HomeMy WebLinkAboutContract 52705-A1 Ll
RECEIVED CSC No.52705-A1
NOV 2 5 2019
CITY OF FORT WORTH
CITY SECRETARY
CITIES OF SERVICE CITY HALL
AMERICORPS VISTA EXPERIENCE MATTERS
GRANT AMENDMENT#1
The City of Fort Worth,Texas and Fund for Cities of Service, Inc.,the parties to that certain agreement,dated as of August
1,2019(the"Agreement"),desire to,and hereby do,amend the Agreement as follows:
The amount of Grant Funds to be provided is changed to$30,000(Thirty Thousand Dollars).
This amendment(the"Amendment")is effective as of October 21,2019.
Capitalized terms not otherwise defined here shall have the meanings given to them in the Agreement.
Except as amended and supplemented hereby,the Agreement is hereby ratified,confirmed and reaffirmed in all respects.
For the convenience of the parties,any number of counterparts of this Amendment may be executed by any one or more
parties hereto,and each such executed counterpart shall be,and shall be deemed to be,an original,but all of which shall
constitute in the aggregate but one and the same instrument. This Amendment,including any schedules,amendments,
modifications,waivers,or notifications relating thereto may be executed and delivered by facsimile,electronic mail,or
other electronic means.Any such facsimile,electronic mail transmission,or communication via such electronic means shall
constitute the final agreement of the parties and conclusive proof of such agreement,and shall be deemed to be in writing
and to have the same effect as if signed manually. Any consent required to be given in writing hereunder may be given by
electronic mail.
The parties shall comply with all applicable laws,rules,and regulations.To the extent the provisions of this Amendment are
deemed inconsistent with provisions of any applicable law,rule,or regulation,the provisions of any such law,rule,or
regulation shall control and shall be deemed to supersede provisions of this Amendment to the contrary.
[SIGNATURE PAGE FOLLOWS]
OFFICIAL RECORD
CITY SECRETARY
F'1. WORTH,TX
IN WITNESS WHEREOF,the parties to this Amendment have affixed their signatures:
CITY:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
71_li1_ of this contract,including ensuring all
By: Fernando Cmte(Nov 22,2019) performance and reporting requirements.
Name: Fernando Costa
Title: Assistant City Manager
2&Yza
Date: By: Shauna Shepherd(Nov 10,2019)
Shauna Shepherd
Approval Recommended: Customer Solutions Analyst
Neighborhood Services Department
6 By: Approved as to Form and Legality:
onia M.Singleton,MB
Interim Director
Neighborhood Services Department
By: Matt Murray(Nov 2
Attest: Name: Matthew A.Murray
��T Title: Assistant City Attorney
�-ontrract Authorizati n:
By: O &C• 19-0017 �a7{t`1
Name: Mary Kay & '�`i Gb i 7 1► lq/l°I
Title: City Secret
rEXA�.
FUND FOR CITIES OF SERVICE,Inc.:
By:
Name Myun Le
Title: Execute Director
Date: October 25,2019 OFFICIAL RECORD
CITY SECRETARY
F:T, NORTH,TX
Grant Addendum#1 to Fund for Cities of Service,Inc.Cities of Service City Hall Americorps Vista Experience
Matters Grant Agreement Page 1 of 1
City of Fort Worth,Texas
Mayor and Council Communication
DATE: 11/19/19 M&C FILE NUMBER: M&C 19-0317
LOG NAME: 1919 EXPERE INC E MATTERS AMENDMENT#1
SUBJECT
Authorize Acceptance of$5,000.00 in Additional Funds from the Cities for Service Fund,Inc,for the 2019 Experience Matters AmeriCorps VISTA
Program to Assist in Developing and Coordinating a Financial Empowerment Program for the Senior Population(Ages 50+)and Adopt
Appropriation Ordinance(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize acceptance of an additional$5,000.00 from the Cities of Services Fund,Inc,for the 2019 Experience Matters AmedCorps VISTA
Program to assist in developing and coordinating a financial empowerment program for the senior population(ages 50+);and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating Other Fund in the
amount of$5,000.00.
DISCUSSION:
On August 13,2019,the City Council authorized the acceptance of a$25,000 grant from Cities of Service, Inc.for the 2019 Experience Matters
AmeriCorps VISTA Program to assist in developing and coordinating a financial empowerment program for particularly the senior population
(M&C 19-0017). Since that time, Cities of Service has determined that the City Is eligible to received an additional$5,000.00 through the
grant.This M&C authorizes the acceptance of the additional$5,000.00 grant award for a total of$30,000.00. Cities of Service is a nonprofit
organization that helps mayors build stronger cities by changing the way local government and citizens work together.This organization helps
coalition cities tap into the knowledge,creativity,and service of their citizens to help Identify and solve critical public problems.Cities of Service
supports a coalition of more than 260 cities,representing over 73 million people across the Americas and Europe.
Cities of Service and its program partner AARP have launched Experience Matters AmeriCorps VISTA to mobilize volunteers ages 50+to tackle
education and economic related issues such as financial security, energy efficiency,youth academic performance,minor home repairs,self-
employment at 50+,and tailored one on one tutoring.
The City of Fort Worth will focus on financial empowerment to assist vulnerable households and communities with low incomes that have been
targets of fraudulent and predatory financial products and services.
The responsibilities of the program will include the following:
1. Provide advocacy and educate community members on benefits of financial health;how to establish an emergency fund;Managing debt;
improving credit scores;how to secure credit;the dangers of predatory financial services and how to protect their credit.
2. Cultivate and maintain partnerships among stakeholders such as community organizations,city agencies,nonprofit organizations,
neighborhoods associations,and block groups.
3. Raise the profile of the initiative through creative outreach strategies and help secure funding to sustain and expand Experience Matters—
Financial Empowerment Program.
A Fonn 1295 is not required because:This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION 1 CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations,receipt of the grant,and adoption of the attached
appropriation ordinance,funds will be available in the current operating budget,as appropriated,of the Grants Operating Other Fund. Prior to
expenditures being incurred,Neighborhood Services has the responsibility to validate the availability of funds.This Is an advance grant.
