HomeMy WebLinkAboutContract 53071 RECEIVED CSC No. 53071
NOV 1 "-" 2019
Cm'OF FORT WORTH AGREEMENT FOR PARTNERS WITH A SHARED MISSION
CITY SECRETARY Boys & Girls Clubs of Greater Tarrant County,Inc.
Safe Haven Youth Program
FISCAL YEAR 2020
In consideration of the mutual covenants, promises and agreements contained herein, THIS
AGREEMENT("Agreement")is made and entered into between CITY OF FORT WORTH,a home
rule municipal corporation of the State of Texas, ("City")acting by and through Jesus Chapa, its duly
authorized Assistant City Manager, and BOYS & GIRLS CLUBS OF GREATER TARRANT
COUNTY, INC., a Texas non-profit corporation ("Contractor") acting by and through Daphne
Barlow Stigliano, CEO &President,its duly authorized representative.
RECITALS
WHEREAS, City has determined that After School Programs are necessary to support
crime prevention in the City. The Safe Haven Youth Programs will enhance the prevention focus of the
Crime Control and Prevention District("CCPD")goals,which are (1)to support efforts to reduce
violent crime and gang-related activities through enhanced enforcement activities and crime
prevention programs, (2)to support efforts to increase the safety of residents and to decrease crime
throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth
and reduce juvenile crime through crime prevention and intervention programs;and
WHEREAS, Contractor has agreed to operate an After School Programs called Safe Haven
Youth Program ("Program"), which will support the police department's crime prevention efforts
throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate the Program;
and
WHEREAS, City, as consideration for the performance of Contractor, has appropriated
monies in the CCPD Budget in the amount of $307,015.00 ("Program Funds") to provide to
Contractor on a reimbursable basis for the operation of the Program subject to and in accordance
with this agreement.
NOW,THEREFORE,in consideration of the mutual covenants herein expressed,the parties
agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A—Proposal Abstract and Narrative
3. Exhibit B—Budget
4. Exhibit C—Request for Reimbursement
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5. Exhibit D—Program Activities Report
6. Exhibit E—Program Effectiveness Measurement Report
7. Exhibit F—Request for Budget Modification
8. Exhibit G—Corrective,Action Plan Form
Exhibits A through G, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through G and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term "City" shall include City, and its officers, agents, employees, and representatives.
The term"Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term"Party"shall refer to either City or Contractor.
The term"Parties"shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor.
Contractor covenants and agrees to fully perform, or cause to be performed,with good faith
and due diligence, all work and services described in Exhibit"A"—ProposaI Narrative. Contractor
shall be responsible for day-to-day administration of the Program. Contractor agrees to expend the
Program Funds in accordance with the Budget as described in Exhibit`B".Program activities shall
be reported in accordance with Exhibit"D"Program Activities Report and effectiveness measures
shall be reported in accordance with Exhibit"E"-Program Effectiveness Measures Report.
2. Program Funds.
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed $307,015.00 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Program Activities
Report and Program Effectiveness Measures Report as described in Section 4.2 below with each
RFR to support expenditure of Program Funds. Such reports shall be signed by the Contractor or
duly authorized officer of the Contractor. The RFR and monthly Program Activities Report shall
be submitted to City no later than the 15th day following the end of the month. Submittal of a
monthly RFR and Program Activities Report is required even if services are not provided.
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The monthly RFR should be sequentially numbered and include expense documentation that is
detailed,clear and concise. The submission shall include applicable monthly and quarterly reports
as applicable. Submissions must be scanned and submitted to the Grants and Program
Management Section of the Fort Worth Police Department. Submissions should be titled"Boys &
Girls Clubs of Greater Tarrant County, Inc. Organization—RFR Month"and sent either via email
to CPD Grants@fortworthtexas.gov, or via mail to ATTENTION: Contract Compliance
Specialist,Financial Management Division,Bob Bolen Public Safety Complex, 505 W. Felix
St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an
acceptable and approved RFR and a monthly Program Activities Report from the Contractor.
Additionally, a quarterly Program Effectiveness Measurement Report from Contractor is required
as described in section 4.2 and must be approved prior to reimbursements.Reimbursements shall
be made within 30 days receipt of said documents. Incomplete or incorrect submissions will be
returned to the Contractor for resubmission,restarting the 30-day reimbursement schedule.
2.3 Contractor is authorized to modify up to five (5)percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR,
during the month the modification took place. The new modified budget cannot exceed the total
amount of Program Funds.
2.4 Any modifications of more than five (5)percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form(Exhibit"F")must be submitted,and request must be approved by
City,before any money is moved to the line-item. Once the Budget Modification is approved,the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit"F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved,the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs.Funds may not be
moved from a Direct line-item into an Indirect line-item,or vise versus. Modification of Direct and
Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4, and 2.5.
2.7 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
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2.8 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
B of this Agreement or an approved budget modification form.
Budget adjustments shall be submitted via either email to CPD_Grants a,fortworthtexas.gov or to
the Contract Compliance Specialist, Financial Management Division, the Fort Worth Police
Department at Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth, Texas,
76115.
3. Term.This Agreement shall commence upon October 1,2019("Effective Date'),and shall
end on September 30, 2020 ("End Date").All of Contractor's expenditures under this Agreement
must be completed no later than September 30, 2020. The City reserves the right to withhold the
final request for reimbursement until all required documents have been received by the contractor.
4. Program Performance.
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit"A."
4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly Program
Effectiveness Measurement Report to document the performance of the work described in Exhibit
"D" and Exhibit "E," respectively. The Program Activities and Effectiveness Measures shall
document the program activity names, numbers of participants attending, details of the activities,
and a description of the goals achieved in support of the CCPD goals. Program Effectiveness
Measures shall be reported on a quarterly basis and included in the January, April, July, and
October RFR and Program Activities Report submittals. Additionally,the Program Effectiveness
Measurement Report must include descriptions of any realized successes. The monthly Program
Activities and quarterly Program Effectiveness Measurement Reports shall be submitted to City
no later than the 15th day after the end of each month.
4.3 Contractor agrees that the monthly Request for Reimbursement and Program Activities
Report and quarterly Program Effectiveness Measurement Report will be submitted to City no
later than the 15th day after the end of each month. Should Contractor not be able to meet these
requirements in a given month, the Contractor shall provide written notification prior to the
deadline that details the expected date of submission. If no notification is received before the 15ch
day, the City may document for future corrective action. If, by the last day of the same month,
Contractor has not submitted the required reports, City will send a non-compliance letter notifying
Contractor's duly authorized representative of a possible suspension of program funding.
4.4 Contractor agrees to complete a Corrective Action Plan (CAP) in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Program Activities Report (PAR), or Program Effectiveness Measurement Report
(PEMR). Contractor also agrees to complete a Corrective Action Plan for recurring late
submissions of an RFR, PAR, PEMR or for failing to take corrective actions and responding to
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audit reports by the City. The CAP will contain the identified issue found by the City, how the
Contractor will correct that issue,who the responsible person will be to ensure completion, and a
target completion date. An example of this form is attached as Exhibit G.
4.5 A representative of the program shall attend quarterly meetings of the Crime Control and
Prevention District Board as requested.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD.All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for
any payments due hereunder, City will notify Contractor of such occurrence and this Agreement
shall terminate on the last day of the fiscal period for which appropriations were received without
penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein
agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination;and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages,including but not limited to actual,consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty(30)days following the date of termination of this Agreement,Contractor shall
return to City any property provided hereunder. City will have no responsibility or liability for
Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
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6. Equipment and Maintenance. All equipment purchased with Program Funds must meet
all eligibility requirements of City. Contractor shall maintain all equipment used in the
administration and execution of the Program. Contractor shall maintain,replace, or repair any item
of equipment used in support of the Program or for use under the terms of this Agreement that no
longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any
equipment used in support of Program and/or for use under the terms of this Agreement is the sole
responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said
equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively
in support of the Program. Within 10 days following the purchase of equipment, Contractor shall
submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants
and Program Management Section at the address set forth in paragraph 2.2 above. The equipment
inventory shall include an itemized description of each piece of equipment, the date each piece of
equipment was purchased, the cost of purchase for each piece of equipment, and the location of
each piece of equipment.
7. Administrative Requirements.
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds. All records shall be retained for three (3) years following the
termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City or an independent auditor of
City's choice. Contractor shall submit a copy of any audit performed by their independent auditor
within 3 0 days of receipt of the final audit report.
In addition, if the Contractor receives $300,000.00 or more during any fiscal year, the Contractor
shall also be required, at its own cost, to engage an independent third-party to perform an audit
regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City
staff. If a funding recipient is already obtaining a general audit of its financial matters by an
independent third-party,that audit may be used to satisfy this requirement so long as it specifically
includes separate review of the records of CCPD funds.Because the independence of external audit
firms is best maintained by changing firms regularly, if a funding recipient continues to use the
same audit firm for more than three consecutive fiscal years,that fact will be reported to the Board
and may result in the amount of funding to the recipient being reduced or eliminated.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen(15)days to provide City with a written
explanation and any supporting documentation regarding the practice or expenditure.If Contractor
fails to resolve or cure the questioned practice or expenditure,to the City's satisfaction,within the
fifteen(15)day period,City reserves the right to withhold further Program Funds under this and/or
future agreement(s)with Contractor.
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7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction,penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to; providing final Program Activities
Report and Program Effectiveness Measurement Reports,making final payments, and disposing of
Safe Haven Youth Program assets as appropriate,if deemed required by the City in its sole discretion.
Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness
of the services and work to be performed by Contractor under this Agreement, and work to be
performed by Contractor under this Agreement and City shall have access at all reasonable hours
to offices and records of Contractor, its officers,members, agents, employees, and subcontractors
for the purpose of such monitoring.
7.5 Throughout the term of this Agreement and for up to three months after its expiration,the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s)receiving CCPD funding.
Requested information will consist solely of aggregated data without any personal
identifiers. Further, any information requested will not be used in a way that would violate local,
state, or federal statutes,regulations, or policies.
If the Contractor maintains the information the City is requesting,the Contractor shall provide the
requested information to the City within 30 days of receipt of the request. If the Contractor does
not maintain the requested information as of the date it receives the City's request, the Contractor
shall begin collecting such information as of that date, shall provide an initial response regarding
that information within sixty days, and shall thereafter update that information on request.
If necessary, an amendment may be brought forward to identify additional specific metrics that
Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the
Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor.
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent,or servant or employee of City. Contractor shall have exclusive control of,and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
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members,agents,servants,employees,subcontractors,program participants,licensees,or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor.No federal, state,or local income tax,nor any payroll tax of any kind,shall be withheld
or paid by City on behalf of Contractor.Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension,health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors,program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification.
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN
THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE
CHAPTER 101), CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND
ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CIIARACTER,WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL
MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR
EMPLOYEES.
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITYAS SET FORTH IN
THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE
CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY,AND HOLD THE
CITY, ITS OFFICERS,AGENTS, SERVANTS,AND EMPLOYEES HARMLESSAGAINST
ANYAND ALL CLAIMS,LAWSUITS,ACTIONS, COSTS,AND EXPENSES OFANYKIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAYRELATE TO,ARISE OUT OF, OR BE OCCASIONED BY(1) CONTRACTOR'S
BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II)
ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR,ITS OFFICERS,AGENTS,ASSOCIATES,EMPLOYEES, CONTRACTORS
(OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OFTHISAGREEMENT;EXCEPT THAT THEINDEMNITYPROVIDED
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FOR IN THIS SECTION SHALL NOT APPLY TO ANY LABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES,
OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT
NEGLIGENCE OFBOTHCONTRACTORAND CITY,RESPONSIBILITY,IFANY,SHALL
BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE
STATE OF TEXAS. NOTHING HEREINSHALL BE CONSTR UED ASA WAIVER OF THE
CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment. No assignment or delegation of duties under this Agreement by
Contractor shall be effective without City's prior written approval.
11. Prohibition Against Interest.
11.1 No member, officer, or employee of City, or its designees or agents; no member of the
governing body of the locality in which the Safe Haven Youth Program is situated; and no other public
official of such locality or localities who exercises any functions or responsibilities with respect to the Safe
Haven Youth Program during his tenure or for one year thereafter, shall have any interest, direct or
indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all
contracts and subcontracts hereunder.
11.2 No officer,employee,member, or program participant of Contractor shall have a financial
interest, direct or indirect,in this Agreement or the monies transferred hereunder,or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination.
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor
covenants that neither it nor any of its officers,members,agents, employees,program participants,
or subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of
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age,race, color, religion, sex, disability,national origin, or sexual orientation,nor will Contractor
permit its officers,members,agents,employees, subcontractors, or program participants to engage
in such discrimination.
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN
THE TEXAS TORT CLAIMS ACT(TEXAS CIVIL PRACTICE AND REMEDIES CODE
CHAPTER 101),IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS
NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance.
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors,then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers. It is understood that by execution of this Agreement,the City
does not waive or surrender any of it governmental powers.
15. Waiver of Immunity. If Contractor is a charitable or nonprofit organization and has or
claims an immunity or exemption (statutory or otherwise) from and against liability for damages
or injury, including death,to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be construed
to affect a governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement.
16.1 Coverages and Limits. Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement;
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(a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and$100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have a minimum rating of A-VII
in the current A.M.Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas
and shall provide sufficient compensation insurance to protect Contractor and City from and against
any and all Worker's Compensation claims arising from the work and services provided under this
Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required Worker's
Compensation insurance certificate.
16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten(10)days' notice shall be acceptable in the event of non-payment
of premium.Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street,Fort
Worth, Texas 76102,with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
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17. Miscellaneous Provisions.
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action,whether real or asserted, at law or in equity, arise out of the execution,
performance,attempted performance or non-performance of this Agreement,venue for said action
shall lie in state courts located in Tarrant County,Texas or the United States District Court for the
Northern District of Texas,Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken,to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits A through G constitute the entire agreement between
the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations,maintenance or administration of any sectarian or religious facility or activity,nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly,any
such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise,to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501(c)(3) Certificate from the Internal Revenue
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys&Girls Club-Save Haven Page 12 of 60
Service. Contractor shall notify City in writing of any changes to its 501(c)(3) tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department to Family and Protective
Services standard,the Texas Administrative Code and all other applicable law. Contractors will be
responsible for conducting criminal background screening and for maintaining appropriate
records, which will be subject to review by the City. CONTRACTORS SHALL INDEMINFY
CITYAND HOLD CITYHARMLESS FROM ANYPENALITIES,LIABILITIES, OR LOSSES
DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S
EMPLOYEES, SUBCONTRACTORS,AGENTS, OR LICENSEES.
18. Notice.
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-delivery or via
U.S. Postal Service certified mail,postage prepaid,to the address of the other party shown below:
CITY: Jesus Chapa,Assistant City Manager
City Manager's Office
City.of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
CONTRACTOR: Boys & Girls Clubs of Greater Tarrant County, Inc.
Bob Ebert, Chief Financial Officer
3218 Belknap St.
Fort Worth, TX 76111
19. Counterparts: Electronically Transmitted Signature.
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
FY 2020 Partners wl a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven Page 13 of 60
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
20. Immigration Nationality Act.
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR,CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS,AGENTS, OR LICENSEES.City,upon written notice to Contractor,shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven Page 14 of 60
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth,Tarrant County, Texas,to be effective this l3th day of Nov. , 2019.
APPROVED AND AGREED FOR APPROVED AND AGREED FOR
CITY OF FORT WORTH BOYS&GIRLS CLUBS OF GREATER
TARRANT COUNTY,INC.
g
Jesus J.Chap(Nov 13.2 30 9)
Jesus J. Chapa Daphne Barlow Stigliano
Assistant City Manager CEO &President
� /
Date: Date: / a'S // 9
APPROVAL RECOMMENDED APPROVED AS TO FORM AND
Edwin Kr��s_ LEG LITY F _�s s 6;0, Cl•�bs bf f
Edwin Kraus(Nov 13,2019)
Gex -Tarr Co
•
Edwin Kraus
Chief of Police Attorney r q-S
Date: Date:
s �
ATTEST
APPROVED AS TO FORM AND ••
LEGALITY FOR CITY OF FORT
�U: � d
WORTH Mary J. ayser(Nov 18, 19) :..'
Mary J. Kayser �'+
/—zomw� pzz'�- City Secretary r
Thomas Hansen(Nov13,2019) .J ••• ,,..••''�
Thomas R. Hansen
Assistant City Attorney Date:
Contract Compliance Manager: By M&C No. -19-0188
signing I acknowledge that I am the 1295 CERTIFICATION: 2019-513 663
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
/t Ak4
Ao
Title: Contract Compliance Specialist -
1 '�'A� RECORD
FY 2020 Partners w/a Shared Mission a ' SECRETARY
Agreement Between the City of Fort Worth and
Boys&Girls Club-Save Haven Page 15 of 60 TX
FY 2020 CRIME CONTROL AND PREVENTION DISTRICT
EXIIIBIT A:SCOPE OF WORK
AGENCY:Boys&Girls Clubs of Greater Tarrant County PROGRAM TITLE: Safe Haven
Youth Program
D]IREWTOR:Mail Sinclair 11I1:ONENUMBER:817-834-4711
PHYSICAL ADDRESS:3123 Avenue G,Fort Worth,Texas 76104
CONTACTPERSON: Daphne BarlowStigliano EMAILADDRESS:daphne@becgtcorg
PRONE NUMBER:817-834-4711 FAX NUMBER: 817-222-0911
PROGRAM PURPOSE STATEMENT:To arable all young people,especially those who need us
most,to reach their full potential as productive,caring,responsible citizens.
GEOGRAPHICAL AREAAND COUNCIL DISTRICT SERVED:Please mark all that apply.
City Wide/All Council Districts Specific Zip God s)
Council District 2 0 Council District 6
Council District 3 Canned District 7
Council District 4 ,. ' Couppil'Did(r1cF$,
Counoil District S 0 Council District 9
AGENCY STATUS. M Registered Private Nonprofit Registered Public
Nonprofit
IvJark tho applicable CCPD Partners with a Shared IvIiission Programming Focus Area:
❑ After School pxogram
✓ Safe 14aven Youth Program
❑ Comin'Up Gang
❑ Family Justice Center
❑ Crime Prevention Agency Partnership
Mark the CCP))soal(s)that your program narrative addresses:
❑ Support efforts to reduce violent crime and gang-related activities through enhanced
enforcement activities and crime prevention programs
❑ Support efforts to increase the safety of residents and to decrease crime throughout Fort
Worth neighborhoods;
✓ Support efforts to increase the safety of youth and reduce juvenile crime through crime
prevention and intervention programs.
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven--Exhibit A Page 16 of 60
PROGRAM ABSTRACT
Provide a short description of your prograin.Please summarize the problem sand what your
program will do to address it.
