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CITY SECRETARY.
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CONTRACT NO. 1513 07
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INTERLOCAL AGREEMENT
BETWEEN
WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT
AND THE CITY OF FORT WORTH
In consideration of the mutual covenants, promises, and agreements contained herein,
this INTERLOCAL AGREEMENT("Agreement")is made and entered into between
CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas,
("City"), acting by and through Jesus J. Chapa, its duly authorized Assistant City
Manager, and WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT,
hereinafter referred to as ("District"), acting by and through Frank Molinar,
Superintendent, its duly authorized representative.
RECITALS
WHEREAS,City has determined that After School Programs are necessary to
support crime prevention in the City during Fiscal Year 2020 to meet the Crime Control
and Prevention District("CCPD") goals which include(1)supporting efforts to reduce
violent crime and gang-related activities through enhanced enforcement activities and
crime prevention programs, (2) supporting efforts to increase the safety of residents
and decreasing crime throughout Fort Worth neighborhoods,and(3)supporting efforts
to increase the safety of youth and reducing juvenile crime through crime prevention
and intervention programs;and
WHEREAS, the City Council of Fort Worth and the White Settlement
Independent School District Board of Trustees have determined that the security and
well-being of students at middle and elementary schools during after-school hours of
3:00 PM to 6:00 PM are of prime importance; and
WHEREAS, City and the District agree that the activities of elementary and
middle school children during these critical hours are of paramount importance to both
government entities; and
WHEREAS, District proposes to continue the White Settlement Independent
School District After School Program (WSISD After School Program) in conjunction
with City.
NOW,THEREFORE, in consideration of the mutual covenants herein
expressed,the parties agree as follow:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Interlocai Agreement for the WSISD After School Program
2. Exhibit A — Scope of Work
FY 2020 Interlocal Agreement WSISD After School Program
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3. Exhibit B—Budget
4. Exhibit C—Request for Reimbursement
5. Exhibit D— Program Activities Report
6. Exhibit E-- Program Effectiveness Measures Report
7. Exhibit F—Request for Budget Modification
8. Exhibit G—Corrective Action Plan Template
Exhibits A through G, which are attached hereto and incorporated herein, are made a
part of this Agreement for all purposes. In the event of any conflict between the terms
and conditions of Exhibits A through G, and the terms and conditions set forth in the
body of this Agreement, the terms and conditions set forth in the body of this of
Agreement shall control.
The term "City" shall include City, and its officers, agents, employees, and
representatives.
The term "District" shall include District, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party"shall refer to either City or District.
The term"Parties"shall refer to both City and District.
AGREEMENT
1. Responsibilities of District. District covenants and agrees to fully perform, or
cause to be performed, with good faith and due diligence, all work and services
described in Exhibit"A"—Scope of Work, more fully detailed in Exhibit"D"and`iE".
District shall be responsible for day-to-day administration of the WSISD After School
Program. District agrees to expend the Program Funds in accordance with its WSISD
After School Program budget,described in Exhibit`B"—Budget. Program activities
shall be reported in accordance with Exhibit "D" — Program Activities Report and
effectiveness measurements shall be reported in accordance with Exhibit "E"
Program Effectiveness Measures Report. District will be responsible for the
enforcement of these responsibilities on any After-School Program Service Providers
that are selected by the District. The District shall include the same Program Activity
Reports and Effectiveness Measures in any After-School Program Service Providers
Contracts that District enters into associated with the funds provided through this
Agreement. The City will be provided with copies of all executed agreements between
the District and any After-School Program Service Providers within five days of their
execution.
2. Program Funds.
2.1 In no event shall the total distribution from City made to the District during
the term of this Agreement exceed the total sum of$50,000.00.
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2.2 Payment of the Program Funds from City to District shall be made on a
cost-reimbursement basis following receipt by City from District of a signed Request
for Reimbursement("RFR"),as described in Exhibit"C,"and copies of all receipts and
support documentation. District shall deliver to City a written detailed Program
Activities Report and Program Effectiveness Measures Report as described in Section
4.2 below with each RFR to support expenditure of Program Funds. Such reports shall
be signed by the District or duly authorized officer of the District. The RFR and
monthly Program Activities Report shall be submitted to City no later than the 151h day
following the end of the month. Submittal of a monthly RFR and Program Activities
Report is required even if services are not provided.
Each monthly RFR must be sequentially numbered and include expense documentation
that is detailed,clear and concise. The submitted RFR shall include applicable monthly
and quarterly reports as applicable. Submissions must be scanned and submitted to the
Grants and Program Management Section of the Fort Worth Police Department.
Submissions should be titled"Organization--RFR Month"and sent either via email to
CPD Grants(t—i�fortnvortlhtexas.Lov, or via mail to ATTENTION: Contract Compliance
Specialist, Financial Management Division, Bob Bolen Public Safety Complex, 505
W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after
receipt of an acceptable and approved RFR and a monthly Program Activities Report
from the District. Additionally, a quarterly Program Effectiveness Measures Report
from District is required as described in section 4.2 and must be approved prior to
reimbursements. Reimbursements shall be made within 30 days receipt of said
documents. Incomplete or incorrect submissions will be returned to the District for
resubmission, restarting the 30-day reimbursement schedule.
2.3 District is authorized to modify up to five(5)percent of any budgeted line-
item in the original approved budget without prior written permission from City.
However, District must submit the Budget Modification Form (Exhibit "F") to City,
with the monthly RFR, in the month when the modification took place. The new
modified budget cannot exceed the total amount of Program Funds.
Any modifications of more than five (5) percent of any budgeted line-item in the
original approved budget must have prior written permission from City before any
budget modification is made. The Budget Modification Form (Exhibit "F") must be
submitted, and request must be approved by City, before any money is moved to the
line-item. Once the Budget Modification is approved, the modified budget will take
effect on the first day of the following month. The new modified budget cannot exceed
the total amount of Program Funds.
Any modifications to zero line-items in the original approved budget must have prior
written permission from City before any budget modifications are made. The Budget
Modification Form (Exhibit "F") must be completed and approved by City before
money is transferred into the new line-item. Once the Budget Modification is
approved, the modified budget will take effect on the first day of the following month.
The new modified budget cannot exceed the total amount of Program Funds.
