HomeMy WebLinkAboutIR 10329
INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 10329
October 15, 2019
To the Mayor and Members of the City Council
Page 1 of 1
SUBJECT: BIOSOLIDS DESIGN-BUILD-OPERATE-MAINTAIN PROCUREMENT
STATUS
The purpose of this informal report is to brief the City Council on the background and status of the
Biosolids procurement, provide detailed information related to the scoring and ranking of the proposals
staff received, and provide a path-forward schedule.
treatment plant, serving a growing population of retail and wholesale customers. Please see IR 10214
(January 15, 2019) (attached hereto) for a detailed background discussion.
Following Texas procurement law, a request for qualifications was properly advertised in the Fort Worth
Star Telegram in January, 2019. On March 7, 2019 a total of three responses to the RFQ were received
by the City, which after evaluation, resulted in Synagro of Texas-CDR, Inc. (Synagro), NEFCO, and EQ
Renewables, LLC
being pre-qualified to participate in the request for proposals (RFP) process.
The RFP was issued to the three pre-qualified firms on June 7, 2019. A total of six addenda were posted
by the City prior to the RFP deadline in response to questions asked by the three firms. Proposals were
received from all three firms on September 5, 2019.
An evaluation committee performed a detailed review and scored the technical proposals first, as required
by Texas law. The technical score consisted of 25% of the total score and consisted of pass/fail, as well
,
-Product and Diversion of Feedstock
The sealed financial submissions were then opened and scored based on the design cost,
construction cost, and the net present value of the operations, maintenance and utility costs over the next
22 years. The financial score consisted of 75% of the total score. The two scores were tabulated to
determine the rankings.
Based on the total score, Synagro was ranked highest, followed by NEFCO and then EQ Renewables.
The three firms were notified of their respective ranking on September 27, 2019. Staff have initiated
contract negotiations with Synagro. Texas law is clear that the City is to negotiate only with the highest
ranked firm. If negotiations fail, then negotiations will take place with the next ranked firm until a contract is
reached or negotiations with all ranked firms fail. It could be considered as improper negotiations if there
were discussions with either of the lower ranked firms prior to a formal cessation of effort with Synagro.
Failure to follow this procedure could render the contract void.
November 19, 2019 City
Council meeting.
If you have questions concerning this report, please contact Chris Harder, Water Director, at 817-392-
5020.
David Cooke
City Manager
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS
INFORMAL REPORT TO CITY COUNCIL MEMBERS
No. 10214
To the Mayor and Members of the City Council January 15, 2019
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SUBJECT: BIOSOLIDS PROCESSING AND DISPOSAL PROCUREMENT
PROCUREMENT ACTIVITY START END
DATE DATE
Request for Qualifications — Biosolids Management and Beneficial Reuse Jan 2019 Mar 2019
Request for Proposals — Biosolids Management and Beneficial Reuse May 2019 Jul 2019
Negotiations and Council Recommendation of Award Aug 2019 Nov 2019
Expiration of existing dewatering, trucking, and land application contract Mar 2020
Should you have any questions regarding this project procurement timeline, please contact Chris
Harder, Water Director, at 817-392-5020.
David Cooke
City Manager
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS