O
WORTH: _ '
Mary J. Kayser U
City Secretary "
Matt Murray(Nov 5,2019) ,•
Matthew A. Murray Date: ellr
Assistant City Attorney ,
M&C No. 19-0189 OalA41.2e l
Contract Compliance Manager: By 1295 CERTIFICATION-.JbW 2 C -5)3 '7 3
signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
// ' tA"
Name:Keith orris
Title: Contract Compliance Specialist
e"�of i7
FY 2020 Partners w/a Shared Mission T
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang) OFFICIAL RECORL"
CITY SECRETARY
FT. WORTH,T
FY 2020 CRIME CONTROL AND PREVENTION DISTRICT
EXIIIBIT A:SCOPE OF WORK
AGENCY: PROGRAM TITLE:
Boys and Girls Clubs of Greater Tarrant County Comin'Up Gang Intervention
DIRECTOR:Jerell Blount PHONE NUMBER:$12-720-9347
PHYSICAL ADDRESS:3312 E.Belknap Fort Worth,TX 76111
CONTACT PERSON: Daphne Barlow Stigliano EMAIL ADDRESS:daphne@becgle.org
PHONE NUMBER:817-720-9355 FAX NUMIIER:817-222-0911
PROGRAM PURPOSE STATEMENT: To positively impact the lives of at-risk and gang-involved
youth by providing needs-based services and activities as part of the overall collaborative effort to
reduce the level of gang violence in Fort Worth.
GEOGRAPHICAL AREA AND COUNCIL DISTRICT SERVED:Please mark all that apply.
City Wide/All Council Districts 0 Specific Zip Code(s)
Council District 2 nCouncil District 6
Council District 3 Council District 7
Council District 4 Council District S
Council District 5 Council District 9
AGENCY STATUS: ❑Registered Private Nonprofit ❑ Registered Public
Nonprofit
Mark the applicable CCPD Partners with a Shared Mission Promamming Focus Area:
❑ Alter School Program
❑ Safe Haven Youth Program
® Comin'Up Gang
❑ Family Justice Center
❑ Crime Prevention Agency Partnership
Mark the CCPD goal(s)that your program narrative addresses:
N Support efforts to reduce violent crime and gang-related activities through enhanced
enforcement activities and crime prevention programs
121 Support efforts to increase the safety of residents and to decrease crime throughout Fort Worth
neighborhoods,
N Support efforts to increase the safety of youth and reduce juvenile crime through crime
prevention and intervention programs.
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PROGRAM A13STRACT
Provide a short description of your program.Please summarize the problem and what your
program will do to address it.
The Comin'Up Gang Intervention Program provides intervention services to gang-involved and
affiliated youth benveen the ages of 13 and 24 and provides access to programs and services to
help youth avoid negative and destructive behaviors.The Crime Control and Prevention District
funds six Comin' Up Gang Intervention program sites, including Diamond Hill, Hillside,blear
Southside,Poly, Nurthside, and Stop Six. The problem is that many of our gang involved, and
most vulnerable to being involved in gangs,have lots of free time on their hands after the school
day ends. Tire CCPD funding provides the program with staffing and supplies to serve
approximately 640 members through nightly programming Monday through Friday at each site
from 7:00 pm to 11:00 pro.Program staff works to develop truces and better relationships between
members of rival gangs by working directly with gang leaders to assist with conflict resolution.
Comin'Up provides information and referral services,and crisis intervention to defuse potentially
troubling or violent situations. One of tare biggest problems is the regional tensions that exist in
the city where members who live in differing areas of the city do not get along based on territorial
gang tradition.The program intentionally brings members from different parts of the city together
to create opportunities for members to have opportunities for positive interactions with traditional
rivals,
Services include:
• Individualized Case Management
• GED and Academic Tutoring
• Needs-based Learning Sessions
• Mediation and Conflict resolution
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• Professional Counseling Services
• Coordination with Schools,Courts,Juvenile Probation,Gang Unit,and Law Enforcement
• Community Service Projects
• Organized Sports
• Recreational Sports
Occupational Skills Training and Job Placement
• Mentoring(Individualized and Croup)
Early Intervention Workshops(targeted to al-risk youth not enrolled in the prograrn)
PROPOSAL NARRATIVE:
Provide a description ofyour program to be funded. In thus narrative,please respond to each
of the following questions:
ORGANIZATION
1) Briefly describe yolu•organization's current strategic plan and holy progralnnring Its the
mission.
'Fhe mission of Boys & Girls Clubs of Greater Tarrant County is to enable all young people,
especially those who need us most,to reach their full potential as productive,caring,responsible
citizens. 111 2018, BGCGTC served 23,876 youth. The organization will celebrate its 100th
atuniversary in 2026. Our strategic plan for the next eight years calls for us to meet the youth
development needs of 50%more kids and teens where they live, resulting in service to 35,000
Youth.One-year and three-year goals and milestones have been established so that tine organization
will stay on track to meet this goal.Growth strategies including maximizing capacity at all current
locations; exploring additional operational partnerships with city community centers, public
housing entities and other nonprofits;expanding grant funds to serve more youth through special
programs; and develop and expand relationships with charter schools and independent school
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districts.
The Comin'Up Program is a key component of BGCGT C's strategic plan as the organization is
committed to meeting the youth development needs of the area beyond offering after-school aid
summer programming. As part of its planning,the organization has identified its Core Focus:to
give kids the courage to dream, Providing career,education,and life guidance programs to youth
involved in gangs directly aligns with BGCGTC's mission and Core Focus.
2) Describe your organization's target population and who the program will benefit. Mow
many people? What age group!
In general,Boys&Girls Clubs of Greater Tarrant County(BGCGTC)serves youth in schools and
connnunity sites located in some of Tarrant County's most at-risk areas.The target population for
Comin'Up is young Wren and woman ages 13-24.Our neighborhoods are historically low-income,
with low educational attainment, high unemployment rates, and associated high rates of illegal
activity, including gangs and alcohol and other drugs. In 2018, the Club served 23,786 youth
throughout our 26 branches in after-school and summer programming throughout Fort Worth and
Arlington.Accordingto membership data,51%of Chub members were male and 49%were female.
Of these youth, 54% were African-American, 29% Hispanic, 9% Caucasian, and 8% multi-
racial/other.The median household income for our members is$33,913,which means 35%of our
member's families are living at or below poverty level.More than half of our members come from
single-parent homes, and 79%qualify for the tree or reduced lunch plan. Research has clearly
shown that kids who grow up in poverty have fewer opportunities than their peers who live in-
higher income areas,but those often boil down to not having opportunities to create uneaningfiul
relationships with adults.BGCGTC directly address this deficiency, offering judgment-free and
caring relationships with kids that allow them to have a voice,a sense of belonging,and a way to
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build positive social networks. BGCGTC branches, school sites, prevention, and pre-College
programs serve youth ages 6-18.The target population for Comin'Up is young men and women
ages 13-24 who have been gang-involved or affiliated.'The program goal is to serve 660 members
a year(110 per site).Comin' Up's outreach also includes early intervention programs for youth
aged 8-18 who live in areas where there has historically been high gang activity.These kids may
be influenced by pang culture,and could ideally become members of a Boys & Girls Club. The
program's goal is reach 144 youth a month for atotal of 1,728 per year,
3) Describe the geographic area your organization and project will serve(i.e. city wide, a
specific council district,specific zip code,etc.)
• City Wide
o Heavy focus on 76104,76105,76106 and 76164
a In addition to providing outreach services during the day throughout the city,we
also have the Ability to serve till areas of the city of Dort Worth due to providing
transportation to and from nightly programming if necessary,
• Locations
o Program Office
• 3312 E.Belknap Fort Worth,TX 76111
a Near Southside
• 1500 Hemphill Fort Worth,T}%76104
o Polytechnic I3eights
• 3123 Avenue G Fort Worth,TX76105
o Diamond Hill
1701 ME.36th Street Fort Worth,TX 76106
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o Northside
2000 Ellis Avenue fort Worth,TX 76164
o Near Southeast
1201 E.Maddox Fort Worth,'1X 76105
a Eastside(Stop 6)
4651 Ramey Ave.Fort Worth,TX 76105
PROBLEM AND CAUSES
4) Programs should address at least one of the following CCPD problem areas:a)violent
En
me,b)gang-related activities,c)safety of residents and/or Youth,d)crime throughout
Fort.Worth neiQhhorhoods, or e) iuvenile crime. Please Identify which problem your
program's outcomes address and describe in detail the causes of that nivblem.Please cite
sources of information.
Violent Crime-Causes
lnconrc inequality is a major source of aggression and violent crime ni human society.BGCGTC
strategically serves youth in Fort Worth's most at-risk areas where families have lived for
generations in low income environments with a severe lack of resources and low educational
attainment.These environments are not well suited for prioritizing education and skills that would
lead to obtaining nneaningtul employment.The lack of conflict resolution and coping skills help
contribute to income inequality. The areas in which our members live present a multitude of
challenges,this coupled with the lack of education and coping skills also lead to violent crime,
(Coccia,M.2017).
