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Contract 53152
RECEIVED DEC -5 2019 CSC No. 53152 CITY OF FORT FORTH CITY SECRETARY AGREEMENT,FOR PARTNERS WITH A SHARED NIISSION United Community Centers Safe Haven Youth Program FISCAL YEAR2020 In consideration of the mutual covenants,promises and agreements contained herein,THIS AGREEMENT("Agreement")is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas,("City")acting by and through Jesus Chapa, its duly authorized Assistant City Manager,and Safe Haven Youth Program,a Texas non-profit corporation("Contractor")acting by and through Don Campion,Director of Finance,its duly authorized representative. RECITALS WHEREAS, City has determined that After School Programs are necessary to support crimeprevention in the City. The Safe Haven Youth Programs will enhance theptwm ionfocus ofthe Crime Control and Prevention District("CCPD")goals,which are(1)to support efforts to reduce violent crime and gang-related activities through enhanced enforcement activities and crime prevention programs,(2)to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs;and WHEREAS, Contractor has agreed to operate an After School Programs called Safe Haven Youth Program,which will support the police department's crime prevention efforts throughout the community;and WHEREAS, City desires to enter into an agreement with Contractor to operate the Safe Haven Youth Program; and WHEREAS, City, as consideration for the performance of Contractor, has appropriated monies in the CCPD Budget in the amount of$132,990.00("Program Funds")to provide to Contractor on a reimbursable basis for the operation of the Safe Haven Youth Program subject to and in accordance with this agreement. NOW,THEREFORE,in consideration of the mutual covenants herein expressed,the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: I. This Agreement between City and Contractor 2. Exhibit A—Proposal Abstract and Narrative 3. Exhibit B—Budget 4. Exhibit C—Request for Reimbursement FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc. Page 1 of 39 OFFICIAL RECORD CITY SECRETARY FT WORTH,TX 5. Exhibit D—Program Activities Report 6. Exhibit E—Program Effectiveness Measurement Report 7. Exhibit F—Request for Budget Modification 8. Exhibit G—Corrective Action Plan Form Exhibits A through G, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through G and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term"City" shall include City, and its officers, agents, employees, and representatives. The term"Contractor" shall include Contractor, and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term"Party"shall refer to either City or Contractor. The term"Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor. Contractor covenants and agrees to fully perform,or cause to be performed,with good faith and due diligence,all work and services described in Exhibit"A"--Proposal Naffative. Contractor shall be responsible for day-to-day administration of the. Safe Haven Youth Program. Contractor agrees to expend the Program Funds in accordance with the Budget as described in Exhibit"B". Program activities shall be reported in accordance with Exhibit"D"Program Activities Report and effectiveness measures shall be reported in accordance with Exhibit"E"-Program Effectiveness Measures Report. 2. Program Funds. 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed$132,990.00 ("Program Funds"). 2.2 Payment of the Program Funds from City to Contractor shall be made on a cost- reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other supporting documentation. Contractor shall deliver to City a written detailed Program Activities Report and Program Effectiveness Measures Report as described in Section 4.2 below with each RFR to support expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized officer of the Contractor. The RFR and monthly Program Activities Report shall be submitted to City no later than the 15th day following the end of the month. Submittal of a FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc. Page 2 of 39 monthly RFR and Program Activities Report is required even if services are not provided. The monthly RFR should be sequentially numbered and include expense documentation that is detailed,clear and concise. The submission shall include applicable monthly and quarterly reports as applicable. Submissions must be scanned and submitted to the Grants and Program Management Section of the Fort Worth Police Department. Submissions should be titled "Safe Haven Youth Program Organization-RFR Month" and sent either via email to CPD Grants a,fortworthtexas.gov, or via mail to ATTENTION: Contract Compliance Specialist,Financial Management Division,Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Program Activities Report from the Contractor. Additionally, a quarterly Program Effectiveness Measurement Report from Contractor is required as described in section 4.2 and must be approved prior to reimbursements. Reimbursements shall be made within 30 days receipt of said documents. Incomplete or incorrect submissions will be returned to the Contractor for resubmission,restarting the 30-day reimbursement schedule. 2.3 Contractor is authorized to modify up to five(5)percent of any budgeted line-item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR, during the month the modification took place. The new modified budget cannot exceed the total amount of Program Funds. 2.4 Any modifications of more than five (5)percent of any budgeted line-item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form(Exhibit"F")must be submitted, and request must be approved by City,before any money is moved to the line-item. Once the Budget Modification is approved,the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.5 Any modifications to zero line-items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit"F")must be completed and approved by City before money is transferred into the new line-item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line-item into an Indirect line-item,or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and 2.5. 2.7 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc. Page 3 of 39 as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 2.8 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit B of this Agreement or an approved budget modification form. Budget adjustments shall be submitted via either email to CPD Grants gfortworthtexas.gov or to the Contract Compliance Specialist,Financial Management Division,the Fort Worth Police Department at Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115. 3. Term.This Agreement shall commence upon October 1,2019("Effective Date"),and shall end on September 30, 2020 ("End Date"). All of Contractor's expenditures under this Agreement must be completed no later than September 30, 2020. The City reserves the right to withhold the final request for reimbursement until all required documents have been received by the contractor. 4. Program Performance. 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit"A." 4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly Program Effectiveness Measurement Report to document the performance of the work described in Exhibit "D" and Exhibit "E," respectively. The Program Activities and Effectiveness Measures shall document the program activity names, numbers of participants attending, details of the activities, and a description of the goals achieved in support of the CCPD goals. Program Effectiveness Measures shall be reported on a quarterly basis and included in the January, April, July, and October RFR and Program Activities Report submittals. Additionally, the Program Effectiveness Measurement Report must include descriptions of any realized successes. The monthly Program Activities and quarterly Program Effectiveness Measurement Reports shall be submitted to City no later than the 151h day after the end of each month. 