HomeMy WebLinkAboutContract 53045 101 City Secretary Contract No.53045
FORTWORTHo
VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation and ANSI
NATIONAL ACCREDITATION BOARD, LLC (ANAB) ("Vendor"), a Wisconsin Limited Liability
Company,each individually referred to as a"party"and collectively referred to as the"parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Vendor Services Agreement;
2. Exhibit A—Scope of Services;
3. Exhibit B—Price Schedule;and
4. Exhibit C—Verification of Signature Authority Form,
Exhibits A,B and C,which are attached hereto and incorporated herein,are made a part of this Agreement
for all purposes.In the event of any conflict between the terms and conditions of Exhibits A,B or C and
the terms and conditions set forth in the body of this Agreement,the terms and conditions of this Agreement
shall control.
1. Scone of Services. Accredit the Fort Worth Police Department Crime Laboratory to
ISO/IEC 17025&AR 3125 standards. Exhibit"A,"- Scope of Services more specifically describes the
services to be provided hereunder.
2. Term. This Agreement shall begin on January 1,2019("Effective Date")and shall expire
on December 31, 2019 ("Expiration Date"), unless terminated earlier in accordance with this Agreement
("Initial Term"). City shall have the option,in its sole discretion,to renew this Agreement under the same
terms and conditions,for up to five(5)one-year renewal options,at City's sole discretion.
3. Compensation. City shall pay Vendor in accordance with the fee schedule of Vendor
personnel who perform services under this Agreement in accordance with the provisions of this Agreement
and Exhibit "B,"—Price Schedule. Total payment made under this Agreement by City shall be in an
amount not to exceed Three Thousand Nine Hundred Twenty Dollars and 00/100($3,920.00)for the
Initial Term. Payments for the following renewal terms shall be as described in Exhibit B.Vendor shall
not perform any additional services or bill for expenses incurred for City not specified by this Agreement
unless City requests and approves in writing the additional costs for such services. City shall not be liable
for any additional expenses of Vendor not specified by this Agreement unless City first approves such
expenses in writing.
4. Termination.
Vendor Services Agreement ®FF�f IHi f13 City of Port Worth and ANSI National Accreditation Board,LLC(ANAB) RECORD
CITY SECRETARY
FT- WORTH, TX
City Secretary Contract No.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for any
reason by providing the other party with 30 days'written notice of termination.
4.2 Non-appropriation of Funds.In the event no funds or insufficient funds are appropriated
by City in any fiscal period for any payments due hereunder, City will notify Vendor of such occurrence
and this Agreement shall terminate on the Jast day of the fiscal period for which appropriations were
received without penalty or expense to City of any kind whatsoever, except as to the portions of the
payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties,In the event that this Agreement is terminated prior
to the Expiration Date, City shall pay Vendor for services actually rendered up to the effective date of
termination and Vendor shall continue to provide City with services requested by City and in accordance
with this Agreement up to the effective date of termination.Upon termination of this Agreement for any
reason,Vendor shall provide City with copies of all completed or partially completed documents prepared
under this Agreement.In the event Vendor has received access to City Information or data as a requirement
to perform services hereunder, Vendor shall return all City provided data to City in a machine readable
format or other format deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts.Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest relat d to Vendor's services under.this
Agreement. In the event that any conflicts of interest arise after the E�fective Date of this Agreement,
Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information.Vendor,for itself and its officers,agents and employees,agrees
that it shall treat all information provided to it by City("City Informations l)as confidential and shall not
disclose any such information to a third party without the prior written approval of City.
5.3 Public Information Act. City is a government entity under the laws of the State of Texas
and all documents held or maintained by City are subject to disclosure under the Texas Public Information
Act.In the event there is a request for information marked Confidential or Proprietary,City shall promptly
notify Seller.It will bethe responsibility of Seller-to submit reasons objecting to disclosure.A determination
on whether such reasons are sufficient will not be decided by City;but by the Office of the Attorney General
of the State of Texas or by a court of competent jurisdiction.
