HomeMy WebLinkAboutContract 28006-A9 c, p�� 60% CITY SECRETARYa _P�C�
� AMENDMENT No. 9 CONTRACT NO., 1
TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and Dannenbaum Engineering
Corporation, (ENGINEER) made and entered into City Secretary Contract No. 28006,
(the CONTRACT) which was authorized by M&C C-19172 on the 30th day of July,
2002 in the amount of $721,899. 76; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment Number
1 in the amount of $111,800 .52 which was authorized by M&C C-19936 on
January 20 , 2004, Amendment No.2 in the amount of $329,406.00 which was
authorized by M&C C-22535 on November 27, 2007 , Amendment No. 3 in the
amount of $96,825 .00 which was authorized by M&C C-23578 on June 9, 2009,
Amendment No. 4 in the amount of $60,835.00 which was authorized by M&C C-
24794 on March 22, 2011 , Amendment No. 5 in the amount of $149,012.00 which was
authorized by M&C C -28110 on February 14, 2017, Amendment No. 6 in the amount
of $63,751 .00 which was administratively authorized on October 11 , 2017,
Amendment No. 7 in the amount of $21 ,860. 00 which was administratively
authorized on August 9, 2018 and Amendment No. 8 in the amount of $11,670.00
which was administratively authorized on November 20, 2018; and
WHEREAS, the CONTRACT involves engineering services for the following
project:
Sanitary Sewer Main 257 and 325 Middle and Upper Village Creek Parallel
Relief Alignment Study and Design; and
WHEREAS, it has become necessary to execute Amendment No. 9 to the
CONTRACT to include an increased scope of work and revised fee.
NOWTHE FFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement, which
amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional engineering
services specified in a proposal dated August 26, 2019, a copy of which is
attached hereto and incorporated herein. The cost to City for the additional
design services to be performed by Engineer totals $242,055. 00 .
2 .
Article II of the CONTRACT is amended to provide for an increase in the
fee to be paid to Engineer for all work and services performed under the
Contract, as amended, so that the total fee paid by the City for all work and
services shall bean amount of $1, 809, 114.28 .
3.
All other provisions of the Contract, which are not express herein,
shall remain in full force and effect. ! y .iljCFJtD1
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED: ENGINEER
City of Fort Worth Dannenbaum Engin n Corporation,
Dana Burghd Wayne .' Ahrens, P.E.
Interim Assistant City Manager Executive Vice-President
DATE: _ ZZ� DATE:
APPROVAL RECOMMENDED:
Christopher Harder, P.E.
Director, Water Department
APPROVED AS TO FORM AND LEGALITY:
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for
the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
Jognn Kasavich, P.E.
Project Manager
M&C: 19-0204
Date September 24. 2019
cz!io�7 0,615. SLO19-5MM3
Douglas W. Black
Senior Assistant City Attorney
ATT h. �Q.•
Mary J. s f
city Secr ary •"�
�XAS.
OFFICIAL RECORD
CITY SECRETARY
FT WORTH TX
ENGINEERING
EXCELLENCE
DANNENBAUM ENGINEERING CORPORATION SINCE
2501 PARKVIEW DRIVE,SUITE 670,FORT WORTH,TEXAS 76102 1945
August 26, 2019
Mr.John Kasavich, P.E.
City of Fort Worth
Water Department
1000 Throckmorton Street
Fort Worth,TX 76102
Re: Sanitary Sewer M-257&325 Middle&Upper Village Creek Parallel Relief Alignment Study&Design
City Secretary Contract No. 28006-Amendment No. 9
City Project No.01333
DEC Project No.3642-32
Dear Mr. Kasavich:
Dannenbaum Engineering Corporation, (Dannenbaum or ENGINEER) is pleased to provide the City of Fort Worth
(CITY) with Amendment No. 9 for the Sanitary Sewer Main 257 & 325 Middle and Upper Village Creek Parallel
Relief Alignment Study contract (the PROJECT). The CITY has asked Dannenbaum to perform additional services
under this contract that include:
1) Main 325 Relief Sewer Profile Adjustment—Adjusting 10,550 LF of Main 325 Parallel Relief Sewer profile
between Sta.79+50 and 185+00 to reduce depth and costs, and to avoid conflict with Williams Energy gas
pipeline at approximate Sta. 167+35.