Submitted for City Manager's Office by: Fernando Costa 6122
Originating Business Unit Head: Sonia Singleton 5774
Additional Information Contact: Sonia Singleton 5774
CITY SECRETARY
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OF rG�1%Now ,. ellyStGWARY FUND FOR CITIES OF SERVICE, INC.
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C�Tr 5Cg CITIES OF SERVICE CITY HALL
AMERICORPS VISTA EXPERIENCE MATTERS
GRANT AG REEM ENT
This Grant Agreement("Agreement")by and between the Fund for Cities of Service,Inc.("Cities of Service"),
located at 120 Park Avenue,21stFloor I New York,NY 10017,and the City of Fort Worth,Texas(the"Grantee"
or the"City")is effective as of August 1,2019 and shall end 30 days after the last day of service of the last
AmerlCorps VISTA member placed atthe City("Grant Term")unless terminated sooner by either or both of the
parties.
The exact final date of the AmeriCorps VISTA members'terms ofservlce(anticipated for autumn 2020)will be
dependent upon the official start date determined by the Corporation for National and Community Service
("CNCS").
This Agreement sets forth the parties'understanding concerning the establishment and operation of a focal
project under the Corporation for National and Community Service's AmeriCorps VISTA program,pursuant to
Title 1,Part A of the Domestic Volunteer Service Act of 1973,as amended,-(42 U.S.C.§§4950 et sea.),hereafter
referred to as"the Act".Neither CNCS nor the AmeriCorps VISTA program Is a party to this Agreement.
1. Overview.The primary purpose of this Agreement is to establish the terms by which Cities of Service wiff
provide the Grantee with a Cities of Service City Hall AmerlCorps VISTA Experience Matters Program
(hereinafter referred to as"Experience Matters")Grant In the amount of$2S,000 in Grant Funds
thereinafter referred to as the"Grant'and"Grant Funds")as well as a sub-grant of up to 2 AmeriCarps
VISTA members to support the implementation of the approved Experience Matters Impact Volunteering
initiative as described in Exhibit A(the"Initiative").This funding and human capital recognizes the
Grantee's commitment to develop an Impact Volunteering initiative to engage volunteers 50+years of age
in addressing public problems related to the drivers of poverty.
As described in Exhibit A,the Grantee commits to collaboration between relevant city departments to
ensure that program goals are met.Should the current Mayor leave office during this agreement's Grant
Term,the Grantee will ensure that the Experience Matters Program will continue to receive full support to
meet all program objectives until the conclusion of the Grant Term.
2. Grant.Cities of service shall provide the Grantee with$25,000 in Grant Funds.Contingent on availability
from CNCS amongst other factors,Cities of Service will sub-grant the City up to 2 AmeriCorps VISTA
members to support the Initiative.In accordance with AmeriCorps VISTA and CNCS policies and procedures,
Cities of Service shall promptly respond to written requests by the Grantee to move any AmerlCorps VISTA
member from the Initiative.
Grant Funds will be disbursed in one payment after:1)this Agreement has been fully executed;and 2)
Cities of Service has approved the Grantee's budget forthe Grant Funds.
A. Use-and Disbursement of Funds.
(a)Scope. The Grant Funds must be dedicated to the materials and costs required for the initiative.
Detailed guidance outlining allowable and unallowable costs will be provided to the Grantee by Cities of Service.
Grant Funds must be expended in full by the last day of service of the last VISTA member placed at the City.Any
Grant Funds not expended or committed for the purposes of the Grant,or within the period stated above,must
be returned to Cltles-of service,unless otherwise authorized in writing by Cities of Service.
LOWICIALECORD
ETARY
(b)Restrictions on Distribution of Grant Funds. The City acknowledges that it is familiar with the
U.S.Executive Orders and laws that prohibit the provision of resources and support to Individuals and/or
organizations associated with terrorism and terrorist related iists promulgated by the U.S.Government,the
United Nations,and the European Union.The City will take all precautions necessary to ensure that none of the
Grant Funds will be used(i)in support of or to promote violence,terrorist activity or related training,whether
directly through its own activities and programs,or indirectly through its support of,or cooperation with,other
persons and organizations known to support terrorism or that are involved in money laundering activities or(ii)
for purposes of or in connection with bribery or in contravention of the U.5.Foreign Corrupt Practices Act of
1977,as amended,or other applicable anti-bribery law.
(c) Record Maintenance and Inspection. The City shall make its books and records related to the
Award available for inspection at reasonable times by Cities of Service or Its assignee.The City shall maintain
records of expenditures for at least five years after completion of the GrantTerm.Cities of Service may monitor
and conduct evaluations of City operations under the Grant.Such monitoring may include Cities of Service's
personnel or assignees:(i)visiting the City to observe the Award,(Ji)speakingwith City staff members regarding
the Award and(III)conducting a review of financial and other records related to the Award.Additionally,CNCS
may make site visits to review and evaluate records,accomplishments,organizational procedures;to conduct
interviews;and to provide technical assistance as necessary.The City must provide all reasonable facilities and .
assistance for the safety and convenience of government officials in the performance of their duties.CNCS may
conduct desk reviews to make limited verifications of City compliance with the AmerlCorps VISTA provisions in
this agreement,conduct a review of the City's general management practices,and Identify any practice or
procedure that may require further scrutiny,
q. Si3ecific Grant Benchmarks. In partnership with Cities of Service,the Grantee must perform the following:
• Submit an Initiative budget,following a format to be specified, for Cities of Service to review by
September 30,2019;
Complete an Impac(Volunteering initiative template and set metric goals for the Initiative by September
30,2019;
• Complete interim and final progress reports in a format and timetable to be specified by Cities of
Service.
S. Kev Personnel The City will Identify a City staff member to serve as the lead contact for this Agreement
("City Lead").The City Lead will plan,direct,and evaluate the implementation of the Initiative_
The City will also Identify a VISTA Supervisor to serve as the direct supervisor of the VISTA members.It is
strongly preferred,but not required,that the City lead serve as the VISTA Supervisor.The VISTA Supervisor
will provide ongoing,regular support and mentorship to the VISTA members.