'Die We Haven Youth program at the Martin Branch of die Boys&Girls Chubs orCrreater Tarrant
County provides high quality aftersehool and summer programming to youth ages 6 — 18.
Programming is focused on three key outcomne$: Academic Success, Healthy Lifestyles and
Character/Citizenship.Within each of these outcome Areas are awide variety ofprogra m offerings
aimed at enriching the lives of young people and setting them on a path for success. With a
dedicated team of youth development professionals,the Safe Raven program provides not only
programmatic interventions that engage and educate,but also the positive relationships between
youth and adults that are so critical to keeping at risk youth on the right path. 17te Safe ):raven
program is open from afterschool until 7:00 pan.during the scliool year and from 7:30 a.m. —6:00
p.m. during the summer. Transportation is provided to targeted schools in the area as a means or
eliminating potential barriers to attendance. In addition to the programming and positive adult
connections offered through the Sale Haven program,a number of additional wrap around services
are also included with membership.These services include:onsitc eye exams,free school/clothing
supplies,parent support services, licensed onsite counseling, daily meal service,special events
(including offsite summer caunp, internships, attendance a professional sporting events, holiday
parties,film caanps,musio studio access,etc.),and an abundance of other worthwhile experiences
that the vast majority of participants would not be able to integrate into without program support.
The Safe Maven Youth program is built upon the fundamental belief that the criticality of youth
development programming lies not just in providing a sate,positive place to attend, but in also
acting as the catalyst for opportunities mid exposure for young people who are unfortunately given
a very narrow view of the world. The combination of these initiatives into a concrete and
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys&Girls Club-Save Haven—Exhibit A Page 17 of 60
comprehensive program equip Safe Haven with the capacity to truly shape members lives for the
better,both now and in the future.
As it relates to the Safe Haven program,the primary problems facing young people and families
are the lack of affordable atterschool and summer programs aimed at keeping youth involved in
positive activities.Additionally,there are high levels of need around program interventions focused
oil the three primary outcomes mentioned in the previous section. Along with a safe place and
strong programs,a dire need exists for positive adult connections with a strong focus on meutorship
between adult role models and youth.All of the aforementioned needs coalesce around addressing
both youth safety and the prevention of juvenile crime through prevention programming.Vie Safe
haven program addresses these problems through the followingmeans:the operation of a Boys&
Girls Club facility (Martin Branch) complete with a variety of safety and programmatic
mechattisms that is available during the aforementioned hours for members to attend; a slate of
programmatic offerings aimed at addressing a wide swath of youth needs,and finallythe provision
of aAilly framed stalling model with a total of 14 staff(including 3 Full Time employees)that lay
the Ruidamenital framework for deeply impacMil staff/youth relationships.
The following are standard programs implemented at file Boys&Girls Clubs—Martin Branch:
• Power Hour:tutoring support services
• Stride:computer based literaoyprograniming
• NetSmartz:online safety curriouhuu
STEM:prograniming focused on science,technology and math
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven—Exhibit A Page 18 of 60
• SMART Moves:progranuning focused on increasing positive decision making skills,
especially in the areas of drugs,alcohol and-sexual activity
• Money Matters:financial literacy and decision making program
• Literacy:staff provided literacy intervention in both large and small group settings
• Workforce.Development:internships,job shadowing,career preparation workshops
• College beadiness:partnership with internal Upward Bound and Educational Talent
Search programs to assist first generation,low income students in attending college
• Daily Challenges/Exercise:daily program implementation of physical activity/
exercise instruction
• Healthy Habits:diet and nutrition programming
• Intramural Sports:developmental leagues for a variety of spoils
• SMART Girls:life skills group for young women
• Passport to Manhood:life skills group for young Wren
• Keystone Club:leadership programming for older teens
• 'Porch Club:leadership progratruning for younger teens
• Junior Staff:leadership and workforce development program
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys&Girls Club-Save Haven—Exhibit A Page 19 of 60
PROPOSAL NARRATIVE:
Provide a description of your program to be finuled. In this narrative,please respond to
each of the following questions:
ORGANIZATION
1) Briefly describe your organization's current strategic plan and how programming fits
the urlssionn.
The mission of Boys & Girls Clubs of Greater Tarrant County is to enable all young people,
especially those who need us most,to roach their full potential as productive,caring,responsible
citizens. In 2018, BGCGTC served 23,876 youth. The organization will celebrate its 100th
anniversary nr 2026. Our strategic plan for the next eight years calls for us to meet the youth
development needs of 50%more kids and teens where they live.This will result in service to at
least 35,000 youth.One�year and three-year goals and milestones have been established so that tho
organization will stay oil track to meet this goal.Growth strategies including maximizing capacity
at all current locations;exploring additional operational partnerships with city comnrturity centers,
public housing entities and other nonprofits; expanding grant fiords to serve snore youth through
special programs; and develop and expand relationships with charter schools and independent
school districts,
11re Safe l•laven program fits this strategic plan through the operation of both a large,community
based facility and the provision of programming aimed at impacting youth in it variety of outcome
areas.As a stand-alone facility,the Martin Branch has tremendous capacity to serve large numbers
of young people on a daily basis and additionally act as it cornmunity resource to parents,schools
and other neighborhood based agencies.
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven--Exhibit A Page 20 of 60
2) Describe your organization's tax-get population and who the program will benefit. How
many people? '"'hat age group?
Boys&Girls Clubs of Greater Tarrant County(BGCGTC)serves youth In schools and community
sites located in some of Tarrant County's most at-risk areas. Our target neighborhoods are
historically low-income,with low educational attainment,high unemployment rates,and associated
high rates of illegal activity,including gtmgs and alcohol and other drugs.In 2018,the Club served
23,786 youth throughout our 26 branches in after-school and suntrmer programming throughout
Fort Worth and Arlington.According to membership data,51%of Club members were male and
49%were female.Ofthese,youth,54%were African-American,29%Hispanic,9%Caucasian,and
8%multi-racial/other. Tlxe median household income for our members is$33,913,which means
35%of our member's families are living at or below poverty level.More than half of our members
come from single-parent homes,and 78%qualify for the free or reduced lunch plan. Research has
cle,u•ly shown that kids who grow up in poverty have fewer opportunities than their peers who live
in-higher income areas,but those often boil down to not having opportunities to create meaningful
relationships with adults. (Corlyon, Stock, Serrano and Gieve, 2014). BGCGTC directly address
this deficiency,offering judgment-free and caring relationships with kids that allow them to have
a voice,a sense of belonging,and a way to build positive social networks.
The Safe Havenprograin serves 750 youth on an annual basis.These participants range in age from
6 to 18 and predominately reside in ilia Polytechnic Heights area of Fort Worth. While fire Safe
Ilaven program is open to all young people,the overarching goal is to provide services to youth
who are in tine greatest need of support due to a variety of factors(socioeconomic,familial,etc.).
3) Describe the geographic area your organization and project will serve(i.e. city wide,a
specific council district,specific zip code,etc)
As mentioned previously,the Safe Haven program serves ilia Polytechnic Heights area of Foil
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven—Exhibit A Page 21 of 60
Worth which is within the 76105 zip code. Polytechnic Heights is in Council District 8 and is
currently served by Kelly Allen Gray.
PROBLEM AND CAUSES
4) Programs should address at least one of the follofving CCPD problem areas;a)violent
crime,b)eanp,related activities,c)safety ofresidents and/or youth,d)crime throughout
Fort WoAh nelehborhoods,ore)iuvenile crinxe Please iidentify`vinich problem your
program's outcomes address and describe in detail the causes of that problem.Please
cite sources of information.
The Safe Haven program addresses the problems of both youth safety and juvenile trine through
the provision of aftertchool/summer progranuning with targeted outcomes that are pertinent to
the holistic intervention of multiple youth risk factors.There is a substantial breadth of academic
literature supporting the idea that youth development programs (such as Safe Haven) not only
provide safe, structured environments for participants to attend, but also, through targeted
progratmnatie intervention, decrease the likelihood for youth to engage in delinquent behaviors.
While the expanse of the academic work in this area is far too broad to comprehensively cover in
this space, it is highly important to highlight several works that provide justification for the
assertions nade in this proposal.
In their study on the peak timing for both delinquency And victfinization rates for juveniles,
Goltfredsen&Bauer(2008)found that the hours between 31'M and 6PM had the highest instances
of both violent and nonviolent juvenile offenses. Similarly,instances of criminal victimization,in
which juveniles were both the perpetrator and the victims, also crested during this tune period,
Interestingly,the study found that no similarpeak occurred on non-school days,leading the authors
to su►tnise thatthe tinse inunediately afterschool was the most fraught with danger for youth.While
this study was somewhat limited in scope,with a focus on the state of Maryland;additional studies,
such as Snyder & Sielanund, (2006) utilized NIBRS data from 20 states and the District of
FY 2020 Partners wl a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven—Exhibit A Page 22 of 60
Columbia to arrive at the salve findings,showing the prevalence of the problem.
In addition to the exacerbated delinquency and victimization issues faced by youth during the
critical afterschool time,the additional benefits of participation in afterschool progruns runs the
gamut from higher senses of connectedness to educational and wellness outcomes. In the
Polyteelunic Heights area, a peroeived lack of community cornlootedness perceived by
neighborhood youth may be a potential factor in a variety of negative behaviors. Community
connectedness has been found to not only reduce engagement in delinquent behaviors,but to also
foster higher levels of self-esteem. The absence of youth development programs drives a lack of
connectedness as Neighborhood youth straggle to snake positivo connections with others in the
conutlu►lity. Involvement in aftersollool programs helps drive higher rates of coinimunity
engagement, self. esteem and positive relationships with adults (Loughlin, Barnett, Culen,
Stednnatn,&Purvis,2013).
