HomeMy WebLinkAboutContract 53025 A10 11
CSC No. 53025
cry-aF ,F?019
a/�sfiCq�4AY •STATE OF TEXAS
COUNTIES OF TARRANT, WISE §
AND DENTON §
AGREEMENT BETWEEN FORT WORTH POLICE ATHLETIC LEAGUE
AND CITY OF FORT WORTH
THIS Agreement is made between the City of Fort Worth ("City"), a municipal
corporation, acting herein by and through Jesus J. Chapa, its duly authorized Assistant City
Manager,and Fort Worth Police Athletic League("FWPAL")acting by and through Allen Speed,
its duly authorized President.
RECITALS
WHEREAS, City has determined that the FWPAL provides services to engage youth in
productive activities through prevention and intervention to reduce violent and gang related crimes
in the City("FWPAL Youth Sports Program"); and
WHEREAS, City and FWPAL desire to enter into a contract to have such services
provided which benefit the Fort Worth community by increasing the safety of neighborhood
residents while promoting mentorship that motivates, inspires, and develops confidence in youth;
and
WHEREAS,City desires to contract with FWPAL to provide such services for the public
purpose of crime prevention and youth intervention; and
WHEREAS, City, as consideration for the performance of FWPAL Youth Sports
Program, has appropriated monies in the Department's Crime Control and Prevention District
Fund Budget in the amount of$75,000.00 ("CCPD Program Funds")to provide to FWPAL on a
reimbursement basis for the operation of the FWPAL Sports Program,subject to and in accordance
with this agreement;
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
CONTRACT DOCUMENTS
The Contract documents shall include the following:
1. This Agreement for the FWPAL
2. Exhibit A—Scope of Work
3. Exhibit B—Budget
4. Exhibit C—Request for Reimbursement
5. Exhibit D—Program Activities Report
6. Exhibit E—Quarterly Program Effectiveness Measurement Report
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 1 of 35 OFFICIAL RECORD
CITY SECRETARY
FT. WORTH YX
7. Exhibit F—Request for Budget Modification
8. Exhibit G—Disbursement Schedule
All Exhibits A through G, which are attached hereto and incorporated herein, and are made a
part of this Agreement for all purposes. In the event of anv conflict between the terms and
conditions of Exhibits A through G, and the terms and conditions set forth in the body of this
Agreement,the terms and conditions set forth in the body of this Agreement shall control.
DEFINITIONS
The term"City"shall include City, and its officers, agents, e ployees,and representatives.
The term"FWPAU shall include FWPAL,and its officers, agents,employees,
representatives,servants,contractors, and subcontractors.
The term"Party" shall refer to either City or FWPAL.
The term"Parties"shall refer to both City and FWPAL.
The term "CCPD Fund" shall refer to the portion of money allocated in Fiscal Year 2019 to
the Fort Worth Police Department in City's Crime Control and Prevention District Fund.
AGREEMENT
1. Responsibilities of FWPAL. FWPAL covenants and agrees to fully perform, or cause to
be performed, with good faith and due diligence, all work d services described in Exhibit
"A"—Program Scope of Work, attached, and incorporated h6rein for all purposes incident to
this Agreement. FWPAL shall be responsible for day-to-day administration of the FWPAL
Sports Program. FWPAL agrees to expend the Program Funds in accordance with its FWPAL
Sports Program budget, described in Exhibit `B," attached. Program activities shall be
reported in accordance with Exhibit"D,"attached.
2. Program Funds.
2.1 In no event shall the total distribution of Program Funds from City made to FWPAL
during the term of this Agreement exceed the total sum of$7'5,000.00.
2.2 Payments of the CCPD Program Funds from City to FWPAL shall be made on a
cost-reimbursement basis following receipt by City from FWPAL of a signed Request for
Reimbursement (RFR), as described in Exhibit "C," and copies of all receipts and support
documentation.However,City agrees to make an Initial Payment of CCPD Funds to FWPAL
in the amount of Thirteen Thousand Dollars ($13,000.00) after execution of this Agreement.
The Initial Payment shall not require a signed RFR or receipts and support documentation.The
Payment of CCPD Program Funds from City to FWPAL shall be in accordance with Exhibit
"G'—Disbursement Schedule and this Agreement.At its sole discretion,the City may decline
to issue CCPD Program Funds to FWPAL for any month in which the FWPAL failed to spend
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 2 of 35
at least 50%of the previous month's actually disbursed CCPD Program Funds.FWPAL shall
deliver to City a.written detailed Program Activities Report as described in Section 4.2 below
with each RFR to support expenditure of CCPD Program Funds. Such reports shall be signed
by FWPAL or duly authorized officer of FWPAL. The RFR and monthly Program Activities
Report shall be submitted to City no later than the 15th day following the end of the month.
Submittal of a monthly RFR and Program Activities Report is required even if services are not
provided.
Submit the monthly RFR with an original signature by an authorized representative to the
Grant Management Section of the Fort Worth Police Department,ATTENTION: Grant
Specialist,Bob Bolen Public Safety Complex,505 W.Felix St.,Fort Worth,Texas,76115.
Reimbursements will not be made until after receipt of an acceptable and approved RFR and a
monthly Program Activities Report. Reimbursements shall be made within 30 days receipt of
said documents.
2.3 FWPAL is authorized to modify up to five(5)percent of any budgeted line-item in
the original approved budget without prior written permission from City. However,FWPAL
must submit the Budget Modification Form (Exhibit"F") to City, with the monthly RFR, in
the month when the modification took place. The new modified budget cannot exceed the total
amount of Program Funds.
2.4 Any modifications of more than five (5) percent of any budgeted line-item in the
original approved budget must have prior written permission from City before any budget
modifications are made. The Budget Modification Form(Exhibit"F")must be submitted,and
request must be approved by City, before any money is moved to the line-item. Once the
Budget Modification is approved,the modified budget will.take effect on the first day of the
following month. The new modified budget cannot exceed the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must have
prior written permission from City before any budget modifications are made. The Budget
Modification Form (Exhibit "F") must be completed and approved by City before money is
transferred into the new line-item. Once the Budget Modification is approved, the modified
budget will take effect on the first day of the following month. The new modified budget
cannot exceed the total amount of Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds
may not be moved from a Direct line-item into an Indirect line-item, or vise versus.
Modification of Direct and Indirect approved budgets must follow the guidelines outlined in
sections 2.3,2.4. and 2.5.
Budget adjustments shall be submitted to the Grant Management Section of the Fort Worth
Police Department, ATTENTION: Grant Specialist, Bob Bolen Public Safety Complex
at 505 W. Felix St.,Fort Worth,Texas, 76115.