The City must notify Cities of Service immediately in writing of any changes to the City Lead's or VISTA
Supervisor's employmentstatus with the City,including resignations,terminations,promotions,or
demotions and will work with Cities of Service to identify another individual to fulfill the role and
responsibilities.
Should there he any changes to the current Mayors term of office during this Grant Term,the Grantee
must notify Citles of Service immediately in writing.
5, 5trateeic Partnership,The Grantee,and the City Lead in particular,is expected to work with Cities of
Service and its strategic partners to advance the goals of the Cities of Service coalition,which may
include:
• Ensuring the participation and support of local funders and key cross-sector partners,with the goal
of encouraging long-term sustainabllity of the Initiative,
• Hosting Cities of Service staff and strategic partners fora site visit.
+ Additional tasks as determined by Cities of Service and in consultation with the Grantee,
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7. Reporting Requirements,The Grantee will be required to submit Interim progress reports electronically
according to a reporting schedule and format to be specified by Cities of Service.These reports will include
highlighting the progress of the Initiative,challenges encountered along the way,lessons learned during
the planning and implementation process,updates on program metrics,and narrative stories that
demonstrate impact of the Initiative.Each interim report will be accompanied by a financial report to
outline Grant Funds expended as well as cash and in-kind support received for the Initiative.Reports should
also include copies of any media coverage related to the Initiative as well as relevant photographs or
videos.
As requested by Cities of Service,the Grantee may be required to submit reports an a more frequent basis
in a format to be specified by Cities of Service.
The Grantee will be required to submit a final written narrative and financial report electronically at the
conclusion of the Grant Term in a format to be specified by Cities of Service.
S. Media and Acknowledgement of Support.The Grantee agrees to acknowledge Cities of Service's funding,
as described below,in publications,advertising,speeches,lectures,interviews,press releases,Internet web
pages,and other similar activities related to the Initiative(together,"Media Releases").Any Media Release
that refers to the funding source of the Grantshall:(1)refer to"Cities of Service"and(2)all written
acknow[edgements shall link to Cities of Services website(www.cltiesofservice,org).The Grantee shall
provide copies of all Media Releases to Cities of Service and obtain Cities of Service's consent prior to
publication or distribution in any format of any Media Release.The Grantee also agrees to use the Cities of
Service logo in all promotional materials andslgnage and seek approval In advance by cities of Service.
The Grantee Is required to verify that all digital properties,media materials,and other relevant items
reflect their association with AmeriCorps VISTA.Publications created by VISTA members must be consistent
with the Experience Matters program.The City is responsible for ensuring that the AmeriCorps logo as well
as the following acknowledgement and disclaimer appear in any external report or publication of material
based upon work supported by this Grant:
This material is based upon work supported by the Corporation for National and Community Service(CNCS)
udder Grant No.19 VSANY0O6. Opinions or points of view expressed in this document are those of the
authors and do not necessarily reflect the official position of,or a position that is endorsed by,CNCS or
AmeriCorps VISTA."
9. Si3ecific Programmatic Grantee Responsibilit'es.
The Grantee,including the City lead and the City staff working to implement the Initiative,must
support all aspects of the Cities of Service Declaration of Service.See Exhibit B.
• Using the Grant Funds, the Grantee must execute the Experience Matters initiative outlined in
Exhibit A. Individuals who are age 50 or older must have a clear role in the Implementation of the
Experience Matters program as volunteers, but this demographic is not required to be a beneficiary
of the program.
• The City Lead and any other City staff assisting with the Initiative and related strategic volunteer
initiatives will participate in regular,high-touch technical assistance.This may include,but is not
limited to:regular one-on-one monitoring and technical assistance phone calls,group calls or webinars
with coalition members,in-person orientations,trainings,convenings,and site visits.It is expected that
the Grantee will communicate regularly and frequently with Cities of Service and representatives of the
Cities of Service coalition.
• The City Lead,on behalf of the Grantee,is expected to work with other cities in the Cities of Service
coalition and the Experience Matters cohort to develop and share best practices,as identified
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through the planning and implementation of the initiative,This could include attending
service focused convening(s)and trainings related to the implementation work being supported by
the Grant Funds. ,
s Cities of Service expects to host the following in-person engagements during the term of the
Agreement.Experience Matters Academy for VISTA members and City Leads,City Convenings,and at
least one site visit attne Grantee.The City Lead is required to attend these in-person engagements,
and their participation is not-transferable to other city staff without explicit permission from Cities of
Service.The Grantee will not Incur any costs for registration,travel,or lodging for the required
engagements.
• The City will notify Cities of Service immediately of any developments or delays that have a
significant impact an funded activities,any significant problems relatingto the administrative or
financial aspects of the award,or any suspected misconduct or malfeasance related to the award or
City.The City will also ensure that they comply with the mandatory reporting requirements for
suspected criminal activity or fraud,waste or abuse as specified in Section 13.Reporting of Fraud,
Waste,and Abuse,
10, Americorps VISTA Provisions:
(a) Status of VISTA Members During Serulce.AmerlCorps VISTA members,in the course of
their volunteer service,shall not be considered employees of eitherthe City or Cities of Service.Because members
serve under the authority of federal statute,their rather limited employment relationship is with the federal
government and not with Cities of Service,and is governed by federal law,not state law.An AmerlCorps VISTA
member is a federal resource on loan to a local organlzatlon.AmerlCorps VISTA members are regarded as federal
employees only for rather limited purposes,as defined under 42 U.S.C.§5055 of the Domestic Volunteer Service
Act;specifically,members are considered Federal employees for purposes of the Hatch Act,the Federal
Employees'Compensation Act(worker's compensation), the Federal Tort Claims Act,certain provisions of the IRS
Code,and Title Ii of the Social Security Act.They are not regarded as federal employees for any other purposes,
including for purposes of unemployment compensation. Monetary allowances paid by CNCS to AmerlCorps VISTA
members are not regarded as wages.Monetary allowances are considered income for Income tax and Social
Security purposes.
