HomeMy WebLinkAboutContract 53024 `9
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5 TO ` CITY SECRETARY
"' °y CONTRACT NO.. 530
PET SMART
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Grant Agreement
This Grant Agreement ("Grant Agreement") is entered into between PetSmart Charities Inc., an Arizona nonprofit
corporation and tax-exempt public charity under Section 501(c)(3) of the Internal Revenue Code ("Code"), whose
address is 19601 N. 27th Avenue, Phoenix, AZ 85027 ("Charities"), and City of Fort Worth, whose address is 1000
Throckmorton Street Fort Worth, TX 76102-6312("Grantee").
Grant Purpose and Terms:
Grant Funds $5,000
Grant Purpose The grant funds will total$5,000 for City of Fort Worth #1811,to host an
adoption event to take place November NAW 11/8 -11/10/19 at PetSmart
Stores#0187 and#2065 with a total of 200+pets available for adoption. Grant
funds will be used for Adoption Prep (wellness exams, spay/neuter surgeries,
vaccinations and microchipping), Marketing(social media boosted posts, ads,
banners, radio remotes and flyers), Event Equipment and Supplies (tables,
chairs, tents, fencing, permits, heating and cooling, security), Pet Containment
and Supplies(crates, pens, bowls, leads, and collars)and Other funds limited to
10% of overall grant award for volunteer support, refreshments and gas.
Distribution Schedule of Grant SINGLE PAYMENT
Funds
Grant Period Start: Upon full execution
End: Six months after full execution
Grant Conditions If any grant funds remain after the expenses above are covered, the remaining
grant funds may be used toward spay/neuter surgeries for animals to assist in
preparing them for adoption.
If the group is unable to bring the proposed number of animals which would
cause an adjustment to the amount granted, PetSmart Charities may ask for the
return of all or part of the grant funds.
Impact Report(s) T We- otherwise specified, submit all reports via
www.cyberaants.com/petsmartcharities/reports/app no later than 30 days after
the date of the event. The impact Report teiiiplates are available at
http://www.petsmartcharitites.orWpro/resources/. Failure to timely submit a
report as required of this grant may impact your organization's future grant
eligibility. Please note that failure to submit reports may lead to additional
review of grant activities and expenditures by PetSmart Charities.
Grant Acknowledgement All press releases and any marketing materials that incorporate PetSmart
Charities' logo need to be approved by a PetSmart Charities team member. For
all PR approvals, please e-mail PublieRelations(&12etsmartcharities.org. For all
Marketing approvals, please e-mail _
petsmartcharitiesmarketin a petsmartcharities.org. Please allow up to 10
business days for approvals.
1 OFFICIAL RECORD
PetSmart Charities,Inc.,Grant Agreement(20180112st) aTY SECRETARY
FT. WORTH,TX
i.1-R 1 1 I L Ali\
Terms and Conditions
A. Grantee will utilize the Grant Funds only for the Grant Purpose, subject to the Grant Conditions, and during the
Grant Period, and will not use the Grant Funds for any other purpose(including, without limitation, any lobbying or
political activities or any other purpose not permitted in Section 501(c)(3) of the Code). Grantee agrees to provide
Charities the Impact Report(s) along with any other information reasonable requested. If the Grant Funds include
any in-kind product, Grantee may be required to execute the Donated Goods Addendum. Grantee will immediately
notify Charities if it is unable to comply with the terms of this Grant Agreement.
B. Grantee represents to Charities, as of the Grant Agreement date and at all times during the Grant Period, that:
1. Grantee is either: (i) an organization exempt from federal income tax under Section 501(c)(3) of the Code,
(ii) a governmental entity under Section 170(c)(1) of the Code that will use the Grant Funds for exclusively
public purposes,or(iii)an"Indian tribal government,"under Section 7701(a)(40)of the Code,that is treated
as a State that will use the Grant Funds exclusively for public purposes.
2. Grantee holds and will maintain any and all licenses, permits and registrations necessary or appropriate to
operate and fulfill Grantee's mission.
3. Grantee is in compliance (and will comply) with all applicable federal, state, local and tribal laws,
regulations and other requirements.
4. Grantee is not on any federal terrorism "watch list" and Grant Funds will be used in compliance with all
applicable anti-terrorist financing and asset control laws, statutes and executive orders.
5. Grantee agrees that all representations or'statements made by Grantee in any application or any related
communications from or on behalf of Grantee are true and accurate in all material respects. Grantee will
notify Charities promptly in writing of any changes in such representations or statements.
C. Grantee agrees to maintain adequate books and records and other financial documents,including records that readily
show the Grant Funds were used exclusively for the Grant Purpose. During the term of the Grant Agreement and
for two years afterwards, Charities may audit or review Grantee's books and records to confirm Grantee's
compliance with the terms of the Grant Agreement. Any such request will be made with at least ten (10) business
days prior notice and during normal business hours. Following any such request, Grantee will provide Charities
with the requested records and will fully cooperate with Charities. During any such audit or review, Charities may,
in its sole discretion, suspend or withhold any unpaid Grant Funds pending the outcome of the audit or review.
Grantee expressly grants permission to Charities or its designees to discuss with, or request documentation from,
third parties about Grantee related to performance under this Agreement. Grantee agrees to cooperate with Charities
in supplying additional information required for Charities to comply with governmental requests related to this Grant
Agreement.
D. Grantee will not make, directly or indirectly, any negative statements, whether written or oral (including in any
digital electronic format)about Charities,PetSmart,Inc. or their respective activities, owners, officers, directors,
or employees. This includes any statement intended, or that could be reasonably expected given its content or
context, to harm or that would lead to unwanted or unfavorable publicity.
E. Nothing in this Agreement is intended or will be construed to create any type of partnership, joint venture,
employment, franchise or other similar relationship between the parties. Charities and Grantee are each independent
entities and each will be solely responsible for the acts and omissions of its respective officers, agents, employees,
and representatives during and after the term of the Grant Agreement. This Grant Agreement is being made solely
for the purpose of supporting the Grantee, and there is no explicit or implicit oral or written agreement or
understanding that any Charities' director, officer or other representative will receive compensation in connection
with such payment.
F. Grantee shall defend, indemnify and hold harmless Charities including its respective affiliates, directors, officers,
managers, employees, representatives, agents, assigns and successors, from and against all costs, claims, losses,
liabilities, property damage, bodily injury or death, or intellectual property infringement (including reasonable
attorneys' fees and expenses), incident to or arising out of Grantee's: breach of this Grant Agreement; willful
misconduct or negligent act(s)or omission(s);receipt or use of the Grant Funds,or any program or activity of Grantee
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PetSmart Charities,Inc.,Grant Agreement(20180112st)
related to this Grant Agreement; or violation of applicable law. Notwithstanding the foregoing, this provision shall
not be applicable if Grantee is a governmental entity and as such, is prohibited by law from indemnifying Charities.
G. Grantee agrees that it will not discriminate by reason of race, color, creed, religion, national origin, age, sexual
orientation, disability, veteran status, gender, marital status or any other legally protected status.
H. Grantee agrees that it will acknowledge Charities' support in any promotional materials, including websites and
social media platforms, and provide any recognition and benefits at the same level provided to other organizations
giving Grantee comparable levels of funding. Grantee must obtain prior written approval by Charities and will
provide Charities at least ten(10)business days to review,for quality control purposes,the proposed use. If Charities
permits Grantee use of its logo, such use is a limited, non-exclusive, revocable right to use. Grantee may not use
Charities' logo for any purpose other than the use permitted by Charities, and Charities may immediately terminate
use if it is determined by Charities to be unacceptable. Grantee will not use either Charities' name or logo in a
negative light or critical manner. Any right given to Grantee for the use of Charities name or logo may not be
transferred, assigned or sublicensed.