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2.4 District will document cost allocations for all budgeted expenses throughout
the entirety of the Agreement and will be responsible for having a policy and procedure
in place for this documentation. Specifically, District will document how all shared
costs, personnel time, or equipment, that was fully or partially paid for using CCPD
funds,were used in furtherance of the program activities described in this Agreement.
Documentation of these cost allocations,as well as a copy of the District's policy and
procedures for the documentation of the cost allocations shall be made available to the
City upon request.
2.5 The City reserves the right to reject any budget modification that the City
believes, in its sole discretion, is not clearly aligned with the program activities and any
requests for reimbursement expenses that the City believes, in its sole discretion, are
not specified in Exhibit B of this Agreement or an approved budget modification form.
2.6 The District will be responsible for imposing the same program funding
requirements as listed in Section 5 of this Agreement on any After-School Program
Service Providers that it selects to carry out its After-School Programs and will report
any budget modifications that an After-School Program Service Provider makes to the
City.
2.7 Budget modification can only occur within the Direct and Indirect costs.
Funds may not be moved from a Direct line-item into an Indirect line-item, or vice
versa. Modification of Direct and Indirect approved budgets must follow the guidelines
outlined in sections 2.3,2.4 and 2.5.
The Budget Modification Form (Exhibit "F") shall be submitted either via email to
CPD Gratitsrh`.fortworthtexas.�,Fov, or via mail to Contract Compliance Specialist,
Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St.,
Fort Worth, Texas, 76115.
3. Term. This Agreement shall commence upon October 1,2019,("Effective Date"),
and shall end on September 30, 2020, ("End Date"). All of District's expenditures
under this Agreement must be completed no later than September 30, 2020.
4. Program Performance.
4.1 District agrees to maintain full documentation supporting the performance
of the work and fulfillment of the objectives set forth in Exhibit"A."
4.2 District agrees to provide a monthly Program Activities Report and
quarterly Program Effectiveness Measures Report to document the performance of the
work described in Exhibit "D"and Exhibit"E,"respectively. The Program Activities
and Effectiveness Measures shall document the program activity names, numbers of
participants attending, details of the activities, and a description of the goals achieved
in support of the CCPD goals. Program Effectiveness Measures shall be reported on a
quarterly basis and included in the January,April,July,and October RFR and Program
Activities Report submittals. Additionally, the Program Effectiveness Measures
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Report must include descriptions of any realized successes. The monthly Program
Activities and quarterly Program Effectiveness Measures Reports shall be submitted to
City no later than the 151h day after the end of each month.
4.3 District agrees that the monthly Request for Reimbursement and Program
Activities Report and quarterly Program Effectiveness Measures Report will be
submitted to City no later than the 15th day after the end of each month.Should District
not be able to meet these requirements in a given month, the District shall provide
written notification prior to the deadline that details the expected date of submission.
If no notification is received before the 15th day, the City may document for future
corrective action. If, by the last day of the same month, District has not submitted the
required reports, City will send a non-compliance letter notifying District's duly
authorized representative of a possible suspension of program funding.
4.4 District agrees to complete a Corrective Action Plan (CAP) in the event of
three (3) consecutive months or six (6) non-consecutive months with incomplete or
incorrect submissions of an RFR, Program Activities Report (PAR), or Program
Effectiveness Measures Report(PEMR). District also agrees to complete a Corrective
Action Plan for recurring late submissions of an RFR, PAR, PEMR or for failing to
take corrective actions and responding to audit reports by the City. The CAP will
contain the identified issue found by the City, how the District will correct that issue,
who the responsible person will be to ensure completion,and a target completion date.
An example of this form is attached as Exhibit"G."
4.5 A representative of the program from the District shall attend quarterly
meetings of the Crime Control and Prevention District Board as requested.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of
Program Funds from the CCPD. All monies distributed to District hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in
part, City may, at its sole discretion, terminate this Agreement and City shall not be
liable for payment for any work or services performed by District under or in
connection with this Agreement.
5.2 This Agreement may be terminated by City, in whole or in part,at any time
and for any reason upon written notice as specified in section 5.3.
5.3 Termination will be effected by delivering to District a notice of
termination, specifying the portion of the Agreement affected and the effective date of
termination. Upon District's receipt of notice of termination, District shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice
of termination;
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(b) Place no further order or subcontracts, except as may be necessary for completion
of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance
of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion
of the work not terminated.
5.4 In the event City suspends or terminates this Agreement for cause, and the
cause for such suspension or termination is determined to be invalid,the District's sole
remedy shall be reinstatement of this Agreement. District expressly waives any and all
rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs,and attorney's fees.
5.5 Within thirty(30)days following the date of termination of this Agreement,
District shall return to City any property provided hereunder. City will have no
responsibility or liability for District's expenditures or actions occurring after the
effective date of termination of the Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds
must meet all eligibility requirements of City and requires approval by the City prior
to purchase. District shall maintain all equipment used in the administration and
execution of the WSISD After School Program. District shall maintain, replace, or
repair any item of equipment used in support of the WSISD After School Program
and/or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement, or repair of any equipment used in
support of the after school program and/or for use under the terms of this Agreement is
the sole responsibility of District. District shall not use Program Funds or City funds
to repair or replace said equipment. District shall use any and all equipment purchased
with Program Funds exclusively in support of the WSISD After School Program.
Within 10 days following the purchase of equipment, District shall submit to City a
detailed inventory of all equipment purchased with Program Funds to the Grant
Management Section at the address set forth in paragraph 2.2 above. The equipment
inventory shall include an itemized description of each piece of equipment, the date
each piece of equipment was purchased, the cost of purchase for each piece of
equipment,and the location of each piece of equipment.
7. Administrative Requirements.
7.1 District agrees to keep sufficient records to document its adherence to
applicable local, state, and federal regulations, along with documentation and records
of all receipts and expenditures of Program Funds and to allow for reasonable audits of
such records during regular business hours, at the expense of the City or District, with
such audit to be performed by an auditor selected by the City or the Board. All records
shall be retained for three (3) years following the termination or completion of this
Agreement. City or its representatives shall have the right to investigate,examine,and
audit at any time any and all such records relating to operations of District under this
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Agreement. District, its officers, members, agents, employees, and subcontractors,
upon demand by City, shall make such records readily available for investigation,
examination,and audit. In the event of such audit by City a single audit of all District's
operations will be undertaken and may be conducted either by City(performed by staff
in the Police Department or the City's Internal Audit Department) or an independent
auditor approved by the City or Board. District shall submit a copy of any audit
performed by their own independent auditor within 30 days of receipt of the final audit
report.