(b) Reporting on AmerlCorps VISTA Members.The City will maintain such records and
accounts,and make such reports and investigations concerning matters Involving AmerlCorps VISTA members and
the project as Cities of Service may require.The City agrees to retain such records as Cities of Service may require
For a period of five years after completion or termination of the project,or longer if required for administrative
proceedings and/or litigation purposes,and to provide access to such records to Cities of Service for the purpose of
litigation,audit,or examination,
(c) City Responslbifdties Regarding AmerlCorps VISTAS.
Lead in the recruitment of applicants to become AmeriCorps ViSTA members,with a particular focus
on recruiting VISTA members who are age 50 or older:
41 Arrange and be responsible for providing on-site orientation and training for all incoming
AmeriCorps VISTA members within the first month of their service.
• Assist in the provision of pre-service,early service,and in-service training,as specified by Cities of
Service.
• Operate the project in accordance with the provisions of the Act,applicable program policies and
regulations,and other federal laws,regulations,and policies which are,or-become,applicable to the
program.
• Provide for service-related transportation(excluding daily commute expenses)and other project
support as specified by Cities of Service.
• Ensure participation by the City's AmeriCorps VISTA Supervisors)in the AmeriCorps VISTA
supervisor orientation provided by Cities of Service.
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• Ensure that VISTA members are working exclusively in low-income neighborhoods.That is,
neighborhoods with a median household income that is lower than the Census Bureau's average
median household income for the city.
• Provide VISTA members with appropriate workstations including a computer,telephone,city email
address,and city phone number.
• Make every reasonable effort to ensure that the health and safety of AmeriCorps VISTA members
and volunteers are protected during the performance of their assigned duties.The City shall not
assign or require AmeriCorps VISTA members or volunteers to perform duties which would
jeopardize their safety or cause them to sustain injuries.
• Allow AmeriCorps VISTA members opportunities to participate in local and/or national emergency
disaster relief efforts If needed in the event of a disaster.Aii AmeriCorps VISTA Program policies,
terms and conditions remain in effect and benefits and protections afforded and provided to
AmeriCorps ViSTA members,Cities of Service,and the City shall continue while on special disaster
relief assignment as if the AmeriCorps ViSTA members are in traditional service atthe originally
assigned City.
• AlfowAmeriCorps VISTA members to participate in Days of Service,e,g.,Martin Luther King,Jr.
Holiday,National Volunteer Week,should activities be organized in the communities where the
members are in service.
19 Report to Cities of Service,within 24 hours,the unscheduled departure of AmeriCorps ViSTA
members including their actual departure date(s),and otherwise keep Cities of Service timely
informed of unscheduled changes of status and conditions of AmeriCorps VISTA members,such as
arrests,hospitalization,and absence without leave.
• Ensure that persons selected as AmeriCorps VISTA members to serve at the City are not related by
blood or marriage to project staff,Cities of Service or City staff,officers or members of the Cities of
Service or City's Board of Directors,or responsible CNCS program staff,
• The City is required to ensure that all VISTA resources provided to the City are properly used at all
times.If the City has misused any VISTA resources provided by either CNCS or Cities of Service, In
violation of Federal law,Federal regulation,or the terms or conditions of this Agreement,the City
may be held financially responsible to reimburse CNCS or Cities of Service for VISTA living
allowances,and,if applicable,end of service awards and other CNCS or Cities of Service funds
provided in support of a VISTA member.
(d) Nondiscrimination ofAmerlCorps VISTA Members.
• General Prohibition.No person with responsibilities in the operation of the project,whether affiliated
with Cities of Service or the City,shall discriminate against any AmeriCorps VISTA member,or member of
the staff of,or beneficiary of the project,with respect to any aspect of the project on the basis of race,
religion,color,national origin,sex,sexual orientation,age,disability,political aff illation,marital or
parental status,or military service.
• Sexual Harassment.Sexual harassment is a form of discrimination based on sex,which is prohiblted as
addressed directly above.The City most prohibit sexual harassment and take immediate corrective
action and/or disciplinary action if violations occur.Such sexual harassment violations include:
• Acts of"quid pro quo"sexual harassmentwhere a supervisor demands sexual favors forservice
benefits,regardless of whether the City,its agents or supervisory empioyeesshould have
known of the acts.
• Unwelcome sexual advances,requests for sexual favors and other verbal or physical conduct of
sexual nature which have the purpose or effect of creating an intimidating,hostile,or offensive
service environment.
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• Acts of sexual'harassment toward fellow AmeriCorps VISTA members or non-employees,where
Cities of Service or the City,its agent or its supervisory empfoyees knew or should have known
of the conduct,unless it took immediate and appropriate corrective action.
(e) Delegation and Subcontracting.The City is prohibited from delegating or assigning any
of its obligations or duties contained in this Agreement.AmeriCorps VISTA members may not be assigned by the
City to perform duties with other public or private non-profit agencies or organizations.
(f) Supplemental Payments Prohibited.Monetary subsistence allowances provided to
AmeriCorps VISTA members are designed to permit AmeriCorps VISTA members to live at or below the economic
level of the persons served,as required by law,Cities of Service and the City are strictly prohibited from
supplementing these allowances with cash payments and must ensure that others do not do so.•
(g) Prohibited Activities for AmeriCorps VISTA members.While charging time to the
AmeriCorps program,accumulating service or training hours,or otherwise performing activities supported by
Cities of Service,the AmeriCorps program or CNCS,VISTA members may not engage in the following activities:
• Attempting to influence legislation;
• Organizing or engaging in protests,petitions,boycotts,or strikes;
• Assisting,promoting,or deterring union organizing;
• Impairing existing contracts forservlces or collective bargaining agreements;
• Engaging in partisan political activities,or other activities designed to influence the outcome of an
election to any public office;
• Participating in,or endorsing,events or activities that are likely to include advocacy for or against
political parties,political platforms,political candidates,proposed legislation,or elected officials;
• Engaging in religious instruction,conducting worship services,providing instruction as part of a
program that Includes mandatory religious instruction or worship,constructingor operating facilities
devoted to religious Instruction orworship,maintaining Facilities primarily orinherently devoted to
religious instruction or worship,or engaging in any form of religious proselytization;
• Providing a direct benefit to-
0 A business organized for profit;
o A labor union;
o A partisan political organization;
o A nonprofit organization that Fails to complywith the restrictions contained In section 501(c)(3)
of the Internal Revenue Code of 1986 related to engaging In political activities or substantial
amount of lobbying except that nothing in these 4 provisions shall he construed to prevent
participants from engaging in advocacy activities undertaken at their own initiative;and
o An organization engaged In the religious activities described in above,unless CNCS assistance is
not used to support those religious activities;
• Conducting a voter registration drive or using Grant funds to conduct a voter registration drive;
• Providing abortion services or referrals for receiptofsuch services;_and
• Such other activities as CNCS may prohibit.