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 3 of 35
3. Term. This Agreement shall commence upon October 1, 2019, and shall end on
September 30,2020.All of FWPAL's expenditures under this Agreement must be completed
no later than September 30,2020.
4. Program Performance.
4.1 FWPAL agrees to maintain full documentation supporting the performance of the
work and fulfillment of the objectives set forth in Exhibit"A."
4.2 FWPAL agrees to provide a monthly Program Activities Report to document the
performance of the work described in Exhibit"D",respectively. The Program Activities shall
document the program activity names, numbers of participants attending, details of the
activities,and a description of the goals achieved in support of the CCPD goals.The monthly
Program Activities shall be submitted to City no later than the 15' day after the end of each
month.
4.3 FWPAL agrees that the monthly Request for Reimbursement and Program
Activities Report will be submitted to City no later than the 15a' day after the end of each
month. Should FWPAL not meet these requirements,FWPAL will be given an additional 15
days to submit the required reports to City. If, at the end of this 15-day extension period,
FWPAL has not submitted the required reports, City will send a non-compliance letter
notifying FWPAL's duly authorized representative of a possible suspension of program
funding.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the general fund. All monies distributed to FWPA hereunder shall be exclusively
from monies received from the general fund appropriated for the purpose of funding this
agreement, and not from any other monies of City. In the event that funds from the general
fund are not received prior to the execution of this contract by the parties, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by FWPAL under or in connection with this
Agreement. In the event no funds or insufficient funds are appropriated by the City in any fiscal
year for any payments due hereunder, City will notify FWPAL of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever,except as to the portions
of payments herein agreed upon for which funds have been appropriated.
5.2 The City may terminate this Agreement at any, time and for any reason by
providing the other party with thirty(30)days' written notice of termination.
5.3 Termination will be effected by delivering to FWPAL a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination. Upon
FWPAL's receipt of notice of termination,FWPAL shall:
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 4 of 35
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination;and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.4 In the event City suspends or terminates this Agreement,FWPAL expressly waives
any and all rights to monetary damages,including but not limited to actual, consequential, and
punitive damages, court costs, and attorney's fees.
5.5 Within thirty(30)days following the date of termination of this Agreement,FWPAL
shall return to City any property provided hereunder. City will have no responsibility or
liability for FWPAL's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds must meet
all eligibility requirements of City. FWPAL shall maintain all equipment used in the
administration and execution of the FWPAL Sports Program. FWPAL shall maintain,replace,
or repair any item of equipment used in support of the FWPAL Sports Program and/or for use
under the terms of this Agreement that no longer functions or is lost or stolen. The cost for
maintenance, replacement, or repair of any equipment used in support of the FWPAL Sports
Program and/or for use under the terms of this Agreement is the sole responsibility of FWPAL.
FWPAL shall not use Program Funds or City funds to repair or replace said equipment.
FWPAL shall use any and all equipment purchased with Program Funds exclusively in support
of the FWPAL Sports Program. Within 10 days following the purchase of equipment,FWPAL
shall submit to City a detailed inventory of all equipment purchased with Program Funds to
the Grant Management Section at the address set forth in paragraph 2.2 above. The equipment
inventory shall include an itemized description of each piece of equipment,the date each piece
of equipment was purchased,the cost of purchase for each piece of equipment,and the location
of each piece of equipment.
7. Administrative Requirements.
7.1 FWPAL agrees to keep sufficient records to document its adherence to applicable
local, state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds. All records shall be retained for three(3)years following the
termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine,and audit at any time any and all such iecords relating to operations of
FWPAL under this Agreement. FWPAL, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for
investigation, examination, and audit. In the event of such audit by City, a single audit of all
FWPAL's operations will be undertaken and may be conducted either by City or an
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 5 of 35
independent auditor of City's choice. FWPAL shall submit q copy of any audit performed by
their independent auditor within 30 days of receipt of the finM audit report.
7.2 If any audit reveals a questioned practice or exp nditure, such questions must be
resolved within fifteen(15)days after notice to FWPAL by City. If questions are not resolved
within this period, City reserves the right to withhold further funding under this and/or future
contract(s)with FWPAL.
7.3 If, as a result of any audit, it is determined that FWPAL misused, misapplied, or
misappropriated all or any part of the Program Funds, FWPAL agrees to reimburse City the
amount of such monies so misused, misapplied, or misappropriated, plus the amount of any
sanction,penalty, or other charge levied against City because of such misuse,misapplication,
or misappropriation.
7.4 FWPAL's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report, making final payments, disposing of FWPAL
Sports Program assets as appropriate,if deemed required by City in its sole discretion.
7.5 FWPAL covenants and agrees to fully coopera�e with City in monitoring the
effectiveness of the services and work to be performed by FWPAL under this Agreement, and
City shall have access at all reasonable hours to offices and records of FWPAL, its officers,
members, agents, employees, and subcontractors for the purpose of such monitoring.
Section 7 shall survive the expiration of termination of this agreement.
8. Independent Contractor.
8.1 FWPAL shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. FWPAL shall have exclusive control of, and the
exclusive right to control, the details of the work and services performed hereunder, and all
persons performing same, and shall be solely responsible for the acts and omissions of its
officers, members, agents, servants, employees, subcontractors, program participants,
licensees, or invitees. The doctrine of respondeat superior shall not apply as between City and
FWPAL, its officers, members, agents, servants, emplo ees, subcontractors, program
participants, licensees, or invitees, and nothing herein shall be construed as creating a
partnership or joint enterprise between City and FWPAL. No federal, state, or local income
tax, nor any payroll tax of any kind, shall be withheld or paid by the City on behalf of
Contractor. Contractor shall not be treated as an employee with respect to the services
performed pursuant to this Agreement for federal or state tax purposes. It is expressly
understood and agreed that officers,members,agents,employees,subcontractors,licensees,or
invitees of the Contractor,and any program participant hereunder are not eligible for,and shall
not participate in any employer pension,health, or other fringe benefit plan provided by City.
It is expressly understood and agreed that no officer,member,agent,employee,subcontractor,
licensee,or invitee of FWPAL,nor any program participant hereunder is in the paid service of
City and that City does not have the legal right to control th{ details of the tasks performed
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 6 of 35
hereunder by FWPAL, its officers, members, agents, employees, subcontractors, program
participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to FWPAL, its officers, members, agents, employees, subcontractors, program
participants, licensees, or invitees, which may be lost, stolen, destroyed, or in any way
damaged.