In addition,racial inequality contributes to violent crime.BGCGTC serves predominantly African
American and Hispanic youth.The diversity,alongside generations of racial inequality and a lack
of coping and resolution skills, leaves members with limited options when conflict arises, often
leading to violence.(Sanxpson,R.and Wilson,R. 1995),
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Gang Related Activities-Causes
During adolescence, peer groups and social networks form, each of which can positively or
negatively influence a youth's life, Rather Than immediately joining serious,violent gangs,some
youth become involved in less delinquent groups called"starter gangs."Children and adolescents
form starter gangs to introduce themselves to gang culture(i.e.,distinctive attitudes,jargon,rituals,
and symbols). In some areas, established gangs sometimes create cliques or sets composed of
younger youth called"wannabes,""juniors,""pee wee,"and the like, Where members of starter
gangs may engage in minor delinquent behaviors,gang members may be involved in serious and
violent offenses,Adolescence is a time of changing peer relations and fleeting allegiances to both
friends raid gangs.(Howell,J.2010).
In the communities DGCGTC serves, Which are primarily unstable,low-income,and constantly
changing,the gang can be an important life experience.According to The Youth Gang Problem,
gangs serve the interests and needs of certain vulnerable youth,particularly during the adolescent
and young adult period, when existing social, economic,and even religious institutions do not
function properly.Gangs provide a certain degree of physical protection,social support,solidarity,
cultuu•al identification,and moral education as well as opportunities for self-esteem,honor, and
sometimes economic gain.(Spergel, 1995).
Youth make a conscious choice to join a gang during adolescence, and multiple personal
environmental factors influence this choice.Gangs are often at the center of appealing social action
-parties,hanging out,music,drugs and opportunities to socialize with the opposite sex.The gang
may be appealing because it meets a youth's social needs. According to "Gang Prevention: An
Overview of Research and Programs,"youth reported the following reasons for joining a gang in
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the order of descending importance,. For protection, for fun, for respect,for money,because a
friend was in flie gang.
It is also common for youth to join gangs because their funily members have been a part of a
specific gang for generations,especially for Mexican American youth. Involvement with gangs
appears to be fluid and transitory for most youth,but gangs do have powerful and enduring effects
on the lives of adolescents who join them.
• Safety of residents and/or youth-Causes
In Fort Worth,it was repotted that there are 33,124 annual crimes in total.BGCGTC serves youth
in schools and community sites located in some of our most at-risk areas.Target neighborhoods
are historically low-income, with low educational attainment, high unemployment rates, and
associated high rates of illegal activity,itnaluding gangs and alcohol and other drugs.
Crime throughout Fort Wortlr neighborhoods
Underclass urban neighborhoods,composed heavily of African Americatn and Latino residents,
have higher crime rates. The most common characteristics for causes of crime throughout these
urban neighborhoods include socioeconomic and demographic characteristics of the area,such as
the poverty level,racial composition,residential mobility,labor force characteristics,age structure,
and divorce rate.Areas with unstable unemployment circumstances for relatively large poitions of
adults have higher crime rates. Many leading criminologists believe that the poverty-crime
relationship is clear and direct. (Jeffery&Zahm,1993;Siegel,
2005;Vold&Snipes 2002;Williams&McShane,2004).
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According to the FBI's Uniform Crime Reporting data, in 2017 Texas overall had a crime rate
index of 438.9,which is 11%higher than the United States rate of 394. Citydata.conu cites Fort
W orth's Crime index as 338,which second only to Dallas in the North Texas area.The Fort Worth
Police Department's crime report for the fourth quarter of 2018 outlines highest number of cringes
in Council Districts 2, 5, 8, and 9, which are the four districts where our programs operate.
(citydata.com,2018),(www,tbi.gov/services/cjis/ucr 2017)
Juvenile crime-Causes
The most common causes of juvenile crime and violence are use of drugs and alcohol, easy
availability ofwcapons,a breakdown in the American family,growth of youth gangs,and leniency
of juvenile courts.The greatest cause of juvenile crime is the lack of sense of responsibility amongst
parents in monitoring and taking care of their children appropriately.Parents have less control over
their children therefore they plunge themselves into a society with insufficient spiritual values.In
such environment misleading information from the media,such as television,magazine,and the
internet act as sources of acceptance instead of spiritual values. Sometimes urban environment
anticipate ecstasy from young ones,due to curiosity young adults may engage in activities which
are clearly against the law. Geographical analysis suggests that countries with more urbanized
populations have higher registered crime rates than those with well rooted rural lif€styles and
connnunities (Moser, K. 2006). The urban poor are overwhelmed by the high cost of living,
financial problems, unstable jobs, insufficient educational opportunities, inadequate health and
sanitation,and inadequate housing.People resort to crimes to alleviate or elude from their miseries.
Deterioration of living conditions in urban areas has produced its share of juvenile delinquency and
promotes those conditions that create perfect opportunities for negative juvenile social networks to
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forni and commit crimes together. In Tarrant County where nearly one in five children lives in
poverty and faces disparities in educational and other opportunities,there is fertile ground for the
growth of juvenile crime.(Hart,T. 1998)
PROGRAM ACTIVITIES AND OUTCOMES
5) Describe your program activities;how they address the causes you described in question
#4 and how these activities are measured. Tliese measures should also be included as an
exhibit in tbe'contract and you will be required to report progress towards your goals.
These will also be reported to the CCPD hoard.
1. Number of unduplicated program participants
Program participants are members of the Cornin' Up program who have agreed to follow all
program rules and participate in all Comin' Up programming. Raving consenting and willing
members addresses each of the problems listed in the Problems and Causes section: a)violent
crime,b)gang-related activities,c)safety of residents and/or youth,d)crime throughout Fort Worth
neighborhoods,ore)juvenile crime.
Having gang-involved young people.aged 13-24 agree to participate in the Conran'Up program
decreases the time that these at-risk teems and_young adults are out in the streets of the city of Fort
Worth. This in and of itself limits opportunities for violent crime, gang-related activities and
juvenile crime. In turn,the safety of residents of Fort Worth increases.The safety of the program
participants increase as well as they are participating in programming located in a safe space.
The number of unduplicated program participants are measured monthly based on the requirement
of having a signed membership application on file that has been entered in Trax Solutions for digital
tracking and reporting.Data results are entered into the Comin Up'comprehensive report.
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2. Number of unduplicated program participants enrolled in case management
Case management provides a fundamental support to Comin'Up Program members to achieve
short-and tnid-temr indicators and long-range outcomes, ht addition to the normal progranunittg
activities, members enrolled in Case Management work with the Case Manager to develop an
individualized service plan to help accomplish a specific goal that will lead to a positive life
change. Case management services addresses each of the problems listed in the Problems and
Causes section;a)violent crime,b)gang-related activities,c)safety of residents and/or youth,d)
crime throughout Fort Worth neighborhoods,ore)juvenile crime.
Case management can be customized for each member to address his or her individual issues
related to any of the many causes of violent crime,gang related activities,safety of residents and
crime in general as income inequality is linked to all of the goals set out by CCPD.With individual
service plans and frequent and consistent contaet,case management staff work with members on
a multitude of challenges including substance abuse,family issues,gang participation or a crime
record. Many of our members are of working age and may not have the necessary skills,
documentation, or means required to search for, apply for and obtain legal employment, Case
inanagentent efforts mid protocols are structured to produce successful interviews,timely follow
ups with employers,and support upon hire to ensure that the member is successtirl on the job.This
aspect of case management address the causes of violent crime,gang related activities,safety of
residents and crime in general as income inequality is linked to all of the goals set out by CCPD.
Many of our members are on court-ordered probation or parole and case management is helpful to
ensure that these members are compliant with court ordered conditions.Case Managers have the
ability to conduct drug tests, check the home for weapons, and offer referral services for family
related issues hi order to help our members successfully complete probation or parole.
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Targeting the highest-need members with individualized service plans helps to ensure that
members are receiving the help and support necessary to develop skills that assist�.Aih becoming
self-sufficient,productive members of society. The more confident members are in their ability
to become successful,the less likely they are to resort to a life of crime.
The number of unduplicated progran participants enrolled in case management is measured
monthly based on the requirement of having the following on file:
• Signed membership application on file that has been entered in Trax Solutions for digital
tracking and reporting.
• Needs Assessment Form
• Referral Form
• Client Rights and Consent Fonn
• Educational Release Form
• Service Plan
Ali unduplicated program participant enrolled in case management report is run in Trax Solutions
and data results are entered into the Comin Up'comprehensive report.
3. Number of case management service rnits for participants enrolled inthe case
management program
Case management provides fundamental support to Comin' Up Program members to achieve
short-and mid-teen indicators and long-range outcomes.In addition to the normal programming
activities, members enrolled in Case Management work with the Case Manager to develop an
individualized service plan to help accomplish a specific goal that will lead to a positive life
change.Case management service units addresses each of the problems listed in the Problems and
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Causes section:a)violent crime,b)gang-related activities,c)safety of residents and/or youth,d)
crime throughout Fort Worth neighborhoods,or e)juvenile crime.
Frequent and consistent contact/support is important in the success of members who need this
individualized attention to be successful. Service units documents the efforts made by the Case
Manager and team when assisting members enrolled in Case Management.Having an extra set of
eyes specific to a particular member helps with community supervision and parental support in
situations, like the many we see,where the parent lacks the skills necessary to provide proper
guidance.
`lie number of case management service units for participants enrolled in the case management
program are measured monthly based on the requirement of having a signed membership
application on file and being enrolled in case management. A,service unit report is run in Trax
Solutions and data results are entered into the Comin Lip'comprehensive report.
4. Number of inter-site activities
biter-site activities take place when members from one site collaborate and coordinate an event
with another site at an agreed upon location.biter-site activities address each of the problems listed
in the Problems and Causes section:a)violent crime,b)gang-related activities,c)safety of residents
and/or youth,d)crime throughout.Fort Worth neighborhoods,or e)juvenile crime.