5.3 Unauthorized Access.Vendor shall store and maintain Cit, Information in a secure manner
and shall not allow unauthorized users to access,modify,delete or other%vise corrupt City Information in
any way;Vendor shall notify City immediately if the security or integrity of any City Information has been
compromised or is believed to have been compromised,in which event,V or shall,in good faith,use all
commercially reasonable efforts to cooperate with City in identifying what information has been accessed
by unauthorized means and shall fully cooperate with City to protect sucn City Information from further
unauthorized disclosure.
6. Right to Audit. Vendor agrees that City shall,until the expiration of three(3)years after
final payment under this contract,or the final conclusion of any audit commenced during the said three
years,have access to and the right to examine at reasonable times any directly pertinent books,documents,
papers and records,including,but not limited to,all electronic records,of Vendor involving transactions
relating to this Agreement at no additional cost to City.Vendor agrees that City shall have access during
Vendor Services Agreement Page 2 of 13
City of Fort Worth and ANSI National Accreditation Board,LLC(ANAB)
City Secretary Contract No.
normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate
work space in order to conduct audits in compliance with the provisions of this section. City shall give
Vendor reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor shall operate
as an independent contractor as to all rights and privileges and work performed under this Agreement,and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement,Vendor shall have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees,Vendors and subVendors.Vendor acknowledges that the doctrine of respondeat superior shall
not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, Vendors and subVendors. Vendor further agrees that nothing herein shall be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City shall in no way be considered a Co-employer or a Joint employer of Vendor or any
officers, agents, servants;employees or subVendor of Vendor. Neither Vendor,nor any officers, agents,
servants, employees or subVendor of Vendor shall be entitled to any employment benefits from City.
Vendor shall be responsible and liable for any and all payment and reporting of taxes on behalf of itself,
and any of its officers,agents,servants,employees or subVendor,
8. Liability and Indemnification.
8.1 LIABILITY- VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND
ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY BIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF VENDOR, ITS OFFICERS, AGENTS,
SERVANTS OR EMPLOYEES.
8.2 GENERAL INDEMNIFICATION-VENDOR HEREB Y CO VENANTSAND A GREES
TO INDEMNIFY,HOLD HARMLESSAND DEFEND CITY,ITS OFFICERS,AGENTS,SERVANTS
AND EMPLOYEES,FROMAND AGAINST ANYAND ALL CLAIMS OR LAWSUITS OF ANY KIND
OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR
LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO VENDOR'S BUSINESS AND ANY
RESULTINGLOST PROFITS)ANDIOR PERSONAL INJURY,INCLUDING DEATH,TO ANYAND
ALL PERSONS,ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE
EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF
VENDOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to defend,
settle,or pay,at its own cost and expense,any claim or action against City for infringement of any
patent,copyright,trade mark,trade secret,or similar property right arising from City's use of the
software and/or documentation in accordance with this Agreement, it being understood that this
agreement to defend,settle or pay shall not apply if City modifies or misuses the software and/or
documentation.So long as Vendor bears the cost and expense of payment for claims or actions
against City pursuant to this section,Vendor shall have the right to conduct the defense of any such
claim or action and all negotiations for its settlement or compromise and to settle or compromise
any such claim;however,City shall have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate with
Vendor in doing so.In the event City,for whatever reason,assumes the responsibility for payment
Vendor Services Agreement Page 3 of 13
City of Fort Worth and ANSI National Accreditation Board,LLC(ANAB)
City Secretary Contract No.
of costs and expenses for any claim or action brought against City for infringement arising under
this Agreement,City shall have the sole right to conduct the defense of any such claim or action and
all negotiations for its settlement or compromise and to settle or compromise any such claim;
however,Vendor shall fully participate and cooperate with City in defense of such claim or action.