4.3 Contractor agrees that the monthly Request for Reimbursement and Program Activities Report and quarterly Program Effectiveness Measurement Report will be submitted to City no later than the 15ffi day after the end of each month. Should Contractor not be able to meet these requirements in a given month, the Contractor shall provide written notification prior to the deadline that details the expected date of submission. If no notification is received before the 15" day, the City may document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports,City will send a non-compliance letter notifying Contractor's duly authorized representative of a possible suspension of program funding. 4.4 Contractor agrees to complete a Corrective Action Plan (CAP) in the event of three (3) consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc. Page 4 of 39 of an RFR, Program Activities Report (PAR), or Program Effectiveness Measurement Report (PEMR). Contractor also agrees to complete a Corrective Action Plan for recurring late . submissions of an RFR, PAR, PEMR or for failing to take corrective actions and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue,who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit G. 4.5 A representative of the program shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination. 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work. or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any Lind whatsoever,except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with thirty(30) days' written notice of termination. 5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall; (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination;and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages,including but not limited to actual,consequential,and punitive damages,court costs and attorney's fees. 5.6 Within thirty(30)days following the date of termination of this Agreement,Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc, Page 5 of 39 Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Eauiument and Maintenance. All equipment purchased with Program Funds mustmeet all eligibility requirements of City. Contractor shall maintain all equipment used in the administration and execution of the Safe Haven Youth Program. Contractor shall maintain,replace, or repair any item of equipment used in support of the Safe Haven Youth Program or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Safe Haven Youth Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Safe Haven Youth Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants and Program Management Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment,the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements. 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement, Contractor, its officers, members, agents, employees, and subcontractors,upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City or an independent auditor of City's choice. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. In addition, if the Contractor receives $300,000.00 or more during any fiscal year, the Contractor shall also be required, at its own cost, to engage an independent third-party to perform an audit regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If a funding recipient is already obtaining a general audit of its financial matters by an independent tbird-party,that audit may be used to satisfy this requirement so long as it specifically includes separate review of the records of CCPD funds. Because the independence of external audit firms is best maintained by changing firms regularly, if a funding recipient continues to use the same audit firm for more than three consecutive fiscal years,that fact will be reported to the Board and may result in the amount of funding to the recipient being reduced or eliminated. 7.2 If any audit reveals a questioned practice or expenditure,City shall notify Contractor as soon as reasonably practical. Contractor shall have fifteen (15) days to provide City with a written explanation and any supporting documentation regarding the practice or expenditure. If FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc. Page 6 of 39 Contractor fails to resolve or cure the questioned practice or expenditure, to the City's satisfaction,within the fifteen(15)day period,City reserves the right to withhold further Program Funds under this and/or future agreement(s)with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction,penalty,or other charge levied against City because of such misuse,misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to: providing final Program Activities Report and Program Effectiveness Measurement Reports,making final payments, and disposing of Safe Haven Youth Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and work to be performed by Contractor under this Agreement and City shall have access at all reasonable hours to offices and records of Contractor,its officers,members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration,the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD) funding. This information will include, but may not be limited to, the zip-codes of participating individuals of the program(s)receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations,or policies. If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement 8. Independent Contractor. FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc. Page 7 of 39 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent,or servant or employee of City. Contractor shall have exclusive control of,and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members,agents,servants,employees,subcontractors,program participants,licensees,or invitees. The doctrine of respondent superior shall not apply as between City and Contractor, its officers, members,agents, servants,employees,subcontractors,program participants,licensees,or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor.No federal,state,or local income tax,nor any payroll tax of any kind,shall be withheld or paid by City on behalf of Contractor.Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension,health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor,its officers, members, agents, employees, subcontractors,program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for anyproperty belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees,which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,WHETHER REAL OR ASSERTED, TO THE EXTENT CA USED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY ASSET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY,AND HOLD THE CITY, ITS OFFICERS,AGENTS,SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND ALL CLAIMS,LAWSUITS,ACTIONS, COSTS,AND EXPENSES OFANYKIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAYRELATE TO,ARISE OUT OF, OR BE OCCASIONED BY(I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (H) FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc. Page 8 of 39 ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR,ITS OFFICERS,AGENTS,ASSOCIATES,EMPLOYEES,CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THISAGREEMENT,EXCEPT THAT THE INDEMNITYPROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS,AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY,RESPONSIBILITY,IFANY,SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREINSHALL BE CONSTRUED ASA WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. This section shall survive the expiration or termination of this Agreement. 