One of the most consistent indicators of gang activity risk is the lack of healthy peer groups and
social networks.biter-site activities create opportunities for positive interactions between members
from different gangs and areas of the city. Bringing these members together for recreation and
special events allox,staff to work with them in one safe space to peacefully resolve issues as they
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arise.'Ilia younger,more impressionable members,tend to look at the older members to take cues
on how to behave. Having our older members in the room with a rival gang settling differences
with staff models desired behavior for our younger, school aged members. 'Ilia formation of
dangerous and negative social networks during adolescence in unstable,low income areas is a cause
of gang-related activity. While we can't stop these relationships from forming,we can influence
these young people by bringing different, and opposing, nehvorks together for recreational
put-poses, While intentionally creating social environments that Wray seem unsafe on the surface,
stan's are able to mentor,teach, and train traditional rivals to challenge high risk behaviors. Our
sites are recognized as"Safe Zones,"and all tmembers know that metal detection warding and bag
searches will take place upon arrival and drugs and alcohol are not allowed. biter-sites address
these causes of juvenile crime in this manner. During all inter-sites,members receive a meal or
snack depending on ilia event design. Hungry members are more likely to commit crimes and also
cause issues during programming. Feeding our members during inter-sites addresses this cause of
crime in Dort Worth neighborhoods.
The number of inter-silo activities for each site are measured monthly.Each inter-site can only be
reported once per event and is credited to the site that Hosted or organized the event.An inter-site
report is run in'Trax Solutions and data results are entered into the Comin Up' comprehensive
report.liter sites are also reported by the Site Director on the site monthly report and reviewed by
the Cant in'Up coordinator to cross reference for accuracy.
S. Number of pre-intervention workshops and mentoring sessions
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Pre-intervention workshops and mentoring sessions are conducted with non-member participants
aged 8-18 who are living in areas where there is a strong tradition and/or culture of gang
involvement. Pre-Intervention workshops address the following problems:
b)gang-related activities, c)safety of residents and/or youth, d) crime throughout Fort Worth
neighborhoods,or e)juvenile crime.
Topics for these sessions include personal safety,peer selection and peer pressure,what a gang is,
dangers ofjoining a gang.These sessions are conducted throughout the city in schools,community
centers,and Boys&Girls Club facilities. The sessions are customized to be age appropriate to
help our youth stay safe by educating them on the dangers of gangs and gang related activities.
Many young people from unstable,low-income areas where there is a strong gang culture may not
realize that their actions could be potentially dangerous if misinterpreted by a certain group of
people.Hosting pre-intervention workshops in our most at-risk areas help combat causes of crime
in Fort Worth neighborhoods. A misunderstood or misguided non-gang member who has seen
certain symbols,gestures, or words stated could easily misrepresent something that they have no
real knowledge of Facilitating these workshops helps keep our youth safe. 'I7iese sessions are
also used as recruitment tools if during the session it is discovered that a participant is gang-
involved and is eligible to become a member based on affiliation.
The number of pre-intervention workshops for each site are measured monthly.Sign-inn sheets are
collected at the time of the workshop and reported by the Site Director on the monthly report.Data
results are entered into the Comin Up' comprehensive report and reviewed by the Comin' Up
coordinator to cross reference for accuracy.
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6. Total wrduplicated participants served.
This measure would include all program members and participants serviced through nightly
programming, outreach and early intervention groups. Total unduplicated participants served
address all of the problems outlined in section 4: a)violent crime, b) gang-related activities, c)
safety of residents and/or youth,d)crime throughout Fort Worth neighborhoods, or e)juvenile
crime. Participants and members are taught, trained and mentored. Cornin' Up Stall'members
challenge high risk behaviors with healthy alternatives to address income inequality and racial
inequality. Members are ollered guidance and assistance to combat generational and traditional
values that are conducive to the typical causes of crime. Many members and participants are
products of broken funilies that have little to no structure,Many of our members are users of dugs
and alcohol. Members served through the Comin'Up Program are introduced to a structured,drug
and alcohol free program to help create new ways of coping and dealing with stress, Pui inability
or lack of education around conflict resolution is a direct cause of violent crime.Total participants
served also addresses the social needs of adolescents by providing a safe, positive social
environment for young adult to get together.One of the main causes of gang related activities is
the formation of unhealthy social networks in unstable environments. Comin'Up is able to address
the social needs of these young adults while ensuring that no illegal activity is happening and
positive empowering activities and conversations are taking place.Total participants served also
addresses the causes of crime throughout Fort Worth neighborhoods. If members and participants
are in our facilities,they are not in the community committing crimes. Boredom and hunger are
also causes of crime in Dort Worth neighborhoods. Total members served during Comin'Up will
address the need for interactive games and activities that are popular with 13-24 year old young
men and women.
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According to Steinmetz,boredom is rife throughout crime and crime control that Itrrks in the
periphery of excitement and engagement. Boredom is also a social condition that saturates the
spaces between emotions,perceptions, experience, cultrWe,and structure. Boredom represents a
kind of emptiness we struggle to fill and creates opportunities for our imaginations to come alive
and propels us toward other experiential possibilities such as crime.Boredom is thus described as
an inseparable component of the dynamics of crinne;and crime control.(Steinmetz,K.F.et al 2017)
Food insecurity is a significant problem in Fort Worth, and Comin' Up will also address the
nutritional needs of participants and members by providing meals and snacks to ensure that hunger
does not leadto more crime.Part ofthe reason that people of lower socioeconomic position behave
and feel as they do is that they are relatively often hungry. The hunger hypothesis applies in
particular to impulsivity-hyperactivity,irritability-aggression,anxiety,and persistent narcotic use,
all of which have been found to show socioeconomic gradients and lead to crime.(Nettle,D.2017)
Outreach workers and staff work to locale and assist those who need us the most. Membership
and participation is not mandatory for any of our programming,bill every young person we come
in contact with is offered the same knowledge and access to opportunity. The goal with making
each contact and serving these participants is to have a positive impact on the life of tile partioipant,
providing them with social,emotional,and educational support so they have the coping skills to
deal with the common causes of crime. Each visitor to the program is offered the same
programming as our members for up to three visits until they have to decide to join the program
or not.By building metrics around the unduplicated participants served,the program ideally has a
positive impact an not only those participants,but other young people who may be within their
sphere of influence.
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The number of total unduplicated participants served for each site is measured monthly by the Site
Director on the monthly report. Documentation includes early intervention group sign in sheets,
visitor sign in sheets,and program daily attendance rosters.Data results are entered into the Comin
Up' comprehensive report and reviewed by the Comin' Up coordinator to cross reference for
accuracy.
7. Number of program members attending needs based programming group sessions.
The number of program members attending rxeeds-based progr:umning group sessions represents
how many documented group sessions take place during nightly programming onsite.
During these needs-based groups, high risk behaviors are addressed and challenged. These
behaviors are countered with positive and legal alternatives to provide members with a different
perspective. Income inequality is one of the main causes of violent crime that we attempt to
address with need based programming. Job readiness skills are introduced and an emphasis is
placed on the importance of education in order to begin to combat income inequality.Formation
of social networks in negative and unstable environments is a main cause for gang-ralated
activities.During needs based programmning staff challenge high risk behaviors,such as forming
a negative social network,and show healthy alternatives such as school-based teams,faith based
groups,and community based organizations.By serving and conducting these groups in our most
at-risk areas,we are aiming to help keep both residents and youth in the community safe. Needs
based programming is interactive and designed to be flit. Boredom and lacking resources are
causes of crime in Fort Worth neighborhoods. Engaging with members and providing them with
knowledge and resources are common practices during needs based programming. Juvenile crime
is caused by usage of drugs and alcohol,breakdown of the family structure,growth in youth gangs
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and poverty. During needs based programming we address drug and alcohol usage long term
effects,the importance of family and parenting,short and long-tern consequences of gang activity
and involvement,and combatingpoverty.Topics also include the importance and impact of higher
education,job readiness,general life skills,personal responsibility,healthy living,sex education,
financial responsibility, dating/domestic violence and contlict resolution. Many of these topics
influence the actions of our members to create new ways of coping and dealing with stressors of
poverty, and lack of social, emotional,and educational support that are indicators of substance
abuse and gang involvement.
The number of program members attending needs based programming group sessions is measured
monthly by the Site Director on the monthly report.Documentation includes needs-based sign in
sheets with the group/session topic and supporting documents needed to facilitate the group.The
needs-based programming report is run in Trax Solutions and data results are entered into the
Conan Up' comprehensive report. Data results are entered into the Comin Up' comprehensive
report and reviewed by the Comin'Up coordinator to cross reference for accuracy.
S. Number of Community Service hours performed by program members
The number of connnunity service hours performed by program members represents the total
number of community set-vice hours performed throughou t the year by Comin'Up members in the
city of Fort Worth.Performing community service hours helps address the following problems:b)
gang-related activities, c) safety of residents and/or youth, d) crime throughout Fort Worth
neighborhoods,or e)juvenile crime.
One of our biggest community service projects is our partnership with Fort Worth Graffiti
Abatement. Our members help create murals out of illegally tagged buildings and structures. Other
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community service projects include Cowtown Clean up, grounds clean ups around Fort Worth,
feeding the homeless and volunteering with senior living centers. These activities are designed to
give members a valuable role in their community hi efforts to show them that giving back is
valuable and necessary. 'flie more attached a member feels to the community,the less likely they
are to commit crimes in the community. One of the causes of crime throughout Fort Worth
neighborhoods is gang-related activity. We address gang-related activities by providing positive
alternatives to directly offset the attraction of gang-related activity,Most of our graffiti projects are
painting over a previously tagged building or structure. We also replace gang-related activities
with meaningful activities such as feeding the homeless. This community service activity gives
members who are living in poverty a different perspective to see others who are living on the streets.