2) Existing 16-inch Water Main Adiustment—Adjusting 230 LF of an existing 16-inch water main located in
Deer Creek Park to avoid conflict with the adjusted Main 325 Relief Sewer profile (Reference Item 1) at
approximately Sta. 182+65.This item will include design of a temporary bypass system to allow the subject
water main adjustment be located along its existing horizontal alignment with minimal shutdown time.
3) Construction Phase Services—
• Preconstruction Meeting
O Agenda Preparation
O Meeting travel time/mileage and attendance
O Meeting Minute preparation and distribution
• Preconstruction Neighborhood Meeting
O Agenda Preparation
O Meeting travel time/mileage and attendance
O Meeting Minute preparation and distribution
• Monthly Construction Progress Schedule Review/Report
O Review contractor's Construction Progress Schedule as specified in Section 0132 16
o Report on Schedule vs.field observations status in progress meeting minutes.
• Contractor Submittal Tracking Log Preparation/Review/Update
o Prepare initial Submittal Log to include all contractor Submittals (shop drawings, product
data, samples and mock-ups) required by the construction contract documents by
submittal number and target submittal date, based on contractor's
construction/construction progress schedule.
O Review and Track(Update)Submittals status in Tracking Log as submittals/re-submittals
are received/released.
• Contractor RFI Tracking Log Preparation/Update
o Prepare RFI Tracking Log
Sanitary Sewer Main 257&325 Middle and Upper Village Creek Parallel Relief Alignment Study and Design-Amendment No.9
DEC No.3642-32
Page 2 of 3
o Review and Track(Update) RFI's status in Tracking Log as RFIs are received/answered. RFI
numbering shall be as specified in Section 0133 00, Submittals, Part 1.4. paragraph N,
Request for Information (RFI)
• Review/Respond to contractor RFI's and submittals
o Review and Response to include one (1) initial review and response and one (1) re-
submittal review and response in the event of a "Revise and Resubmit" response during
the initial review. Any additional required Reviews/Responses will be brought to the
City's attention and will be billed on an hourly basis.
• Weekly Site Visits for the duration of the project through final acceptance
o Weekly Site Observation Field Visits (Assume three (3) hours travel time and mileage,
observation time and Contractor project status update communication)
o Weekly Site Observation Reports with Photographs (Assume two (2) hours report
generation, photograph downloading/cropping/photo key generation, pdf generation
and transmittal to the City)
o Weekly correspondence with the City project inspector
• Monthly Progress Meetings with City and Contractor
o Agenda Preparation (1 hour)
o Meeting travel time/mileage and attendance (0.5 hour)
o Meeting Minute preparation and distribution (1.5 hour)
• Record Drawings
o Prepare record drawings from red-lined drawings from contractor
• Project Closeout
o Assist in development of contractor punch list
o Final project walk through and report
These services are necessary because:
1) The City requested that Main 325 Relief Sewer profile be re-designed to reduce depth and costs, and to
avoid the Williams Energy gas pipeline at approximate Sta. 167+35.This adjustment created a new conflict
with the existing 16-inch water main in Deer Creek Park, requiring about 230 LF of the water main to be
lowered to cross below the proposed Main 325 Relief Sewer.
2) The current Scope of the project has increased with the addition of the water line adjustment, and to
account for the additional construction phase services requested by the City.
The additional services required are as follows:
1) Main 325 Relief Sewer Profile Adjustment Design—Redesign 10,550 LF of Main 325 Parallel Relief Sewer
profile between Sta. 79+50 and 185+00. This requires design modifications to eighteen (18) plan and
profile sheets, one (1) detail sheet, one (1) SW3P sheet, and Project Manual including Bid Proposal,
Technical Specifications and OPCC. Fee=$44,694(Lump Sum) (Note:The fee forthese services covers only
a portion of our total effort for this redesign.)