10. Non-Assignment. No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest. 11.1 No member, officer, or employee of City, or its designees or agents; no member of the governing body of the locality in which the Safe Haven Youth Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Safe Haven Youth Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract,or the proceeds thereof,for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,in all contracts and subcontracts hereunder. 11.2 No officer, employee,member,or program participant of Contractor shall have a financial interest, direct or indirect,in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination. 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers,members,agents,employees,program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc. Page 9 of 39 or privileges of their employment, discriminate against persons because of their age,except on the basis of a bona fide occupational qualification,retirement plan,statutory requirement,or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age,race, color, religion, sex, disability,national origin, or sexual orientation,nor will Contractor permit its officers,members,agents,employees,subcontractors,or program participants to engage in such discrimination. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101),IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. This section shall survive the expiration or termination of this Agreement. 13. Compliance. 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from andcorrect such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers,members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers. It is understood that by execution of this Agreement,the City does not waive or surrender any of it governmental powers. 15. Waiver of Immunity. If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption(statutory or otherwise)from and against liability for damages or injury,including death,to persons or property; Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or corm-non law. FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc. Page 10 of 39 16. Insurance Requirement. 16.1 Coverages and Limits. Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and$100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have a minimum rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required,written approval of Risk Management is required. 16.3 Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of Thirty(30)days'notice of cancellation or reduction in limits of coverage shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non- payment of premium.Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street,Fort Worth,Texas 76102,with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc. Page 11 of 39 to this Agreement. 17. Miscellaneous Provisions. 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be constiued as a waiver or relinquishment to any extent of City's right to assent or rely upon any such term or right on any future occasion. 17.3 Should any action,whether real or asserted,at law or in equity,arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County,Texas or the United States District Court for the Northern District of Texas,Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits A through G constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations,maintenance or administration of any sectarian or religious facility or activity,nor shall said performance rendered or funds received be utilized so as to benefit,directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc. Page 12 of 39 17.11 Contractor certifies that it has obtained a 501(c)(3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501(c)(3) tax-exempt status during the term of this Agreement. 17.12 Contractors are required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be in compliance with Texas Department to Family and Protective Services standard,the Texas Administrative Code and all other applicable law.Contractors will be responsible for conducting criminal background screening and for maintaining appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMINFY CITYAND HOLD CITY HARMLESS FROM ANY PENALITIES,LIABILITIES,OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS,AGENTS, OR LICENSEES. 18. Notice. Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-delivery or via U.S.Postal Service certified mail,postage prepaid,to the address of the other party shown below: CITY: Jesus Chapa,Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth, TX 76102 Copies To: Contract Compliance Specialist Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St, Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 200 Texas Street Fort Worth, TX 76102 CONTRACTOR: Don Campion, Director of Finance United Community Centers 1200 E Maddox Fort Worth, TX 76104 19. Counterparts: Electronically Transmitted Signature. This Agreement, as well as any associated documents to this Agreement, including RFR's and Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc. Page 13 of 39 constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file(pdf)or similar image) shall be deemed to be an original signature hereto. 20. Immigration Nationalitv Act. Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form(I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR,CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS,AGENTS,OR LICENSEES. City,upon written notice to Contractor,shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc. Page 14 of 39 IN WITNESS WHEREOF,the parties hereto have executed this agreement in multiples in Fort Worth,Tarrant County, Texas,to be effective this 1 day of October ,2019. APPROVED AND AGREED FOR CITY APPROVED AND AGREED FOR OF FORT WORTH UNITED COMMUNITY CENTERS,INC. Jesus J�4� Jesus J.Chapa Don Campion Assistant City Manager Director of Finance Date: Date: Il — APPROVAL RECOMMENDED APPROVED AS TO FORM AND , � � LEGALITY FOR E win Kraus Edwin Kraus; Chief of Police Attorney for Date: Date: ORT...`. APPROVED AS TO FORM AND ATTEST •• Q LEGALITY FOR CITY OF FORTS WORTH Mary J. ayser(Dec4,2 9) ��rtii y`lGli917 Mary J.Kayser i G ?# Thomas Hansen(Dec 4,2019) City Secretary Thomas R.Hansen rEXP� Assistant City Attorney Date: / �• Contract Compliance Manager: By signing I M&C No. 19-0194 01b y/i 9 acknowledge that I am the person responsible 1295 CERTIFICATION: 2019-518073 for the monitoring and administration of this contract,including ensuring all performance and reporting requirements. Koir h N%orris Keith Morns(Dec 2,2019) Name:Keith Morris Title: Contract Compliance Specialist FY 2020 Partners wl a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc. Page 15 of 39 OFFICIAL RECORD CITY SECRETARY FT. WORTH,TX F`Y 2o2o CRIME CONTROL AND PREVENTION DISTRICT EXHIBIT A.SCOPE OF WORK AGENCY.