In addition, if the District receives $300,000.00 or more during any fiscal year, the
District shall also be required, at its own cost, to engage an independent third-party to
perform an audit regarding the receipt and use of CCPD funding and to provide a copy
of such audit report to City staff. If a funding recipient is already obtaining a general
audit of its financial matters by an independent third-party, that audit may be used to
satisfy this requirement so long as it specifically includes separate review of the records
of CCPD funds. Because the independence of external audit firms is best maintained
by changing firms regularly, if a funding recipient continues to use the same audit firm
for more than three consecutive fiscal years,that fact will be reported to the Board and
may result in the amount of funding to the recipient being reduced or eliminated.
7.2 If any audit reveals a questioned practice or expenditure, such questions
must be resolved within fifteen (15) days after notice to District by City. If questions
are not resolved within this period, City reserves the right to withhold further funding
under this and/or future agreement(s)with District.
7.3 If,as a result of any audit, it is determined that District misused,misapplied,
or misappropriated all or any part of the Program Funds, District agrees to reimburse
City the amount of such monies so misused, misapplied, or misappropriated, plus the
amount of any sanction, penalty, or other charge levied against City because of such
misuse, misapplication, or misappropriation.
7.4 District's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report and Program Effectiveness Measures
Reports, making final payments, disposing of WSISD After School Program assets, if
deemed required by City in its sole discretion.
7.5 District covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by District under this
Agreement,and City shall have access at all reasonable hours to offices and records of
the District, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its
expiration, the City may periodically request, and the District will be required to
provide, information for the purposes of evaluating the overall effectiveness of Crime
Control and Prevention District (CCPD) funding. This information will include, but
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may not be limited to, the zip-codes of participating individuals of the program(s)
receiving CCPD funding.
Requested information will consist solely of aggregated data without any personal
identifiers. Further, any information requested will not be used in a way that would
violate local, state, or federal statutes,regulations,or policies.
If the District maintains the information the City is requesting,the District shall provide
the requested information to the City within 30 days of receipt of the request. If the
District does not maintain the requested information as of the date it receives the City's
request,the District shall begin collecting such information as of that date,shall provide
an initial response regarding that information within sixty days, and shall thereafter
update that information on request.
If necessary, an amendment may be brought forward to identify additional specific
metrics that District will be required to maintain and provide to the City to evaluate the
effectiveness of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement
8. Independent Contractor.
8.1 District shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. District shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder,and all persons performing same,and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees, or invitees. The doctrine of respondeat superior shall
not apply as between City and District, its officers, members, agents, servants,
employees, subcontractors, program participants, licensees, or invitees, and nothing
herein shall be construed as creating a partnership or joint enterprise between City and
District.No federal,state,or local income tax,nor any payrol I tax of any kind,shall be
withheld or paid by the City on behalf of District. District shall not be treated as an
employee with respect to the services performed pursuant to this Agreement for federal
or state tax purposes. It is expressly understood and agreed that officers, members,
agents, employees, subcontractors, licensees, or invitees of the District, and any
program participant hereunder are not eligible for, and shall not participate in any
employer pension, health,or other fringe benefit plan provided by City. It is expressly
understood and agreed that City does not have the legal right to control the details of
the tasks performed hereunder by District, its officers, members, agents, employees,
subcontractors,program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any
property belonging to District, its officers, members, agents, employees,
subcontractors,program participants, licensees, or invitees, which may be lost,stolen,
destroyed,or in any way damaged.
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9. Liability
To the extent allowed by law,each of the parties shall be liable and responsible for
any damages or loss caused by the negligent acts or omissions, or malfeasance or
intentional misconduct of each of its respective officers, agents, servants, or
employees. Nothing in the performance of this Agreement shall impose any liability
for claims against District, other than claims that may arise as set forth in this section
and Section 12, or for claims which the Texas Tort Claims Act may impose liability.
Nothing in the performance of this Agreement shall impose any liability for claims
against the City of Fort Worth other than claims that may arise as set forth in this
section or for which liability may be imposed by the Texas Tort Claims Act.
District shall require all of its subcontractors to include in their subcontracts a
release and indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment. No assignment or delegation of duties under this Agreement
by District shall be effective without City's prior written approval.
11. Prohibition Against Interest.
11.1 No member, officer, or employee of City, or its designees or agents; no
member of the governing body of the locality in which the WSISD After School
Program is situated; and no other public official of such locality or localities who
exercises any functions or responsibilities with respect to the WSISD After School
Program during his tenure or for one year thereafter, shall have any interest, direct or
indirect, in any contract or subcontract, or the proceeds thereof, for work to be
performed hereunder. District shall incorporate, or cause to be incorporated, like
language prohibiting such interest, in all contracts and subcontracts hereunder.
11.2 No officer,employee,member,or program participant of District shall have
a financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to District of
any land, materials, supplies, or services purchased with any funds transferred
hereunder, except on behalf of District, as an officer, employee, member, or program
participant. Any willful violation of this paragraph with the knowledge, expressed or
implied, of District or its subcontractors, shall render this Agreement voidable by City
of Fort Worth.
12. Nondiscrimination.
12.1 In accordance with the federal,state,and local laws and ordinances, District
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in
connection with the terms, conditions or privileges of their employment, discriminate
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against persons because of their age, except on the basis of a bona fide occupational
qualification, retirement plan, statutory requirement, or statutory or ordinance
exception.
12.2 District will not unlawfully discriminate against any person or persons
because of age, race, color, religion, sex, disability, national origin, or sexual
orientation, nor will District permit its officers, members, agents, employees,
subcontractors,or program participants to engage in such discrimination.
12.3 If any claim arises from an alleged violation of this non-discrimination
covenant by District, its personal representatives,assigns,subcontractors or successors
in interest, District agrees to assume such liability and to indemnify and defend City
and hold City harmless from such claim,to the extent allowed by law.
This section shall survive the termination or expiration of this agreement.