9. Liability and Indemnification.
FWPAL SHALL BE LL4BLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY
LOSS, PROPERTY DAMAGE, AND/OR PERSONAL INJURY, INCLUDING DEATH,
TOANYANDALL PERSONS, OFANYKIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR
OMISSION(S),MALFEASANCE, OR INTENTIONAL MISCONDUCT OF FWPAL,ITS
OFFICERS,AGENTS,SER VANTS, OR EMPLOYEES.
FWPAL AGREES TO DEFEND,INDEMNIFY,AND HOLD THE CITY,ITS OFFICERS,
AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL
CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND,
INCLUDING,BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMA GE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY(INCLUDING DEATH)
THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I)FWPAL'S
BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS A GREEMENT OR(II)
ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
FWPAL, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS
(OTHER THAN THE CITI9, OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THIS AGREEMENT, EXCEPT THAT THE INDEMNITY
PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY
RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS,
AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS,AND IN THE EVENT OF
JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONSULTANT AND CITY,
RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN
ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN
SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL
IMMUNITYAS FURTHER PROVIDED BY THE LAWS OF TEXAS.
FWPAL shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment. No assignment or delegation of duties under this Agreement by
FWPAL shall be effective without City's prior written approval.
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 7 of 35
11. Prohibition Against Interest.
11.1 No member, officer,or employee of City, or its designees or agents;no member
of the governing body of the locality in which the FWPAL Sports Program is situated;and no
other public official of such locality or localities who exerciges any functions or
responsibilities with respect to the FWPAL Sports Program during his tenure or for one year
thereafter, shall have any interest,direct or indirect, in any contract or subcontract, or the
proceeds thereof,for work to be performed hereunder. FWP shall incorporate, or cause to
be incorporated, like language prohibiting such interest,in a#contracts and subcontracts
hereunder.
11.2 No officer, employee, member, or program participant of FWPAL shall have a
financial interest,direct or indirect, in this Agreement or the monies transferred hereunder,or
be financially interested, directly or indirectly, in the sale to FWPAL of any land, materials,
supplies, or services purchased with any funds transferred hereunder, except on behalf of
FWPAL, as an officer, employee, member, or program participant. Any willful violation of
this paragraph with the knowledge, expressed or implied, of FWPAL or its subcontractors,
shall render this Agreement voidable by City of Fort Worth.
12. Nondiscrimination.
12.1 In accordance with the federal, state, and local laws and ordinances, FWPAL
covenants that neither it nor any of its officers, member , agents, employees, program
participants, or subcontractors, while engaged in perfort�ing this Agreement shall in
connection with the employment,advancement,or discharge of employees,in connection with
the terms, conditions or privileges of their employment,discriminate against persons because
of their age, except on the basis of a bona fide occupational qualification, retirement plan,
statutory requirement, or statutory or ordinance exception.
12.2 FWPAL will not unlawfully discriminate against any person or persons because of
age,race,color,religion,sex,disability,national origin,or sex al orientation,nor will FWPAL
permit its officers, members, agents, employees, subcont-a Ors, or program participants to
engage in such discrimination.
12.3 FWPAL shall verify the identity and employment eligibility of its employees who
perform work under this Agreement, including completing the Employment Eligibility
Verification Form (I-9). Upon request by City, FWPAL shall provide City with copies of all
I-9 forms and supporting eligibility documentation for each employee who performs work
under this Agreement. FWPAL shall adhere to all Federal and State laws as well as establish
appropriate procedures and controls so that no services will be performed by any FWPAL
employee who is not legally eligible to perform such services. FWPAL SHALL
INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES,
LIABILITIES, OR LOSSES DUE TO VIOLATIONS 9F THIS PARAGRAPH BY
FWPAL, FWPAL'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES. City, upon written notice to FWPAL, shall have the right to immediately
terminate this Agreement for violations of this provision by F"AL.
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 8 of 35
13. Compliance.
13.1 FWPAL, its officers, members, agents, employees, program participants, and
subcontractors,shall abide by and comply with all laws,federal,state, and local,including all
ordinances, rules, and regulations of City. If City calls to the attention of FWPAL in writing
to any such violation on the part of FWPAL or any of its officers,members,agents,employees,
subcontractors, or program participants, then FWPAL shall immediately desist from and
correct such violation.
13.2 FWPAL shall utilize Program Funds strictly for those purposes and goals intended
under the terms and conditions of this Agreement. If City calls the attention of FWPAL in
writing to any such violations on the part of FWPAL or any of its officers,members, agents,
employees, program participants, or subcontractors, then FWPAL shall immediately desist
from and correct such violation.
14. Waiver of Immunity. If FWPAL is a charitable or nonprofit organization and has or
claims an immunity or exemption (statutory or otherwise) from and against liability for
damages or injury, including death, to persons or property, FWPAL hereby expressly waives
its rights to plead defensively such immunity or exemption as against City. This section shall
not be construed to affect a governmental entity's immunities under constitutional, statutory,
or common law.
15. Insurance Requirement.
15.1 FWPAL shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
(a) Commercial General Liability(CGL): $1,000,000 per occurrence,with a$2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence,with a$1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR
split limits are acceptable if limits are at least $250,000 Bodily Injury per person,
$500,000 Bodily Injury per accident and$100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interests of the City.
15.2 FWPAL's insurer(s)must be authorized to do business in the State of Texas for the
lines of insurance coverage provided and be currently rated in terms of financial strength and
solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,except for
policies of worker's compensation or accident/medical insurance shall list the City as an
additional insured. City shall have the right to revise insurance coverage requirements under
this Agreement.
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 9 of 35
15.4 FWPAL further agrees that it shall comply with the Worker's Compensation Act
of Texas and shall provide sufficient compensation insurance to protect FWPAL and City from
and against any and all Worker's Compensation claims arising from the work and services
provided under this Agreement.
16. Miscellaneous Provisions.
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board, or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right on any
future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution,performance,attempted performance,or non-performance of this Agreement,venue
for said action shall lie in Tarrant County, Texas or the United States District Court for the
Northern District of Texas,Fort Worth Division.
16.4 FWPAL represents that it possesses the legal authority, pursuant to any proper,
appropriate, and official motion, resolution, or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto,which are incorporated by
reference and made a part of this Agreement for all purposes, constitute the entire agreement
between the parties concerning the work and services to be performed hereunder,and any prior
or contemporaneous, oral or written agreement which purports to vary from the terms hereof
shall be void. Any amendments to the terms of this Agreement must be in writing and must be
signed by authorized representatives of each party.