-United Community Centers;Inca PROGRAM TITLE:Sate Haven Youth Program-'Bethlehem DIRECTOR: Celia Esparza PHONE NUMBER:817-927-5556 x.111 PHYSICAL ADDRESS:1200 E Maddox Ave.,Fort Worth,Texas'76104 CONTACT PERSON: Don Campion EMAILADDRESS:dcampion@unitettcommunityeenters.org PHONE NUMBER: 817-927-5556 x.112 FAX NUMBER:817-924-3992 PROGRAM PURPOSE STATEMENT:To provide literacy,educational,and social programming that helps our children and youth achieve academic success and physical,emotional,and spiritual growth. Ci NVide/All CouncilDislricts S dci£ic Zip Cods 76104 Council District 2 Council District 6 Council District 3 Council District 7 Council District 4 M Council District 8 Council District 5 Council District 9 GEOGRAPHICAL AREA AND COUNCIL DISTRICT SERVED:Please mark all that apply., AGENCY STATUS: 13 Registered Private Nonprofit X Registered Public Nonprofit' Mark the applicable CCPD Partners with a Shared Mission'Rogramming EL)cus Area 11 After School Program 13 X Safe Haven Youth.Program © Comin'Up Gang i7 Family Justice Center 0 CrunePrevention Agency Partnership Mark the CCPD goalfsl that your program narrative addresses:. © Support efforts to reduce violent crime and gang-related activities through enhanced enforcement activities and crime prevention proms p Support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, X Support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs. FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc.—Exhibit A Page 16 of 39 Program Abstract Many of the children and youth in zip code 76104 are poor;have poor social skills,have low academic,performance,have a,low commitment to school,have low educational aspirations,and these factors put them at higher risk:for juvenile delinquency. The Bethlehem Safe Haven Youth program provides educational enrichment programs(EU)and a youth developmental program(ACT III)that lead to improved behavior,improved academic performance,increased social skills, and better citizenship. These programs support academic success,healthy development of children and youth,and build resilience. These outcomes in turnprevent the onset of juvenile delinquency. PROPOSAL NARRATIVE: United Community Centers(UCC)Board of Directors approved a new strategic plan in March of 2019.'The mission of UCC is: Guided by Christian Principles, we serve and empower those in need. UCC's vision is: Building a thriving community by c4treating,inspiring,and ompoworing families.The five goals of the plan are: Coal L Growing base of financial support so the,agency can thrive: Goal 2: Empowered, highly qualified, happily motivated staff who see growth and a'future Within UCC Coat 3:.Effectively and anciently delivered programming.that is relevant to the needs of the community Goal 4:Develop and implement a new communication and branding strategy Goal S:Develop and implement a Facilities and Equipment plan Central to UCC's work are its EE'P program and ACT M program thatedueate,inspire and empower the children and youth of 76104. Target Population In the center of zip code 76104 at the Bethlehem Center,951 Evans Ave,UCC will provide its educational enrichment programs(EEP)and its youth development program to 350 children and youth from ages 4 to 17 Geographic area The main neighborhoods served by the Bethlehem Safe Haven Youth program are`f errell Heights and Hillside Morningside. Problems and Causes Crime is a problem in District 8.In the Deccrrtber 2018 crime report for the 41h Quarter,District 8 had the highest number of crimes of any District in Foie Worth(2,304)or 17.4%of total crimes identifiable by District.It had 27%of the weapon violations,26%Q of the drug/namotic violations,and 24.1%of the aggravated assaults.OJJDP has done man surveys that show how often young people in general report crime victimization."71%a have been assaulted;53%experienced property FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc.—Exhibit A Page 17 of 39 crime,32%were maltreated,28%were sexually victimized,27%were intimidated or bullied,and 521%were victims of emotional bullying.Not surprisingly poor minority citizens are much more likely to be victims of crimes. UCC's programs are prevention programs that address juvenile crime and gang-related activities.In a North Carolina study the strongest predictors of juvenile delinquency were single parent households and percentage of the population in urban areas.Michael Shaderidentified riskfactors for delinquency such as low socioeconomic status/poverty; broken home, poor attitude and poor performance in school, academic failure,harsh, lax,or inconsistent discipline; substance abuse,poor monitoring and supervision,familyconflict,neighborhood crime and drugs,gang'membership,and delinquent peers.UCC programming addresses some of the causes of crime.By working with single parents and their children on improving reading skills and overall behavior in school UCC is able to improve attitude,school performance, and academic failure.UCC talks with parents about our consistent positive discipline of students and how it leads to a better experience for their children.The Children's Defbnse Fund points out that low academic aclievement and academic failure in the elementary grades increase the risk for later violent behavior.Two thirds of prisoners have dropped out of school. They make the following strong recommendation:`Male sure every child can read by 4th grade and can graduate from school able to succeed at work and in life.An ethic of achievement and high expectations for every child must be created in every home,congregation,community'and school and in our culture and public policies and practices.Turn off the television and pick up the books.Make reading cool and fun.That only 14 percent of Black,17 percent of Latino and 42 percent of White 4th graders are reading at grade level,and 11.8 percent of Black and 23.8 percent gf Latino 16-to 29-year- olds have dropped out before graduating from high school irnperils Amerioa's.intanal stability,future and competitiveness and sentences illiterate children to social and economic death.No external enemy poses as great_a threat to America's security as ourmillions of unhealthy,uneducated,angry children who will fill our prisons rather than bolster our economy." UCC's current children and youth served in our Bethlehem Safe Haven program are in high risk categories.82%of our students ages 14-17-are from households with income under 501/o of the area median income.55%of those households are under 30%of the area median income(AM)(for a family of 4,30%of ANH is$22,550 annual income). Over gO%of those households are single parent households.For our younger students ages 4-13,8TIa of households'are under 50%of AM,and 52%of those households are under 30%of the area median income(AN)(for a family of 4,30%of AM is $22,550 annual income). Over 75%of those households are single parent households.Of the public schools UCC serves the reading grade levels of the students are,low to very low,According to Read Fort Worth,at the Van Zandt Elementary FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc.—Exhibit A Page 18 of 39 School Iess three tenths of mile from Bethlehem Center,only 15%of students are reading on grade level,This is important because the data shows clearly thatreading skills and poverty are high risk factors for school failure. "Educators and researchers have lung recognized the importance of mastering reading by the end of third grade; Students who fail to reach this critical milestone often falter in the later grades and drop out before earning a high school diploma.Now,researchers have confuzned this link in the first national study to calculate high school graduation rates for children at different reading skill levels and with different poverty rates.Results of a longitudinal study of nearly4,000 students find that;tltose who do not read profwimtly by third grade are four times more likely to leave school without a diploma than proficient readers.For the worst readers,those who could not master even the basic skills by third grade,the rate is nearly six times greater.While these struggling readers account for about a third of the students,they represent more than three-fr$lis of those who eventually drop out or fail to graduate on time,What's more,the study shows that poverty has a powerful influence on graduation rates.The combined effect ofreading poorly and living in poverty puts these children in.double jeopardy." Sources. FAMILY,SCHOOL,COMMUNITY,AND ECONOMIC FACTORSABSOCIATEDWIT_HJUVENILECRIMEINNORTHCAROLINA.