HomeMy WebLinkAboutContract 53041 -EIVED CITY SECRETARY
NOV -3 2019 CCPJTRACT NO.
IrY OF FORT WORTH
CITY OF FORT WORTH
CITY SECRETARY And
BRODART CO.
October 21, 2019
Lisa Miosi
Vice President, Customer Care
500 Arch St.
Williamsport, PA 17701
Re: Letter Agreement Extending the Term of City of Fort Worth Bid 14-0073 until July 1, 2020,
for the sole Purpose of Storage, Delivery, and Invoicing
Ms. Miosi,
As you are aware, since 2014 the City of Fort Worth (" City") and Brodart Co. ("Brodart") have
been parties to an agreement for the purchase, storage, and delivery of the City's Opening Day
Collection("ODC") for a new library location,that agreement being known as Fort Worth Bid 14-
0073, as renewed ( such agreement, amendments, and renewals referred to collectively as the"
Contract"). The Contract was set to originally expire on September 23,2019("Original Expiration
Date"). However,the City and Brodart came to an agreement to extend the Agreement for the sole
purpose of storage, delivery, and invoicing/payment until January 2,2020 on September 26,2019.
However, due to circumstances outside of the Parties' control, the City does not anticipate being
able to accept delivery of the ODC on or before January 2, 2020. Because these books must be
stored in climate-controlled facilities, the City approached Brodart to determine whether Brodart
would continue to store the ODC and deliver it to the City on a date following January 2, 2020.
Brodart has agreed to provide the additional storage at no cost to the City.
The City appreciates Brodart's assistance in storing and delivering the ODC after the Original
Expiration Date. To memorialize this Agreement,the City and Brodart hereby enter into this Letter
Agreement to extend the term of the Contract until July 1, 2020 ("New Expiration Date") for the
sole purpose of being able to receive delivery after the Original Expiration Date and to pay invoices
for the ODC thereafter. The costs included in the invoice are for books and materials and related
services allowed under the Contract ordered by the City prior to but delivered after the Original
Expiration Date. City will not order any additional books or materials under the Contract past the
Original Expiration Date,and the City will only pay for books and materials received from Brodart
for orders that were placed prior to the Original Expiration Date. Brodart agrees to store the ODC
in its facilities until the City requests delivery, which may occur in one or a series of deliveries, at
no additional cost to the City. The City will provide Brodart at least thirty days' written notice
before the first delivery date.
OFFICIAL RECORD
CITY SECRETARY
FT WORTH,TX
After delivery, Brodart will invoice the City and the City will pay Brodart in accordance with the
Contract.All other terms and conditions of the Contract remain the same.
A signature received via facsimile or electronically via email shall be as legally binding for all
purposes as an original signature.The person signing this Letter Agreement hereby warrants that
he or she has the legal authority to execute this Letter Agreement on behalf of his or her
respective Party, and that such binding authority has been granted by proper order, resolution,
ordinance, or other authorization of the entity. The other Party is fully entitled to rely on this
warranty and representation in entering into this Letter Agreement.
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
By: responsible for the monitoring and administration
Name: Jesus Chapa of this contract,including ensuring all
Title: Assistant City Manager performa a and reporting requ• ents.
Date:
1 J !9
- ---
APPROVAL RECOMME D,ED: Nam .
Title:
y
/ _t
By: !� APPROVED AS TO FORM AND
N e Marily rvin LEGALITY:
Title: Assi an Library Director
ATTE'sST: I By:
Name o A a e
Titl Assistant City Attorney
By:
.- �,
ame: M e' � ��°; :. CONTRACT AUTHORIZATION:
Title: Cit . Jeta q M&C: rua
VENDOR: +
9�
1 Brodart,Co. •t;. ATTEST:
By: Ct_ r -- -- -- By: _ -—
Nan e: Lisa Mio - Name:
Title: Vice President,Customer Care Title: _
Date:
CITY SECRETARY