It also provides the members with motivation to do better for themselves, their family, and
community. One of the causes of gang-related activities is the family traditional aspect of gang
culture. Community service is a tradition that Comin'Up has developed in order to help create a
culture of giving back to the community. We want our members to be personally responsible,
participatory,and justice-oriented citizens.
'fhe number of community service hours performed by program members are measured monthly
by the Site Director on the monthly report. Documentation includes community service sign in
sheets with the project listed.The community service report is generated in Trax Solutions and data
results are entered into the Comin Up' comprehensive report. Data results are entered into the
Comin Up'comprehensive report and reviewed by the Comin'Up coordinator to cross reference
for accuracy.
G) Describe the anticipated outcomes of your program and how it affects the problenr(s)you
selected from the list in Question 45. Please include brief descriptions of your evaluation
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methods. Specific outcome goals will be outlined in the Effectiveness Measures Form
along with data collection tools.
We design all Comin'Up activities with"low arrest rate"and"life changes"identified and defined
as the desired outcomes.Our goal is to ensure that 20%of program participants make positive life
changes. Life changes are indicators of significant positive change that mark participants'
progress. Most life changes are centered around education, as one's education level is often
paramount to future success. Other life changes are focused on changing criminal behaviors acid
gaining legal employment.
Having our members accomplish any of the nine life changes is celebrated and indicates that fie or
she has nnade a significant effort to change for the better.Positive Life Changes are as follows:
Grade Progression(school records obtained)
Advancing from one grade level to the next is a challenge for members who live in poverty. Day-
to-day obstacles are intensified,and learning can be difficult while trying to survive.Our members
live in neighborhoods that are historically low-income and unstable, with low educational
attainment. Motivating and helping members place an added emphasis on the value of education
is a daunting task as they live in the moment.Income inequality is a direct cause of violent crime.
Low educational attainment is one of the many causes of income inequality. helping members
progress from one grade to the next is considered life changing as we help cultivate the value of
education, .vhich is an indicator of long-tenor success and cats help reduce levels of crime.
Enlistment into the Aimed Forces(Enlistment records obtained)
Enlistinent is a life change that requires a significant amount of commitment and dedication. It
requires that a young person graduate from high school and this is no easy teat when living in
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neighborhoods that are historically low-income and unstable,with low educational attainment and
high drop-out rates. Income inequality is a direct cause of violent crime. Low educational
allahunent is one of the many causes of income inequality. Member progression from one grade
to the neat and actual completion of high school in order to enlist into the armed forces is
considered life changing. Again,this helps cultivate tine value of education as it is an indicator of
long-tern success and can help reduce levels of crime. Enlistment also serves to help decrease
crime by addressing racial inequality associated with generational lack of knowledge and
resources. These members are able to transfer new knowledge to younger members of the
community and uplift others,which in turn decreases the instigators and causes of triune. First-
year soldiers with a high school diploma make just under$20,000 per year,which immediately
takes them to a position above the poverty line that for a family of two is$16,910 according to
2019 Federal Guidelines. Addressing poverty, which is a cause of crime, is achieved with
enlistment in the armed forces.
Graduatbxg]ugh school(ITS diploma obtained)
Completing high school is a challenge for members who live in poverty.Day-to-day obstacles are
intensified, and learning can be difficult while trying to survive. Our members live in
neighborhoods that are historically low-income and unstable,with low educational attainment.
Motivating and helping members place an added emphasis on the value of education is a daunting
task, as they live in the monnent, Incolue inequality is a direct cause of violent crime. Low
educational attainment is one of the many causes of income inequality.Helping members progress
and graduate from high school is life changing,as we help cultivate the value of education,which
is an indicator of long-term success and can help reduce levels of crime.
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Completion of a semester of college(school records obtained)
Encouraging our members to pursue post-secondary education in order to increase then-chances
of success is important as income inequality is a direct cause of violent crime. Low educational
attainment is one of the marry causes of income inequality. College graduates aged 25 to 32 earn
$17,000 more each year than those without a college degree. Helping members progress and
eventually graduate from college is life changing,as we help cultivate (lie value of education,
which is an indicator of long-terns success and can help reduce levels of crime.
Completion of vocational or job training(certificate of completion obtained)
Completion of vocational or job training is a challenge for members who live in poverty.Day-to-
day obstacles are intensified,and learning can be difficult while trying to survive. Chu members
live in neighborhoods that are historically low-income and unstable, with low educational
attainment. Motivating and helping members place an added emphasis on the value of vocational
or job training beyond that of a High School Equivalency diploma is a daunting task as they live
in the moment.Encouraging our members to pursue a vocation or job trade nn order to increase
their chances of success is important as income inequality is a direct cause of violent crime.
Helping mcnnbers progress through high school or GED courses and eventually complete a
vocation ortrade is life changing,as we help cultivate the value of education,which is ail indicator
of long-term success and can help reduce levels of crime.
Completion of 90 days employment(pay stub/signed document from manager obtained)
Completing 90 consecutive days of employment at one job is a challenge for members who live in
poverty and may lack the necessary skills required to maintain employment.Day-to-day obstacles
are intensified,and staying employed can be difficult while trying to survive and deal with issues
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as they arise. Our members live in neighborhoods that are historically low-income and twistable,
with low educational attainment. Motivating and helping members place an added emphasis oil
the value of staying on a job for at least 90 days is a daunting task as they live in the moment.The
fast 90 days on the job are crucial. Most companies have a 90-day evaluation period in order to
make sure the fit is good.This period is a chance for our members to be learners and to demonstrate
that they call have an impact on the company.Encouraging and coaching our members during the
first 90 days increases their chances of success and is important as income inequality is a direct
cause of violent crime.Helping members successfully complete 90 days on a job is crucial,as we
help cultivate the value of legal employment which is an indicator of long-term success and eau
help reduce levels of crime.
Returning to school(school records obtained)
Staying in school is a challenge for members who live in poverty. Day to day obstacles are
intensified and learning can be difficult while trying to survive.Education is not seen as a priority
when basic needs, such as food and shelter, aren't being met,)education also is devalued when
members are drawn to the allure of making money via criminal,gang-related activities usually
involving the sale of narcotics. Our members live in neighborhoods that are historically low-
income and unstable,with low educational attainment. Motivating and helping members place an
added emphasis on the value of education is a daunting task as they live in the nnoment.Income
inequality is a direct cause of violent crime.Tow educational attainment is one of the many causes
of income inequality.Helping members who had previously dropped out,or were expelled from
school,return to school is considered life changing as we help cultivate the value of education
which is an indicator of long-ienu success and can help reduce levels of crime.
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Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit A
Obtaining a GED/High School equivalency(GE D/HISET records obtained)
Obtaining a GED/Iligh School equivalency certification is a challenge for members who have
dropped out of school and live in poverty. Day to day obstacles are intensified and making a
commitment to attend GED prep classes can be difficult while trying to survive.Education is not
seen as a priority when basic needs,such as food and shelter,are your main responsibilities.Our
members live in neighborhoods that are historically low-income and unstable, with low
educational altainnnent. Motivating and helping members place an added emphasis on the value
of education is a daunting task as they live in the moment and are now responsible for providing
for themselves and/or the family. income inequality is a direct cause of violent crime, Low
educational attaitnnent is one of the many causes of income inequality.Helpingmembers who had
previously dropped out obtain a GED/1-ligh School equivalent certification is considered life
changing as we help cultivate the value of education which is an indicator of long-term success
and can help reduce levels of crime.
Completion of juvenile or adult probation(Exit documents obtained)
Completing juvenile or adult probation is a challenge for some of our members who don't possess
the necessary tools required to be able to comply with the conditions and rules set by the courts.
Completing probation is no easy feat when living in neighborhoods that are historically low-
income and unstable,with high crime and poverty.Helping arnember obtain the skills and restraint
necessary to successfully complete probation is life-changing and gives the member tine
opportunity to avoid incarceration. Criminal behaviors associated with non-compliance are
avoided and members engage in behavior that does not result in an arrest.As a result ofnot getting
arrested, members are able to explore positive and productive alternatives such as obtaining
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employment and furthering education. We are then able to help cultivate the value of education
which is an indicator of long-tern success and can help reduce levels of crime.
An additional outcome we target is that,on annual basis,95%of program members will not engage
in behavior that results in an arrest.A local PD Database is utilized to document arrests.
7) Describe what makes your program unique from other crime prevention programs in
your area. Include descriptions of how it compares with similar programming offered in
the area.
There are no other programs in this area that specifically target gang involved members in the city.
At 13-24 years old,the participants we serve cover a wide age i itige,so we provide early services
to the young gang involved members and also capture and recover those young people who are
starting to mature into adults with no positive direction or influence.Having the unique ability to
provide services to young adults aged 18-24 gives its the ability to capture recent drop-outs and
assist them with obtaining a high school diploma equivalent degree and hopefully encourage them
to pursue a career outside of the gang life. A program that is somewhat similar is FW@6 which
offers evening hour programming for youth. I'],ere is no gang focus,but instead offer youth sports
and extended hours for older youth and young adults.'I'lre primary focus is on offering"enrichment
and recreational activities to area youth, providing them with educational and personal
development,employment readiness,life skills and a sense of community pride and responsibility."