- A SYSTEM IMPACT ASSESSMENT-NORTH CAROLINA DEPARTMENT OF JUVENILE JUSTICE AND DELINQUENCY PREVENTION RISK FACTORS FOR DELINQUENCY:AN'OVER.VIE\V MICIIAEL SHADER.,U.S.DEPT,OF JUSTICE,OJJDP Fort Worth Police Dept.Fourth Quarter(October-December)2018 Crime Report Children Defense Fund,"Arnerica's Cradle to Prison Pipeline"2007, Double Jeopardy—How Third-Grade Reading Skills and Poverty.Influence Hiatt School Graduation—Donald Hernandez, published by Annie Casey Foundation,2012 Reading Difficulty in Young Children Linked to Later Trouble With the I aw By Stoll Simonton I July 18,2016 PROMiM ACTIVITIES AND OUTC ME$ PROGRAM ACTIVITIES The Bethlehem Safe Haven Youth program provides educational enrichment programs (EEP)for 4-13 and a youth developmental program(ACT RD for ages 14I-M The educational enrichment programs are proven to help students behind their peers in reading skills reach reading proficiency by the end of third grade.Not reaching reading proficiency is proven to greatly increase academic failure and dropping out of school.This is a leading cause of crime.In addition the positive discipline and working closely with parents on improving behavior and being their children's first and bestteacher improves discipline at home and helps reduce family conflict.This also is reducing riskfactors for delinquency. FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc.-Exhibit A Page 19 of 39 EEP EEP consists of three readingprograms,core EEP,Leveled Literacy Intervention,and I;Can Read!(ICR). Our core EEP program is a research based small group guided reading program provided in our after school child care program,and our all-day summer program.Through the EEP,UCC provides a year round opportunity to strengthen the literacy skills of the children and youth attcnding our three neighborhood centers.After»school care and full-day care:. (7:00 am.to 6.00 p.m.)is also provided for ten weeks in summer.Instruction takes place Monday through Thursday. Students receive an hour of literacy instruction after school,and 2 hours each day FWISD is closed including 10 weeks in suminer.So a student receives close to 300 hours of supplemental literacy instruction, UCC contracts with six educational specialists having a combined one hundred and twenty years of student assessment classroom instmetion and training experience.Each student is individually assessed for fluency,comprehension and accuracy by one of the specialists. All children receive teacher-led"guided reading"instruction and are involved in. vocabulary and writing activities related to their texts. Leveled Literacy Intervention(LLI) Our summer LLI program is an innovative and effective way tonot only preventloss of learning,bubo use out ofschool time to increase literacy levels for our most high risk obildrea.Kids love coming;their stammer is filled with fan activities; their parent(s)are engaged and active;highly sldlled passionate'instructors;and kids really learn to read.LTCC targets kids who are up to two years behind in reading in our summer program.Our LLI program starts with recruiting,meeting parents,building trust and commitment.Our buses pickup children and the students have breakfast at our Centers.LLI starts at 9:00 a.m.LLI is at all three centers.The program is intense with small groups of no more than 3.Instruction is a solid three hours.Our students have increased from one to five levels in tho summer. I Can Read!(ICR) UCC has discovered that many of our children can greatly benefit by early intervention by an experienced reading teacher using our Reading Mastery curriculum.This program works with pre-K,K,1st and 2nd grade students.Reading Mastery is a direct instruction program designed to provide explicit,systematic instruction in reading.The program starts by teaching phonemic awareness and sound-letter Correspondence.It.then moves into word:and passage reading,vocabulary FY 2020 Partners w/a Shared Mission Agreement Behveen the City of Fort Worth and United Community Centers,Inc.—Exhibit A Page 20 of 39 development,comprehension,and building oral reading fluency.The program continues emphasizing accurate and fluent decoding while teaching students the skills necessary to read and comprehend.lessons are fast-paced and interactive.The program includes plamment assossments and a continuous monitoring system.The ccrtifiod FWISD teacher wanks with small groups Monday through Thursday. A11 three literacy programs have been proven to be,effective ective in helping students inreaching and maintaining grade level reading proficiency by the end of third grade. This has great impact on f dure success in school and addresses directly academic failure as a cause of crime, Activity Measures Number of new unduplicated student participants in the Educational Enrichment Program,including Summer Enrichment Program participants.Goal-150 Numbers of hours studentparticipants spend in Educational Enrichment Program activities during the school year:Goal- 25,000 Numbers of hours strident participants spend in Sumner Enrichment Program activities during summer months.Goal— 30,000 ACT III Awareness Changes Tomorrow—Self,Family,and Community(ACT III)programming is designed by UCC personnel to mentor youth 14-17 on titres developmental levels;self,family and community.Programming pertaining to Self addresses the interpersonal components of academic achievement,.health (ses education; substance abuse, general health-care maintenance and prevention),social skills(choosing peer groups,dating,communication,anger management),and living skills(decision-making,problem solving,money management),recreation(arts,dance;hobbies,sports and recreation), importance of school and staying in school and receiving your diploma.The Family component includes learning about the importance offamily and how to become a contributing member of the family(conflict resolution,communication,effective parenting,budgeting,accountability,and responsibility).The Community component focuses on citizenship,leadership and volunteerism.Daily programs and activities are planned by ACT III staff and are based on the current needs of the youth in the neighborhood.Because of the demographic and ethnic diversity of the youth population at the center,programs and staff reflect that diversity:Also ACT III staff strives to ingrain values of altruism,discipline,and commitment in its youth by acclimating and motivating them to regularly perform community service.Volunteering for community set-vice builds self- esteem,strengthens personal values,and, in someinsonees, enhances job opportunities.The dynamics of conuttunity service for the youth and community extend far beyond the irnmWiate reciprocal benefits experienced by both parties..By directing youth to mevtingful activities,they develop self-confidence in becoming the virtuous and well-rounded leaders of the future.Youth will be encouraged and supported in examining their own personal strengths,hopes,dreams,and FY 2020 Partners w/a Shared Mission Agreeinent Between the City of Fort Worth and United Coimnunity Centers,Inc.