AmeriCorps members may not engage in the above activities directly or indirectly by recruiting,training,or
managing others for the primary purpose of engaging In one of the activities listed above.Individuals may exercise
their rights as private citizens and may participate in the activities listed above on their initiative,on
non-AmeriCorps time,and using non-CNCS or Cities of Service funds.Individuals should not wear the AmeriCorps
or Cities of Service logo while doing so,
(h) Cities of Service and the City further agree not to;
• Carry out projects resulting in the identification of such projects with partisan or non-partisan
political activities,including voter registration activities,or providing voter transportation to the polls.
_ s
+ Assign AmeriCorps ViSTA members to activities that would result in the hiring of or result in the
displacement of employed workers,or impair existing contracts for service.
■ Accept or permit the acceptance of compensation from AmeriCorps ViSTA members or from
beneficiaries for the services of AmeriCorps VISTA members.
• Approve the involvement of any AmeriCorps VISTA members assigned to it in planning,Initiating,
participating in,or otherwise aiding or assisting in any demonstration whatsoever.
11. Prohibition on Lobbying and Other Compliance with Tax Laws. Under the Code,Grant Funds may not be
used by the City.-
(a) to carry on propaganda,or otherwise attempt to influence any specific legls(ation through(i)an"
attempt to affect the opinion of the general public or any segment thereof or(li)communication
with any member or employee of a legislative body,or with any other governmental official or
employee who may participate in the formulation of the legislation(except technical advice or
assistance provided to a governmental body or to a committee or other subdivision thereof in
response to a written request by such body,committee,or subdivision),other than through making
avallable the results of non-partisan analysis,study,or research;
(b) to influence the outcome of anyspecific public election or to carry on,directly or indirectly,any
voter registration drive;
(c)• to engage in activltles that require any person actively involved in the Award to register as a lobbyist
or be identified as a lobbyist in a registration or report filed with a public agency by any other
person or entity;or
(d) to support the election or defeat of a candidate for public office,finance electioneering
communications,register prospective voters or encourage the general public or any segment
thereof to vote in a specific election.
12. Reoortine on Fraud,Waste,and Abuse
Grantee must contact the Office of Inspector General('OIG")and Cities of Service without delay when they
first suspect:
(a)Any criminal activity arviolations of law has occurred,such as:
• Fraud,theft,conversion,misappropriation,embezzlement,or miSUSe'Df funds or property by any
person,including CNCS personnel,grantees,or contractors--even if no federal funds or property
was involved;
• Submission of a false claim ora false statement by any person in connection with any CNCS
program,activity,grant or operations;
• Concealment,forgery,falsification,or unauthorized destruction of,government or program
records;
• Corruption,bribery,kickbacks,acceptance of illegal gratuities,extortion,or conflicts of interest in
connection with operations,programs,activities,contracts,or grants;
• other misconduct In connection with operations,programs,activities,contracts,or grants;or
• Mismanagement,abuse of authority,or other misconduct by CNCS personnel.
(b)Fraud,waste,or abuse.
Fraud occurs when someone is intentionally dishonest or uses intentional misrepresentation or
misleading omission to receive something of value or to deprive someone,including the
government of something of value.
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a Waste occurs when taxpayers do not receive reasonable value forth eirmoney In connection
with a government-funded activity due to an inappropriate act or omission by people with
control over or access to government resources.
Abuse is behavior that is deficient,objectively unreasonable,or improper under the
circumstances.Abuse also includes the misuse of authority or position for personal financial gain
orthe gain of an immediate or close family member or business associate.
The OIG maintains a hotlineto receive this information,which can be reached by email at
hotline@cncsoig.gov or by telephone at(800)452-8210.Upon request,OIG will take appropriate
measures to protect the identity of any individual who reports misconduct as authorized by the Inspector
General Act of 1978,as amended.Reports to OIG may also be made anonymously.
The City should take no further steps to investigate any suspected misconduct,except as directed by the
OIG or to prevent the destruction of evidence or information.
13. Whistleblower Protection
(a) This grant and Individuals working on the Experience Matters program will be subject to the
whistleblower rights and remedies in the pilot program on Contractor employee whistleblower
protections established at 41 U.S.C.4712 by section 828 of the National Defense Authorization Act for
Fiscal Year 2013(Pub.L.112-239).
(b) An employee of a recipient may not be discharged,demoted,or otherwise discriminated against as a
reprisal for disclosing information that the employee reasonably believes is evidence of gross
mismanagement of a Federal contract or award,a grass waste of Federal funds,an abuse of authority(an
arbitrary and capricious exercise of authority that is inconsistent with the mission of CNCS or the
successful performance of a contract or award of CNCS)relating to a Federal contract or award,a
substantial and specific danger to public health orsafety,or a violation of law,rule,or regulation related
to a Federal contract(including the competition for or negotiation of a contract)or award.
(c) The City will inform the City Lead,VISTA Supervisor,AmeriCorps VISTA members,and any other City staff
with significant involvement in Experience Matters of whistleblavoer rights and protections under 41
U.S.C.4712,as described above and at http-//w—ww.cncsoig.gov/whistleblower-protection.
14, Non-Discrimination Public Notice and Records Compliance
(a) Public Notice of Non-discrimination.The City must notify VISTA members,community beneficiaries,
applicants,program staff,and the public,including those with impaired vision or hearing,that it operates
its program or activity subject to the non-discrimination requirements applicable to their program found
at§§175 and 176(f)of the National and Community Service Act,§417 of the Domestic Volunteer Service
Act, and relevant program regulations found at45 CFR Parts 2540 2556(AmeriCorps VISTA).The notice
must summarize the requirements,note the availability of compliance information from the recipient and
CNCS,and briefly explain procedures for filing discrimination complaints with CNCS.
