HomeMy WebLinkAboutContract 35334-A3 City Secretary Contract No. 5
AMENDMENT NO. 3 TO
CITY SECRETARY CONTRACT NO. 35334
PROFESSIONAL SERVICES AGREEMENT
WITH
DATA APPLICATIONS CORPORATION
WHEREAS, on or about May 31, 2007, the City of Fort Worth ("City") and Data
Applications Corporation ("DAC"), a Texas corporation, collectively referred to as the "parties,"
made and entered into an agreement for professional consulting services for the purpose of
computer and technology equipment maintenance and support under the terms and conditions
set forth in the Agreement (the "Agreement"); and
WHEREAS, the Agreement is a public document on file in the City's Secretary Office
and referenced as City Secretary Contract No. 35334, and
WHEREAS, on or about April 13, 2012, the parties subsequently amended the
Agreement via City Secretary Contract No. 35334-A1, extending the term for six months, with
an option to extend for an additional six months and clarify other matters under the Agreement;
and
WHEREAS, on or about November 22, 2012, the parties further extended the term of
the Agreement and modified the compensation amount; City Secretary Contract Nos. 35334,
35334-A1, and 35334-A2 are hereby collectively referred to as the ("Agreement"); and
WHEREAS, the parties wish to amend the Agreement to further extend the term and
modify the compensation under the Agreement.
NOW THEREFORE, City and DAC, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
Section 2, Term, shall be modified to extend the Term7RECORD
ent. The extended
OFFIAmendment No.3 to CSC No.35334 CITYCity of Fort Worth Data Applications Corp.(DA)RFf.EIVED APR 18 FT.
Term ("Extended Term") shall commence on May 1, 2013 and expire on November 1, 2013,
unless terminated earlier pursuant to Section 4.1 of the Agreement. The City shall have the
option to further extend the Term ("Additional Extended Term") on a monthly basis for up to an
additional six months, but not longer than May 1, 2014.
2.
Section 3, Compensation shall be amended to add the following:
Unless otherwise approved by the City, payment for this Extended Term shall not
exceed $600,000.00, and payment for any Additional Extended Term shall not exceed
$600,000.00 over a six month period.
3.
Section 4.1, Written Notice, shall be amended to read as follows:
The City or DAC may terminate this Agreement at any time and for any reason by
providing the other party with thirty (30) days written notice of termination.
4.
All other provisions of the Agreement that are not expressly amended herein. shall
remain in full force and effect.
A
Executed on this�� 1�'ay of r` 2013. °o 0
CITY OF FORT WORTH: ATTEST: 0000°
Mary J. Kays
By: City Secretary
san Alanis
_ ssistant City Manager
APPROVED AS TO FORM AND
Date: I I LEGALITY:
rr—
Contract Authorization: By.
Maleshi B. Farmer
M&C: _C-26179 Senior Assistant City Attorney
Date Approved: _4/2/2013
OFFICIAL RECORD
Amendment No.3 to CSC No.35334 2
City of Fort Worth_Data Applications Corp.(DA) CITY SECRETARY
FT.WORTH,TX
DATA APPLICATIONS
CORPORATION
By: U G
Richard Kauefer
President
Date:
ATTEST:
By:
Name
Title
Amendment No.3 to CSC No.35334 3
City of Fort Worth Data Applications Corp.(DA)
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA oR
TWORTH
COUNCIL ACTION: Approved on 4/2/2013
REFERENCE ** 04DAC COMPUTER AND
DATE: 4/2/2013 NO.: C-26179 LOG NAME: PERIPHERALS MAINTENANCE
AND SUPPORT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Amendment No. 3 to City Secretary Contract No. 35334 with Data Applications
Corporation, in the Amount of$600,000.00 to Provide Continued Computer and
Peripherals Maintenance and Support Services for the Information Technology Solutions
Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize Amendment No. 3 to City Secretary Contract No.
35334 with Data Applications Corporation, in the Amount of$600,000.00 to provide continued
computer and peripherals maintenance and support services for the Information Technology
Solutions Department.
DISCUSSION:
On April 7, 2007, (M&C C-22072)the City Council authorized execution of an Agreement with Data
Applications Corporation for Computer Support Services. On April 3, 2012, (M&C C-25538)the City
Council authorized execution of Amendment No. 1 to City Secretary Contract 35334 to extend the
Agreement for an additional six months for continued computer and peripherals maintenance and
support services, and authorized an additional six month extension at the City's option. The City
administratively extended the Agreement for an additional six months with the term expiring April 30,
2013. Information Technology Solutions Department (IT Solutions) is currently reviewing the best
option to support computers and peripherals throughout the City. In order to review the best option,
IT Solutions needs time to assess and make a recommendation that is fitting and cost effective for
the City. IT Solutions would like to amend the Agreement to extend the term for an additional six
months.
M/WBE Office: A waiver of the goal for M/WBE subcontracting requirements was requested by IT
Solutions Department and approved by M/WBE Office because the purchase of goods or services is
from sources where subcontracting or supplier opportunities are negligible.
RENEWAL OPTIONS-This Agreement may be renewed on a monthly basis for up to an additional
six months at the City's option in the amount not to exceed $600,000.00 in a six month period. This
action does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligation during the renewal term.
ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by
the City Manager for an amount up to $50,000.00 and does not require City Council approval as long
as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the participating departments.
http://apps.cfwnet.org/council_packet/mc—review.asp?ID=l 8137&councildate=4/2/2013 4/3/2013
M&C Review Page 2 of 2
TO Fund/Account/Centers FROM Fund/Account/Centers
Submitted for City Manager's Office by: Susan Alanis (8180)
Orlainatina Department Head: Peter Anderson (8781)
Additional Information Contact:
Barbara Hines(8540)
Mai Tran (8858)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc review.asp?ID=18137&councildate=4/2/2013 4/3/2013