I. Charities has the limited, non-exclusive, revocable right to publish, print, transmit, display or otherwise use
Grantee's name and logo. Such use may be in electronic or digital format(including e-mail, social media platforms
or websites) or in printed form. Charities will not use Grantee's name or logo in a negative light or critical manner.
Charities' use of Grantee's name or logo will be limited to only the use to support or further Charities' mission.
J. If either party brings an action to enforce its rights under this Agreement, the prevailing party may recover its
expenses(including reasonable attorneys'fees)incurred in connection with the action and any appeal from the losing
party.
K. Either party may terminate this Grant Agreement at any time, with or without cause, upon at least thirty (30) days
written notice of such termination to the other party. Charities may immediately terminate this Grant Agreement
upon written notice to Grantee if Charities determines, in its sole discretion, that Grantee: has breached any term of
this Grant Agreement; is the subject of any legal, regulatory or media investigation or is engaged in any action or
course that appears to be unprofessional, uncharitable, disreputable, or otherwise inappropriate; ceases to operate or
materially and adversely changes its method of operation, is insolvent, or files for or is the subject of any type of
receivership, bankruptcy or similar proceeding; or has not complied with the requirements of any other agreement
with Charities. Upon termination of this Grant Agreement for any reason, Grantee will return to Charities any
unspent portion of the Grant Funds. If Charities terminates this Grant Agreement for cause, it may, in its sole and
absolute discretion: withhold any pending or future payments of funds or provision of support; or revoke any
payment of funds not used in accordance with this Grant Agreement and require that all previously provided funds
will be returned.
L. This Grant Agreement constitutes the entire agreement and understanding between the parties and supersedes all
other prior and contemporaneous communications, discussions, understandings, negotiations, arrangements and
agreements, whether written or oral, relating to the subject matter of this Grant Agreement. This Grant Agreement
may be modified or amended only in writing, duly executed by both parties, except that, upon mutual written
agreement, the parties make minor modifications to the Grant Purpose, Grant Conditions, and Grant Period that do
not materially alter its intended purpose. This Grant Agreement shall not be construed for or against any party based
on which party drafted this Grant Agreement, and each party had the opportunity to review this Grant Agreement
with their respective legal counsel to the party's satisfaction. This Agreement will not be effective until all
information requested by Charities is provided by Grantee and is fully executed. Charities and Grantee each
represent that the individuals signing are duly authorized to execute this Grant Agreement. This Grant Agreement
may be executed in one or more counterparts, each of which shall be deemed an enforceable original of this Grant
Agreement, but all of which together shall constitute one and the same instrument. Facsimile and other electronic
signatures shall be as effective and binding as original signatures.
z
PetSmart Charities,Inc.,Grant Agreement(20180112st)
TO l;VlDfiNCF.."I HE,'M AGKLL;MI?NT, the parties have execuled and delivered this Grunt Allreemcnt,all effective as
of the last date written below.
"CHARITIES" "GRANT RE"
PctSmart Charities nc. Cite of,Fort N -th
Si_Pnnturr,: Signature: VO&
Name: �� _ �,� ._Gr ro Name: o�� l� � 'lr—•/
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Title: DcratDiz Tif.le: �
Date: Date:
OFFICIAL RECORD
PetSmurt Clraritirs,Lie.,Gran!/Igrerrnenf(201801 11a) r CITY SECRETARY
FT. WORTH,TX
GRANTEE:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
By: performance and reporting requirements.
Name: Valerie Washington ,,y
Title: Assistant City Manager By:
Name: Tony Hiller
Date: fib' t�� Title: Code Compliance Superintendent
Approval Recommended: Approved as to Form and Legality:
By: By:
Name: Tony Hiller Name: Matthew . Murray
Title: Code Compliance Superintendent Title: Assistant City Attorney
Attest: Contract Authorization:
�M&C: G-19429 �;�/c�-1f
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ame: M a er
Title: City ecretary
[OFFPCCUAL RECORDTARY
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ORTH,TX