City agrees to give Vendor timely written notice of any such claim or action,with copies of all papers
City may receive relating thereto.Notwithstanding the foregoing, City's assumption of payment of
costs or expenses shall not eliminate Vendor's duty to indemnify City under this Agreement.If the
software and/or documentation or any part thereof is held to infringe and the use thereof is enjoined
or restrained or, if as a result of a settlement or compromise, such use is materially adversely
restricted,Vendor shall,at its own expense and as City's sole remedy,either:(a)procure for City the
right to continue to use the software and/or documentation; or (1)) modify the software and/or
documentation to make it non-infringing, provided that such modification does not materially
adversely affect City's authorized use of the software and/or documentation; or (c) replace the
software and/or documentation with equally suitable,compatible,and functionally equivalent non-
infringing software and/or documentation at no additional charge to City; or (d) if none of the
foregoing alternatives is reasonably available to Vendor terminate is Agreement, and refund all
amounts paid to Vendor by City, subsequent to which termination City may seek any and all
remedies available to City under law.
9. Assignment and Subcontracting.
9.1 Assigment. Vendor shall not assign or subcontract any of its duties,obligations or rights
under this Agreement without the prior written consent of City.If City grants consent to an assignment,the
assignee shall execute a written agreement with City and Vendor under which the assignee agrees to be
bound by the duties and obligations of Vendor under this Agreement.Vendor and Assignee shall be jointly
liable for all obligations of Vendor under this Agreement prior to the effective date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, sub Vendor shall execute a written
agreement with Vendor referencing this Agreement under which sub Vendor shall agree to be bound by the
duties and obligations of Vendor under this Agreement as such duties and obligations may apply. Vendor
shall provide City with a fully executed copy of any such subcontract.
10. Insurance. Vendor shall provide City with certificat?(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be:In effect prior to commencement
of any work pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000- Each Occurrence
$2,000,000- Aggregate
(b) Automobile Liability:
$1,000,000- Each occurrence on a combined single limit basis
Vendor Services Agreement Page 4 of 13
City of Fort Worth and ANSI National Accreditation Board,LLC(ANAB)
City Secretary Contract No.
Coverage shall be on any vehicle used by Vendor,its employees, agents,representatives in the course of
providing services'under this Agreement. "Any vehicle" shall be any vehicle owned, hired and non-
owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other state workers'
compensation laws where the work is being performed
Employers'liability
$100,000- Bodily Injury by accident;each accident/occurrence
$100,000- Bodily Injury by disease;each employee
$500,000- Bodily Injury by disease;policy limit
(d) Professional Liability(Errors&Omissions):
$1,000,000- Each Claim Limit
$1,000,000- Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the Commercial General
Liability(CGL)policy,or a separate policy specific to Professional E&O.Either is acceptable if coverage
meets all other requirements. Coverage shall be claims-made, and maintained for the duration of the
contractual agreement and for two (2) years following completion of services provided. An annual
certificate of insurance shall be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies shall name City as an additional
insured thereon,as its interests may appear.The term City shall include its employees,officers,officials,
agents,and volunteers in respect to the contracted services.
(b) The workers' compensation policy shall include a Waiver of Subrogation(Right of Recovery)in
favor of City.
(c) A minimum of Thirty(30)days' notice of cancellation or reduction in limits of coverage shall be
provided to City.Ten(10)days'notice shall be acceptable in the event of non-payment of premium.Notice
shall be sent to the Risk Manager,City of Fort Worth,200 Texas Street,Fort Worth,Texas 76102,with
copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do business in the State of
Texas.All insurers must have a minimum rating of A VII in the current A.M.Best Key Rating Guide,or
have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management.If the
rating is below that required,written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance documentation shall not constitute a
waiver of the insurance requirement.
Vendor Services Agreement Page 5 of 13
City of Fort Worth and ANSI National Accreditation Board,LLC(ANAB)
City Secretary Contract No.
(f) Certificates of Insurance evidencing that Vendor has obtained all required insurance shall be
delivered to the City prior to Vendor proceeding with any work pursuant to this Agreement.