13. Compliance.
13.1 District, its officers,members,agents,employees,program participants, and
subcontractors, shall abide by and comply with all laws, federal, state, and local,
including all ordinances, rules,and regulations of City. If City calls to the attention of
District in writing to any such violation on the part of District or any of its officers,
members, agents, employees, subcontractors, or program participants, then District
shall immediately desist from and correct such violation.
13.2 District shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention
of District in writing to any such violations on the part of District or any of its officers,
members, agents, employees, program participants, or subcontractors, then District
shall immediately desist from and correct such violation.
14. Waiver of Immunity. The Parties and their respective governing bodies do not
waive any immunity by entering into this Agreement, and each fully retains all
immunities and defenses provided by law or otherwise with respect to any action based
on or occurring as a result of this Agreement.
15. Insurance Reauirement.
15.1 District shall procure and shall maintain during the term of this Agreement
the following insurance coverage:
(a) Commercial General Liability): $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
(b) Non-Profit Organization Liability or Directors&Officers Liability: $1,000,000
per occurrence, with a $1,000,000 annual aggregate limit, in a form that is
acceptable to the City's Risk Manager.
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(e) Automobile Liability: $1,000,000 each accident on a combined single limit basis
OR split limits are acceptable if limits are at least $250,000 Bodily Injury per
person,$500,000 Bodily Injury per accident and $100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interests of the
City.
15.2 District's insurer(s)must be authorized to do business in the State of Texas
for the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list
the City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 District further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect District
and City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
16. Miscellaneous Provisions.
16.1 The provisions of this Agreement are severable, and, if for any reason a
clause, sentence, paragraph, or other part of this Agreement shall be determined to be
invalid by a court or Federal or state agency,board,or commission having jurisdiction
over the subject matter thereof, such invalidity shall not affect other provisions which
can be given effect without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver
or relinquishment to any extent of City's right to assert or rely upon any such term or
right on any future occasion.
16.3 Should any action,whether real or asserted,at law or in equity,arise out of
the execution, performance, attempted performance, or non-performance of this
Agreement, venue for said action shall lie in state courts located in Tarrant County,
Texas or the United States District Court for the Northern District of Texas, Fort Worth
Division.
16.4 District represents that it possesses the legal authority, pursuant to any
proper, appropriate, and official motion, resolution, or action passed or taken, to enter
into this Agreement and to perform the responsibilities herein required.
16.5 This written instrument and Exhibits A through F, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder,and any prior or contemporaneous,oral or written agreement which purports
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to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be signed by authorized representatives of each
party.
16.6 All notices required or permitted by this Agreement must be in writing and
are deemed delivered on the earlier of the date actually received or the third day
following (i) deposit in a United States Postal Service post office or receptacle; (ii)
with proper postage(certified mail, return receipt requested); and(iii)addressed to the
other party at the address as follows or at such other address as the receiving party
designates by proper notice to the sending party:
CITY: Jesus J. Chapa,Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Grant Management Section
Bob Bolen Public Safety Complex
505 W. Felix St.
Fort Worth,TX 76115
City Attorney's Office
ATTN: Police Contracts
200 Texas Street
Fort Worth,TX 76102
DISTRICT: Frank Molinar, Superintendent
White Settlement Independent School District
401 S Cherry Lane
Fort Worth,TX 76108
16.7 None of the performance rendered under this Agreement shall involve, and
no portion of the Program Funds received hereunder shall be used,directly or indirectly,
for the construction, operations, maintenance, or administration of any sectarian or
religious facility or activity, nor shall said performance rendered or funds received be
utilized so as to benefit,directly or indirectly, any such sectarian or religious facility or
activity.
16.8 Captions and headings used in this Agreement are for reference purposes
only and shall not be deemed a part of this Agreement.
16.9 Contractors are required to conduct criminal background screenings for all
volunteers or employees who will be working with children under the proposed
program. All criminal background checks shall be in compliance with Texas
Department of Family and Protective Services standards, the Texas Administrative
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Code and all other applicable law. Contractors will be responsible for conducting
criminal background screening and for maintain appropriate records, which will be
subject to review by the City. DISTRICT SHALL INDEMNIFY CITYAND HOLD
CITY HARMLESS FROM ANY PENALITIES,LIABILITIES,OR LOSSES DUE TO
VIOLATIONS OF THIS PARARGRAPH BY DISRICT,DISTRICT'S EMPLOYEES,
SUBCONTRACTORS,AGENTS, OR LICENSEES.
16.10 The provisions and conditions of this Agreement are solely for the
benefit of City and District and are not intended to create any rights, contractual or
otherwise,to any other person or entity.
16.11 The parties acknowledge that each party and its counsel have reviewed this
Agreement and that the normal rules of construction to the effect that any ambiguities
are to be resolved against the drafting party shall not be employed in the interpretation
of this Agreement or exhibits hereto.
16.12 City actively supports the Immigration & Nationality Act (INA) which
includes provisions addressing employment eligibility, employment verification, and
nondiscrimination. District shall verify the identity and employment eligibility of all
employees who perform work under this Agreement. District shall complete the
Employment Eligibility Verification Form(I-9),maintain photocopies of all supporting
employment eligibility and identity documentation for all employees,and upon request,
provide City with copies of all I-9 forms and supporting eligibility documentation for
each employee who performs work under this Agreement. District shall establish
appropriate procedures and controls so that no services will be performed by any
employee who is not legally eligible to perform such services. District shall provide
City with a certification letter that it has complied with the verification requirements
required by this Agreement.To the extent allowed by law,District shall indemnify City
from any penalties or liabilities due to violations of this provision. City shall have the
right to immediately terminate this Agreement for violations of this provision by
District.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
FY 2020 Interlocal Agreement WSISD After School Program
CFW&WSISD
Page 13 of 30
IN WITNESS WHEREOF,the parties hereto have executed this agreement in-multiples
in port Worth,Tarrant County,Texas,to be effective this.1al day of Nov _ 2019 i,
20
CITY OF FORT WORTH WHITE SETTLEMENT INDEPENDENT
SCHOOL DISTRICT
Jesus J.Chapa(Nov 13, 019) J _
Jesus J.Chapa prank Molina
Assistant City Manager Super tende
APPROVAL RECOMMENDED
Edwin Kraus(Nov 13,2019) APPROVED AS TO FORM AND
Edwin Kraus, LEGALITY FOR WSISD
Chiefof Police
APPROVED AS TO FORM
AND LEGALITY; WfiS.ISD Attorney
Thomas Hansen(Nov 13,2019) Date- Lo ! 1t2o
Thomas Royce Hansen
Assistant City Attorney
Date: d1 C
ATTEST: U;
f
M^rr�er(Nov1�
Mary Kayser
City Secretary ` XAS
Date: -- M&C Number: 19-OIE Iq
_�.