Sample language:
This program is available to all, without regard to race,color,national origin,disohility, age,sex,
political affiliation, or,in most instances,religion.it is also unlawful to retaliote against any person
who,or organization that,files a complaint about such discrimination.In addition to filing a
complaint with local andstate agencies that ore responsible for resolving discrimination complaints,
you may bring a complaint to the attention of the Corporation for National and Community Service.
!f you believe that you or others have been discriminated against,or if you want more information,
contact:
8
5
(Name,address,phone number—both voice and 7TY,and preferably tali free—FAX number and
email address of the recipient)or
Office of Civil Right and Inclusiveness
Corporation for National and Community Service
250 FStreet,SW
Washington, DC20525
(900)533-3722 fTTY and reasonable accommodation line)
(202)565 3465(FAX),eo@cns.gov(email)
(b) The City must include information an civil rights requirements,complaint procedures and the rights
of beneficiaries in volunteer service agreements,handbooks,manuals,pamphlets,and past in prominent
locations,as appropriate.The City must also notify the public in recruitment material and application
forms that it operates its program or activity subject to the nondiscrimination requirements.Sample
language,in bold print,Is:This program is available to all,without regard to race,color,national origin,
disability,age,sex,political affiliation,or,In most instances,religion.Where a significant portion of the
population eligible to be served needs services or information in a language other than Fnghsh,the
recipient shall take reasonable steps to provide written material of the type ordinarily available to the
public in appropriate languages,
(c) Prohlbitio6Against National Origin Discrimination Affecting Li 't d English Proficient LEPI Person .
Pursuant to Executive Order(EO)1.31.66--Improving Access to Services for Persons with Limited English
Proficiency,Cities are required to provide meaningful access to their programs and activities by LEP
persons.For more information,please see the policy guidance at 67 1=R 64604,
(d) Records and Compliance Inf rmatfon.The City must keep records and make available to CNCS timely,
complete,and accurate compliance information to allow CNCS to determine if the recipient Is complying
with the civil rights statutes and implementing regulations.
(e) Obligation to Cooperate.The City must cooperate w1tkNCS so that CNCS can ensure compliance with
the civil rights statutes and implementing regulations.The recipient shall permit access by CNCS during
normal business hours to its books,records,accounts,staff,members or volunteers,facilities,and other
sources of information as may be needed to determine compliance.
15. City Representation. The City represents that conduct by the City of the activities involving the Award shall
not cause the City to be in violation of any federal,state,local or municipal law,rule,regulation or ordinance.
The City further represents that It is not aware of any of the following ever having occurred;(1)any
misappropriation of assets of the City;(ii)the occurrence of an excess benefit transaction between the City
and any ofits disqualified persons or an act of self-dealing by any of the City's disqualified persons; (iii)a
violation of the City's conflicts of interest policy;or(iv)a formal investigation of an allegation of any of the
foregoing, The person signing this Agreementon behalf of the City represents and certifies that she or he
has full,express power and authority to do so.
16. Revresentatlans and Covenants. The City represents,warrants and covenants to Cities of Service that(a)it
has and shall maintain during the Grant Term the proper licenses and rights to perform the activities
described herein;(b)it is in compliance with all applicable local,city,state,federal,and international laws,
rules,and regulations including,but not limited to,all environmental,safety, health,labor,and employment
(including those addressing discrimination,harassment and retaliation)laws,rules and regulations,and it
shall remain in compliance during the Grant Term;(c)it is in compliance with all applicable affirmative action
laws and regulations including,but not limited to,Executive Order 11246,the Vietnam Era Veteran's
Readjustment Act of 1974,the Jobs for Veterans Act of 2003,and Section 503 of the Rehabilitation Act of
1973;(d)it has established adequate safety standards and protocols and that Its personnel shall follow such
standards and protocols and be in compliance with the Occupational Safety and Health Administration Act
9
("OSHA"), (e)ftshaII instruct its personnel in any safety standards and protocols promulgated by Cities of
Service,or the management of a facility occupied by Cities of Service,and that its personnel shall follow such
standards and protocols while on a Cities or Service premises or attending an event hosted by Cities of
Service;(f)the personnel shall have the necessary experience,qualifications,knowledge,competency and
skill set necessary to perform the activities under this Agreement;(g)the personnel are approved and
authorized to work in the United States under all rules and regulations of the Immigration and Naturalization
Service of the United States,if applicable;and(h)it shall use reasonable efforts to avoid employing any
persons or using any labor,or using or having any equipment,or permitting any'condition to exist which shall
or may cause or be conducive to any labor complaints,troubles,disputes,or controversies which interfere or
are likely to interfere with the activities under this Agreement. At anytime,Cities of Service may request the
City to present copies of its programs,policies and/or documentation as to any training provided by it to its
personnel including,but not limited to,-OSHA-related training.
17. Termination Clause.Failure by the Grantee to comply with any of the above terms may be deemed a
material breach of this Agreement.In the event of a material breach of the Agreement Cities of Service
may,at its option,request reimbursement for all or a portion of the unexpended Grant Funds and/or
funds expended to support the VISTA members within 30 days of being notified of such material breach.
The Grantee agrees to notify Cities of Service immediately in the event that(i)the Mayor leaves office for
any reason before the Grant Term ends;(ii)the City Lead's and VISTA Supervisor's positions are
discontinued or changed for any reason,(IR)the immediate reporting structure surrounding the City Lead
or VISTA Supervisor changes;(iv)any misappropriation of Grant Funds or other assets of the Grantee(v)
the City becomes insolvent or is unable to pay its debts as they mature,or fifes a voluntary petition in
bankruptcy or is the subject of an involuntary petition that is neitherstayed nor dismissed within 60 days
after the petition is filed and/or(vi)there is a breach of Personally identifiable information for the
Program.