11. Compliance with Laws.Ordinances,Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder,it shall comply with all applicable federal,state and local laws,
ordinances,rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal,state and local laws, ordinances,rules and regulations.If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor shall immediately desist
from and correct the violation.
12. Non-Discrimination Covenant. Vendor,for itself, its ersonal representatives, assigns,
subVendors and successors in interest, as part of the consideration her , agrees that in the performance
of Vendor's duties and obligations hereunder,it shall not discriminate in the treatment or employment of
any individual or group of individuals on any basis prohibited by law.IF ANY CLAIM ARISES FROM
AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY VENDOR,ITS
PERSONAL REPRESENTATIVES, ASSIGNS, SUBVENDORSS OR SUCCESSORS IN
INTEREST, VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND
DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement shall be
conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission,or(3)received by the other party by United States Mail,registered,return receipt requested,
addressed as follows:
To CITY: To VENDOR:
City of Fort Worth ANSI National Accreditation Board,LLC(ANAB)
Attn:Assistant City Manager for IT Pam Sale,Vice President
200 Texas Street 2000 Regeticy Parkway,Suite 430
Fort Worth,TX 76102-6314 Cary,NC 27518
Facsimile:(817)392-8654 Facsimile:psale@anab.org
With copy to Fort Worth City Attorney's Office at
same address
14. Solicitation of Employees. Neither City nor Vendof shall, during the term of this
Agreement and additionally for a period of one year after its termination,solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer,
Notwithstanding the foregoing,this provision shall not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that:by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upo 1 the performance of any term or
provision of this Agreement or to exercise any right granted herein shall rot constitute a waiver of City's or
Vendor Services Agreement Page 6 of 13
City of Fort Worth and ANSI National Accreditation Board,LLC(ANAB)
City Secretary Contract No.
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governing Law/Venue. This Agreement shall be construed in accordance with the laws
of the State of Texas.If any action,whether real or asserted,at law or in equity,is brought pursuant to this
Agreement,venue for such action shall lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas,Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable,the validity,legality and enforceability of the remaining provisions shall not in any way be
affected or impaired.
19. Force Maieure. City and Vendor shall exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement,but shall not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance or regulation, acts of God, acts of the public
enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor restrictions by any
governmental authority,transportation problems and/or any other similar causes.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only, shall not be deemed a part of this Agreement, and are not intended to define or limit the
scope of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this
Agreement or Exhibits A,B,and C.
22. Amendments/Modifications/Extensions. No amendment,modification,or extension
of this Agreement shall be binding upon a party hereto unless set forth in a written instrument,which is
executed by an authorized representative of each party.
23. Entirety of Agreement. This Agreement, including Exhibits A, B and C, contains the
entire understanding and agreement between City and Vendor,their assigns and successors in interest,as
to the matters contained herein.Any prior or contemporaneous oral or written agreement is hereby declared
null and void to the extent in conflict with any provision of this Agreement.
24. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart shall,for all purposes,be deemed an original,but all such counterparts shall together constitute
one and the same instrument.
25. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty(30)days from the date that the services are completed.In such event,at Vendor's
option,Vendor shall either(a)use commercially reasonable efforts to re-perform the services in a manner
that conforms with the warranty, or(b) refund the fees paid by City to Vendor for the nonconforming
services.
Vendor Services Agreement Page 7 of 13
City of Fort Worth and ANSI National Accreditation Board,LLC(ANAB)
City Secretary Contract No.
26. Immigration Nationality Act. Vendor shall verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form(I-9). Upon request by City,Vendor shall provide City with copies of all I-9
forms and supporting eligibility documentation for each employee vho performs work under this
Agreement., Vendor shall adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS
FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, SUBCONTRACTORS,AGENTS, OR
LICENSEES. City, upon written notice to Vendor, shall have the rignt to immediately terminate this
Agreement for violations ofthis provision by Vendor.