We have collaborated with FW(a 6 and inter-sited with them on several occasions. While we also
assist with personal development, life skills,and employment readiness through our needs-based
progranuning,we are able to oiler more in-house services due to the current infrastructure of the
Boys & Girls Clubs of Grreater Tarrant County. The important and impactfal services we offer
include being professional counseling, GED/HiSET preparation courses, and individualized case
management services.We are also unique in that we have Outreach Specialists who are in many
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cases from the neighborhoods they serve and have strong conununity ties. The Outreach Specialist
is instrumental in the addressing issues as they are realized and tensions rise between gangs.
8) Describe: a) how long your program has been in operation, b)its sources of financial
sustainability,and c)why CCPD funds are necessary at this time
Comin' Up has been an important resource for this community for 25 years, having first been
established in 1994. Boys & Girls Clubs of Greater"Tarrant County relies on fundnng from the
Crime Control and Prevention District to offset all Comin'Up expenses.There continues to be a
demonstrated need in Fort Worth,and in particular in the areas we serve,for the services provided
by Comin'Up.
9) Describe and list what other funds have been secured or applied for on behalf of this
program.
No other organization or individuals provide handing for Comin'Up.
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Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit A
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Exhibit B
Cowin'Up Gnnf!Tnteivention
Budget Narrative
Please attach a detailed budget narrative that explains the need for all proposed expenditures by
individual item.The budget narrative should clearly explain how funds will be used and why
expenditures arc necessary for successful implementation of your program.Please explain how costs
are calculated,
A. ?Direct-Personnel
Ann Id,
XT9, ,:,Toidl„
Senior Vice President of Operations $ 93,630 0.19 $ 17,790
Operations Coordinator $ 37,464 0.19 -$ 7,118
CU Senior Director $ 68,811 1.00 $ 68,811
CU Coordinator $ 32,405 1,00 $ 32,405
CU Site Director(4 FT positions) $211,489 1.00 $..211,489
CU Case Manager $184,198 1.00 $ 1 84'198
CU Outreach Specialist(6 FT Positions) $254,197 1.00 $ 254,197
CU Aeadentio Instruotor(6 PT Positions) $43,233 0.55 $ 23,778
Teen and Early Intervention Specialist(7 PT Positions) $23,312 3.50 $ 81,592
Total Costs $ 881,378
Vaoanoy Allowance(40%) -10% (88,138)
Total Budget $ 793,240
Budeer&-planation:Personnel Costs-`Total$793,240.62
Senior Vice President of Operations—The Senior Vice President of Operations provides staff
supervision and is directly engaged in the implementation of programs and activities designed to
maximize program outcomes. Ilie SVPCI is directly involved in implementing systems and methods
to measure and monitor program outcomes. The SVPO is involved daily in the decision making
proms regarding existing or proposed program activities, member discipline and interaction,
incident reporting and resolution,and allocation of resournes to the various program sites. 19%of
the Senior Vice President of Operation's annual salary is allocated to this program based on estimated
time and effort expended, ($93,629.95 annual salary 04 19%=$17,789.69)
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FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit B
Operations Coordinator — The Operations Coordinator assists the Senior Vice President of
Operations and Comin' Up by tabulating and documenting program outcome reports and other
program data.The Operations Coordinator also provides direct program support through assisting
with procurement, bus maintenance and scheduling, and activity planning. The Operations
Coodinator also acts a liaison between program slaft; members, and the SVPO. 19% of the
Operations Coordinator's annual salary is allocated to this program based on estimated time and
effort expended. 037,464.42 annual salary @ 19%=$7,118.24)
CU Senior Director—The Comin'Up Senior Director,under the supervision of the Senior Vice
President of Operations,is responsible for the implementation and successful execution of site based
services and programs for the Comity Up program as determined by the SVPO. The Comin' Up
Senior Director will develop,implement,and evaluate programs and services that accomplish short
to mid-tcnn outcome indicators and long range outcomes in the areas of Academic Success,Healthy
Lifestyles and Good Character/Citizenship.Duties include but are not limited to meeting all required
program goals and objectives successfully;ensure spending is reasonable,allowable,and allocable;
follow and enforce program budget;program planning for each site;create and maintain successful
relationships Internally and externally; ensure all required activities and services are completed
successfully;personnel management to include hiring,training,coaching,and discipline;and ensure
compliance with all regulation and legislation.Otherresponsibilities include motivating and leading
stall',site management,participant recruitment and member services,documentation and data entry,
maintaining company vehicles and safety. ($68,811.01 annual salary @ 100%—$68,1311,01)
Cif Coordinator—The Comin'Up Coordinator,under the supervision of the Comin'Up Senior
Director, is responsible to assist in the overall operations of the Comin' Up Clang Intervention
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FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit B
Program.The Comin' Up Coordinator sole responsibility is to support and provide services to the
Comin' Up program, this position does not support other programs within the organization. The
Comin'Up Coordinator deals with a diverse group of important external callers and visitors as well
as internal contacts at various levels of the organization.Independent judgment is required to plan,
prioritize and organize diversified workload. The CU Coordinator is responsible for ensuring the
consistent collection and entry of participant data to generate weekly and monthly program reports.
This position monitors arrest records and bookings to track participant arrests on a daily basis.
Programmatic support includes the processing of purchase orders, purchasing supplies, tracking
requisitions,organizing meetings,special events,and tminings.The CU Coordinator assists with the
processing of participant referrals and tracks community service hours for participants, Other
responsibilities include but not limited to administrative functions such as reporting,answer phone,
create correspondence, reporting, maintain office equipment, provide customer services, and
maintain positive relationships.(32,405.18 annual salary Q 100%=$32,405.18)
Site Director(4 Full-time Pasitions)—The Comin'Up Site Service Director,under the supervision
of the Comin Up Senior Director,is responsible for the implementation and successful execution of
program services and gang intervention services for the Comin'Up Gang Intervention Program at
assigned site.Two ofthe Site Service Directors will also provide direct supervision and programming
guidance to sites housed in city/parks facilities. The Site Service Director provides fundamental
support to Comin' Up Program members to achieve short and mid-term indicators and long range
outcomes.Comin Up Gang Intervention Program serves gang-involved youth between the ages of
13-24 years in Fort Worth communities.Responsibilities include supervision and leadership of staff,
site management,recruitment and member services, documentation and data entry, building and
maintaining relationships, fleet management, safety,and successfully meet all program goals and
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FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit B
objectives. Comin'Up Program staff along with Case Managers provides needs-based services and
activities in vfforts to reduce gang violence and influence positive change. (4 Positions Q IOU%=
$211,489.46)
Case Manager(5 Full-time Positions)—The Comin' Up Case Manager is responsible for the
implementation and successful execution of case management services and programs for the Comin'
Up Gang Intervention Program.Case Managers provide fundamental supportto Comin'Up Program
members to achieve short and mid-term indicators and long range outcomes. Comin Up Gang
Intervention Program serves gang-involved youth between the ages of 13-24 years in Fort Worth
communities. Comin Up Program along with Case Managers provides needs-based services and
activities in efforts to reduce gang violence and influence positive change.Responsibilities include
recruitment,providing services to members,group facilitation,case management,documentation and
data entry,building relationships,assist site staff'and cover sites as needed,and safety.(5 Positions
@a 100%=$184,197.88)
Outreach Specialist(6 Full-time Positions)—The Outreach Specialist will assist with participant
recruitment and engagement.Outreach Specialists will administer pre-intervention programming and
mentoring sessions to assigned sites and areas.They will implement site-based services and activities
designed to drive program participation and involvement to further program goals and objectives.
Outreach Specialists will work closely within each community to conduct outreach activities and
educate community members,participants,and other stakeholders oil gang involvement.(6 Positions
100%=$254,196.80)
Academic Instructors- 6 part-time employees teaching and training approximately 4 hours per
week over 48 weeks. ($43,233 X.55 FTE=$23,778.15)
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FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Conan'Up Gang)Exhibit B
Teen and Early Intervention Specialist (7 Positions) — The Comin' Up Teen and Early
Intervention Specialist under the supervision of the Comin Up Program Director,is responsible for
representing the gang intervention program to gang-involved youth in the community.Responsible
for providing required on-site services; monitoring behavior and safety of members; assisting
program staff in recruiting,orienting,and supporting the program experience of new participants;
and to successfully achieve all program goals an d objectives. ($23,312 X 3.50 YFE=$81,592.00)
Vacancy Allowance—During the program year vacancies in staff positions will occur. The current
staff vacancy rate is estimated for the program year at 10%. Budgeted program salaries are:reduced
by this amount.($881,37147 X-10%_488,137.85)
B. Direct-Fringe Benefits
x Anuuul
Position Sulu TTE Rate - Total
Retirement $ 260,721 1.0 5.0% $ 13,036
FICA/Medicaid $ 881,378 1.0 7.7% $ 67,425
Life Insurance $ 215 17.41 100.0% $ 3,737
Health,Dental,Vision $ 6,360 17.4 100.0% $ 110,537
Unemployment $ 237,077 1,0 1.7% $ 3,995
Worker's Comp $ 881,378 110 0.5% $ 3,966
Cell Phone Allowance $ 332 15.0 100.0% $ 4,986
Vacancy Allowance $ 202,697 1.0 -10.0% $ (20,270)
Total Budget $187,414
Budget&;Rlanation:
)Retirement—Full time employees are eligible for a 5%match on a 401K plan. Pnrtioipaling
eligible salaries are estimated at$260,721,20. (5%X$260,721.20=$13,036.06)
Page 55 of 77
FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit B
FICA/Medicaid—7.65%of the above listed salaries are budgeted in this line item. (7.65%X
$881,378.47)=$67,425.45)
Life Insurance—($215.04 annual cost X 17.38 FTEs=$3,737.40)
Health,Dental,Vision Insurance—($6,360.00 annual cost X 17.38 FTEs=$110,536.80)
Unemployment—(1.6853%X Eligible Salaries$237,077.48=$3,995.47)
Worker's Contp — (.450/6 X $881,378.47 — $3,966.20)
Program Staff Cull Phone Service—For the safety and security of program staff and participants,
program staffarc required to carry cell phones to allow access to emergency services and the ability
to communicate with program participants and program staff supervisors as needed. Program staff
may be provided with a cell phone or partially reimbursed for their personal cell phone plan.