18. Governing Law.The parties shall comply with all applicable laws,rules,and regulations.To the extent the
provisions of this Agreement are deemed inconsistent with provisions of any applicable law,rule,or
regulation,the provisions of any such law,rule,or regulation shall control and shall be deemed to
supersede provisions of this Agreement to the contrary.
1
10
Signed:
AUTHORIZED CHIEF CITY EXECUTIVE: FUND FOR CITIES OF SERVICE, INC.:
Fernando Costa
_ Myung J. Lee
Name Name
Assistant City Manager Executive Director
Title Title
Signature Sig tune
�If. A-9 August 8, 2019
Date Date
CITY LEAD, PAYEE INFORMATION;
Sonia Singleton City of Fort Werth
Name Check payee name
Interim Neighborhood Services Director Neighborhood Services Department
Ti R Check memo line
signature Check mailing address(including attention to):
Attention to:Neighborhood Services Dept.
r] j 200 Texas Street,Fort Worth,TX 76102
ate
EURFICIALrcoknETA RYHI, �X ��
'""... CITI ES OF
SERVICE
Exhibit A: Initiative
Fort Worth,Texas
In 2018,the Urban Institute reported that 51% of Fort Worth, Texas residents had debt that
was 60 or more days past due. In some neighborhoods, more than 60%of residents had
delinquent debt.To address this public problem VISTA members will support the City of Fort
Worth as they launch a financial health program for families to help them protect their credit,
improve their credit scores, manage debt, and establish new practices around borrowing and
managing money.The city will also leverage volunteers ages 50+during various stages of
program design, implementation,and management.The City of Fort Worth will work with Cities
of Service to recruit two VISTA members,with a particular focus on recruiting VISTA members
who are-age 50 or older.
info,-,citiosofservice.org Cwcitiesafservico - www.ciuesorservice.org
CITIES OF
DECLARATION OF SERVICE
WHEREAS Cities of service brings together NOW,THEREFORF',we resolve to advance
and supports mayors and city leaders to a coalitlon of mayors and city leaders from
harness and focus the energies of our citizens cities large and small to harness and focus the
to solve pressing public problems and build energies of our citizens, Cities of Service
stronger communities; coalition members work together to increase
authentic and robust opportunities for citizens
WHEREAS cities,home to many of the world's to take action in our cities by:
most persistent challenges,are well-positioned
to bring leadership,energy and Innovation to Developing comprehensive strategies
tackle pressing public problems; focused on engaging citizens and
WHEREAS local government works better established community partners to the areas
when it is open to the ideas and talents of of greatest local need to help create safer,
citizens and engages them to help Identify healthier, thriving cities;-
and solve public problems; Working with mayors and city leaders in
WHEREAS citizen contributions can take many other cities to spread best practices-that
forms,from deflning and prioritizing problems accelerate citizen engagement,produce real
to generating Ideas and volunteering their time, and measurable results,and improve quality
of life;and
creativity,and expertise;
' Calling on other mayors and city leaders to
WHEREAS citizens have deep expertise in
loin this global movement to build stranger
their own lives and in what's bast for their
families and communities--and this expertise and
by changing the way focal government
and citizens work together,
can be leveraged to deliver better services
and solve public problems;
Citizens are residents who actively participate In their community and
who see themselves as Integral partners in tackling emerging challenges
and creating better places to live,work,and play.
-- )�i�,_ 6" s--/s
MAYOR6�t MAYOR'$NAME(PLEASE PRINT) TODAY'5➢ATE
200 T Port Worth,Texas,76102
MAYOR'S OFFICE ADDRESS CITY,STATE,ZIP
betsy.price@fortworthtexas.gov 817-392-6118
MAYOR'S:EMAIL ADWIESS MAYOR's TELEPHONE
son,ig Singleton intetim Neighborhood Services Director
STAFF CONTACT NAME STAFF CONTACT TITLE
soma.singleton@fortworthtexas,gov 817-392-5774
STAFF CONTACT EMAIL ADDRESS STAFF CoNTACT TELEPHONE
TO JOIN CITIES OF SERVICE
-? CNTI E 5 OF Please read and sign the Declaration of Service,Return
.:l SERVICE the completed Form to Cities of5ervic »�F �4� t�CORl
lnfo@citiesofservice"org/(808)335-3 ee p.�,�SECRETARY
[FT.WORTH,TX
ADDENDUM TO THE FUND FOR CITIES OF SERVICE, INC. CITIES OF
SERVICE CITY HALL ,AMERICORP'S VISTA EXPERIENCE MATTERS
GRANT AGREEMENT -
This Addendum to the ,Fund foi Cities of Service, Inc. Cities of Service City Hall
Arnericorps VISTA )Experience Matters Grant Agreement ("A.ddendurn") is entered into by and
between the Fund for Cities of Service, Inc., ("Cities of Service") and the City of Fort Worth
("City"),collectively the"parties."
The Contract documents shall include the following:
1, The Cities'of Service City Hall Americorps VISTA f'xpelience Matters Grant Agreement
and;
2. This Addendum.
Notwithstauding any language to the contrary in the attached. Cities of Service City Hall
Americorps VISTA Experience Matters Grant Agreement ("Agreement"), the Parties hereby
stipulate by evidence of execution of this Addendum below by a representative of each party
duly authorized to bind the parties hereto, that the parties hereby agree that the provisions in this
Addendum below shall be applicable to the Agreement as follows:
1. Termination. City may terminate this Agreement at any time and for any reason by providing
Cities of Service with 60 days' written notice of tem-dnation.
2. Xudemnity; Nothing herein shall require the City to indemnify or hold Cities of Service or
any third party hatxmless from damages of any ldrnd or character,
3. Right to Audit: Cities of Service agrees that the City shall, until the expiration of three (3)
years after final payment under this Agreement, have access to and the right to examine any
directly pertinent books, documents, papers and records of Cities of Service involving
transactions relating to this.Agreement. The City shall give Cities of Service reasonable advance
notice of intended audits.