2) Existing 16-inch Water Main Adjustment Design—Additional design for adjustment of approximately 230
LF of the existing 16-inch water main located in Deer Creek Park to avoid conflict with the adjusted Main
325 Relief Sewer profile (Reference Item 1) at approximately Sta. 182+65.This item will include design of
a temporary bypass system to allow the subject water main adjustment be located along its existing
horizontal alignment and to minimize the time this segment of the 16-inch water main will be out of
service.This will also include additions/modifications to the Plans,Project Manual,including Bid Proposal,
Technical Specifications and OPCC. The approximate limits of the water main adjustment are shown in
Exhibit Al. Fee=$42,276 (Lump Sum)
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Sanitary Sewer Main 257&325 Middle and Upper Village Creek Parallel Relief Alignment Study and Design-Amendment No.9
DEC No.3642-32
Page 3of3
3) Construction Phase Services—Construction phase services consist of:
a. Preconstruction Meeting
b. Preconstruction Neighborhood Meeting
c. Construction Progress Schedule Reviews/Reports
d. Contractor Submittal Tracking Log Preparation/Reviews/Updates
e. Contractor RFI Tracking Log Preparation/Updates
f. Review/Respond to contractor RFI's and submittals
g. Weekly Site Visits forthe duration of the project through final acceptance
h. Monthly Progress Meetings with City and Contractor
i. Record Drawings
j. Project Closeout
This results in an additional Fee=$155,085 (Lump Sum).
Dannenbaum will perform/manage the work described in the items above for this Amendment in accordance
with the original Contract.
We recommend that the City increase the budget by$242,055.00 for these additional services as follows:
The recommended breakdown for engineering design and construction phase services is:
Description Fee
Design $86,970
Construction Support $155,085
Total (Work Phase 33) $242,055.00
The following table summarizes the Fee per Work Phase breakdown:
Work Phase Fee
33 (Design/Construction Support) $242,055.00
Total $242,055.00
These Services are presented in further detail in attached Exhibit B,Tab Exhibit B-3.
The following table summarizes our recommended budget revisions and shows the revised contract amounts:
Current Contract Through
Revised Contract
Amend No.8
Description Amend No.9
Original Work New Work Original Work
New Work Phase
Phase Phase Phase
Part 1-Alignment Study $145,727.46 $145,727.46 - $145,727.46 $145,727.46
Part 2-Main 325 Design $1,072,879.99 $860,116.99 - $1,072,879.99 $860,116.99
Work Phase 51(Survey) $55,660.00 $0 $55,660.00
Work Phase 33(Design/Constr Support) $190,633.00 $242,055.00 $432,688.00
Part 3—Village Creek Basin Rehab Part 4 $231,929.54 $231,929.54
Part 4—Main 238 Basin Rehab $82,992.29 $82,992.29
Total Project $1,567,059.28 $242,055.00 $1,809,114.28
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Sanitary Sewer Main 257&325 Middle and Upper Village Creek Parallel Relief Alignment Study and Design-Amendment No.9
DEC No.3642-32
Page 4 of 3
The following table summarizes original and supplemental agreement dates,fee and scope for this contract:
Contract Summary to date:
Description Date Amount Description
Original Agreement 7/30/2002 $721,899.76
Supplemental Agreement#1 1/20/2004 $111,800.52 Addition&Modification of Various Lines
Supplemental Agreement#2 12/26/2007 $329,406.00 Main 325 Design
Supplemental Agreement#3 9/1/2009 $96,825.00 Addition and Modification of Alignment
Supplemental Agreement#4 4/12/2011 $60,835.00 Revise Align.East of Huguley(Surv,Esmt,EID)
Supplemental Agreement#5 3/5/2017 $149,012.00 Realignment of 7075 LF of Main 325
Supplemental Agreement#6 10/11/2017 $63,751.00 Incr.Pipe Size to 48",Util.Locates,Access Esmts.
Supplemental Agreement#7 8/9/2018 $21,860.00 Tree Survey,TRWD Parcel Survey,Coord./Dgn Chgs-Deer Crk Pk
Supplemental Agreement#8 11/20/2018 $11,670.00 2 Add.Access Esmts.Assoc.Plan Chgs/Dgn Coord.