Tile lack of afterschool educational support is also directly tied to low rates of reading
comprehension, cyclical class failure and a host of other negative outcomes in the academic
environment.There is a direct correlation between student academic performance(especially grade
progression and on tithe reading levels) and high school graduation. rates. As it pertains to this
proposal, educational outcomes are directly tied to delinquency rates, where communities with
lower rates of educational outcomes experiencing increased rates of juvenile crime (Ward &
Williams,2015).Numerous studies have found that youth involved with afterschool programs have
significantly higher metrics when compared with iron-attending youth across a spectrum of
educational outcomes.These,studies include; homework completion and reading comprehension
improvement(Lee,Dang,Pascual,Biddle,&de Leon,2017),high school graduation rates(Wells,
Gifford, Bai, &Corra, 2013), and 1T/ STEM proficiency (Duran,Hoft, Lawson; Medjahed, &
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys&Girls Club-Save Haven—Exhibit A Page 23 of 60
Orady,2014).
]:ivally,there exists a wide body ofresearch hidicatinngthat.commuaiities with lower socioeconotnie
attainment stiffer far greater rates of negative health outcomes in comparison with more affluent
communities (Douglas, Grills,Villanueva, &Supica, 2016). bt looking at the safety of youth as
one of CCPD,s overarching goals,the provision of programming at Safe Haven encompasses a
wide swath of health related interventions for youth. Daily physical activity, daily healthy meal
service,and drug/alcohol prevention programs are all standard programanatic offerings at the Safe
Haven program. Studies have also shown that participation in afterschool programs has the
propensity for high levels of direot,positive hnpact on ilia health outcomes ofparlicipants(London
&Gurantz,2013). There is also a great deal of research conneotiug children's mental and physical
health to their cognitive development, which in tuna plays a role in their academic and social
behaviors. (Nyaradi, Li, fIickling, roster, bddy, 2013). As further evidenced, there is an
increasingly common practice in the American legal system to consider a juvenile's guilt based on
findings of developmental neuroscience. (Staff nberg 2017). Ilia generally accepted principle that
what is good for one's physical and emotional health is also good for one's neuro-developmental
health supports increased emphasis on nutritional and physical education.
PROGRAM ACTIVITIES AND OUTCOMES
5) Describe your program activities;how they address the causes you described in question
#4 and how these activities are measured. These measures should also be included as an
exhibit in the contract and you will be required to report progress towards your goals.
These will also be reported to the CCPD Board.
Total Unduplicated Participants
Tltetotal number ofunduplicated participants metric represents ilia number ofyouth who have both
registered slid engaged with the Safe Haven program at some point during the fiscal year. 11ne
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven—Exhibit A Page 24 of 60
participants number ties directly to the problems of both juvenile crime and juvenile safety. As
partioipants in tho Safe Haven program,young people have the opportunityto attend progranuning
every day afterschool during those critical hours when delinquency and victimization increase to
peak levels. Additionally, the actual physical participation in tine program is what lays the
foundation for the additional outcomes based interventions focused on academics, Health and
citizenship/leadership/community engagement-
Power Hour,Literacy,STEM,High Yield Learning Activities(Education Programs)
Each of these programs targets the educational outcomes mentioned in tine narrative response to
Question 4.The Safe Haven program.utilizes each individual programmatic intervention to target
different aspects of educational proficiency.Enabling youth to be successful in the academic arena
in hnnn directly impacts the reduction of juvenile delinquenoy gates within the community,The tie
between educational attainment and current/future involvement in delinquent behavior is a key
motivation to providing high quality education programs through Safe Haven.
Tlne causes of the identified problems areas of youth/neighborhood safety and juvenile crime as
outlinsd in Section 4 include lack ofyoutln supervision and engagement between the critical after-
school hours of 100 p.m.and 6:00 p.m.;lack of structured opportunities available to low-income
youth;lack of educational support available to these youth; and poor health outcomes in areas of
lower socioeconomic attainment. Power Hour, Literacy, STEM, and Nigh-Yield Learning
Activities collectively address the cause of lack of educational support available to disadvantaged
youth.
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven--Exhibit A Page 25 of 60
Daily Challenges/Exercise,Healthy Habits/Nutrition,Practices/Clinics(Health
]Programs)
Health progwrruning at Safe Haven targets the juvenile safety probleni addressed by the response
to Question 4. Tremendous disparity in health outcomes between lower income communities and
those in more affluent areas indicates the risk young people are placed in when left utiequippe'd to
make goad choices.From healthy eating to exercise,the Safe Haven program provides both activity
implementation and instruction to give participants the tools needed to live healthier lives. The
programs within this area are once again targeted to multiple facets of youth health outcomes,with
the understanding that only a strategic,wraparound approach to health programming will have the
ability to eduoate and inspire young people to make positive choices about their health.
keystone,Torch Club,Triple Play Leadership,Junior Staff,Community Service
(Character/Leadership Programs)
'The ability to engage in leadership activities and community service are strong deterrents to
participation in juvenile delinquency. Young people who are shown how to lead in a positive
tnatitier are typically inspired to exhibit this form of leadership in most facets of their lives. The
Safe haven program delivers strong,national programmurgmadels aimed at equipping pauticipant8
with not just the tools needed to be successful leaders,but the opportunities to put this Ieadership
into practice, Community service is an essential part of connecting young people to their
communities, This ability to connect to the wnimututy as a whole has a tremendous impact on
preventing delinquent activities(which may lead to trends of juvenile crime in neighborhoods)as
young people have the ability to take ownership acid develop a since of neighborhood pride.
Programming within this area is both classroom and field based as youth learn how to plan And
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven—Exhibit A Page 26 of 60
design projects and are then responsible for successful implementation.
6) Describe the anticipated outcomes of your program and how it affects the problem(s)
you selected from the list in Question#5. Please Include brief descriptions of your
evaluation methods. Specific outcome goals will be outlined in the Effectiveness
1Vlensures Form along with clntn collection tools,
Average Daily Attendance Will Average 200 Members during Each Quarter
Average daily attendance is a hugely critical metric ill that it represents the average number of
youth attending the program on a daily basis. Average daily attendance relates directly to
unduplicated participants in that those participants attend on all at will basis.Due to high levels of
instability within participant families(along with a host of otherfactors),participants lnaytransition
in and out of theprogram throughout thefiscal year.Average daily attendance provides the concrete
overview on the consistent number of youth receiving programmatic services from Safe Haven on
a daily basis.Attendance data is collected on a daily basis as youth sign in upon entering.This data
is aggregated in the organization's nrember management software system(Trax Solutions)and call
be accessed at any interval,
Average Daily Attendance for members Ages 13--i8 Will Average 40 Members during
Ench Quarter
Toen attendance also relates directly to unduplicated participation numbers.The criticality of this
metric resembles the aforementioned reasons for Average Daily Attendance, with the added
importance of serving a significant portion of teenage members oil a daily basis. With this goal,
Safe Haven's daily population would be comprised of teenagers at 20% of the total attendance.
Teenagers are typically much more likely to be both perpetrators and vicunas of crime during the
afteischool,leading to the understanding that lugher rates of teen participation aid in alleviating
both delinquency and safety issues.Please see above outcome for data collection method.
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven—Exhibit A Page 27 of 60
350/6 of Assessed N entbem Show Rending Progression Improvement(Assessments
Conducted 3 Tinies)E'er Ream)
The,ability to read on grade level is one of the strongest indicators of academic success.Reading
progression assessments assist in showingtlne extentto which nnembers improve overthe course of
time when participating in targeted literacy programming. This outcome ties directly to the
educational interventions listed above. As previously mentioned,academic proficiency bas direct
implications for juvenile crime rates within communities. 'Phis data is collected through the
utilization of the organization's literacy intervention software,which provides the capacity to do
grade level reading assessments throughout the program year,Reports can tlien be nun to show both
aggregate and individual progression.
85%of Eligible Members Progress to Next School Grade On Time
Grade progression is another key metric in the attempt to quantify successful academic outcomes.
All education programs contribute to program participants being successful in moving up on time.
See above for justifioations on innpor mice of education on delinquency reduction. Grade
progression data is self-reported by participants and quantified through the member management
system.
50%of Prograin Youth Maintain a Healthy$14,11 Rate
BMl is one of the most recognized outcomes used as an indicator of overall health.The ability to
naintain a healthy 13M1 through targeted health interventions call assist in not only keeping youth
fromfuture chronic health maladies,but is tilso vital to onablingthern to engage in positive activities
now. (please see above connection between health outvotes to physioal, emotional, and social
wellbeing,whlei connects to juvenile crime and youth safety).'lie ability to feel good and make
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven—Exhibit A Page 28 of 60
positive choices provides a strong incentive to abstain from negative,delatquent behaviors. BMI
rates are calculated utilizing as specifically designed scale that automates the formula of weight/
height to provide participant BMI. This is then collected and aggregated to provide insight into
ourrent participant BMI rates.
30%of Total Mem6'ersWp Participate in Community Service
Participation in community service ties directly to the character, leadership and connectedness
initiatives mentioned previously.The far reaching benefits for both youth and communities when
projects are created and implemented by the neighborhoods young people cannot be overstated.
This participation directly impacts juvenile delinquency said contributes to more positive and
engaged community culture.This data is collected through sign in sheets at the time of the event
and then inputted into the member management software system for further use.