(signature page follows)
Acldendurn to'Fund far Cities of 5e1 vice,Tno.Cities of Service City Hall Americorps VISTA Experience Matters
Grant Ag eoment page I of 2
Executed this the 8th day of August
CITY:
City of Fort Worth Contract Compliance Manager:
By signing 1 acknowledge that X am the person
responsible for the monitoring and administration
of this contract,including ensuring all performance
By: and reporting requirements,
Name: ecinando Costa
Title: Assistant City Manager ()
Date: 'TI.Z��l9 By:
Shauna Shepherd
Approval Recommended: Customer Solutions Analyst
Neighborhood Services Department
Sonia M.Singleton,MBA Approved as to Form and Legality:
Interim Director
Neighborhood Services Department
Attest; By:
Name: Matthew A.Murray
Title: Assistant City Attorney
By; /l 1d�Q lG I ,l r r ntract Authorization:
at e: Mary Kayser C:.l�
Title: City Secretary 6
THE FUND FOR CITIES OF SE
By:
Nam IV[ L e
Title: Execu Director
Date: August 8, 2019
E
CORDTARY TX
Addendum to Fund for cities of service,Ina. Cities of Service City Hall Ameriaorps VISTA Experience Matters
Grant Agreement Page 2 of
IN WITNESS WHEREOF,the parties to this Amendment have affixed their signatures:
Signed:
CITY OF FORT WORTH,TEXAS FUND FOR CITIES OF SERVICE,INC
Myung J. Lee
Printed Name Printed Name
Executive Director
Title Title
Signature Sig ure
October 25, 2019
Date Date
Sign In
Hama teg'nkdon Gk..d.f Crly Couad Pepntnxnts
to p A.sn.r�o'Ass.'h��Alirl:+
0er.4= Pepartr Qbrof Fort word..Acttpdneralk ,
Ftle1: M®C19-0017 VUMW.i Name; neratts
Type: &mml Consent status: Or m#: MerC 19017 Version:1
Fde sealed: 7/30/2039 In comd: 2 TVW. General Consent
On a9eaia: 8W27/2019 Flnalatum: Tdk: PaUy Apppmlion for andAuttadze Accep1dnce orFdnds TtMPng;25,000,no horn{he Qties lar Service
lkk: ltalify ApploUaa for and Audsoslze Aadptonm of Funds Tetblirg$. Fund,Inc.for the 2019 Fxpedenre Matters Ame+imrps VI5fA Pmpram to Assht in oevetoping and
and Qo d9iatlrsg a flnandal Empowerment PMfum for PDdWarly omTdlnatlng a Flnandaf empowerment f rograni for Pdrtleulariy the senlor PopulaUan(Ages 50+)and
ANadm Erm: 1.MRrC 19-0017.2. Adapt Apprapriadon Ordinance(ALL COUNCIL PISTWM)(Ckurtirtued from a PraaldK Week)
Nam; Sa�OiYdM:
tgnay ul Tern_ R6rsM -
_ 3recardr Carwp Etpun
� Agenda rntl:
*r. Add dy Minutes nde:
6/27/2019 1 aw COUNCIL ACft-.
A/2.OR019 I CXTY MUNCX _ Aelm Mkt. Approved,Akpfdpffatfon_ordinanm No.23766-08-2619
0/13poi9 1 a"MUNCK Wwmm
d Mmafr
Penm Ftxnrr --------...-- ---� -
City of Fort Worth,Texas
Mayor and Council Communication.
DATE: 08/13/19 M&C FILE NUMBER: M&C 19-0017
LOG NAME. 19EXPERiENCE MATTERS
SUBJECT
Ratify Application for and Authorize Acceptance of Funds Totaling$26,000.00 from the Cities for Service Fund,Inc,for the 2019 Experience
Matters AmeriCorps VISTA Program to Assist in Developing and Coordinating a Financial Empowerment Program for Particularly the Senior
Population(Ages 50+)and Adopt Appropriation Ordinance(ALL COUNCIL DISTRICTS)(Continued from a Previous Week)
ft C MMEND TION:
It is recommended that the City Council:
1. Ratify the application for and authorize acceptance of funds totaling$25,000.00 from the Cities of Services Fund,Inc,for the 2019
Experience Matters AmeriCorps VISTA Program to assist In developing and_coordinaflng a financial empowerment program for particularly
the senior population(ages 50+);and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund in the amount of
$25,000.00,
bISOSSIONI
Cities of Service is a nonprofit organization that helps mayors build stronger cities by changing the way local government and citizens work
together.This organization helps coalition cities tap into the knowledge,creativity,and service of their citizens to help identify and solve critical
public problems. Cities of Service supports a coalition of more than 260 cities, representing over 73 million people across the Americas and
Europe,
Cities of Service and Its program partner AARP have launched Experience Matters AmeriCorps VISTA to mobilize volunteers ages 50+to tackle
education and economic related issues such as financial security,energy efficiency,youth academic performance, minor home repairs,self-
employment at 50+,and tailored one on one tutoring.
The City of Fort Worth will focus on financlai empowerment to assist vulnerable households and communities with low incomes that have been
targets of fraudulent and predatory financial products and services.
The responsibilities of the program will include the following:
1. Provide advocacy and educate community members on benefits of finanolal health;how to establish on emorgency fund;Managing debt;
improving credit scores;haw to secure credit;the dangers of predatory financial services and how to protect their credit.
2. Cultivate and maintain partnerships among stakeholders such as community organizations,city agencies,nonprofit organizations,
neighborhoods associatlons,and block groups.
3. Raise the profile of the initiative through creative outreach strategies and help secure funding to sustain and expand Experience Matters—
Financial Empowerment Program.
This M&C does not request approval of a contract with a business entity.
A Form 1295 Is not required for this contract because:This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION 1 CERTIFICATION;
The Director of Finance certifies that upon approval of the above recommendations,receipt of the grant,and adoption of the attached
appropriation ordinance,funds will be available in the current operating budget,as appropriated,of the Grants Operating other Fund. This is an
advance grant.
Submitted for City Managees Office by; Fernando Costa 6122
OrigJnatin_p Business Unit Head; Sonia Singleton 5744
r.
r, ti
Additional Warmation Contact: Sonla Sfnglatan $187
celestomacklin 5770