16.6 All notices required or permitted by this Agreem nt must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following (i)
deposit in a United States Postal Service post office or receRtacle; (ii) with proper postage
(certified mail,return receipt requested);and(iii)addressed to the other party at the address as
follows or at such other address as the receiving party desiates by proper notice to the
sending party:
CITY: Jesus J. Chapa,Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth,TX 76102
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 10 of 35
Copies To: Grant Management Section
Bob Bolen Public Safety Complex
505 W.Felix St.
Fort Worth,TX 76115
City Attorney's Office
ATTN: Police Contracts
200 Texas Street
Fort Worth,TX 76102
FWPAL: Allen Speed,President
Police Athletic League
505 W.Felix Street
Fort Worth,TX 76115
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for the
construction, operations, maintenance, or administration of any sectarian or religious facility
or activity, nor shall said performance rendered or funds received be utilized so as to benefit,
directly or indirectly, any such sectarian or religious facility or activity.
16.8 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.9 The provisions and conditions of this Agreement are solely for the benefit of City
and FWPAL and are not intended to create any rights, contractual or otherwise, to any other
person or entity.
16.10 The parties acknowledge that each party and its counsel have reviewed this
Agreement and that the normal rules of construction to the effect that any ambiguities are to
be resolved against the drafting party shall not be employed in the interpretation of this
Agreement or exhibits hereto.
16.11 Contractors are required to conduct criminal background screenings for all
volunteers or employees who will be working with children under the proposed program.All
criminal background checks shall be in compliance with Texas Department of Family and
Protective Services standards, the Texas Administrative Code and all other applicable law.
Contractors will be responsible for conducting criminal background screening and for
maintaining appropriate records,which will be subject to review by the City. CONTRACTOR
SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES,
LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY
CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES.
[signature page follows]
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 11 of 35
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth,Tarrant County,Texas,to be effective this day of ,20!
APPROVED AND AGREED FOR APPROVED�T AGREED FOR FORT
CITY OF FORT WORTH WO POLI E AT LETIC LEAGUE
Jesus J.Chapa(Nov 5, 19)
Jesus J.Chapa Allen Speed
Assistant City Manager President C,
D
Date:
Date:
APPROVAL RECOMMENDED APPROVED AS TO FORM AND
LEGALITY
ETwin Kraus(Nov 5,2019) FOR FWPA)<,
Edwin Kraus
Chief of Police
FWPAL Attorney
Date:
Date:
APPROVED AS TO FORM AND (��-
LEGALITY
FOR CITY OF FORT WORTH �•:' 'P�
ATTEST F�
Matt Murray(Nov 5,2019
Mary J.K ,2019)
Matthew A.Murray
Assistant City Attorney Mary J.Kayser .. '
City Secretary 7EX
Date:
Form 1295 Certification No.:2018-402107
Contract Compliance Manager: M&C No.
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract,including
ensuring all performance and reporting
req uirements..1/n1lt I ,( it
Keith Morris(Nov 5,2019)
Name:Keith Morris
Title:Grants Manager
OFFICIAL RECORD
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 12 of 35 CITY SECRETARY
FT. WORTH,TX
I+Y 2020 CRIME CONTROL AND PREVENTION DISTRICT
EXHIBIT A: SCOPE OF WORK
AGENCY_ Fort Worth Police Athletic League PROGRAM TITLE:
DIRECTOR: Allen Speed PHONE NUMBER: 817-392-4208
PHYSICAL ADDRESS: 505 W.Felix Street,Fort Worth,TX 76115
CONTACT PERSON:Allen Speed EMAILADDRESS:
Alleii.Speed@foi-twojrtlitexas.gov
PHONE NUMBER: FAX NUMBER:
PROGRAM PURPOSE STAT ,NT: The Fort Worth Police Athletic League (FWPAL) mission is to unite the
Communities of Fort Worth with its Police Department by provid nS youth programs with a mentorship component that
motivates,inspires and develops confidence,trust and respect.As a police department we are seeing a rise in j uvenile crime
and truancy and our program is focused on providing the youth in the community with programs that keep them engaged in
conversation while providing them with the skills and beliefs that they need to reach their goals.Most importantly we will
be rewarding all of the youth in our programs through positive reinforcement and encouragement. All of the FWPAL
programs also have an emphasis on being law abiding,having good conduct,and teaching the youth of our City to be the
best they can be. '1'Ire Fort Worth Pal is committed to provide our youth with the tools they need to develop and build their
confidence which will continue to allow them to believe in themselves so they can successfully pursue their dreams.
GEOGRAPIIICAL AREA AND COUNCIL DISTRICT SERVED:Please mark all thlt apply.
+ City Wide/All Council Districts 0 Specific Zip Code(s)
Council District 2 0 Council District 6
Council District 3 0 Council District 7
Council District 4 Council District S
Council District S 0 Council District 9
AGENCY STATUS: ❑Registered Private Nonprofit •Registered Public Nonprofit
Mark the applicable CCPD Partners with a Shared Mission Programming Focus Area:
X Alter School Program
❑ Safe Haven Youth Program
❑ Comin'Up Gang
❑ Family Justice Center
❑ Crime 11r-evention Agency Partnership
Mark the CCPD goal(s)that your program narrative addresses;
X Support efforts to reduce violent crime and gang-related activities through enhanced enforcement activities
and crime prevention programs
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 13 of 35
X Support efforts to increase the safely of residents and to decrease crime throughout Porl Worth
neighborhoods;
X Support efforts to increase the safely of youth and reduce juvenile crime through crime prevention and
intervention programs.
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 14 of 35
PROGRAM ABSTRACT
Provide a short description of your program. Please summarize the problem and what your program will do to
address it.
I'hc Fort Worth Police Athletic League (FW13AL) mission is to unite the Communities of Fort Worth with its Police
Department by providing youth programs with a mentorship component that motivates,inspires and develops confidence,
trust and respect.As a police department we are seeing a rise in juvenile crime and truancy and our program is focused on
providing the youth in the community with prolgams thatkeep them engaged in conversation while providing them with the
skills and beliefs that they need to reach their goals.Most importantly we will be rewarding all of the youth in our programs
through positive reinforcement and encouragement. All of the FWPAL programs also have an emphasis on being law
abiding,having good conduct,and teaching the youth of our City to be the best they can be. The.Fort Worth Pal is committed
to provide our youth with the tools they need to develop and build their confidence which will continue to allow them to
believe in themselves so they can successfully pursue their dreams.
PROPOSAL NARRATIVE:
Provide a description of your program to he funded. In this narrative, please respond to each of the
following questions:
ORGANIZATION
1) Briefly describe your organiza6on's current strategic plan and how programming fits the mission.