7) Describe whatmakes your program unique from other chime prevention programs in
your area. Include descriptions of how It compares with shrdlar progranuninng offered
in the area.
Where are a wide variety of reasons that the Salle Haven program is fwidamentally different than
other youth development programs in the area.The first is the slicer size of line operation and the
capacity to serve high numbers of youth.l;ach year,the program serves at least 750 youth,which
no other youth initiative in the Polytechnic Heights area is equipped to provide.This is it reflection
of organizational investment in both infrastructure and staff. Additionally, the depth of
programming provided through Safe Haven is far beyond what other programs have the capability
to implement.As referenced in previous sections,the sheer number of programmatic interventions
separates the Sate Haven program from other entities of a similar focus,Finally,the stability and
support services provided to the Safe haven program from the Boys & Girls Clubs of Greater
Tarrant County provide both the operational mechanisms and support functions that allow this
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys&Girls Club-Save Haven—Exhibit A Page 29 of 60
program to consistently operate at it high level.
8) Describe:a)how long your program has been in operation,b)its sources of financial
sustalnabillty,and c)why CCPD funds are necessary at.this thine.
The Boys&Girls Clubs of Greater Tarrant County has been in operation since 1926. In terms of
the Safe Haven program specifically,the initial CCPD partnership began with the Boys &Girls
Clubs site at Van Zandt Guinn Fletmenlary school in the late 1990s.When the Martin Branch was
opened in 2002,tho Safe 1.1aven program was transitioned to this location where it has been housed
ever since.
As part of the larger Boys&Girls Clubs of Greater Tarrant County organization,the Sate Haven
program. is ensconced at a high degree of financial sustainability due to a multi-faceted
organizational Ainding approach.The organization,as a whole,receives Ri nding from a diverse set
of stakeholders,including:foundations,government grants,private donations,national partnership,
as well as additional forms of revenue accumulation.Despite this fmancial breadth,CCPD funding
is hugely critical to the success of the Safe Haven program.Wands provided by CCPD help ensure
a strong staffing model, adequate supplies and facility operations for program implementation.
Each is key to providing the highest quality programining available to Sate Haven prograin
participants. As an initial CCPD partner, the Safe Haven prograin continues to rely on CCPD
f uidungto nourish and sustain all aspects of-the program with both the short and long term impacts
for young people as the primary goals.
9) Describe and list what other funds have been secured or applied for on behalf of this
program.
CCPD funding comprises 95%of the Safe Haven programs annual budget allocation.Additional
organizational funds cover all outer costs,as well as specialized purchases,such as tronsportatiotn
resources.
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven—Exhibit A Page 30 of 60
PROGRAM ACTIVITIES
PROGRAM ACfIVIIIOS SUMMARY AND SCIIEDVLE
Organization:Ross&Olds Clubs of GmaterTarrantCounIV Prograhl Title:Salo Haven
List h1easureableProgramAL1ivilii-5; CoalFrequency of RowdoesthisaclhNyrelateto the rnueseight
and hrethod orTracking prablem listed in Questtou N5
The total unduplkoted ptutieipants metric represents the
number of youth vvlto have hollt registarod and engaged
with the Safe Haven progmin at some point during the
fiscal year.9"ho participants number ties directly to Ilia
problems of bothjuvonile crime and juvenile safely,as
program effectiveness and impact is strongly eon laced to
frequency ofanendance.lnaddilion,the more youth this
program reaches,the greater the positive impact on the
Total Unduplicaled Participants surrounding neighborhood_As participants in the Safe
I, Tras Solutions Daily
Haven program,lvungpmple have the.opporlunily to
attend programming ovary day oftcrschool daring those
critical hours when delinquency and victimization increase
750 to peak vels.Additionally,the actual physical
participation in Ilia program is what lays the foundation for
the additional outeomeshased interrenlions faatsed on
academia,health and citizenship/leadership community
ergegemenl.
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys&Girls Club-Save Haven—Exhibit A Page 31 of 60
Power Tfour is a focused homework support and
luturing onlcr program done immediately aRerschcol
when youth are in the facility.The Safe Haven
program utilizes individual progmrmnalic
Intervention to target different aspects ofeducational
proficiency.Enabling youth to be successful in the
academic arena in turn directly impacts the reduction
2 Power Hour Daily ofjuvcnilodclinqucncy rates within thocommuniLy.
Trax Solutions The tic bchvocn educational altainment and current/
2,5'000 future involvement in delinquent behavior is a key
motivation to providing high quality education
programs through Safu Hnvon.Lack of educational
support has been ideolified as one of several key
cause of juvunilo crima and unsnfo neighborhoods.
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys&Girls Club-Save Haven—Exhibit A Page 32 of 60
Literacy programming oewes on targeted
inlervartions(bat aid in developing the reading
proficioncyofprogramparticipants.Literacy
Instruction involves a variety of programming typos
aimed at haproving grade level reading rates. Tho
Safe haven program rdilizes each individual
progrannialie intervention In target diffcrentaspccls
3,
literacy Daily of educational proficiency.Enabling youth to be
Trax Solutions 12,O110 successful in the academic arena in tum directly
impacts the reduction of juwnilc delinquency rates
within the community,The tic bavrecn educational
attainment and eunvnl/futuru invulvumunl in
delinquent behavior is a key motivation to providing
high quality rducalion programs through Salo liavcn.
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club- Save Haven—Exhibit A Page 33 of 60
STEM programming Iargek We development of
educational skills Ibeusing on scicnco,teehnology,
engineering nndmath.The Safe IJm'en program
utilizes each individual programmatic intervention to
target different aspects of educational proficiency.
Enablingyouth to be successlbl in the academic arena
d.
STriv Daily
l in turn dina;lly impacts ilia reduction ofjovcnilc
Trax Solutions 12,000 dolinqueney ratca within the comrmmity.11w tic
bchvccu educational allainment and current Ifuturo
involvomcnt in delinquent behavior is a key
motivation 1a providing high quality education
programs through Safe Hawn.
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys&Girls Club-Save Haven—Exhibit A Page 34 of 60
high Yield Loaning Activitiet are targeted
pmgrammalie interventions that combine engaging
activities widrldgh impact leamiug outcomes.The
Safe Haven program utilizes each Individual
programmatio intervention to target differentaspecli
of educational proficiency.Panabling youth to be
succepfid in die academic arena in lum directly
5. High]'ie1J Learning (73PLA) Daily
12,000 impacts thercduction ofjnrvcnik delinquoncyraics
Tra.Y Solutions within the community.The tie behvecn educational
attainment and current/futuro involvement in
delinquent bchavior is a ltcy motivation Io providing
high quality education programs through Safu Ilavon.
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven—Exhibit A Page 35 of 60
Daily Challenges/Exercise is programming rocused
on helping youth reach the rccomm ondcd love]of30
minutes ofvigotous physical activity daily,
Ttomendous disparilyinhealth outcomes between
lower Income communities and those in more aHluont
areas indicates the risk young people are placed in
when left uncquippcd to ntakc good chokca.Fmut
Daily Challenges/Excreiso healthy acting to axcrcisc,tltc Safe f]avcn program
G. 9'ra.�Solutions Daily provides both activity implementation and instruction
to give participants the tool&needed to live healthier
33,000 lives.The programs wilhin this area are once again
targuled to mulliplo racuts of youth he,Ith outcomes,
with the wtderstartdina llrat only a&Irategie,
wraparound approach to health programming will
have the ability to odueotcand uupiro young people
to mahopositve choices about their health.
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys&Girls Club-Save Haven---Exhibit A Page 36 of 60
7Ralthy1 Fabitx/Nutrition programming provides
instnwlional intcrvenlions focused on healthy Paling
and making positive nutritional choices.Tremendous
disparity in health outcomes between lowor Income
canimunities and those in more affluent areas
indicates die risk young people are placed In when
let uncquippal to make Sand choices,From healthy
healthy habits/Nutrition eating to exercise,Ilia Safe Ilavcn program providos
7• Daily both activity implementation And instruction to give
Tax Solutions
10,000 participants the tools needed to live healthier lives.
The programs Athin this area aro once again targeted
to multiplo raecla of youth huallh outcomes,with the
understanding that only a slmtegic,wraparound
approach to health programming will have the ability
to edueale and inspire young people to make positive
choices about their health,
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys&Girls Club-Save Haven--Exhibit A Page 37 of 60
praelices/clinics focuses on pm%'Iding opportunities
for youth to engage in stmeturod athletic
development.Tremendous disparilyin health
outcomes between lower hteomo communities and
those in more affluent areas Indicates the risk young
people are placed In when left unequipped to make
good choices.Fmm healthy eating to amereise,the
Pracl Ices/Cllnlca Safe Haven program provides both activity
$• Daily implementation and instruction to give participants
Tram$olutioas 10,000 the tools needed to live hwIthier lives.The programs
within this area are omoe again targeted to multiple
facers of youth health outcomes,with lie
understanding that only a stralegie,wraparound
approach to health programming will have the ability
to cducalo and inspim youngpeoplo to make positive
choices about theirheolth.