27. Ownership of Work Product. City shall be the sole ar}d exclusive owner of all reports,
work papers, procedures, guides, and documentation, created, published, displayed, and/or produced in
conjunction with the services provided under this.Agreement(collectively,"Work Product"). Further,City
shall be the sole and exclusive owner of all copyright,patent,trademark,trade secret and other proprietary
rights in and to the Work Product, Ownership of the Work Product shall inure to the benefit of City from
the date of conception, creation or fixation of the Work.Product in a tangible medium of expression
(whichever occurs first).Each copyrightable aspect of the Work Product shall be considered a"work-made-
for-hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product,or any part thereof,is not considered a"work-made-for-hire"within the meaning of the Copyright
Act of 1976, as amended,Vendor hereby expressly assigns to City all exclusive right,title and interest in
and to the Work Product,and all copies thereof,and in and to the copyri ,patent,trademark,trade secret,
and all other proprietary rights therein, that City may have or obtain, without fiirther consideration, free
from any claim,lien for balance due,or rights of retention thereto on the:part of City.
28. Signature Authority. The person signing this Agreement hereby warrants that he/she has
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order,resolution,ordinance or other authorization of the entity.This
Agreement and any amendment hereto,may be executed by any authorized representative of Vendor whose
name, title and signature is affixed on the Verification.of Signature Authority Form, which is attached
hereto as Exhibit"C".Each party is fully entitled to rely on these warranties and representations in entering
into this Agreement or any amendment hereto.
29 Change in Company.Name or Ownership. Vendor shall notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records.The president of Vendor or authorized official must sign the letter.A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9,documents filed with the state indicating such changi,copy of the board of director's
resolution approving the action, or an executed merger or acquisition ament. Failure to provide the
specified documentation so may adversely impact future invoice payments.,
30. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than$100,000,this section does not apply. Vendor acknowledges that in accordance with Chapter
2270 of the Texas Government Code,the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it:(1)does
not boycott Israel;and(2)will not boycott Israel during the term ofthe contract. The terms"boycott Israel"
and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this contract,Vendor certifies that Vendor's signature provides written
Vendor Services Agreeient Page 8 of 18
City of Fort Worth and ANSI National Accreditation Board,LLC(ANAB)
City Secretary Contract No.
verification to the City that Vendor:(1)does not boycott Israel;and(2)will not boycott Israel during
the term of the contract.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement in multiples.
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
n person responsible for the monitoring and
administration of this contract, including
By, sJ.Chapa(Nov o19) ensuring all performance and reporting
Name: Jesus J.Chapa requirements.
Title: Assistant City Manager
APPROVAL RECOMMENDED: u.Z 1o,,V A i�-Al2had hizV,Gt
Cassie Johnson for Michael Ward(Nov 7,2019)
By:
Name:Michael Ward
cdwt�y ru'arrti Title: Forensic Science Division Manager
Edwin Kraus(Nov 7,2019)
By: _
Name: Edwin Kraus,
Title: Chief of Police APPROVED AS TO FORM AND
LEGALITY:
ATTEST:
MafT Murray
0 R'Y- Matt Murray(Nov 11, 019)
_ey B MaryJ. ayser(Nov 2019)iY /� i. By.