Program staffpltones have strictly limited intetnet access. (15 Phones X$27.70/mo.X 12 months
$4,986.00)
Vacancy Allowance—During the program year vacancies in staff positions will occur. The current
staff vacancy rate is estimated for the program year at 10%, Budgeted fringe benefits are reduced by
this amount.($202,697.38 X-10%=-$20,269.74)
Page 56 of 77
FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit B
C. Direct-Travel
Travel Year 1
Mileage Reimbursement&Car Allowances $ 16,440
Bus Mileage $ 42,000
Staff Travel/Training $ 4,900
Total $ 63,240
Bud g� tA'xplanalion:
Mileage Reimbursement—Staff mileage reimbursement for use of personal vehicles for travel to
training,program activities,and meetings (Estimated 30,165.14 miles X$.545=$16,440.00).
Travel is required for the following positions.
CU Senior Director—the CU Senior Director(Sr.D)is responsible for creating and maintains
successful relationships internally and externally which often requires travel throughout the
day. Sr. D also ensures all required activities and services are completed successfully which
requires travel to the different sites.Sr.D handles personnel management to including hiring,
training, coaching, and discipline. Sr. D ensures compliance with all regulations. Sr. D
responsibilities that also require travel include site management,participant recruitment and
member services,maintaining company vehicles and facility safety.
CU Coordinator—The CU Coordinator deals with a diverse group of important external and
internal customers at various levels of the organization that sometime require travel to meet.
The Coordinator provides programmatic support includes the processing of purchase orders,
purchasing supplies, organizing meetings, special events, and trainings which also require
travel.
CU Site Director—The CU Site Director(SD) is responsible for the implementation and
successful execution of program services and gang intervention services for the Comin' Up
Page 57 of 77
FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit B
Gang Intervention Program at assigned site. Planning,preparation and coordination of these
services require travel. Two of the Site Service Directors will also provide direct supervision
and programming guidance to sites housed in city/parks facilities.Travel is required to monitor
both sites.Other responsibilities that require travel include supervision and leadership of staff,
site management, recruitment and member set-vices, building and maintaining external
relationships, fleet management, safety, and successfully meeting all program goals and
objectives.
Case Manager — The CU Case Manager (CM) is responsible for implementation and
successful execution of case management services and programs for the Comin' Up Ciang
Intervention Program. Responsibilities that require travel include recruitment, providing
services to members,group facilitation,case management,building relationships with external
partners,purchasing goods,assisting site sta t"and covering sites as needed.
Outreach Specialist — The CU Outreach Specialist (OS) is responsible for participant
recruitment and engagement. Travel is required to recruit in Fort Worth neighborhoods.
Outreach Specialists administer pre-intervention progranuuning and mentoring sessions
throughout Fort Worth.OS work closely within each community to conduct outreach activities
and educate community members,participants,and other stakeholders on gang hwolvenuent.
Bus Mileage—Buses are necessary for member transportation and program implementation.
Transportation is a significant barrier for many participants and access to transportation is cnucial
to achieve goals on participant case management service plans.Member transportation will include
transportation to job interviews, GED testing sites, vooational training sites, and other needs
included on their case management service plans. Comin'Up staff also provides transportsrlion to
participants to ensure their ability to access services during the evening hours. Participants are
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FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit B
transported nightly to and from the service sites. 'Transportation is also required for off-site
activities,field trips,and to conduct inter-site activities, (24,137,93 miles X$1.74=$42,(100.00)
Staff Teaming--Staff training will be used to ensure staff is properly trained to perform program
duties. Tiainings for 2020 will include local conferences for staff such as the"Stop the Violence"
conference,CPR classes for now staff and renewals for existing staff,a mental health workshop,
crisis intervention training,and motivational interviewing training. Training will include expenses
for the program director to attend a national gang prevention/intervention conference:registration
for national conference,air travel to national conference,hotel for national conference,per diem
for staff travel,and incidentals to include parking,taxi,and luggage fees. In-house trainings will
occur throughout the year and will include meals for in-house trainings and training
materials. ($4,800.00 X 100%=$4,800.00)
D. Direct-Equipment
tlntt ,
E ai mentQuantity Cost Total
$ $ -
Total $
Budget Explanation, NIA
Page 59 of 77
FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit B
I;, Direct--Supplies
Su' hes.k danti Unit Cosf: t Total
program Su lies = $97,905
13R Related Supplies $12 000
Book ground Screenings $ 3,500 $ 3,500
Drug Screenings $ 3,500 $ 3,500
Job Postings $ 3,000 $ 3,000
Stab Shirts $ 2,000 $ 2,000
Compute r/Database related supplies $14 000
Internet Filtering Hardware and Software $ 8,000 $ 8,000
Trax Solutions-Data traoking and Case
Management Software $ 4,000 S 4,000
Security Cameras stem repairs/updates $ 2,000 S 2,000
Pro ranunin Su lies $56 ,55
Athletic Equipment $ 2,000 S 2,000
Game Room Supplies $ 6,000 $ 6,000
Arts and Crafts Supplies $ 2,000 S 2,000
Furniture $ 1000 S 1,000
Community Service Supplies $ 2,000 S 2,000
Education Supplies $ 3,500 $ 3,500
Field Tri s/Offsites/Collc e Visits $ 11,000 S 11,000
Local event entry/participation fees $ 1,500 $ 1,500
Trophies,Incentives,Prizes $ 3,000 $ 3,000
Pro rum participant's baby supplies $ 1,000 $ 11000
Hygienic Supplies $ 2,000 $ 2,000
Meals,snacks,drinks,refreshments $ 18,355 S 18,355
Annual Life Change Banquet $ 3,000 $ 3,000
Office Supplies $ 910 $ 910
Assistance/Support ServicesNocational
Training $14,400
occupational Skills Training $ 10,000 $ 10,000
Educational Tvsfing and Pretesting supplies $ 2,900 $ 2,900
Publio Trans ortation fees $ 500 $ 500
Interview clothing $ 1,000 $ 11000
Postage $ 240 $ 240
Total $ 97,905
Budget Ezplanatlon:
Prograin Supplies - Background screening, drug screening, job posting fees, attendance
tracking/case management software and hardware,security camera system repairs,game room game
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FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit B
consoles and supplies, Internet content filtering software &hardware, furniture used by program
participants, community service supplies, education supplies, athletic equipment, event
entry/partioipation fees,program participant's baby supplies including diapers,wipes,lotion,powder,
infant clothing,hygienic supplies,meals,snacks,drinks,refreshments. Annual Life Changes awards
banquet to honor successful program participants. Quantity and unit costs will vary depending on the
needs of the program and vendor costs at the time of purchase. Based on previous year's spending
trends the following amount is a projection for FY 2020.Itemized detail is listed below per category.
($82,355.46 X 100%=$82,355.46)
human resources related supplies-$12,000
These supplies are crucial to the success of the program. Employees are recruited and
screened to ensure that we are hiring staffiernbers that are suitable to train,teach and
mentor young men and women towards desired outcomes. Staff shirts are
required to clearly distinguish Staff versus ntznibers while programming.
o Background screening-$3,500
o Drug Screening-$3,500
a Job Posting-$3,000
o Staff shirts-$2,000
Computer/database related supplies-$14,000
These supplies are vital for the operation of daily business operations. Internet litters protect and
block internet traffic froth our members that is unsafe or not useful for the purposes of
programming. Trax Solutions is used to track data and docutttent case rnanagetttent efforts.
Security cameras are necessary to protect all assets and keep our members safe.
Page 61 of 77
FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit B
o Internet Filtering hardware mid Software-$$7000
o Trax Solutions—Data tracking and Case Management software-$4,000
o Security camera system repairs/updates-$2,000
programming supplies-$56,355.46
o Athletic equipment-$2,000
■ Athletic activities are useful for member recruitment and engagement. If
members are engaged in athletic activities in our facilities,they are not
engaging in criminal activities.
o Game room game supplies and consoles—$6,000
■ Game room activities are useful for recruitment and engagement. If
members are engaged in athletic activities in our facilities, they are not
engaging in criminal activities.
o Arts and Craft Supplies-$2,000
■ Arts and crags provide a positive outlet for members to express themselves
without engaging in criminal aetivitics such as tagging.When members are
engaged in these positive activities, they are not engaging in criminal
activities.
o furniture used by program participants-$1,000
■ Normal furniture wear and tear to assist with purchasing new furniture.
o Conununity service supplies-$2,000
■ one of the causes of gang-related activities is the family traditional aspect
of gang culture. Community service is a tradition that Comin' Up has
developed in order to help create a culture of giving back to the community.