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys&Girls Club-Save Haven—Exhibit A Page 38 of 60
The ability to engage in leadership activities and
community.ycrvico am strong dctcrrcnis to
participation in jtnRnile delinquency.Young people
who are shown how to lead in a positive manncr arc
typically inspired to exhlbittltis form of leadership in
most facets of Weir lives.The SafeFlaven program
dclivcm strong,national programming models aimed
nt equipping participants with not just We tools
needed to be successful leaders,but the opportunities
Character and Lcadend 1p(Keystone,Torch,Triple to put this leadership into practice.Community
9 Play leadership,Junior Staff.Community Service) Neeldy service is an esscnliol part of eonnecting young
Tian Solutions 3,500 people to Weircommunitics.'Iltis ability to connect to
We community as a whnlahas a Ircinendom impact
on preventing delinquent activities,as youngpcopic
have Wo ability to lake owncr3hip And develop a since
of noighborhood pride.Programming within this Aran
is both classroom;tad field based as youth leam Iron•
to plan and design projects and are Wen responsible
forsucrosful implementation.
ThoCCPD Board andfor evalualion eommittea rnayrerluesl modifications or additions to theactivities measured as a condition ofaward.
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven—Exhibit A Page 39 of 60
EFFECTIVENESS MEASURES
PROGRAM EFFECTIVENESS MEASURE SUM1IKARV
Effectiveness measures are to assess whether or not nu adtvity is aehimingIts desired guals.The program's adivlttes,identified uu Page 8,Will be
measured for their effectiveness in achieving-the CCPD goal(s)the program Is set to address.In the space below,provide three or more effectiveness
ntensures for the program.
Drganizatimc Ilovs&GlrlsClobsofGreaterTarranlCouuty ProgramTlle:Safellaven
List Effectiveness Nfeasures List the related How dots the Effectiveness, *asuro achiovo the CCPD
And Ihlcihod ol'Trackin adittil measure# oal(s)listed(n Question"?
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys&Girls Club-Save Haven—Exhibit A Page 40 of 60
Average daily nitendanee is a hugely critical metric in that it
rcprescnts the average number of youth attending the program
on a daily basis.Avernge daily attendance relates directly to
unduplicated participants in that Ihosoparticipants attend on
an at will bails.Due to high levels of instability within
pardeipantfamilies(along with a host orod,er factors),
participants may transition in and out oftheprogram
throughout the fiseelycar.Average daily attendance provides
Average Doily Attendance Will Avenge 200 Members the concrete over iow on the consistent number of youlli
1 During Each Quarter I rucciving progmrnmatic smices from Safe Haver,on a daily
(Trax solulions) basis.Attendance data is collected on a daily basin as youth
shm in upon entering.This data is aggrogated in the
organvation's member management soRware system(Trax
Solu(ioms)and can boacccasctl al any inlorvo).Rcsenrrli
conducted by)joys&(iris Clubs of Amcriea indicates that
positive outcomes with youth are correlated to thefroguancy
with wWch lie orshe attends a Club.
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven—Exhibit A Page 41 of 60
Teca allendance also relates diroclly to unduplicated
participation numbms,no criticality of this metric rosembles
the aforementioned rensons for Avernge Daily Attendance,
with the added importance of serving a signilicantportion of
leenageinembers on a daily basis.NVidr this goal,Safe
Average Daily Attendance for members Ages 13—19 FIaven's daily population would be comprised of teenagers of
2,
Will Average 40 Members During Each Quarter 1 2096 of the total altondancc.Tcenagona are typically uruch
moro likely to be both perpelrators and victims of crinrc
('fYacSolulions) during lice afterschool,loading to Ihounderstanding that
higher rates of locir participation aid in alloviating bulb
delinquoncy and safety Woes,pleaso see abovo outcome for
Idais eollmlion method,
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven—Exhibit A Page 42 of 60
Tlua abil i ly to read an grade level is one of tho strongest
indicators of academic success.Readingprogression
nssessmenls WSW in showing the extonl to wldeh members
improve over the course of lime when participating in targeted
literacy programming.Tlds outcome lies direollyto Ilre
educationalinlerventions listed above.As previously
35a10 of A.messed Memhors Show Rending Pmymwgion nscnlloned,academic proficiency has direct implications for
3 huprovement(Assessments Conducted 3 Times Per 2,3,4 juvenile crime rates within cmmnunities.'rhis data is collected
Year)
Ilsrauglt the utilization of Wes orgardvnlion's literacy
(Stride Academy) intemcntion software,which provides the capacity to do gmdo
level reading osacssments throughout the program year.
Rtports can then bu ron to show both aggrcgalc and individual
Progression.
Grade progression is another key metric in the attempt to
quantify successful academic outcomes.All education
programs contribute to program participants beirwasuccessful
85%of Eligible Ivfeanbcrx Proguus to Next School
4 in moving up on time.Sea above for juslifiealions on
Grade On Time
importance of education on delinquency reJutction.Grate
2,3,4
(I'mx Solutions) progression data is self-reported by participants and qu araffied
Urrouglt dw member managemenlsysten.
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven—Exhibit A Page 43 of 60
1lM[is oue ofthemast recognized outcomes used as an
Indicator of overall heallil.The Ability to maintain a healthy
[3NJI through targeted health interventions can assist in not
only keeping youth from future cluonlehealtir maladies,but Is
also vital to enabling them to engage in posi&o activities
now.Thu ability to rml good and make posilive Litoica
5 5o%of lsroggant Poulh Maintain a Healthy Bbil Rate provides a strong incentive to abstain fromnegativo,
3,6,1
(13M[\lewsurenrenl Seale} delinyuunt belmviurs.BMl rats are ealeulalcd utilizing as
specifically designed scale,that outomoles tho formula of
%•eight/height to provide participant 13MI.This is then
collected and aggregated to provide insight into current
participant MAT rates.Research cited in Exhibit A comrlecta
physical health to neurocognitive development.
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven—Exhibit A Page 44 of 60
participation in anhmunily serwea tiet diroelly to the
character,leadership and cotmeetedness initiatives mentioned
previawly.Tho far reachingbenat'l fbr both youth and
communities when projects are created and hnplemented by
tho neighborhoods young people cammt bo ovorstatcd.'this
3D%oFTotal[vlpmbership Participate in Community
participation diructly impacts juvenile delimpluncy and
6. service
contributes to more positive and engaged community culture.
d
(T raa Soltdions) 'Ibis data is collected through sign in sheets at flip lima of the
overt cold then inputted into the member management
sofhvaro system for further use.Acaum of juvenilocrime
outlined in F.Aibil A is lack of opportunities for struoturcd
engagement to youth in Icl income areas.
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven—Exhibit A Page 45 of 60
Exhibit B
BGCGTC Safe Haven Program
Budget Narrative
Please attaoh a detailed budget narrative that explains the need for all proposed expenditures by
individual item.The budget narrative should clearly explain how funds will be used and why
expenditures are necessary for suooessful implementation of your program.please explain how costs
are caloulatod.
A. Dit-ect-Personnel
AunuaC
Branch Director $ 55,723 1.0 $ 55,723
Aoademio Suooess S eoialist $ 33,309 1.0 $ 33,309
Youth Development S eoialist $ 15,015 1.0 $ 15,015
Youth Development,Specialist $ 15,574 1.0 S 15,574
Youth Development Specialist $ 15,874 1.0 $ 15,874
Youth Development S eoialist $ 15,015 1.0 $ 15,015.
Youth Development Specialist $ 14,332 1.0 $ 14,332
Youth Development Specialist,(Summer) $ 2,000 1.0 $ 2,000
Youth Development Specialist $ 16,762 1.0 S 16,762
Front Desk S eoialist $ 15,015 1.0 $ 15,015
Alleisehool Driver $ 5,550 1.0 $ 5,550
Aftersohool Driver $ 2,200 1.0 $ 2,200
Janitor $13,395 1.0 $ 13,395
Vaconoy Allowanoe(-12%) $ (26,371)
Total Budget $ 193,393
Budgeraplanalioa,Personnel Costs.$193,393
Branch Director.Annual Salary.$55,723
Tl.e 13ranch Director is responsible for overseeing all aspects of the Sale 13aven program.Tliey are
directly involved in staff management, program oversight, sarety, facility maintenance,
administrative compliance and all other tnanagentent level activities within the program.
Academic Success Specialist:Annual Salary:S33,309
FY 2020 Partners wl a Shared Mission
Agreement Between the City of Fort Worth and
Boys&Girls Club-Save Haven—Exhibit B Page 46 of 60
11ie Academic Success specialist is responsible for the implementation of all education-based
prograimnhug and homework assistance.As frill time staff they also are tasked with supporting the
Branch Director in a variety of capacities.
Youth Development Specialist:Annual Salary: $15,429 average for 6 Part tune positions.
Total: $92,572
Youth Development Specialists are responsible for healthy lifestyles programming,assisting with
academic success programming,social development programming,and teen interest programming.
YDS's are responsible for activity tracking and outcome measurement data collection. YDS's arc
required to leave CPR and first aid training certification. Some YDS's are required to drive ntennbers
from schools to the programming site in BGCGTC-owned 14 passenger buses.
YoutlxDevelopment Specialist—Summer: Annual Salary: $2,000
The summer YDS position assists Ivith all of the above activities during the extended hours of
programning for the summer only.
YDS:($11.00/1u.@1,365 his._$15,015.00)
YDS:($11.41/hr.@ 1,365 hrs. $15,574.00)
YDS,($11:63/hr.@ 1,365 hrs._$15,874.00)
YDS:($11.00/lir.@ 1,365 hrs.=$15,015.00)
YDS:($10.50/hr.@ 1,365 Ins.=$14,332.00)
YDS:($12.28/hr. c@ 1,3651us.=$16,762.00)
YDS:($10.00/hr.@ 200 his.=$2,000.00
Front l)esk Specialist:($11.00/hr.@ 1,365 hrs._$15,015.00)
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys &Girls Club-Save Haven—Exhibit B Page 47 of 60
Tlie Front Desk Specialist serves as a gatekeeper to the program site and is responsible for
checking program participants and visitors and in and out of the facility. The Front Desk
Specialist participates in program activities and partioipant oversight inthe proximity of the
front desk.