y: e- Name: Matt Murray
Name: Mary J.Kayser`ti.: Title: Assistant City Attorney
Title: City Secretary 0
r CONTRACT AUTHORIZATION:
F M&C: (None Required)
Date Approved:
Form 1295 Certification No.: ._N/A
ANSI NATIONAL ACCREDITATION
BOARD,LLC.(ANAB)
By:
Name: Donald A Wye
Title: Pro osal Anal st
Vendor Services Agreement Page 9 of 13
City of Fort Worth and ANSI National Accreditation Board,LLC(ANAB) OFFICIAL RECORD
CITY SECRETARY
FT. WORTH,TX
EXHIBIT A
SCOPE OF SERVICES
ANAB Scope of Services:
Accredit the Fort Worth Police Department Crime Laboratory to ISO/IEC 17025 & AR 3125
standards. The accreditation process will include an annual assessment of the Laboratory's
Quality Management system with qualified assessors. The assessment can be either onsite or
remote, depending on the year. When requested, provide external review of the Biology Unit to
QAS standards. The assessment team should evaluate the Laboratory's testing,calibration,and/or
inspection process from receipt of evidence to reporting by the Laboratory. The assessment team
will review the Laboratory's audit trail and will consider the effectiveness of the overall
management system and policies and procedures. ANAB will provide feedback to the Laboratory
based on the findings of the assessment team, and provide the Laboratory with Accreditation
documentation
Vendor Services Agreement—Exhibit A
City of Fort Worth and ANSI National Accreditation Board,LLC(ANAB)
Page 10 of 13
EXHIBIT B
PRICE SCHEDULE
The following outlines the accreditation charges during 2019 through 2024:
2019
Off-site Document Review Fee: $ 600.00
Annual Accreditation Fee: 3,320.00
Total $ 3,920.00
2020
Application Fee; $ 1,250.00
Orr-site Assessment Fee: 18,350.00.
On-site Scope Extension Fee:
(apart from Assessment) 6,450.00
Annual Accreditation Fee: 3,320.00
Total $ 29,370,00
The assessment team will consist of five(5)assessors who will be on-site for approximately four
(4)days with a day included for travel.
2021
Off-site Document Review Fee: $ 600.00
Annual Accreditation Fee: 3,320.00
Total $ 3,920.00
2022
On-site Surveillance Fee: $ 4,675,00
Annual Accreditation Fee: 3,320.00
Total $ 7,995.00
The surveillance team will consist of two(2)assessors who will be on-site for approximately one
and one-half(1-1/2)days with a day for travel. If it is the laboratory's desire to have ANAB
conduct a DNA QAS audit concurrent with the surveillance visit,the audit team would consist of
two(2)assessors who would be on-site for three(3)days with a day included for travel. The
additional charge for the QAS audit concurrent with the surveillance visit is$5,100.00.
The charge for a DNA QAS audit that is not concurrent with the surveillance visit is$7,600.00,
The team of two auditors would spend three days on site with a day included for travel.
2023
Off-site Document Review Fee: $ 600.00
Annual Accreditation Fee: 3,320.00
Total $ 3,920.00
Vendor Services Agreement—Exhibit B
City of Fort Worth and ANSI National Accreditation Board,LLC(ANAB) Page 11 of 13
City Sect etary Contract No.
2024
Application Fee: $ 1,250.00
On-site Assessment Fee: 21,300.00
Annual Accreditation Fee: 3,320.00
Total $ 25,870.00
The assessment team will consist of five(5)assessors who will ag be on-site for
approximately four(4)days with a day included for travel. The Assessment Fee and Annual
Accreditation Fee may change if the number of proficiency-tested personnel in the laboratory
changes.
Please note that all assessor fees,including local travel,are included in these on-site charges.
i
EXHIBIT C
VERIFICATION OF SIGNATURE AUTHORITY
ANSI National Accreditation Board,LLC(ANAB)
Execution of this Signature Verification Form ("Form") hereby certifies that the following
individuals and/or positions have the authority to legally bind Vendor and to execute any agreement,
amendment or change order on behalf of Vendor.Such binding authority has been granted by proper order,
resolution, ordinance or other authorization of Vendor. City is fully entitled to rely on the warranty and
representation set forth in this Form in entering into any agreement or amendment with Vendor. Vendor
will submit an updated Form within ten (10) business days if there are any changes to the signatory
authority.City is entitled to rely on any current executed Form until it receives a revised Form that has been
properly executed by Vendor.
1. Name:
Position:
Signature
2. Name:
Position:
Signature
3. Name:
Position:
Signature
Name:
Signature of President/CEO
Other Title:
Date:
Vendor Services Agreement—Exhibit C
City of Fort Worth and ANSI National Accreditation Board,LLC(ANAB) Page 13 of 13