—Exhibit A Page 21 of 39 aspirations as they work toward these outcomes.Leadership development and community service activities provide youth with the tools to help them mature into responsible citizens.Youth will bomatured to become leaders,in their communities. The ACT III program is after school,occasional Cwtungs,occasional Saturdays,and is an all-day program in the summer, The ACT III program activities described above address`poor attitude and performance in school and academic failure," The consistentpositive discipline in our program addresses"harsh,lax or inconsistent discipline,"The emphasis on"family" helps reduce family conflict and leads to better conflict resolution.Substance abuse prevention,budgeting including good economic choices,and community service help with job skill'building,directly address drugs and poverty as causes of crime.Leadership and social skills development helps ouryouth to avoid peerpressure from gang members and delinquent peers. Activity Measures Number of unduplicated student participants in the ACT.III program.Goal-200 Numbers of hours student participants spend in the ACT III program.Goal—9,500 Anticipated Outcomes Measure 1 70%of Kindergarten through fourth grade students attending at least 80%of the time increased at least three reading levels during the grant year. Measure 2 70%of fifth through eighth grade students attending at least 80%of the time increased at least two reading levels during the grant year. Measure 3 70%of students reading three levels or more below grade level attending at least 80%of the time increased at'least two readin levels during the grantycar. Measure 4 80%of Summer Enrichment Program students attending at least 80%„of the time maintained or improved their reading level during the summer months. Success in school especially reading skill is highly correlated with less risk of dropping out of school and less risk of juvenile delinquency.These measures identify progress in reading proficiency. Data evaluation Tool and Why selected Fountas&Pinnell Benchmark Assessment System The literacy levels of our,students,as determined by the Fountas&Pinnell Benchmark Assessment System(HAS), are a direct measurement of our studenNs reading levels enabling us to detennine preclsely the improvements from our curriculum-based programs. The BAS is used to measure children's independent and instructional FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc.—Exhibit A Page 22 of 39 reading levels.The system assesses accurary,fluency and comprehension.,The student must score 95%on all three factors before they are judged to have mastered that level.The BAS utilizes a"Text Level Ladder of Progress".The levels run from A to Z with grade level goals assigned to various letters.For example,the levels fora Kindergartner are A to.D.A first grader should be reading texts between levels E through J. (Text Level Ladder of Progress attached)Our education specialists are experts in running record type reading assessments and they have all been trained In the Fotmtas&Pinnell BAS. There was a field study of the validity of the'Fountas&.Pinnell Benchmark Assessment System. "After two and a half years of editorial development,field testing,and independent data analysis,the Pountas&Pinnell Benchmark Assessment System texts were demonstrated to be both reliable and valid measures for assessing students'reading levels." Frequency of Data Collection Three formal BAS assessments take place i,end of summer/start of school,2.mild-year,and 3,end of school year/start of summer. How Improvement:is measured and evaluated The BAS involves our educational specialist,anew piece of text that the student has never seen before,and the scoring system.The student reads the text.The educational specialist marks any errors and is listening for fluency.Benchmark assessment involves reading extended text and talking about it in a way that demonstrates comprehension.This kind of assessment captures the complex orchestration of information that the reader must applyto process printed texts at each level.The highest level that the student demonstrates 95%mastery of accuracy,fluency, and comprehension is their Independent reading level. Just above that level Is their, instructional level.This is text that they can read with some assistance,With this baseline reading level, improvement can be measured precisely at the next formal assessment. Data Collection Process At each formal assessment,the student's reading level is recorded by the evaluator and submitted to the Program Director and the CFO.These personnel evaluate the data and compare to UCC target goals.Besides evaluating Improvement,.this data is used in reading group placement,and in evaluating whether the student needs special help or intervention. FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc.—Exhibit A Page 23 of 39 Who performs the evaluations., The evaluations are performed by our educational specialists who are trained and experienced'.in the BAS system. Measures 90%of youth who attend at least 80%of the,time show a-10%increase in resilience over the grantyear usin the Wa ild —Youn resilience scale on a pre andpost-tea basis:. IUCC found that the best way to measure whether there was progress in helping our youth avoid juveruie delinquency was to measure the growth of protective factors summarized by the concept of resiliency. Resiliency. `T.isk`factors associated with antisocial and delinquent behavior are multiple and inter-related.No single factor:can accurately predict which individuals arc likely to engage in such behavior.Risk factors may be found internally(within the individual,such as difficult temperament)or externally(in the family,school,community and in peer relations).Family risk factors for delinquency and anti-social beihavior include harsh and ineffective parental discipline,lack of supervision, coercive interactions in the home,and incarceration of a parent..Examples of risk found in schools arc overcrowding and lack of clarity and follow-through in rules and policies.Poverty is a common risk factor for many conditions;including the development of antisocial behavior and emotional or behavioral disabilities.Other community risk factors include limited opportunities for recreation or employment and the availability of firearms.One of the bestpredietors of delinquency is youth involvement with high-risk and deviant peers. However,many youtli who are exposed to risk factors do not display antisocial and delinquent behaviors.The variable that appears to account for this plhenohnenon is the existence of certain protective or resiliency factors.resiliency is the ability to recover strength and spirit under:adversity in both internal(self)and external(family,school,community,and peer relation)domains for a positive outcome.The exposure to,and development of resiliency factors can help youth to cope and overcome risk factors,diverting them from the juvenile justice system while enhancing the likelihood of their becoming successful adults.Good health,self-control,flexibility,good communication and social skills,self-esteem,and a good sense of humor are all examples of internal resiliency factors.Some ways that families can promote resiliency in their children include providing appropriate structures and rules within the:household and a sense of belonging and purpose within the family unit Schools help students develop resiliency by providing a positive and safe learning environmen4 setting high, yet achievable,academic and social expectations,fostering positive attachment to productive activities and facilitating academic and social success.Community-based alterschool programs have been shown to reduce and prevent juvenile crime and drug use. FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc.—Exhibit A Page 24 of 39 Prevention of antisocial and delinquentbebavior can be accomplished byfostering resilience in individuals who are exposed to risk factors.Resiliency can be fostered through modeling and teaching children and youth to use appropriate behaviors that meet their needs as well as,or better than,their maladaptivo behaviors.Examples of strategies that target multiple factors while teaching and modeling appropriate,behaviors include conflict resolution,social skills training, effective management routines,encouraging the involvement of youth in making decisions, and open lines of communication. According to the Center on Crime,Communities,and Culture(www.soros.org),a quality education is one ofmost effective forms of crime prevention and the most cost-effective strategy."'National Center on Education Disability and Juvenile Justice,University of Nlaryland See Also Understanding and Responding to Girls Delinquency.OJJDP R Flores 2009 Also Risk and Resilience in Childhood(Fraser,Kirby 2004) Outcome measurement_tool The I.Vagaild-Young resilience scale has been thofoughly studied for reliability and validity.`"The purpose of this article is to review 12 completed studies that have used the Resilience Scale(Wagniid&Young, 1993).Completed studies were identified through PublYled and CINAHL.Studies that identified Resilience Scale scores,sample descriptions,and tested relationships between the Resilience Scale and study variables were selected for inclusion.Cronbacles alpha coofficients ranged from 72 to.94 supporting the internal consistency reliability of the Resilience Scale.In the studies reported here; the Resilience Scale lias been used with';a variety of individuals of different ages, socioeconomic, and educational backgrounds.The Resilience Scalc has performed as a reliable and valid tool to measure resilience and has been used with a wide range of,study populations."Journal of Nursing,August 2009 Measurement process The Director of Programs and the Bethlehem Center Director administer the Nagnild-Young test at the beginning of the school year and at the end of summer.The two scores are compared to see if the 10%increase in resilience is achieved.. Uniqueness of UCC program UCC.ismost familiar with the Boys and Girls Clubs crime prevention programs,Girls Inc.,and Lena Pope.They are all fine agencies providing important services.There are several unique aspects to UCC.First the Bethlehem Center has been serving the community since 1938.One of our volunteers started serving the Bethlehem community in 1949.She is still volunteering FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc.—Exhibit A Page 25 of 39 for UCCi Ms,Hazel Harvey Peace volunteered for Bethlehem up until she passed away.Surveys over the years have shown the great trust the community has in the Bethlehem Center. Because the Bethlehem Community Center serves the whole community,all ages,all faiths and all races,it is known as a safe welcoming place.The parents view it as a`safe haven": The Bethlehem Center's graduates have become leaders in our community such as Commissioner Roy Brooks,and former Mayor pro•tem Ralph McCloud. UCC has always taken a hplistic approach in serving its clients.We believe that this makes it unique.Not only do we provide services to the children and youth but we advocate at the schools,work with parents,teachers,principals,counselors and churches to serve the"Svhole"person.Because weknow thatourstudents come from poorfamilies wehelp theirparents and grandparents with food and clothing.ifwe don't provide a service we find an agency that will help our clients. Another thing that makes UCC unique is that it delivers the best out of school literacy programs in Fort Worth.Thee are other good reading programs,but none with the rigor,professional assessment,and former literacy coaches and FW1SD teachers with a combined'150 years of experience in teaching and training reading teachers. Every day Bethlehem staff and volunteers strive to make our clients'experience at Bethlehem the best part of their day. Length of programs Programs for children and youth began in 1938. Sources of Anancial sustainability spacial events,foundations,sliding scale fees. Need for funding Bethlehem Center especially needs the Safe Haven funding. United Way funding available for Bethlehem ACT III and EEP had been well over'$100,000 years ago.United Way provides only$12,000 annually for all three Centers for EEP and no funding for ACT III.UCC collects no fees for ACT III and a nominal fee for child case. Funds secured or applied for 2019-2020 Bethlehem Safe Haven Youth Program:UCChas applied for funding from Sid Richardson Foundation.If received,30,000 of it can be used to support EEP and ACT 111, Our Full Plate Fundraiser in November should raise$20,000 for Bethlehem EEP and ACT III.In late fall UCC will apply for a grant for EEP from the Morris Foundation.If successful that grant will provide$35,000 for Bethlehem EEP:In the spring of'2020 the Golf Tournament should raise$10000 for these programs.Also in the Spring,churches and individuals support our Summer ACT EI and EEP programs and UCC estimates that$35,000 will be raised for these programs at Bethlehem. Our.CACFP government program will provide$25,000 to help cover the cost of meals and snacks. FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc.—Exhibit A Page 26 of 39 � M 4—i a� S• Tv` 4 o „ 10 10111 P h Q O 00 o-r o 4 U N t3 N 9, �Q a ti o N � � O N � w �� d ID GCS. •p� .p ft.. r„��p pp F3 U, •v 110, 0 N 914 �x cn a v as �+ d a. A 9 tn AS cs w 34 a ti U u o ` 'S, U a~i z z, C r <4 6i D o N � � WQ,' � ao > au b9 ? t1 w cr 00 (41 .macrA �. .0 m V'y7a �'�•a+� ��`Cy' `�w�. y.. Q C4 U.qp 4,3 �W_ •« U v3 rz O U� O�� Q.' �+ C WW �,r•�' .�?. to Y o all cc) °8 CJ dj a C qq A � � ,44 o G'�i.•s ♦ Q ui.mow O X3 y� clIwo '� U cl w a WEE W Q `� Exhibit United Lownitinity Centers Bad a£l Narrfive Please attach a detailed budget narrative that explains the:need for all proposed expenditures by individual item. The budget narrative should clearly explain bow fiends will be used and why expenditures are necess.=uy for successful implementation of your program.Please explain how costs are calculated A. Direct-Personnel - EEP Teacher $ 13,000 0.80 $ 10,400 EEP Teacher $ 13.000 0,80 $ 10,400 EEP Teacher $ 13 000 0.80 $ 10 400 EEP Teacher S 13,000 0.80 $ 10.400 EEP Teacher -_ -- -$ 13,000. 0.35 $ 4,550 - ACT III Teacher $ 13,000 0.80 $ 10,400 Program Director $ 50,000 0.10 $ 5,000 Center Director $ 41,600 0.65 $ 27,040 Center Asst,Director S 23,400 0.65 $ 15 210 Custodian/Driver $ 22,880 0.50 $ 11,440 Total Salaries $215,880 F$115,240 Budget Erptanation:All teachers work directly with,students,on a daily basis year round.The program director ensures that program services by teachers are as planned and that the program activity measures and outcome targets are achieved.Only 10%of her salary is charged to the grant.The Center Director and Assistant Director manage the Bethlehem Center daily year round.They supervise and ensure that on a dailybasis the programs is delivered safely;effectively,and efficiently.They also ensure the holistic approach so that schools,and other resources are used to help the student and their family thrivr— They help handle discipline issues and do.extensive work with parents.65%of their salaries are charged to the grant.The Custodian/Driver makes'sure Center is clean and safe.He serves as a driver during the school year,making daily pickups of students from neighborhood schools,and drives on all field trips during the summer.50%of his salary is charged to the grant. R Direct-Fringe Benefits li" tiiT . M Fein a Taxes $ 115 240 1.0 6.7% $ 7,750 $ Total Budget $ 7.750 Bvdzef gxylanaffon:,6.7°1v of salaries is charged to the grant to help pay FICA costs. FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Comtminity Centers,Inc.