After School Driver:($10.004 r.@ 2201rrs.=$2,200.00)
After School Driver:($10,00/lir, r@ 5551ns,=$5,550.00)
After School Drivers are responsible for transporting participants from school to the program
site. After School Drivers are responsible for safety checks and basic maintenance
monitoring of the 14 passenger buses used to transport program participants.
,Tanrltor:($12.88/hr.@u 1,0401trs.=$13,395.00)
The Janitor is responsible for maintaining a clean,comfortable,safe and sanitary facility for
prograin activities. Tile Janitor is assigned exclusively to this program site. No
administrative offices or staff are located at this site.
Vacancy Allowance:During the program year,vacancies in staff positions will occur.The current
staff vacancy rate is estimated forthe program year at 12%.Budgeted progr<vn salaries are reduced
by this atnount($219,764 X-12%_$26,371).
B. Direct.-nwinge Benefits
�Posihbn..:°a A�uival:Ssill+t ICE hate
Life,ksuranoe $ 215 2.0 100.0% $ 430
Retirement $ 36,000 2.0. 5.0% $ 3,600
Health,Dental,Vision $ 6,360 2.0 100.0% $ 12,720
Unemployment $ 100,000 1.0 1.4% $ 1,430
Worker's Con $ 193,393 1.0 1 0.5% $ 870
FICA $ 193,393 $ 14,795
31
Total Budget S 345 Budget ftlanattpn:
Retirement:pull time employees are eligible for a 5%match on the employer retirement plan.
P:utioipathig eligible salaries are estimated at$72,000.(5%x$72,000=$3,600)
Health,Dental,Vision:($6,360 annual cost X 2 FTE=$12,720)
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys&Girls Club-Save Haven—Exhibit Page 48 of 60
Lue insurance-(215 annual cost X 2FITS=$430)
Unemployment:(1,43 X$100,000 Eligible Salaries=$1,430)
Worker's Comp:(.45 X$193,393=$870)
RCA:(7.65 X 193,393 =$14,795)
C. Direct-Travol
-n
m staff mileage $ 1,271553
Partioipant Travel
Staff Travel/Training,
CPI,First Aid,AED 5-00
Quarterly Staff Saf0ty/Bost Prootiocs Meetings $ 2,000
Other Staff TrniniM _$ 500
Bus Mileage $ 16,530
Total S 20,958
,Oudket a—pleinallon:
Travel and Training—To provide program staff and participants travel for supplies, training,
trips to administration building,and field trips--Total$20,958.00
Mileage(Vehicle operating)—Staff mileage for supplies,to and from admin building,other
program related travel. (175 nilleslino.X 12 mo.X.55 cents per mile=$1,155-00)
participant Travel—Member travel/training/field trip8ffield trip entry fees. Field trips are
typically outings to miniature golf courses,swimming pools,etc,at nolliffial c0stt0 give the
program participants a chance to leave the neighborhood and have experiences that they may
not otjienvise be able to have. (.39 Menibcl- Participants @ $7 a(Imission/snavlo
$273.00 @ 100%=$273.00).
FY 2020 Partners wl a Shared Mission
Agreement Between the City of Fort Worth and Page 49 of 60
Boys&Girls Club- Save Haven—Exhibit B
Staff TraveVf raining—Staff,meals and travel (excluding mileage included in"Mileage"
line item above)to and fi•om training and 3"'party training expense(if applicable). Staff
training includes but is not lin eked to safety training,CPR training,First Aid training,AED
(defibrillator)trauiing,and quarterly organizatiot-wide trainninng allocated by number of Safe
Haven program participants, Low-quality after-school and summer programs are not
beneficial to children and teens.Boys&Girls Clubs staff undergo extensive training in best
youth development programmintg practices as well as best program quality practices. The
Club's greatest asset is its people and the investment of staff'training is key to quality
programming and positive youth outcomes. Estimates are based on historical costs for the
$al'e Haven program state
($500.00-+-2,000.00+500.00 @ 100%—3,000.00
Bus Mileage - ($1.74 per mile @ 9,500 nniles per year= $16.530.00) Buses are used to
transport program participants from school to the program site and are essential to the successful
achievement of program goals. Without access to transportation nnany students in the program
would be unable to participate in program activities. Operation of buses from the school sites to
tine program sites occur during peak traffic hours. In order to be available to participants and to
provide therm with a comfortable environment while wailing for other participants arrive,buses
are deployed early and are typically left running, depending on weather conditions. All of these
oircutustances increase the fuel and maintenance costs associated with providing bus service to
program participants. Costs included in tine nnileage rate in this budget include fliel costs, bus
insurance costs for the specific buses assigned to tine program, and a conservative estimate of
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys&Girls Club-Save Haven—Exhibit B Page 50 of 60
average bus repair costs for the buses specifically assigned to the program. Depreciation expense
is not included in the mileage rate calculation.
A Direct-Equipment
I Total
Bu(jUt Explanation:
A. Direct-Supplies
OU
Unit
F7�.- aU aty Cost Total
Offloo supplies
Office Vurrtitum 1 $100 $500
Back round/Drug Soreeuin Advertisin 1 $1,500 $1,500
Computers,Monitors Replacement f $1,123 $1,123
Posts 1 $50 $50
Printin 1 $50 -$50
Food Supplies 1 $2,000 $4000
Teaching Aid I Program Supplies
Computer Software Madomio,Studies 1 $3,40 $3,445
Attendance Trackin 1 $600 $600
Internet Content Filterwg 1 $200 $200
Game Console and Supplies Replacomont 1 $I400 $1,400
cornmonity servioc Supplies 1 $200 $200
Education Room Supplies 1 $1,000 $1,000
Athletic Equipment 1 $1,000 $1,000
Event E.ntry/parduipant Fees 1 $2,000 _$2,000
Spo)t ri.quipwent 1 $1,000 $1,000
Books 1 $400 $400
Videos 1 $500 $500
Classroom Computers,Monitors,OS 1 $2,000 $2,000
Classroom&Lunchroom Furniture, 1 $5,000 $51000
Craft Materials 1 $1,500 $1,500
Total
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and Page 51 of 60
Boys &Girls Club-Save Haven—Exhibit B
18udeet ftlanatton:
Supplies-To provide innterials and supplies needed to conduct the prograin,perform direct
program administrative tasks,track participant attendance,and track program effectiveness
—Total$25,468.00. See details below:
office Supplies—Background and employment screening,drug screening,job posting fees,
job referral fees,pens,Pencils,pencil lead refills,erasers,bi Sbi ighters,paper,staplers,staple
removers, scissors, letter openers, tape dispensers, tape, staples, notepads, notebooks,
binders,post-it notes, calendars, paper clips, tissues, toner/ink cartridges, hand sanitize",
folders,files,desk organizers. Office furniture acid equipment(less than$5,000.00 cost)for
direct program staff including office chairs,desks,file cabinets,storage cabinets,computers,
software, keyboards, monitors, replacement parts, charge cords,
calculators. ($500.0q+S1,500,00+$1,123.00 Q 100%=$3,123.00).
Postage--($50.00 @ 100%)
hinting—Advertising,brooliures,event promotions,schedules,communications with
parents. ($50.00 n 100%).
Food Supplies—Participant/Direct Staff meals and snacks,holidly celebration meals,
drinks($2,000.00 rr 100%)
Teaching Aidslh-ograin Supplies — Prograt" supplies will include the
followhig: Computer software for academic studies, attendance trnckbig, irrtenret content
filtering, and program effectiveness measurement; Security camera system maintenance,
game consoles and supplies,community service supplies,education room sapplics,athletic
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Foil Worth and
Boys &Girls Club-Save Haven—Exhibit B Page 52 of 60
equipment and event entry/participation foes; Sports equipment, books, videos, and
oassroom computers,monitors,and operating systems;Classroom and lunchroom furniture
used by program participants,faint,paint brushes,paper,scissors,pencils,pens,markers,
glue, and oraft materials, ($3,445:00 + $600.00 +$200.00 + $1,400.00 + $200.00 +
$1,000.00+ $1,000.00 + $2,000.00+ $1,000.00 + $400.00 + $500.00 + $2,000.00 + $
6,000.00+$1,600.00 a 100%=$$20,245.00)
B. Direct-Consulting/Corrtr,acted Services
i. }�
"G'o`nsaltrn .Gala#ractedServrces : ..� -�=
Co ierLease $ 1.200
Referees $ 450
TS ContraotLabor $ 1,000
Total Budget $2,650
Rudpet&planallon:
Contracts/Consultants:Total$2,650.00
Copier Lease:$100 per mouth X 12 months=$1,200.00
Referees:$50 per hour 9 hours=$450.00
IT Contract Labor:Routine IT repairs and maintenance for education and teen room
computers,direct staff computers,and other IT inl>astructure:at the program site are contracted at
$25 per hour.($25 per hour X 40 hours=$1,000.00)
C. Direct.-Sub-Aavards
Total Budget $ -
Budeel Geplanadon:
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys & Girls Club-Save Haven—Exhibit B Page 53 of 60
D. Alrect-Qccupaney
'total Budget
Budect Explanation:
Indirect Co3b
-7777777-
77 36
7777
V go.
,
i.2L I ........ .....
Indu LL:
Audit e 35,300 0.05 1,775
Profes
sional 1,800 1.00 1,800
Gas 2_411 1.00 $ 2,400
Water&Sewer $ 4'800 1.00 $ 4,800
Building Maintenance $ 9,126 1.00 $ 9,126.
Electrioity $ 10,800 1.00 $ 10,800
Total
Budget gWlanaflon:
Audit-($35,500-00 @ $1,775.00)
prof"3101101 Fees—($150.00/month X 12 monflis=$1,800,00)
)Ejectlicity-($1,285,71 X 70%-900.00/mo.N. 12 mos.=$10,800-00)
Otis—($285.71 X 70%=$200.00/mo.X 12 mos.=$2,400.00)
Ivater&Selver—($571.43 X 70%=S400.00/mo,X 12 mos.=$4,800-00)
Building Maintenance—($1,086.43 X 70%—$760.50hilo.X 12 mos.-$9,126.00)
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and Page 54 of 60
Boys& Girls Club-Save Haven—Exhibit B
Budget Spreadsheet
Total Revenue $0,0�
A Salty $193,39300
I3.Erin3enefitH $33,845.00
a 1
8..... $20,958.00
_C:Travel- _. - - _
D.Equipment $0.00
E.Suppiies $25,468.00
F:Cantraot/Consultant $2;650.00
- -- - -
$0.00 .
H.Ooou ana $0:00
`nd $307 701:00I0
Wmiul
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys&Girls Club-Save Haven—Exhibit B Page 55 of 60
�=r Exhibit C
FoR . Request for Rdntburs0lnwl((FFR)
FY 2020
CR1.vcOotfrROL
AND PREVErfnan DI5TMCrr Boys&Girls Club of Grmter
j Snbmlt'ro: I Submitting TarrantCouu(y-Safe Have"
Bob Dolen Public Safely Complex Cmtb ctN ol1e: Bob Shret
Alin AlinaThana I PhoneNunlbm $17-6144711 PX1211
FinancialManagolnmuI)ivir ion behlel�dbacdtora
505 Weld Felix St, hmnll.
�raft WOO,TX76115 I RelnitAslsbe58: maF.Rd1a1�P YoriWerlb,7Ti76111
111vaeo Nwnbor:
—"_"___-. ....................__ MondtofRogueEt:
DIRECT COSTS(90g4 AAatmpm)
A B C D B
TetJef Previous + A•D
Tldtalenurt
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A IYn"d
9 A.Reneins ! SJ,015AP S S ! S 7S:O1fn00
C 'ROM&TrJning ! 10950A0 ! 3 S S:: 1A,958A0
D Equipmed ! '_ _ _ �_ S S •S- _ : 3: ".-.
E Sitpplles S. aSlidtr.0a• S S ,S $f _ _iQa.00
F ConlrasidLbnudlools S
A Sub-Amrde S S 5 S S
Ii occupancy5
Total Dlred Calig n f1 0 S S S # 17 1dA0
INDIRECT Co8T8(1a14 MaJrAunQ
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SR9*th8 dotUMMU requied With mmWy rdquesli a m,artr
Ttdslntlude;t'vnahcrladepk"CCrDLAdsd AtIM6t; 'lYdal lSus�d_ 5 301.tl15.00
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FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys& Girls Club- Save Haven—Exhibit C Page 56 of 60
ItXWBIT D;PROGRAM ACTIVITIES
MONTHLY PROGRAM ACTIVITIES REPORT
Fiscal Year 2020
Current Reporting
Month
Submitting Agency Boys&Girls Clubs of Greater Tarrant Cowity—Safe Haven
Contact Name Matt Sinclair
Phone Number and 817434.4711/msinclair@bgvgto.org
becgtc.org
Email
Remit Address 3218 E.Belknap Street
Tort Worth,Texas 76111
'Current To Yeax
Activity Month Data End
Total. Total Goal
1 Total Unduplicated Pailidpants 750
2 Power Hour 25,000
3 Literacy 12,000
4 STEM 12,000
5 Nigh Yield Lenniing Activities 12,000
6 Daily Challenges/Exercise 33,000
7 Healthy Habits/Nutrition 10,000
8 Practices/Climes 10,000
9 Character&Leadership 3,500
]0
1 have revte}ved this report and certify that the measures provided are accurate and
appropriately reflect the CCPD goals set forth in the contract.
Authoxl7cd Slgnatcay Signatory Title Date
FY 2020 Partners wl a Shared Mission
Agreement Between the City of Fort Worth and
Boys& Girls Club-Save Haven—Exhibit D Page 57 of 60
L(XHMIT Et EFFECTIVENESS MEASURES
QUARTERLY PROGRAM EVVECTfVENESS RtPORT
Fiscal Year 2020
Current Reporting
Quarter
Submitting Agenoy boys&Girls Clubs of Greater Tarrant County/Safe Haven
Contact Nanro Matt Sinclair
Phone Number and 817-834-4711/rusutclairoabecgto.org
Email
Retnit Address 3218 E.Belknap Street
Fort Worth Texas 76111
Please include status report that describes how measure was accomplished for each quarter.
Lffeativeness Measures and y Qutooines
Nlcasure I Average Daily Attendance Will Average 200 Members During Each Quarter
Status
Report
Average Daily Attendance for members Ages 13—18 Will Average 40 Members
Measure 2 During Ench Quarter
Status
Report
35%of Assessed Members Show Reading Progression Improvement
Measure 3 (Assessments Conducted 3 Times Per Year)
Status
Report
Measure 4 85%of Eligible Members Progress to Next Sehovl Grade On Time
Status
Report
5_O%of Program YouthMaintain a Healthy BIvII Rato
Measure 5
Status
Report
I have reviewed this report and certifj;that the measures provided are accurate and
appropriately reflect the CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys& Girls Chub-Save Haven—Exhibit E Page 58 of 60
EXHIBIT F
REQUEST FOR BUDGET MODIFICATION
Fiscal Yens,2020
Date
SubmittingAgenoy Boys&Girls Clubs of Greater Tarrant County/Safe IIaven
Contact Name Matt Sinclair
Phone Number and Email 817-834-4711/.msiricIair(cbbgcgtc,org
Remit Address 3218 E.Belknap Street
Fort Wortla,Texas 76111
DIYiLCT COSTS(90%nduhnum)
Budget Cntegory Approved Budget I Charille Requested Revised Budget
A. Personnel
B. Fringe Benefits
C. Travel and Training
D. Equipment
E. Su liar
F. Contmets/Consultants
G. Sub-Awards
II. OCGU anC
'.total Direct Costa
:VODI EC r;COSTS maxi ►ut6)
Approved,Budget Change Requested Revised Budget
Ivloiilf"icatiaiitiarrative(describ¢:iit detail wh t;chali a is for)
I Have reviewed this request mid ce)-io,dial the listed modications are correct
Authorized Signatory Signatory Title Duie
MPD:STAFF USE ONLY'
[]Modli'iealion Approved El Modification NOT Approved
FWPD Slurf Signature Date
FY 2020 Partners w/a Shared Mission
Agreement Between the City of Foil Worth and
Boys&Girls Club-Save Haven—Exhibit F Page 59 of 60
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FY 2020 Partners w/a Shared Mission
Agreement Between the City of Fort Worth and
Boys&Girls Club-Save Haven—Exhibit G Page 60 of 60
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRIr—
TWORTH
REFERENCE **M&C 19- 35BOYS AND GIRLS CLUB
DATE: 9/24/2019 NO.: 0188 LOG NAME: SAFE HAVEN YOUTH
PROGRAM FY20
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Contract with the Boys and Girls Clubs of Greater Tarrant
County, Inc., in the Amount of$307,015.00 for the Operation of a Safe Haven Youth
Program at the Boys and Girls Club Martin Branch Located at 3123 Avenue G for Fiscal
Year 2020 (CCPD Funded) (COUNCIL DISTRICT 8)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of a Contract with the Boys and Girls Clubs of Greater Tarrant
County, Inc., in the amount of $307,015.00 for the operation of a Safe Haven Youth Program
at the Boys and Girls Club Martin Branch, located at 3123 Avenue G for Fiscal Year 2020.
DISCUSSION:
Youth Safe Havens are places where children in targeted neighborhoods can play and learn with
other children without fear of being victims of a crime. The original Safe Haven Program was
operated in the southeast part of Fort Worth and was later expanded to other neighborhoods in Fort
Worth. The Boys and Girls Clubs of Greater Tarrant County, Inc., provides a Youth Safe Haven
Program for youth living within a five-mile radius of the Boys and Girls Club Martin Branch, located at
3123 Avenue G.
The program strives to offer character and leadership development, educational activities, cultural
arts, health and life skills, and recreational opportunities. Program Staff address any additional
educational, social, psychological, and physical needs that the youth may have. Program Staff
provide the youth with the tools they need to become responsible adults.
This Agreement will be effective October 1, 2019, and will end on September 30, 2020.
This program serves COUNCIL DISTRICT 8.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that, contingent upon adoption of the Fiscal Year 2020 Budget by
City Council, funds will be available in the Fiscal Year 2020 Budget of the Crime Control and
Prevention District Fund and the Police Department is responsible for verifying the availability of
funds prior to an expenditure being made.
TO
Fund Department Account Project Program Activity Budget Reference# _Amount
ID _ ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=2733 6&councildate=9/24/2019 11/19/2019
M&C Review Page 2 of 2
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Ed Kraus (4231)
Additional Information Contact: Keith Morris (4243)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=2733 6&councildate=9/24/2019 11/19/2019