Supplemental Agreement#9 Pending $242,055.00 Sewer Profile Adjust.,16"WL Adjust.,Construction Support Svcs.
Total $1,809,114.28
We appreciate the opportunity to be of continued service to the City. Please contact us if we need to provide
any further information.
Very truly yours,
Dannenbaum Engineering Corporation
Douglas E. Guinn, P.E.f
Sr. Project Manager
DEG/JCP
Attachments:
Exhibit Al—16-Inch Water Main Adjustment
Exhibit B—Summary of Manhours and Project Fees
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City of Fort Worth,Texas
Mayor and Council Communication
DATE: 09/24/19 M&C FILE NUMBER: M&C 19-0204
LOG NAME: 60VCDBM325P2-MCKEEUC
SUBJECT
Authorize Execution of Amendment No.9 in the Amount of$242,055.00 to an Engineering Agreement with Dannenbaum Engineering
Corporation,for Village Creek Drainage Basin Main 325 Parallel Relief Sewer, Part 2,for a Revised Contract Amount of$1,809,114.28,Authorize
Execution of a Contract with McKee Utility Contractors, Inc.,in the Amount of$13,188,447.00 for Village Creek Drainage Basin Main 325 Parallel
Relief Sewer, Part 2, Provide for Project Costs for a Project Total in the Amount of$14,314,152.00,Adopt Resolution Expressing Official Intent to
Reimburse Expenditures with Proceeds of Future Debt and Adopt Appropriation Ordinance(COUNCIL DISTRICTS 6 AND 8)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt for the Village Creek
Drainage Basin Main 325 Parallel Relief Sewer, Part 2; and
2. Adopt the attached Appropriation Ordinance increasing estimated receipts and appropriations in the Water&Sewer Commercial Paper
Fund in the amount of$14,314,152.00 for Village Creek Drainage Basin Main 325 Parallel Relief Sewer, Part 2;and
3. Authorize the execution of Amendment No.9 in the amount of$242,055.00 to City Secretary Contract No.28006,an Engineering
Agreement with Dannenbaum Engineering Corporation,for assistance during construction and additional design services for Village Creek
Drainage Basin Main 325 Parallel Relief Sewer, Part 2(City Project No.C01333);and
4. Authorize the execution of a contract with McKee Utility Contractors,Inc.,in the amount of$13,188,447.00 for Village Creek Drainage Basin
Main 325 Parallel Relief Sewer,Part 2(City Project No.C01333).
DISCUSSION:
The proposed sewer main is necessary for additional wastewater conveyance capacity to meet existing demands and future growth in south Fort
Worth and the City of Crowley.The City of Crowley will reimburse the City of Fort Worth for their portion of the project costs at the completion of the
project based on the percentage of the total pipeline capacity requested by the City of Crowley.
On July 30,2002, (M&C C-19172),the City authorized an engineering agreement in the amount of$721,899.76 with Dannenbaum Engineering
Corporation,for Sanitary Sewer Main 257 and 325 and Middle and Upper Village Creek Parallel Relief Alignment Study and Design. In order to
expedite design and construction,the agreement was divided into Parts 1 &2.The agreement was subsequently revised by the following
amendments:Amendment No. 1 in the amount of$111,800.52 authorized January 20,2004(M&C C-19936),Amendment No.2 in the amount of
$329,406.00 authorized November 27,2007(M&C C-22535),Amendment No.3 in the amount of$96,825.00 authorized June 9,2009(M&C C-
23578),Amendment No.4 in the amount of$60,835.00 authorized March 22,2011 (M&C C-24794),Amendment No.5 in the amount of
$149,012.00 authorized February 14,2017(M&C C-28110),Amendment No.6 in the amount of$63,751.00 administratively authorized October
11,2017,Amendment No.7 in the amount of$21,860.00 administratively authorized August 9,2018 and Amendment No.8 in the amount of
$11,670.00 administratively authorized November 20,2018.