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FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit 13
o Education supplies-$3,500
• Low educational attainment is one of the many causes of income inequality.
IIelping members progress in their education journey is considered life
changing as you help cultivate the value of education as it is an indicator of
long-term success and can help reduce levels of crime.
o Field Trips/OITsites/College Visits—$11,000
• Many of our members are not afforded the opportunities to experience life
outside of their neighborhood. Exposure to experiences outside of their
community assists with cultural sensitivity in different social settings as
staff model appropriate etiquette,and expected behavior,income inequality
and a lack of resources prevent our members from these experiences.
College visits are instrumental in sparking interest in higher education and
helping members see themselves as potential college students, helping
members progress in their education journey Is considered life changing as
you help cultivate the value of education as it is an indicator of long-tern
success and can help reduce levels of crime.
o Local event entry/participation fees-$1,500
• Supporting our Ineunbers at local school competitions and community
events is instrumental in gaining trust. When a member has formed/joined
a new positive social network such a school sports team,they are less likely
to spend time with negative peers in the unstable, low-income areas they
reside in. Supporting positive social groups helps prevent gang-related
activities.
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FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit B
o Trophies,Incentives,Prizes-$3,000
+ Prizes and incentives are needed for member engagement. If members are
engaged in activities in our facilities, they are not engaging in criminal
activities.
n Program participant's baby supplies-$1,000
■ Parenting education services are referred out for out pregnant and parenting
members. Baby supplies assist with addressing the breakdown in American
family as a cause of crime. Teaching,training,and mentoring our parenting
members help place value on family.
0 Hygienic supplies-$2,000
■ Income inequality and a lack of resources sometimes prevent our members
from possessing these necessities.While teaching,training,arrd mentoring
our members who may not have sufficient guidance at home,we often have
necessary discussions around proper hygiene. Many of our impoverished
members are ashamed to attend school due to ridicule from lack of essential
hygiene products. Helping members remove barriers to progress in their
education journey is considered life changing as you help cultivate the value
of education as it is an indicator of long-terra success and can help reduce
levels of crime.
o Meals,snacks,drinks,refreshments—18,355.46
■ Food insecurity is a significant problem in Fort Worth,and Comin'Up will
also address the nutritional needs of participants and members by providing
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FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit B
meals and snacks to ensure that hunger does not lead to more crime.Part of
the reason that people of lower socioeconomic position behave and feel as
they do is that they are relatively often hungry. The hunger hypothesis
applies in particular to impulsivity-hyperactivity, irritability-aggression,
anxiety,and persistent narcotic use,all of which have been found to show
socioeconomic gradients and lead to crime.
o Annual Life Changes awards banquet-$3,000
■ The Life Changes banquet is our year-end event that staff,members and
community stakeholders attend to celebrate the accomplishments of our
members.The banquet brings all members Crom all sites together in a formal
event setting. 'rho program includes acknowledgments of life changes for
all members,Member of the Year,GED Instructor of the year,and Site of
the Year, Recognizing the positive life changes in this manner assists with
encouraging members to continue pursuit of long term life changes which
result in a reduction in crime in the city of Fort Worth.
Otlice Supplies—Quontity and unit costs will vary depending on the needs of die program and vendor
costs at the time of purchase. Based on previous year's spending trends the following amount is a
projection for FY 2020.$910/12=$78.93 per month($910.00 X 100%=$910.00)
Assistance/Support ServicesNocational Trainpng—Work/interview clothing, educational testing
fees and supplies,job testing fees,transportation(other than program buses),tuition,books,classroom
supplies. Occupational skills training including forklift certification,dental hygienist,CAN,and other
workforce certifications for eligible participants. ($14,400.00 Lam,t00%=$14,400.00)
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FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit B
FY 2020 aroiections
Occupational Skills Training-$10,000
Educational Testing and Pretesting supplies—$2,900
Interview Clothing-$1,000
Public Transportation fees—$500
FY 2019 data(to date)
Occupational Skills Training-$700
Educational Testing and Pretesting supplies—$2,225
Interview Clothing-S918
Public Transportation tees—$268
FY 2018 data
Occupational Skills Training-$18,685
Educational Testing and Pretesting supplies--$1,500
Interview Clothing-$2,054
Public Transportation fees—$375
Note—Skills trainmgslvocaliooal pivgran totals are dependent vpaj the needs of the earrentmemhers in theprogran.hr 2018
Iva coscrrod hriliat aml feesfoY a cohort ofsvelding siadenls in ptn"btCYship iri!!r TCC f3`e g+'ndnntcrl6 i�lJta S sdtdatrts pl n Cos!
ofS.16,000 total.In 2019 their was no inte»esl ir(sveltlLrg w we are adrrpling to the needs ofota•members across the program.
Postage—($240.00 X 1001/6=$240.00)
Postage is required to mail out information and flyers to external strategic partners for the purposes of
supporting the mission of positively impacting the lives of at-risk and gang-involved youth.
Correspondence is commonplace with juvenile justice, court system, community partners,
philanthropic businesses,and concerned citizens and volunteers.
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FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit B
F. Direct-Consulting/Contracted Services
Consultin Cahtcferl Services Year.1
Contract Services $ 3,384
Copy Machine Leases $ 1,200
Accident Insurance $ 1,680
Total Budget S Cr,264
Budket&-Planation:
Contract Services—GED training,life skills training,clerical,recruiting,tutoring,lifeguards,referees,IT
contract services. Estimated needs based oil historical data from past years fees: IT Contract Services
$1,984.00, Lifeguards $600.00, GED & Tutoring $500.00, Referees $300.00 ($3,384.00 X 100916
$3,384.00)
Copy Machine Leases-($1,200.00 X 100%u=$1,200.00)
Accident Insurance—Accident insurance provides very limited urgent care medical coverage to program
members with no other insurance coverage(including Medicaid)who participate in sports and all other
activities at program facilities and program events. No program or administrative staff are covered by this
policy. 2017-2018 accident policy cost=$6,339.62, Total Cotnin'Up budget divided by total grant and
other program budgets (does not include Admin or Fundraising) = 26.5%. ($1,337,350 divided by
$5,044,700=26.5%. (26.5%X$6,339.62-$1,680.00)
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FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit B
G, Direct—Sub-Awards
Sab=Aitvar'da Y+ar l
Total Budget $
Budget.ETvlanation:
H. Direct-Occupancy
Comin' Pro am Office Lease $ 30,000
U
Program StaffTelephone Service $ 7,199
Comin'Up Program Office Sccurity Monitoring Service $ 516
Diamond 1Ii11 Internet Access $ 1,379
Hillside Internet Access $ 1,379
Comin'Up Program Office Internet Access&Alarm system $ 962
Monitoring
Comin'Up Pro ram Office Electricity $ 5,196
Comin'Up Pro ram Office Waste Disposal $ 3,048
Comin'Up Program Office Water $ 672
Comin'Up Program Office:Janitorial Service $ 5,200
Total Budget $ 55 551
Budget Erplanatian.,
Con4al I.Tp Program Office Lease—Program building(2,800 sq.feet)leased exclusively for
Comin' Up participants and staff for private counseling, case management, intervention,
mentoring activities,and Comin'Up staff meetings. All occupants of the building are direct
Comin' Up staff and who are involved in direct program services at all times and program
participants. Comin' Up staff do not provide services of any type to other programs in the
organization. No other employees of BGCGTC use this space for any purpose. The lease to
the property,a stand-alone property not connected to any other BGCGTC owned or leased
Page 68 of 77
FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit B
property,specifically states that if l3GCGTC loses funding for the program the lease will be
terminated within 30 days of notice of the loss of funding.For these reasons we allocate the
costs of leasing and operating this building at 100%to direct costs. 2,800/2,800 sq ft=100%.