It has been proven the past thrm years the FWPAL programs develop self-discipline,self-respect,self-4--onfidence,self-
respect,and sportsmanship.In addition our programs create L RA-D.E.R.S!Leadership,Ethics,Achievement,
Development,Erwouragement,Respect and Safety.In addition,our youth sports programs have an emphasis on education
.to include literacy of all kids enrolled,monitoring their grades to include good conduct and holding them accountable.
Our two boxing gyms(North and East)also offer a weekly mentoring program that promotes community involvement and
engagement.Furthermore the FWPAL has created an Outdoor Excursion program that promotes youth awareness
regarding nature,camping(dormitories)that includes Witco building,team sports and positive interaction with documented
Mentors.Besides the youth,volunteers and mentors are the backbone of our program.Without the volunteers,civilian and
sworn,our program would not have started and become the success that it is today.We recruit volunteers that have a
passion for working with kids and seeing them push through obstacles to be able to accomplish their goals.In addition,all
volunteers in the program and run through an extensive background check through BIDTA:(High Intensity Drug
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 15 of 35
Trafficking Area)before they are able to interact with the.youth in our program.As it whole,the outcome we anticipate is
to grow our programs so we can eventually offer more sports and programs to include more youth city wide and to
involve the community as a whole with enlisting more volunteers,mentors and police officer to help mentor and guide our
youth so they understand that nothing is impossible for them.The goal of our programs is to give them the beliefs and
tolls they need to obtain goals that they set for themselves.With growing our pro67am to involve youth city wide it then
continues to lower the risk of the kids that get involved in the CCPD problem areas throughout out entire city and all of
the communities,and not just the inner city.
2) Describe your organization's target population and who the program will benefit. How many people? What
age group?
The FWPAL program goals are to develop and promote,recruiting inner city kids to prevent crime,promote education
and literacy, and overall youth development as liaisons for the FWPAL. In addition Coaches in the programs are
responsible for checking report cards and viewing youth attendance records to ensure truancy is not allowed.So far our
program has reached almost 700 youth in our community with ages that range from 5-17 years old.
3) Describe the geographic area your organization and project will serve(i.e.city wide,a specific council district,
specific zip code,etc.)
The FWPAL goal is to reach youth city wide eventually.Currently the majority of the youth are located in our North,
Past and South aides of Fort Worth. This year we held a winter basketball season and played games at two schools.
Between the two schools,which were Morningside Middle and Diamond Hills Jarvis High School,we hosted 14 games
every Saturday for 6 weeks.
PROBLEM AND CAUSES
4) Programs should address at least one of the following CCPD problem areas:a)violent crime,b)gang-related
activities, c)safety of residents and/or youth,d)crime throu iou.Fort Worth neighborhoods,or e)juvenile
crime. Please identify which problem your program's outcomes address and describe in detail the causes of
that Uroblem. Please cite sources of information.
The FWPAL program was created because we were able to recognize the struggles that kids these days have to deal
with.We noticed that kids in the high crime areas lacked the opportunity for osilive aflerschool activities.These kids
also lacked guidance and mentorship in thew everyday lives and had low ser teem.Kids in these arras were dealing
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 16 of 35
with peer pressure to participate in criminal gang activity which would then turn into violent crime as well as juvenile
crime.We noticed that the peak time for crime in those areas was between 4pm and 8pm. At that point we knew that
something needed to be put in place to help these kids not fall victim to these peer pressures and give them positive
afterschool activities,guidance and menlorship to help with their self esteem and be able to set goals and achieve them.
Another Trend we were seeing in these areas were more and more negative interactions with the police officers and the
youth.So by having police officers come in and volunteer their time to help with these programs and interact with the
youth that the negative interactions would lesson greatly and improve the relationship in these communities.
PROGRAM AcrivinES AND OUTCOMES
5) Describe your program activities, how they address the causes you described in question#4 and how these
activities are measured. These measures should also be included as an exhibit in the contract and you will be
required to report progress towards your goals. 'Chese will also be reported to the CCPD Board.
Currently the FWPAL has the following youth sports programs to include boxing(ages 8.17 for boys and girls),flag
football(ages 5-13 for boys and girls),flax football(ages 9-15),Cade Blue after Dark Basketball program(ages 8-17
for boys and girls),winter basketball(ages 5-13),el►ec ricading(ages 5-17)and outdoor excursions for ages 8-17 for
boys and girls.Since all of the FWPAL programs meet during the peak crime time;on a daily or weekly basis,between
4pm-8pm,that keeps the kids involved in it sport or allerschool program that they enjoy and gives them less time to get
involved in the above CCPD problem areas.We have seen kids in the program really grow and greatly improve their
self-esteem and their grades,which then allows them to not fall victim to the peer pressures that they face on a daily
basis.
6) Describe the anticipated outcomes of your program and how it affects theproblem(g)you selected from the
list in Question#5. Please include brief descriptions of your evaluation methods. Specific outcome goals will
be outlined in the Effectiveness Measures Form along with data collection tools.
The amazing thing about the FWPAL program is that we really address all of the CCPD problem areas.'llic way we do
that is by providing the youth sports and programs to participate in with coaches,volunteers and mentor that hold them
accountable by keeping the kids engrained in something they really enjoy while interacting with Fort Worth Police
Officers. Our spoils and mentor programs meet daily or weekly and holds the youth in our community accountable,
therefore leaves them less time to get involved in gang-related activities,committing violent crimes,continues to keep
them safe and definitely reduces juvenile crime in our city.We want the youth in our programs to feel safe in their
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 17 of 35
communities and to set goals so they have something to strive for and not fall into the pressures that can sometimes come
along with being a kid,Our activities are measured by the kids in the program completing pre and post surveys that track
if the child is feeling safer in their community after being a part of our program.Our youth also compete in tournaments
and competitions and we have seen great success at these events.
7) Describe what makes your program unique from other crime prevention programs in your area. Include
descriptions of how it compares with similar programming offered in the area.
What makes the FWPAL program unique is the fact that the youth in our program get to interact and get coached or
mentored by Dort Worth Police Officers in all of our programs and sports on a daily or weekly basis.With doing this we
can continue to strive to create and build better relationships between the youth in the community and the Police Officers
in our department.By interacting and getting to know the police officers in our city we hope to lessen the negative
interactions that some of these kids have had,It is very important to our program that we keep police officers and
members of the community involved.The more positive interactions with officers these kids have the better chance there
is for these kids to stay out of trouble and foetus on achieving the goats they have set for themselves. Our program is
special because not only are we building relationships with tho kids in our program,we are building and strengthening
our relationship in the community as well.