Form 1295 Certification No:NOT ltE(JUIftRU
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitaring and administration of this contract,including
ensuring all performance and reporting requirements.
Keith Mortis
Keith Morris(Nov 13,2019)
Name:Keith Morris
Title: Contract Compliance Specialist
PY2020Inturl0cal Agrcamtmt WSiSO A(tcrSchuol h(ogrom
Crw m WSW
Page 14 of:0 _
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,°rX
EXHIBIT A:SCOPE OF WORK
AGLWCY:White Settlement ISD PROGRAM TITLE: Aflerschool Sports and
"Tutoring
DIRECTOR PHONE NUMBER: 817-367-2583
PHYSICAL ADDRESS: 601 Blue Haze Dr.Fort Worth,TX 76108
CONTACT PERSON: Janette Owens EMAIL ADDRESS: janowens@wsisd.net
PHONE NUMBER: 817-367-5304 FAX NUMBER;-
PROGRAM PURPOSE STATEMENT: To reduce crime by increasing academic success and
prodding services during the hours or3:oop-6:00p.
GEOGRAPHICAL AREA AND COUNCIL DISTRICT SERVED:Please mark all that apply.
City Wide/All Council Districts ffCouffilDia
Council District 2 lDistrict6
Council District 3 trid7Council Diahict 4 District 8
Council District 5 LQCouncilDishict9
AGENCY STATUS: 0 Registered Private Nonprofit 0 Registered Public
Nonprofit
Mark the applicable CCPD Partners with a Shared&fission Programming Focus Area:
M After School Program
O Safe Haven Youth Program
o Comin'Up Gang
13 Family Justice Center
0 Crime Prevention Agency Partnership
Mari the CCPD goaltsl that your program narrative addresses:
I] Support efforts to reduce violent crime and gang-related activities through onlunced
enforcement activities and crime prevention programs
❑ Support efforts to increase the safety of residents and to docrcase crime throughout Fort Worth
neighborhoods;
I@ Support efforts to increase the safety of youth and reduce juvenile crimo through crime
prevention and intavcntion programs.
FY 2020 interlocal Agreement WSISD After School Program
CFW&WSISD Exhibit
Page 15 of 30
PROGRAM ABSTRACT
Studies show that youth who participate in after-school activities are less likely to engage in risky behaviors
such as)uvenflecrime,violenu,drug use,smoking and alcohol abuse.lthas been proven that successful afteridtod
programs can reduce these behaviors by keeping children engaged In a safe,fun,and nurturing environment with
adult role models.In partnership with YMCA of Metropolitan Fat Worth,White Settlement ISD provides the Sports
and Tutoring program at Blue Haze Elementary.
PROPOSAL NARRATIVE
13)ORGANIZATION
1) The WSISD Mission B Fostering a culture of excellence and empowering students to be innovators and leaders
of tomorrow. We do this by nurturing the potential of every child through the delivery of focused,quality youth
development programming. We believe that every student has a value and purpose and that they deserve a safe,
secure and enrkhed environment that enhances their learning,
2)The target population Is grades K31f(ages 5-12)and will serve approximately 120 students during 2019-2020
school year. The Blue Haze aftersdhool program provides safe spaces for children to foal aocompilshed,build new
frlendshfps and develop a sense of belonging through sports and homework help.RH Afterschool provides kids with
programs built on academic(nterventlan,health and enrichment that are proven to have Pos(t)ve Impacts on kids'
lives at school,at home and in their communities.
3) The after-school program is operated at Blue Hare Elementary School located within the White Settlement ISO
which encompasses a part of north Fort Worth.
4) PROBLEM AND CAUSE-Our program shtrs to reduce crime by Increasing academic success and providing
services duAw the hours of 3;00 PM and 6:00 PM.
According to the 2018 AfterSchod Alliance Repots Lin S ldds are alone and unsupervised from 3 to 6 p.m.These
are the hours when juvenile crime and vrctimization peak—and many parents are still at work.When kids have no
place to go afterschool they miss valuable learning opportunities,parents lose 8 daysofwork and businesses lose up
toS300 billion a year.Participation in oftersdhool progams has been assodated with reduced drug use(Investing in
Our young People,University of Chicago,2006)and criminal behavior(UCLA National Center for Research on
Evaluation.Standards and Student Testing,2007).Effective afterschool programs an Improve classroom behavior
(1NLtmnsin Department of Public Instruction,2010),school attendance,academic aspirations,and an reduce the
likelihood that a studant will drop out(Huang,Leon,La Torre,Mostafavi,2004),Attending afterschool programs can
FY 2020 Interlocal Agreement WSISD After School Program
CFW&WSISD Exhibit A
Page 16 of 30
improve students'academic performance.A national evaluation found that ever 40 percent of students attending
21st Century Community Learning Center programs improved their reading and meth grades,and that thou who
attended more regularty were more likely to make gains(Naftzger eL al„2007).Invaorngln the developmentof non-
cognitive factors,such or,nodal and amotional competencies and academic behaviors,cannot only improve academic
Performance In the short-term, but also benefit educational achievement and contribute to the reduction of
Inequallties in sdod performance and post-seeondaryattainment in the long-term as well as decrease the Juvenile
crime rate(National Research Council and Institute of Medicine.2002.Community Programs to Promote youth
Development.Washington,DC:The National Academies Press.).