($2,500.00/month X 12 X 100%=$30,000,00)
Program Staff Telephone Service—8X8 Telephone service to all CU staff Cost billed directly
per line. (27.27/month X 22 lines X 12 months X 100%=$7,199.28)
Cronin'Up Program Office Security Monitoring Service—($43.00/me.X 12 X 100%=
$516.00)
Diamond IIill Community Center Internet Access—($114.91/mo.X 12 X 100%=$1,378.92)
Hillside Community Center Internet Access-($114.91/mo.X 12 X 1000/0=$1,378.92)
Comin'Up Program Office Internet Access&Alarm system Monitoring—($80.18/mo.X 12
X 100%=$962.16)
Comin'Up Program office Electricity—($433,00/nro.X 12 X 100%=$5,196,00)
Comin'Up Program Office Waste Disposal—($254,00/mo.X 12 X 100%=$3,048.00)
Comin'Up Program Office Water(Water service to the building)—($56.00h111o.X 12 X
100%=$672.00)
Comin'Up Program Office Janitorial Service—($100.00/wk.X 52 X 100%=$5,200.00)
Page 69 of 77
FY 2020 Partners w/a Shared Mission
Agreement beween the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit B
Indirect Costs
. Total -Tnilirect �
It►llrest:Irr ense' Bui"d'et' Rohe Yeael
$
CFO 80,070 0.20 $ 16,014
Payroll and Accounting Specialist 44304 0.20 $ 8,861
Retirement 10,000 0.05 $ 500
$
FICAMIedicaid 24,875 0.08 $ 11903
Life Insurance 231 0.40 $ 92
$
Health,Dental,Vision Insuranoc 6,500 0.40 $ 2,600
unemployment 7,200 0.02 $ 121
Worker's Comp 24,875 0.00 $ 112
Property Insurance 24,893 0.27 $ 6,597
$
General Liability 14,305 0,36 $ 5,107
Umbrella Liability 10,404 0.36 $ 3,714
Audit 35,500 0.25 $ 8,975
Accounting/ER 5,202 1.00 E$ 28,500
5,202
mu
Comnications(Office Phone,Internet,Cable Wirl) 18,500 1.008,500
95,000 0.30
Gas 17,810 0.30 $ 5,343
Water/Setter 28,333 0.30 $ 8,500
Building Maintenance 43,980 0.30 $ 13,194
Total $ 133,735
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FY 2020 Partners wl a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit B
Budget Explanation:
INDIRECT COSTS: Total$133,735.00
A. INDIRECT PERSONNEL—Total$24,874.80
CFO—(80,070.00 @ 20%=$16,014.00)
Payroll and Accounting Specialist—($44,304.00 n 20%=$8,860.80)
R FRINGE BENEFITS—Total$5,328.46
Retirement— (5%X$10,000.00=$500.00)
FICAIMedicaid—(7.65%X$24,874.80=$1,90292)
Life Insurance—($230.64 annual cost X.4 F'I');s=$92.26)
Health,Dental,Vision Insurance—($6,500.00 annual cost X.4 FTEs=$2,600.00)
Unemployment—(1.68530/9 X Eligible Salaries$7,200.00=$121.34)
Worker's Comp—(.45%X$24,874.80=$111.94)
C. CONTRACTS AND CONSULTANTS—Total$29,494.76
Property Insurance—($24,893.00 @ 26.5%=$6,596.64)
General Liability—($14,305.00 X 35.79/9=$5,1O(,.89)
Umbrella Liability—($10,404.00 X 35.7%=$3,714.23)
Audit—($35,500 X 25%=$8,875.00)
Accounting/HR Software-($433.50/month X 12 months=$5,202.00)
D. Utilities/Maintenance r@1i 30%per site X 4 branch sites—Total$74,036.98
Communications—Oflice'Pelephone,Internet,Cable,WIFI. (Total$I8,500,00)Electricity— (Total
$28,500.00)
Gas— (Total$5,343.00)
Page 71 of 77
FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit B
Watcr&Sewcr— (Total$8,500.00)
Building Maintenance-- ($43,979.93 @ 30%=$13,193.98)
Budget Spreadsheet
,Total Revenue $0.00
A.Salary $793,240.62
B.Fringe Benefits $182,427.64
C.Travel $63,240.00
D.);quipment $0.00
lr.Supplies - $97,905,46
F.ContractJConsultant $6,264.00
- $0.00
G.Sub-Grants
H.Ooou ano $60,537.28
Tndiruat enso.(maximuim 10%of direct a ense) $133,735.00
Total Expense S1.337.330.00
Net Pro.ject Cost .00
Page 72 of 77
FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Chzbs(Comin'Up Gang)Exhibit B
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Page 73 of 77
FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit C
EXHIBIT D.PROGRAM ACTIVITIES
MONTHLY PROGRAM ACTIVITIES REPORT
Fiscal Year 2020
Current Reporting
Month
Submitting Agency Boys and Girls Clubs of Greater Tarrant County
Contact Name Jeroll Blount,Senior Director
Phone Number and 817-877-3729;jblount@bgogtc.org
bgogtc.org
Email
Remit Address 3218 East Belknap Street,Fort Worth,TX.,76 1 1 1-4739
- Current To Year
Activity Month Date End
Total Total Coal
I Number of unduplicated program members 640
2 Number of unduplicated program members enrolled in 200
case management
3 Number of case management service units for members 12,000
enrolled in the case management program
4 Number of inter-site activities 125
5 Number of pre-intervention workshops and mentoring 450
sessions
6 Total unduplicated participants served. 2,300
(participants and members age 8-24)
7 Number of program members attending needs based 2,000
programming group sessions.
8 Number Community Service liours performed by program 900
members
I have reviewed this report and certify that the nteasaa•es provided are accurate and
appropriatelq reflect the CCPD goals set forth in the contract.
Author tied Signatory Signatory Title Dake
Page 74 of 77
FY 2020 Partners wl a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit D
EXHIBIT E:EFFECI'IVTNESS MEASURES
QUARTERLY PROGRAM EFFECTIVENESS REPORT
Fiscal Year 2020
Current Reporting
Quarter
Submitting Agency Boys and Girls Clubs of Greater Tarrant County
Contact Name J'erell Blount,Senior Director
Phone Number and 817-8 7-3729;jblount Obecgtc.org
Email
Remit Address 3218 East Belknap Street,Fort Worth,TX,76111-4739
Please include status report that describes how measure was accomplished fur each quarter.
Effectiveness Measures and Quarterly 0utaomes
Ensure 20%of participants fiom each operating site make positive life changes,A
positive life change is defined as:
1. Grade Progression
2. Enlistment into the Armed Forces
Measure 1 3. Graduating high school
4. Completion of a semester of college
5. Completion of vocational or job training
6. Completion of 90 days employment
7. Returniugto scbool
8. Obtaining a GED/High School equivalency
9. Completion of juvenile or adult probation
Status
Report
Measure2 Ninety-five(95%)percent of program participants will not engage in behavior that
result in an arrest an annual basis.
Status
Report
Members perceptions(Education,legal employment,Job readiness,Community
Measure 3 service,handling conflict,healthy living,being a leader,decision making,peer
influence)
Status
Report
I have reviewed this report and cerlif,that the rrreasures provided are accurate and
appropriately reflect the CCPD goals set forth in the contract.
AWitorized Signatory Signatory Title Date
Page 75 of 77
FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit E
EXHIBIT F
REQUEST FOR BUDGET MODIFICATION
Fiscal Year=0
Date
Submitting Agency Boys and Girls Clubs of Greater Tarrant Count
Coni<nctNnme Jerell Blount,Senior Director
Phone Number and Finail 817-877-3729;jb1oitnt(&,hgcgtc.org
Rcmit Address 3218 East Belknap Street,Port Worth,TX,76111-4739
DIRECT COSTS.90%minimum
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel 73,240.62
B. Fringe Benefits 182 427,64
C. Travel and Training 63,240.00
D. Equipment
E. Supplies 97,905,46
F. Contract-VConsultants 6,264.00
G. Sub-Awards
H. Occu oy 60,937.28
Talaf Direct Costs 1203 615,00
INDIRECT COSTS(10%maximum)
Approved Bud et Change Re uested I Revised Budget
M'odi€icati'otr.Narrative describe in detail what change is for
1 have revieired this request and cerhfp that the listed modifications are correct
Authorized Signatory Signatory Title Date
x'i�PD STAFF USE ONLY
Modification Approved OModification NOT Approved
FV PD Staff Signature Date
Page 76 of 77
FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit F
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Page 77 of 77
FY 2020 Partners w/a Shared Mission
Agreement between the City of Fort Worth and Boys&Girls Clubs(Comin'Up Gang)Exhibit G
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/24/19 M&C FILE NUMBER: M&C 19-0189
LOG NAME: 35COMIN UP GANG INTERVENTION PROGRAM FY20
SUBJECT
Authorize Execution of a Contract with the Boys and Girls Clubs of Greater Tarrant County, Inc.,in the Amount Up to$1,337,350.00 for the
Continued Operation of the Comin'Up Gang Intervention Program for Fiscal Year 2020(General Fund and CCPD Funded)(COUNCIL DISTRICTS
2,5,8 and 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of a Contract with the Boys and Girls Clubs of Greater Tarrant County, Inc.,in an amount up to$1,337,350.00 for the
continued operation of the Comin'Up Gang Intervention Program for Fiscal Year 2020.
DISCUSSION:
The purpose of this Mayor and Council Communication is to authorize a contract with the Boys&Girls Clubs of Greater Tarrant County, Inc.,for the
continued support and services of the Comin'Up Gang Intervention Program(Comin'Up).Comin'Up was established in 1994 in order to reduce
gang-related violence by diverting gang members into programs and services to help youth avoid negative and destructive behaviors.
Comin'Up provides intervention services to gang-involved youth between the ages of 13 and 24.The Boys and Girls Clubs of Greater Tarrant
County, Inc.,operates Comin'Up at six sites, including Diamond Hill, Hillside, Near Southside(Panther), Northside, Poly,and Stop Six.These
Comin'Up sites serve approximately 680 youth nightly Monday through Friday. Program Staff provides information and referral services,works
directly with gang leaders to assist with conflict resolution,and provides crisis intervention to diffuse potentially troubling or violent situations,which
has helped Staff successfully develop truces between rival gangs.
The Crime Control and Prevention District Fund Fiscal Year 2020 budget appropriates the amount of$1,129,000.00 for the continued operation of
six program sites.The Fiscal Year 2020 General Fund adopted budget appropriates the amount of$208,350.00 for the administrative costs
associated with the continued operation of Comin'Up.The total contract amount is$1,337,350.00.
This Agreement will be effective October 1,2019,and will end on September 30,2020.
This program serves COUNCIL DISTRICTS 2,5,8 and 9.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that,contingent upon adoption of the Fiscal Year 2020 budget by City Council,funds will be available in the Fiscal
Year 2020 budget of the Crime Control and Prevention District Fund and the General Fund.The Police Department is responsible for verifying the
availability of funds prior to an expenditure being made.
Submitted for City Manager's Office by. Jay Chapa 5804
Originating Business Unit Head: Ed Kraus 4231
Additional Information Contact: Keith Morris 4243