Amendment No.9 will provide compensation for additional design services on the Part 2 project and assistance during construction.Staff
considers the proposed fee to be fair and reasonable for the scope of services proposed.
Construction of the project was advertised for bid on June 20,2019 and June 27,2019 in the Fort Worth Star-Telegram.On August 2,2019 the
following bids were received:
BIDDER AMOUNT TIME OF COMPLETION
McKee Utility Contractors, Inc. $13,188,447.00 650 Calendar Days
S.J.Louis Construction of Texas, Ltd. $17,303,537.86
Mountain Cascade of Texas, LLC $18,574,455.00 iF
iLlalle Construction Company $20,583,527.9E
|n addition to the contract cost,$657.352.UU(Gewer$587.UO3.UU;VVater$OU.26S.0O) is required for Project Management,inspection and
material testing and$226.2S8.00( Vater$33,4S6.00; Sewer:$1S2.002.UU) is provided for project contingency.
This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund.Available cash within the Water and Sewer
portfolio and the City's portfolio along with the appropriation authority authorized under the Callable Commercial Paper Program(CP)will be used
to provide interim financing for this project until debt is issued.To the extent resources other than the Water and Sewer portfolio are used to
provide interim financing,the Water and Sewer Fund will be charged interest that is equivalent to the overall rate of return being earned by the City
portfolio(currently approximately one-percent annually).Should the City's portfolio not support the liquidity needed 0o provide an interim short-term
financing source,another funding source will be required,which could mean issuance of securities under the CP Program or earlier issuance of
Water and Sewer revenue bonds than is currently planned.Once debt associated with this project is sold, bond proceeds will be used to reimburse
the Water and Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution.
The City Council adopted the Water Department's Fiscal Year 2019-2023 Five Year Capital Improvement Plan on September 18 ,2018.This City
Council adopted plan includes this specific project,with funding identified through the CP program to be reimbursed with future revenue bonds. In
accordance with the provisions of the Financial Management Policy Statement, Staff anticipates presenting revenue-supported debt issuances to
the City Council for consideration within the next three years.This debt must be issued within approximately three years to provide reimbursement
for these expenses. If that does not occur,the costs will no longer be reimbursable by issuing tax-exempt debt and the funding source will have to
be made whole through budgetary methods.Adoption of this resolution does not obligate the City to sell bonds,but preserves the ability to
reimburse the City from tax-exempt bond proceeds.
Construction is anticipated to commence in November,2019 and be completed by September,2021.This project is part of the Water
Department's Sanitary Sewer Overflow Initiative Program,This project will have no impact on the Water Department's Operating Budget when
complete.
yN8mBEOFF|CE: McKee Utility Contractors, Inc., is in compliance with the City's BDE Ordinance by committing to five percent MBE participation
on this project.The Chy'o MBE goal on this project io five percent.
Dannenbaum Engineering Corporation MWBE:A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department
and approved by the OBD, in accordance with the MWBE or BDE Ordinance, because the purchase of goods or services is from sources where
subcontracting or supplier opportunities are negligible.
The project is located in COUNCIL DISTRICTS 6 AND 0.
FISCAL INFORMATION CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance,funds
will be available in the VVa0ar&Sower Commercial Paper Fund for the Village Creek Drainage Basin M325 Pam||o|Relief Sewer, Part 2 Project.
The Water and Sewer Commercial Paper Fund includes authority of$150,000,000.00 for the purpose of providing interim funding for Water and
Sewer Capital Projects.After this transfer,the balance will be$98,965,916.00 for future capital projects. Funding for the Village Creek Drainage
Basin M325 Parallel Relief Sewer, Part 2 project ioax depicted below:
iSewer Capital Legacy-Fund
59607 $197,500.00I $0.0 $197,500.001.
W&S Commercial Paper-
!Fund 56017 I $0.00l� $14,314,152.00j$14,314,152.00
----------— -—--- �------------—i --------------- --III ----------
ProjectTotal $3,964,788.00 $14,314,152061$18,278,940.00
*Numbers rounded for presentation
Submitted for City Manager's Office b L Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact: John Kasavich 8480