PROGRAM ACMIMES AND OUTCOMES
TheAtterschod Program operates on the Blue Haze campus flvedays per week for a minimum of 2.5 fours
per day and focuses on students in kindergarten through 51 grade.The Afterschool Sports and Tutoring program
enrolls students who perform below prolklancv in math and literacy,come from I=seholds with earnings less than
the poverty level,and/or exhibit additkural risk factors such as repeated absences,chronic tardiness,and frequent
behavioral referrals.The■ftersc ool program emphasttes program academic enrichment,health and wellness,as
well as social and emotional development.Local Ys also provide a variety of other program activities and services
such as arts education,leadership development 21st century skills,global learnfng,college and career exploration
and family engagement: The program relies on a highly-000rdinated community partner delivery model,requiring
svong relationships between school staff and program staff.The program works to align with school day laming
and ensures this connection by empkrying a full-time site director and certified teacher liaison at each site.The
program is flexible across grade levels,targets Nab-need youth in need of academic support and has been
suocessfully implemented In Ys in different communities across the notion.
Progrom Ac Mrfes
Nine components are Incorporated Into our curriculum as a way to Intentionally foster holistic youth
development through a range of activities focused on helping youth achieve,build retatlonships and feel like they
belong,
* 21*CenturySkills-ProJectbasedleamingalignadwithschod•daycurriculumthatInvolvestamwork,
time management STEM,Journalism and robotics.
Arts-Projects with clear learning objectives that engage youth In planning,implementation and
debriefing.
FY 2020 Interlocal Agreement WSISD After School Program
CFW&WSISD Exhibit A
Page 17 of 30
• College and Career Readiness-Acdvldes thatalkow participants to explore career paths and higher
education opportunities.
• Family and Parent Engagement-Multiple ways for parents and families to engage Including monthly
events,interactions with staff&Volunteer opportunities.
• Global Looming and Inclusion-Cultural events and projects that explore diverse perspectives,idea,beliefs,
and customs.
• Health&Wellness-Nutrition education and other activities related to well-being aligned with the Ys
Healthy Eating and Physical Activity standards.
• Academic enrichment-Board-based conceptual/cognitive learning that may or may not directly relate to
scrod content beyond homework(a.&,Kldzllt,XklzMsth,Aftersdxd Math Plus)
• Leedership Development-Experiences that Intentionally alloy participants to plan develop and lead
program components with staff support
• Service Learning-Prajects with clear learning objectives that eneaSe youth In planning,Implementation
and debriefing.
5) The program alms to reduce Juvenile crime by ensuringthere are 150 studat►es served In the program during
the grarst cycle,helping stzWonts succeed scedsmic suotm,encouraging students to attend the program on
a regular bash as wall as school and bugdlrtg eharaebr flat helps dernese tine dheiplins issues in school.
0*4W 1m"Wrre BegMActMlty End Activity
Improve Academic 1. Ensure assigned homework 8/20/2019 5/21/2019
Performance through mm Iated
targetedlntervandarts 2. Identifystudentsfortutorfals 9/3/2019 OSIW2019
1. Assess date for targeted students 08/26/2019 12/20/2019
w/key staff 0 o6/2O2 OS 15/2019
Improve School Day 2. Monitor Early Warning index(EW)for OWO/2019 05/15/2020
Amenderrce - prognosis;
3. Develop recagnition events obtaining
goait 09/23/2019 05/15/2019
5. Attendance Incentives 8/20/2019 05/18/2019
1. Create small groups w/Intervention 09/09/2019 05/15/2019
Improve Behavior Specialist
2. Recognition ofgoals/every9weeks 10/W2019 05/21/2019
1. Monitor EVA for academic progress 10/21/2019 12/20/219
01/21/2020 OS 1S/2020
2. Provide parents with sknls to help
Improve Promotion students 09/16/2019 05/05108/2020
Rates 4. Review progress reports and report
rardsto see Improvement orwhere 09/23/2019 04/20/2020
du student needs more
direction/focus tutoring.
The Program Coordinator conducts site observations to ensure utilizing that programs are adhering to
planned activities and impementatlon fidelity. The Y after-school team at each center will work closely with Its
FY 20201nterlocal Agreement WSiSD After School Program
CFW&WSISD Exhibit A
Page IS of 30
campus's administrators to ensure that the activities align with the identified needs of the student
population.Tutoring will address the specific academic needs of each center's student populatlon,Thecampusafter
school team will use took such as the current Campus Needs Assessment and the Campus Improvement Plan to
Identify those needs.The team will communicate closely with the teachers to align after school activities with core
day lessons,as well as to determine student academic progress; Teachers will be encouraged to participate In the
Implementation of the after schoolactMtles.ActMty leaders willfadlitate the developmentofnon-co$Ntivefacton:
social and emotional learning($a)and academic behaviors.Social and emotional leaming competencies are defined
as self-awareness,self-management,social awareness,relationship skills,personal responsibility,dedskxs-makbng.
goal-drected behavior,and optimistic thinking.They will reward success to encourage students and help motivate
others tostrive todo better.The after schad team will also recruit participantsbasedonreferralsbycounselorsand
the campus rdminhstrative team. In addition,a campus administrator,preferably the Principal,will be encouraged
to participate In the teams Monthly Meetings,where the team discusses specific Issues and how the program can
assist in addressing those issues with Its resources.Once an analysis Is conducted,a general review meeting will be
held with the Y after-school team,school principal,site supervisors,academic liaisons,or program managers to
discuss results,darlry any areas of concern,and gather additional feedback that may provide context for the
outcomes.
6) Describe the anticipstad ouvwra"of your program and how It effects the Problem(sl you selected from
tlsa Rst In Qrsestio»pS. Phase Inckade brlef dascrlptions of your evaluatlore methods. Spedf c outeoma
goals will be oudinad lathe EffactWanass Measures Forma"with daft collection took.
The program alms to reduce Juvenile crime by ensuring 50%of the students In the program see an
improvement in their academic performance in school.We will do this by a xWucdng prrpost tutoring assessments,
comparing core course passing rates from semester to semester,and looking at the number and percentage of
students meeting STAAR standards by grade level.The program also aims to ensure that all students will stow an
increase In dWr attendance by comparing attendance records from semester to semester.finally,we hope to we at
least 2S%of students Improve their behavior In the program and duringschool.We will use office d1scipllne referrals
and citizenship grades each semester to measure the success.
2) Describe Wiwi makes your program unique from other crime prevention programs in your awn. Irsdude
dawAptiens of how It compares with similar programming offend in the area.