8) Describe:a)how long your program has been in operation,b)its sources of financial sustainability, and c)
why CCPD funds are necessary at this time.
The FWPAL program has been in operation since 2016.Our program has received several donations from local
businesses as well as a grant from the NPAL(National Police Athletic League).Safety of the youth in our programs is
of the highest priority. Funding from CCPD is necessary at this time to continue to keep our program running and
ensure that our youth can receive the correct equipment and obtain facilities to ensure the highest level of safety.In our
program we,rely heavily on the volunteers that come mentor and spend time with these kids,Our program is run solely
on bnth civilian and sworn volunteers,which allows us to focus on using any donation to go to safety equipment and
facilities for the youth in our programs.We recruit mentors and volunteers that care about the youth in our community
and want to see them overcome obstacles and achieve the goals that they have set for themselves_
9) Describe and list what other funds,have been secured or applied for on 5ehalf of this program.
Ilie FWPAL has received a grant from the NPAL(National Police Athletic League)for implementing the Cal
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page I8 of 35
Ripken Sr.Badges for Baseball propun which includes weekly meetings,taking tours within Government.Facilities
and promoting literacy and education. We were also able to receive a donation from the First Annual Cliief Joel
Fitzgerald fundraiser.
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 19 of 35
PROGRAM ACTIVITIES
PROGRAM ACT1V1T1RS SUMMARY AND SCHEDULE
Organization:Fort Worth Police Athletic League(DAIPAL) Program Title:
List Measureable Program Activities Frequency of How does this activity relate to the causes orthe
# and Method of TruckingGoal Activity problem listed in Question#5
615
Since all of the FWPAL programs meet on a daily or
Unduplicated number of miulents participating in weekly basis that keeps the kids involved in a sport or
the F WPAL programs including Boxing program that they crgoy and gives thom less time to
1' Cheerleading,Flag/Flax Football,Outdoor Ali year get involved in the above CCPD problem areas,such
excursion and the mentor program. as juvenile crime,gang related activities,crime
throughout Fort Worth neighborhoods and violent
crime.
100 One of our main goals is to grow our programs to
eventually offer more sports and programs to include
more youth city wide and to involve the community
as a whole with omlisting mom volunteers,mentors
and police of real to help mentor and guide our
Number of volunteer recruiting and community youth so they understand that nothing is impossible
2. support contacts made to nery stakeholders. All year tor them.[nvolving police officers in our program
allows us to gain respect and build healthy
relationships with our PAL kids and their parents.
I-Tealdry relationships between officers and the kids in
the community is a huge brnerit With ofTieers
building those relationships Ure kids are less likely to
gat involved in juvenile criminal activity,such as
cining a gang.
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 20 of 35
500
As a police department we are seeing a rise in
juvenile crime and truancy.We believe this is due to
the youth not having or being involved in after school
80%of youth participating in the FWPAL activities.Our program is focused an providing the
programs will provide report cards in order to youth in the community with after school activities
prove academic and tenancy compliance and programs that keep them engaged in conversation
3. throughott the school year. August-June while providing them with the skills and beliefs that
they need to reach their goals.Most importantly we
will be rewarding all of the youth in our programs
through positive reinforcement and encouragement.
All ofthe FWPAL programs also have an emphasis
on being law abiding,having good conduct and
teaching the youth of our City to be the best trey can
be.
250 The MPAL offers monthly community service
events that allows the youth to get out into their
community to help whentver they can.The FWPAL
4 40%of participants will attend at least one All year does this with the hopes that the kids can take pride in
community service event offered, y their community.no bents that come with kids
taking pride in their community is that the hope is
they will be less likely to be involved in gang activity
and other crimes that end up hurting their community
•Tlto CCPD Board and/or evaluation committee may request modifications or additions to the activities measured as a condition of award.
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 21 of 35
EFFECTIVENESS MEASURES PROGRAM
EFFECTIVENESS MEASURE SUAIMDARY
Effectiveness measures are to assess whether or not an activity is achieving its desired goals.The pro arc's activities,identified on page g,will be
measured for their effectiveness In achieving the CCPD goal(s)the program is set to address.In the s�haoe below,provide throe or more effectiveness
measures for the program.
Organization:Fort Worth Police Athletic League(FWPAL) Program Title
List Effectiveness Measures List the related How does the Effectiveness Measure achieve the CCPD
And Method ol-Tracking activity measure# oats listed in Questinn#6?
2 The outcome we anticipate is to grow our programs to
eventually offer more sports and progmins to include more
youth city wide and to involve the community as a whole wits►
1 FWPAL will report 11,920 Volutrteer hours for all enlisting more voluntoera,mentors and police officers to help
programs. mentor and guide our youth so they understand that nothing is
impossible for them Kids that receive mentorahip and
guidance will be less likely to get involved in criminal
behavior in their community,
2&4 With growing our program to involve more volunteers and our
youth city wide it then continues to lower the risk of the kids
FWPAL will recruit 25 of new volunteers or that got involved in the CCPD problem areas throughout our
2 entire city.With out program continuing to add more police
community support stakeholders. entire
throughout the city we hope that all juvenile
crime will go down in all of the communities,and not just the
inner city.
3&5 We want the youth in our programs to set goals for lhemselves
so they have something to strivefor and not fall into tho
70%of program participants will report an pressures that can sometimes come along with being a kid.As
improvement in grade cards, a department hve see more and more kids getting pressured
3. into getting lavolved in gang activity and criminal behavior
eaclh day.Just one of our goals is for the youth to improve in
school so they get as many opportunities as possible.The goal
of our programs is to give them tho beliefs and tools to obtain
those oafs.
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 22 of 35
a With our youth completing these surveys it gives us a good
indication on if die relationship with die police department,in
80%of prograur participants will report they feel participating in these programs,is improving their home life
4 safer"as measured by the pre/post suuveys. and feeling safer in their community.With Qre]lids feeling
safer in their community it means that they feet safe around
our officers and will begin to build healthy relationships.
When kids have healthy relationships with the police officers
they are less likely to participate in criminal aetivity.
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 23 of 35
Exhibit B
Dort Worth Police Athletic Lcaeue(FV4WPAL)
l3udQet Narrative
Please attach a detailed budget narrative that explains the need for all nposod expenditures by
individual item.The budget narrative should clearly explain how funds will be used and why
expenditures are necessary for successful implementation of your program.Please explain how costa
are calculated.
A. Direct-Personnel
$
S -
Budget Explanation:
B. Direct-Fringe Benefits
Y• Aniiital -
>Fosiltxox► S140 E nNtd ,Total
$ -
Budget Lxplar�atiyn:
C. Direct-Travel
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 24 of 35
Trnvgl Yeah
Regional Junior Olympic Tournament-Gas$10 per day for 3 days $ 30
Regional Junior Olympic Tournament-Lodging for one night $ 130
Advancement to State Junior Olympic Tournament Gas I80
Advancement to State Junior Olympic Toumamenl. Lodging $ 780
Advimceinent to State Junior Olyin is Toum=ent-Meals for kids $ 300
Advancement to National Junior Olympic Tournament-Lodging $ 1,040
Advancement to National Junior Olympic Tournament-Gas $ 300
Advancement to National Junior Olympic:Tournament-Meals $ 400
Battle in Big D Tournament-$10 per day x 3 days $ 30
Annual Destination Summer Tournament-Gas $ 300
Annual Destination Summer Tournament-Lodging $ 1,950
Annual Destination Summer Tourn<unent-Meals $ 1,000
Silver Gloves State Tournament-Gas $25 a day x 4 days $ 100
Lodging for Silver gloves-$130 per day x 3 tziglzts x 2 rooms $ 780
Advance to Salver Gloves Regional(Little Rock)-Gas $ 180
Advance to Silver Gloves Regional(T Mc Roek)-Lodging $ 780
Advance to Silver Gloves Regional(Little Rock)-Meals $ 300
Advance to Silver Gloves National(Kansas City)-Gas $ 300
Advance to Salver Gloves National(Kannsas City)-Lodging $ 1,040
Advance to Silver Gloves National(Kansas City)-Meals $ 400
(3)local cheer competitions @$50 per division/4 divisions $ 600
Meals for participants Regional J.O.Tournament-2 day tournament $ 400
Meals for participants Battle in Big D-3 day tournament $ 720
Meals for participants in Silver Gloves State Tournament-3 days $ 420
October Field Trip-Mckfil a boxed meal 18 kids x$12 per ineal $ 216
December Field Trip-Casa Manana mea118 kids x$16 per meal $ 288
February Field Trip-Chicken E boxed meal w/drink $ 199
April Field Trip-Subway boxed lunch 18 kids x$12 per meal $ 216
June Field Trip-Cluck fil a boxed hunch 18 kids x$12 per meal $ 216
August Field Trip-Doinino's pizza and drinks $ 199
Total $ 13,794
Budeet Explanation:Our travel budget will be allocated for our local and out of state boxing
tournaments.The money will So towards feeding the kids turd transporting them to 4 boxing
tournaments in'Texas,4 out of state tournaments and coveting the gas and lodging for our
coaches.This budget will also lie used for registration for ehcerleading competitions and for
providing meals for our PAL kids while on field trips.Our purpose for the field trips is to be able
to expose the participants in the PAL program to unique learning and cultural experiences. These
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 25 of 35
trips will be used to inspire the participants to further their education,experienoe possible career
patlis,develop knowledge and respect for different cultures and most of all have fun doing it.
1). Direct-Equipment
Bu[1 e� f�planalion: A large portion of the equipment budget is allocated for providing needed
equipment for our Fast PAL gym and our cheerleadiag program.Safety of the youth in our
programs is the highest priority.Whether it's practicing on a daily basis or the travel to and from the
events and activities. Fundingfrom CCPD is necessary at this time to continue to keep our program
running and ensure that our youth can receive the correct equipment and obtain facilities to ensw•e the
highest amount of safety.
E. Direct-Supplies
Scup W44 r Qtxanht� YJfi1 t o t Tofsd
Cheeeleading T-shirt 60 $ 10 $ 600
CheerJeading Shorts 60 $ 8 $ 480
Cbeerleadhig Bows 60 $ 6 $ 360
Cheerleading Knee High Socks 60 $ 6 $ 360
Cheerleading Water Bottles 60 $ 10 $ 600
Code Blue Basketball Ounp#1 T shirks 50 $ 9 $ 450
Code Blue Basketball Camp#1 boxed meals 50 $ 10 $ 500
Gatorade and Water Camp#1 50 $ 4 $ 200
Camp#2 T shirts 50 $ 9 $ 450
Camp#2 Boxed meal 50 $ 10 $ 500
Gatorade and Water Camp#2 50 $ 4 $ 200
Winter Baskotball uniforms(lop and bott(m} 250 $ 25 $ 6,250
T'wtball unifonns 350 $ 15 $ 5,250
Whiter Basketball Awards 250 $ 5 $ 1,250
Football Awards 350 $ 5 $ 1,750
Neon green drawstring backpacks and supplies for
"in case of emergency"cards for trips 150 $ 2 $ 300
Total $19,500
D
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 26 of 35
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 27 of 35
Budget Txplanalion:Our supply budget will go to purchasing uniforms and shirts that our kids
can proudly wear during their sports or activities,as well as cover the trophies and awards that will
he handed out at the end of our football and basketball seasons.A portion of this budget will go
towards two basketball camps.Our hope with these camps is to reaab kid,;thatbaven't participated in
our programs before but could introduce them to our program and maybe participate in our basketball
season.During our basketball camps we will be providing box lunches and drinks to all participants.
We will also be providing the field trip participants with neon drawstring backpacks with"in case of
emergenoy"cards and supplies inside.
F. Alrect. Consulting/Contracted Services
(2)Half day eheerleading camps($10 x 60
cheerleaders=$600 per camp) $ 1,200
Private Cheer Camp w/Lone Star Cheer($60
x 60 cheerleaders) . $ 3,600
Facility usage fee for Winter Basketball($150
a week x 6 weeks) $ 900
Facility usage fee for Football($200 per week
x 8 weeks) $ 1,600
Basketball Cam (-$5 per chill x 200) $ 1,000
Football Camp($5 per child x 350) $ 1,750
National Punt-Pass-Kick Competition($30
per child x 16) $ 480
Jr.NBA tournament($100 per child x 20) $ 2,000
Jr.NBA skills competition($25 per child x
20) $ 500
USA boxing registration for 5 boxers,-$80 x 5
boxers $ 400
USA boxing registration for 3 coaches-$125
x 3 $ 375
USA boxing team registration $ 240
Total Budget $25,607.00
Budget Faplanation: Our oonsultinb/contrr►oting budget is going to be geared towards providing
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 28 of 35
opportunities and experiences for our PAL kids that they may never get.We wimt our kids to be
able to take field trips to museums and colleges and other educational facilities so they can sec
what they can achieve if they work hard.We also want our kids to be able to travel to
competitions so they can showcase all of their skills and hard work and see that hard work and
discipline pays off.Being able to provide these trips could be life changing for some of the kids
in our program and that's exactly what we want to accomplish with our PAL program.Part of
this budget is going towards registration for tournaments.Registration will be for some of the
kids and for the coaches.