WSISD understands the importance of providing a balance of academically rich activities with a focus on
soda I-emotlo al learning as well as Improvingyouth physical well-being.In practice,site-based leaders partner with
FY 2020 Interlocal Agreement WSISD After School Program
CFW&WSISD Exhibit A
Page 19 of 30
schools to align the monthly currWar activities to each sdooi's unique focus while also creating a program
environment that supports the individual needs of the children In the program,Students develop SMART goals and
staff helps them achieve the goals through programming,dubs,in-sehool cheek-ins,and sharing resources and
results with families and the school community.Recently,the Y worked with ttveral F WISD Leadership Academies
to align Its programming to the outoomes of these schools and further partnered with the ISD to hire certified
Instructional staff for the Y early learning center located in a low-Inoome apartment complex where the m&Wty of
families require assistance to enroll.
The YMCA provides a continuum of experlences for children birth-teenage years.In addition to Texas Rising
Star highly rated early learning centers,and licensed out-of-schod time programs,the Y offers a menu of programs
for teens focused on their development.YAchiever programs support youth growth across Five Pillars:Academics,
College Knowledge,Positive Relationships,Ufa Skills and Positive Identity.The Youth&Goverment program
introduces middle and high school youth to the brarx hes of goverment and dvk participation. The NW leaders
Club brings high poverty youth in contact with business,civic and other leaders as they near graduation. Other
senviossllke Dtarnond Girls,M3,Teen Camp and Uteguard Academy prcvideyouth with role models,workplace skills
and employment to prepare them for the next phase of their lives.These strategies support educational readiness,
whole child development and student engagement and its focus on efficient operations and admiNstratlon.
g) Descrlbe,a)how long yaw program has been in operation,b)its sources of finantcial sustalnabiity,and c)
why CCPD funds are necassary at this tlma.
The After-school Program has been in existence at Blue Hate ES for the past 9 years and helped us in
reaching our united vision of preparing youth to succeed and serve while nurturing that Potential of avey child and
teen,Through much of this work we have reached into some of Fort Worth's most challengingneighborhoods.our
programs are accessible by all;we accept all children regardless of their famUy's ability to pay. As an aftersehool
provider, this work focuses on preparing students from uncferserved communities for success in college and
citizenship.Without funding from organizations like yours,we will be limited in what we can provide to students at
Blue Hate ES.
9) Describe and list what other funds have been second arappied for on behaNaf this program.
none
FY 2020 lnterlocal Agreement WSISD After School Program
CFW&WSISD Exhibit A
Page 20 of 30
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A. Direct-Persortnel
Annual
Position 9912ry FTE Total
Total Budget
Bud�rurl:Vlureunnn:\':\
B. Direct-Fringe Benefits
Extra Duty
Position Pav Fringe 'Petal
Total g
Budget K''rn&nelson:X":\
C. Direct-Travel
Travel Year 1
Total S
r4udr litplunuru�n:NA
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F. Direct-Supplies
supplies Quantity lhdt Cost I Total
'total $
1ludeer I_in(unarinn: N A
FY 2020 Interlocal Agreement WSISD After School Program
CFW&WSISD Exhibit B
Page 23 of 30
F. Direct-C'onsuldng/C'ontracted Services
Consutti Contracted Services Year 1
Total Budget S
llndyr h_rplur}ulion: \'A
G. Direct—Sub-Award
Sub-Awardx Year I
YNICA ofMutropolitan Fort Forth S 4.0R)
Total S 45.000
Uud el Lvolanrxiau:
'Ilse While Settlement ISD sub-contracts with the YNIC:1 of Metropolitan Foil Worth to
provide campus aller-school cure at Blue haze Eleulcntan. Please see separate budget detail
iur the YXICA's associated costs. While Settlement ISD selected the YMCA because ot'their
excellent programs and siall'resourceg. White Settlement ISD will monitor the quality of
services provided by the 1'\1CA semi-muutalh through the self•os« vncnt pmeess,
11. Direct-(keupauc.•
Occupancy Year 1
Total Budget S
Buduct F_rulunutron: \'A
I. Indirect Costs
Indirect Ex se Total Budeet Indirect hate Year. I
Administrative Costs 50.001) i 11 S S.lA1tl
'Total S SUIM1
Bud
ggt F_tplcaxrtion:
Indirect costs related to asounting.budgeting.purchasing,1heilities&utilin usage,
FY 2020 Interlocal Agreement WSISD After School Program
CFW&WSISD Exhibit B
Page 24 of 30
Budget Spreadsheet
TotRevenua 550,000.00
A.Salerl' $0.00
13,fringe lknclty; S0.00
C.Traval S0.00
1).Equipmcnt S0.00
E.Supplies S0:00
F.Contract Consuhant Sp,00
G.Sub-Gmnts S45.000.00
If.Occu ncr S0.00
Indira 0t Iss a maximum 10%ofdiruet ox title S5.0W.00
FY 2020 Interlocal Agreement WSISD After School Program
CFW&WSISD Exhibit B
Page 25 of 3Q
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FY 20201nterlocal Agreement WSISD After School Program
CFW&WSISD Exhibit C
Page 26 of 30
EXHIBIT D:PROGRAM ACTIVITIES
MONTHLY PROGRAM ACTIVITIES REPORT
Fiscal Year 2020
Current Repotting
Month
Submitting Agency White Settlement ISD/YMCA of Metropolitan Fort Worth
Contact Name Janette Owens
Phone Number and 817-367-5310 janowens®wsisd.net
Email
Remit Address 401 S.Cherry Lane.White Settlement,TX 76108
WMT
ara coal
1 Parent engagement Activity andtor every that emoxage relationship
building with school,progrmn,youth And parents. 7
2 Number ofurtduplicetedswderdsin the Program- 150
3 Horas spud engaged in 219 Cmu"walls,STEAM,Literacy and MA 170
activities.
4 Number of comprated and charted stu lwoprogram asses,ntetu using
the DESSA assessment toot focusing on five specific areas.
RespoWbitiry.Personal Development,Relationship Building,Empathy 100
&adUnrofmMa nuarnML
5 thuabu of hours spent in daily character lessons highlighting tho five
practice ercasofRespornibility,Pemnal Development,Relationship 85
Build'Buildim Empatim and Emotion Mana meat,
6 Number of OnracterDevelopment training:offered for adult stiff and
volunteers that fomms on the frvspnetfoe wits ofResportsiN14, 8
Personal Development,Relationship Buitdbg.Empathy.and Emotion
momement
1 have reviewed this report and certify that the measures provided are accurate and
appropriately reflect the CCPD goals set forth in the contract.