G. Direct—Sub-Awards
Y
ate►-�'I'1' ��g��>'
Total Budget $
Budget Eel)lanatinn:
H. Direct-Occupancy
Total Budget $
Buchrel Explanation:
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 29 of 35
Indirect Coats
Total IYltdpr��t
-ud et Rtfr.,E z
Indirect $ 75,000 0.10 $ 7,500
Total $ 7,500
o Bvdeet Explanation:$5000 of the budget will be allocated for insuranoe that will
oover the youth partioipating in our sports and programs.
Organization:
Project Title:
RUDGETSPREADSHEET
Douhlo-[lick to onlertotdls in the yellowhighligl*od hoxex
;Total Revenue $0.00
A:Salary $0.00
B.Fringe Benefts $0.06
C,Thwel $13,794.00
D,Equipment $8,599.06
E.Supplies $19,500.00
F_Contract/Consultant $25,607.00
G.Sub On tints $0:00
H.Occuaanc - $0.00
x use(max"um 10%,edirectex ns $7,500.00dt .
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 30 of 35
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CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 31 of 35
EXHIBIT D:PROGRAM ACTIVITIES
MONTHLY PROGRAM ACTIVITIES REPORT
Fiscal Year 2020
Current Reporting
Month _
Submitting Agency Fort Worth Police Athletic League(I+'YVPAI.)
Contact Name Allen Speed
Phone Number and 817-944-2725 Alleti.Speed@fortwortlrtexas.gov
Email
Remit Address 505 W.Felix Street
Fort Walsh Texas 76115
Current To Year
Avtiviy Month' Date End
Total. Total Goal
I Unduplicated number of students participating in the 615
FWPAL programs including_Boxing,C;heerleading,
Fla Flex Football and the mentor program. _
2 Number of volunteer recruiting and community support 100
contacts made to new stakeholders.
3 80%of youth participating in the FWPAL programs wi11 492
provide report cards in order to prove academic and
truancy compliance throughout the school year.
4 40%of participants will attend at least one community 246
service event offered.
5 Number of participants that will have 70%attendance 450
record throughout all FWPAL programs.
6
7
I have reviewed this report and certify that the measures provided are accurate and
appropriately reflect the CCPD goals set forth in the contract,
Authorized Signatory Signatory TA; Date
CF W and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page:2 of 35
EXHIBIT E: EFFECTIVENESS MEASURES
QUARTERLY PROGRAM EFFECTIVENESS REPORT
Fiscal Year 2020
Current Reporting
Quarter
Submitting Agency Fort Worth Police Athletic League(FWPAL)
Contact Name Allen Speed
Phone Number and 817-944-2725 Alleii.Speed@fortworthtexas.gov
Email
Remit Address 505 W.Felix Street
Fort Worth Texas 76115
Please include status report that describes how measure was accomplished for each
quarter.
Effectiveness Measures and uarterl •OQutcornes
Measure I FWPAL will report 11,920 Volunteer hours for all programs.
Status
Report
Measure 2 FWPAL will recruit 25 of new volunteers or community support stakeholders.
Status
Report.
Measure 3 70%of program participants will report an improvement in grade cards.
Status
Report
80%of program participants will report they`feel safer"as measured by the
Measure 4 prelpost surveys.
Status
Report
I have reviewed this report and certify that the measures provided are accurate and
appropriately reflect the CCPD goals sel forth in the contract.
Authorized Signatory Signatory Title Date
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 33 of 35
EXHIBIT F: REQUEST FOR BUDGET MODIFICATION
Meal Year 2020
Date
Submitting Agency Fort Worth Police Athletic League +WPAL
Coniact Nam c Allen Speed
Phone Number and Email 817-944-2725 Allen.Speed@fortworthtexas.gov
Remit Address 505 W.Felix Strect
Fort Worth Texas 76115
DIRECT*COSTS(90%a,juhi uhu m)
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel
B. Fringe Benefits
C. Travel send Trainin
D. Equipment
E. Supplies
F. C0ntn1cLqCen3ulLmL4
G. Sub-Awards
H. Occupancy
Total Direct Costs
INDIRECT COSTS(10%>t>tt<agLMU .)
A roved Budget Change Requested Revised Budget
ModifcalignNMT4tive(describe'in detail What,change fs for)
I have reviewed lhh;regsexl and cerkfy thal the lisled modifications are correct.
Authorized Signatory _ Signatory Title ~ - -- — Date - --
:.
OModfffcation Approved MMoMattion NOT Approved
MID Staff Signature Date
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 34 of 35
Exhibit G
ORTWOR�' � Disbursement Schedule Form
Fiscal Year 2019
C111,98 C0001,
--MMY Ns1119 Fort Wonb Police A(6letic League
Submit To: Subml(ting Agency: (Il' M)
Bob Bolan Public Safety Complex
Attn:Alma lbarra ContgctNeme: Officer Allen Speed
ContraUCompliance Specialist Phone Number: 817,944.2725
Financial Management Division Email: allon.speedatorKvorthtexas.gov
505 West Felix St.
Fort Worth,TX 76115 Remit Address:
Invoice Number; FWPAL 01
Month of Request: Oct-19
Monthly Spending Schedule Actual Disbursed Expenses Reported
FYI October $ 13,000,00. $ 13,000.00
FY19November $ 13,000A0;
FYI December $ 13,000.00
FYI January $ 3,600.00
FY19February $ 3,600.00
FY19 March $ 3,600,00
FYI April $ 3 600.00'
FYI 9May $ 000.00,
FY19 June $ 3,600.00:
FYI July $. 3;600,00
F l9 August $ 3 600.00
FYI September $ 3,600.00; Percenlaee
FYI 9October $ 3,600-00, Speut
Total $ 75,000.00 $ 13,000.00 $ - 0%
!have reviewed this r egiwo mid certify that those fisted e4vi#=r and.trrppva docanrentatioa a-e aceurwte.
Authorized Sigrutlory Signatory Title Date
IFUcidAgent We Only
urdinseOMer# nand De tW Account
lrbxrseneerir Regraesred
RF,N Approved Par Faynreut
CmntSlall'Sigmtore Date
FY 2019 CFW CCPD Program
CFW and FORT WORTH POLICE ATHLETIC LEAGUE FY20 Page 35 of 35