Authorbed Signatory Signatory Title Date
FY 2020 Interlocal Agreement WSISD After School Program
CFW&WSISD Exhibit D
Page 27 of 30
EXHIBIT E:EFFECTIVENESS MEASURES
QUARTERLY PROGRAM EFFECTIVENESS REPORT
Fiscal Year 2020
Current Reporting
Submitting Agency White Settlement LSD/YMCAofMetropolitan Fort Worth
Contact Name Janette Owens
Phone Number and 817-367-5310 janowens t@wsisd.net
Email
Remit Address 401 S.Cherry Lane,White Settlement,TX 76108
Please include status report that describes how measure was accomplished for each
quarter.
E&Ldybaess°Iulaititiiiea'a d ".Ofdt csa a
Measure 1 50%of sukknts in the program will see an improvement in their grades from the time they
slut the Prognmi until the completion of the school
Stataa
Report
Measure 2 35�/.of students will show an increase in class adencinm from the start of the program
the end of the school year.
Stattu
Report
At Imst 50 Students in the program will show an improvement in their DESSA As=wMa
Measure 3 score over the cam of the program period Each mtdcnt will take a pre and pox asssessmua
to sft data on their individual progress
States
Report
1 haw reviewed this report and certify that the measures provided are accurate and
appropriately reflect the CCPD goals ser forth In the contract.
Authorized Signatory Signatory Title Date
FY 2020 Interlocal Agreement WSISD After School Program
CFW&WSISD Exhibit E
Page 28 of 30
EXHIBIT F.,REQUEST FOR BUDGET MODIFICATION
FlaW YeAr2020
Dew
SubmiuingAgmcy White Settlement ISD
Contact Name JwNueoweru
Phom Number andEmail 917-367-5304'enowe isdnet
Remit Address 405,Cherry Lane,White Settlement,TX 76108
DIREG�TXOSTS %t�h►hnwn
t �
Buditet Catmry Approv*d Budget ChansteReawsled Revbed Ruftet
A Personnel
B. Fri Frinp Benefits
C, Tmval and Trakft
D. ECILdpmerA
E. its
F, Cartrum'dCoMultants
G, Sub-Awards
H. Ot CY
Total Direct Costs
INDI�(fiC'QSTS 0%maslmim ,•• .==tea
vat!Laiftet I Change Requesw I PAvWd Budeet
�Iodtfiottfion Nariafiive(desatitie i�n detail what o �",is for ,,
1 have Mewed this rrqutst and eerdfy that the Iliad madifeeadonsare carrecL
Authorized Signatory Signatory TWe Date
'FWPASTAFFUSEONLY
C3 Modffikadon Approved ModNlestlon NOT Approved
FWPD StatYSittoaiune Dae
FY 20201nterlocal Agreement WSISD After School Program
CFW&WSISD Exhibit F
Page 29 of 30
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k&1r1ol Agreement wss After School Program
cwkwgSD Exhibit G
Page 30o3
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRIr—
TWORTH
DATE: 9/24/2019 REFERENCE NO.: **M&C 19-0187 LOG NAME: 35AFTER SCHOOL
FOR FY20
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Agreements with Fort Worth, Keller, Crowley, and White
Settlement Independent School Districts for Operation of After-School Programs in the
Total Program Amount of$1,600,000.00 for Fiscal Year 2020 (CCPD Funded) (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Agreements with the Fort Worth,
Keller, Crowley, and White Settlement Independent School Districts in the total program amount of
$1,600,000.00 for the operation of After-School Programs at selected schools during Fiscal Year
2020.
DISCUSSION:
National research shows that adolescents are most at risk on school days between the hours of 3:00
p.m. and 6:00 p.m. of being a victim of a crime or of committing a crime. In response to this concept,
a multi-disciplinary task force was formed in 2001 consisting of City officials, school district personnel,
and related service providers. This task force developed a coordinated program for Fort Worth
Independent School District schools that documented juvenile crime patterns.
Each year since 2001, the City of Fort Worth (City) has funded After-School Programs using
appropriations from the Crime Control and Prevention District (CCPD). The participating school
districts have expanded beyond Fort Worth ISD to include Keller ISD, Crowley ISD, and White
Settlement ISD; however, only schools that lie within the boundaries of the City receive CCPD
funding. Each district is responsible for the day-to-day administration of its after-school program and
is required to establish program goals and objectives that are measurable and result in desired
program outcomes. Today, the mission of the After-School Programs is to provide a safe environment
for educational, physical, and social development leading to a reduction in juvenile crime.
Funding will be allocated as follows to each district in Fiscal Year 2020 on a reimbursement basis:
Fort Worth ISD funding in the amount of$1,300,000.00.
Keller ISD funding in the amount of$125,000.00.
Crowley ISD funding in the amount of$125,000.00.
White Settlement ISD funding in the amount of$50,000.00.
An additional contract will be executed with the Fort Worth Police Athletic League (FWPALS) for
$75,00000. These funds were included in the After School Program allocation of the CCPD Budget .
It is not mentioned in a separate M&C due to the delegated authority for contracts under
$100,000.00.
These Agreements will be effective October 1, 2019, and will end on September 30, 2020.
This program serves ALL COUNCIL DISTRICTS.
These contracts will be with a governmental entity, state agency or public institution of higher
education: Fort Worth ISD, Keller ISD, Crowley ISD, and White Settlement ISD.
This M&C does not request approval of a contract with a business entity.
A Form 1295 is not required because: This contract will be with a governmental entity, state agency
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=2733 5&councildate=9/24/2019 11/19/2019
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or public institution of higher education: Fort Worth, Keller, Crowley, and White Settlement
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that, contingent upon adoption of the Fiscal Year 2020 Budget by
City Council, funds will be available in the Fiscal Year 2020 Budget of the Crime Control and
Prevention District Fund and the Police Department is responsible for verifying the availability of
funds prior to an expenditure being made.
TO
A Fund Department ccount Project Program Activity Budget Reference# Amount
ID ID Year (ChartField 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (ChartField 2)
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Ed Kraus (4231)
Additional Information Contact: Keith Morris (4243)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=2733 5&councildate=9/24/2019 11/19/2019