—Exhibit B Page 30 of 39 C. -Direct-Travel Total " Bud ggt F Ionaton:NIA D. Direct-Equipment Total $ Bahl e�plemallow N/A, E. Direct-Supplies Total " Bi[dgetE planation: N/A F. Direct-Consulting/Contraeted Services Educational Specialists $ 10,000 Total Budget S i0 fl00 Bird en r E.nlanation, Oar educational specialists have many years of experience iit teaching and coaching and training teachers.They are experts in literacy.They train and monitor the performance of the teachers to ensure the appropriate delivery reading instruction.For example the speoialist review all the daily lesson plans of each teacher;They work directly with:atudents needing expert liter-doy intervention. They assess eaoh student for placement in the appropriate reading group. This is an essential part of the program as research proves that students learn to read better when grouped. appropriately for small group guided reading.Also,these specialists are experts in and use the Fountas &Pinnell Benchmark Assessment Tool which is research based. This enables UCC to be able to. FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc.—Exhibit B Page 31 of 39 preoisely measure reading progress.They are a major factor in the quality of our litoraay programs. Getting our students to proficient reading levels by end of third grade would not be possible without the work of the eduoaticntal specialists.To be selected as a specialist they must have a minimum of five years of experience as a reading teacher.They must have expertise in reading can ioulu a and they must have experience in being a leader of other teaohers and have at least two years'experience in coaching and training other teachers:Their work is monitored by The Center Director on a daily basis. They.have a formal meeting with the Center Director weekly to review the literacy programs.The Program Director also meets with them-weekly and monthly they meet with the CEO. They work more than 1500 hours at Bethlehem.400 hours at 25.001hour arc charged to the grant.400x 25=10,000. G. Direct-Sub-Awards Total Budget - BudZnt F,xplanatian: N/A H. Direct-Occupancy Total Budget $ - Burl etEc lanation: N/A, Indirect Costs Facilities and Administration 0.10 $ Total Budget aDlanatiow N/A. FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc.—Exhibit B Page 32 of 39 BudgetSpreadsheat S132,990 00 IL $115,240 00 Aa B ]Tinge Benefits $7,750 00 e ate : f` ,�'_ r J0,U0 D.Equipment $0 00 _ F.Contract/Consultant SO QO a � a $10,000.00 Ulracm►nts #f .. H.Ucou anoy $0.00 � s0.00 FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc.—Exhibit B Page 33 of 39 u e. Request for Relrnbtsenient(RFR) FY2W CMWCDKMOL Anti Pllt�A'TT[y(DS'�AtCt_ Submll`[o• StthniltllnSAgeney: United CommunityCeltors,Inq P Bob Bolin Public Safety G.O. CWhiNName; Dell.Cpmylan. Attn:AIM Than Phone Nurnber. 817-927.956 (Financial M340SemeutDivision F.mnit: .. g So West Mix St. im9a.iHnad�avesnt,terawatb,'ni. E Fatworth.TX 76115 Rernit Addtxxp; 73101 Invoice, NionftofRequest' DWCy CMTS(9G%Mbdvwra) TPld d4iedsu G8+ 7NrDSm1f's HidpaGWa+r]' 9a4eKhanaane 3ru5uuromt. RNemt. TarHigaweJ Iulndregn�lute Aeggw.d 7o-Ata AesaJh A etveanel g 7,75M14 L' T.'"Tniroar4 §:'. •g .."3.°. ♦<-'-'s3 a' � �'� �. ID Wipuva is lin 3 AM auF Dbstt CPeu .,-f3794RM.. S_ __ _ $ �: R(MECT'COSTS(Toes Mwiri.ao) — AD far d4..d.0 7Ns INu.�A'. --.srdp.ca.�.r �1pM A.lunn. Raakrsx+naatt �� fot.lRsgolded RmernSBrun ilryamod Iallate A�[Y7s1N. Satpaawt axuaena tewuedwv9 moWkY[tedtsm- 7at�8u .41pt S 133 00 7tit:dtlndls.lielasllfdeDitsaS 0.�D Nadal%$fidl1 r,�.liPlK RS RSSF' s - copy otvrychedl;iarwcu na(ctcps dtlmTne+11 Q.F41 �' hndsd npw�mres. 7TasRutouti.S Told Rtgr,.rld ToDds S - R{molntost\w. f -14S996J0__. Ihanmyleimdthisiequea!andcerOiW(hereAde,devew,TandsiMortd4CN7Refi Qnm wca,ata. .Sigmtary. Sr�story!.� to >�l4arha Qt�wX x r Vrm '.w.�n lWRHPrvrMfrrPprxertt a>.i ShITSIruWrc Dua xnwtr Reaiv<d stomp Plised Dd w FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc.—Exhibit C Page 34 of 39 EXHIBIT D:PROGRAM ACTIVITIES MONTHLY PROGRAM ACTIVITIES.REPORT Fiscal'Year'202© C tirrent Reporting Month Submitting Agency United Community Centers Contact Name Prances Martinez Phone Number,and 817-927.5556 x.113 fmartinezUunitedcommunitycenters.org Email Remit Address1200 E.Maddox Ave,Fort Worth,TX 76104 Ctirret o=aNX �` ctt t � �� 1 15f1 Number of,riow participants in EEP program 2 #of hours spent in EEP activities-school yr. 25,000 3 30,000 Number of hours.spent in Summer ESP 4 200 Number of now paiticipants in ACT III 5 Number of hours:spent in ACT 1II.activities 9,500 6 7 8 I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the CCPD goals set forth in the contract. Authorized Signatory Signatory Title Date FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and Page 35 of 39 United Community Centers,Inc.—Exhibit D EXHIBIT E:EFFECTIVENESS MEASURES QUARTERLY PROGRAM EFFECTIVENESS REPORT Fisoal Year 2020 Current Reporting carter Submitting Agency United Community.Centers Contact Name Frances Martinez Plione Nuniber atzd 817.927-5556 x,113'ftnm-tinez c@anitedwimnuiiitycouters.otg Email Remit Address 1200 E.Maddox Ave,Fort Worth;TX'76104 Please include status report that describes how measure was accomplished for each quarter. rEffectivnsesuea°aid t�texl ()utcatnes Measure 1 z 70%of K-4m grade students will increase 3 reading levels by end of year Status Report Measure 2 70%of 5h-S"grade students will increase 2`reading levels by end of year Status Retort Measure 3 70%of students reading 3 levels or more below grade will increase at least levels by War end status Report- Measure 4 SA%of Surnmor E$P students will maintain or improve reading level during summer Status Report 70%of youth wilf show a 10%increase in resilience over the grant year Measure 5 Status report I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the CCPD goals set forth in the contract. Authorized Signatory Signatory Title Date FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,hie.—Exhibit E Page 36 of 39 EXHIBIT F REQUEST FOR BUDGET MODIFICATION Fiscal Year=l) Date SubmittingAgency United Co ityCanters CantactName Frances Martinez Phone Number Mmail 817-927-5556 tr.113 finarfinez unitedcominuiiit centers.or Remi—Add,. 1200 E.Maddox Ave,Futi North,TX 76104 ff : 5 rot., Budget Category Ap roved Budget- Change Requested Revised B et A. Personnel - -- — 176240.06 D. Frin a Benefits 7 750.00 C. TravelandTra"' D, ui anent B. St lies F. Contracts(Consultants 10 000.00 G: Sub•Awards H. Qccu Total Direct Costs 132 0.00 INDIIIECC,dob,ST9_ Revised Bu et A roved Bud et ChAn e R nested odifietta"otlNauralie r1e crib-' detailItal a}it I have reviewed this request anit certify that the listed modifications are correct Authorized Signatory Signatory Title Date S�QIYLY [1Modirication NUT Approved E3 Modification Approved FWFD Staff Signature Date FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and Page 37 of 39 United Conununity Centers,Inc.—Exhibit F ro a G � b tD a PC N P ro '4 �. 2 1 5 o G w FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and Page 38 of 39 United Community Centers,Inc.—Exhibit G EXIQRIT It,PRIOR YEAR CORRECTIVE ACTION PLAN ... ._._........ ... ItLC 17GE TARGET CORRECTIVE RESPONSIBLE PERSON C0 ITEM ID MONITORING FINDING ACTION COMPLETION E7 YON - DATE Paula Blalock office motAltar, will process payments.Don Grufiee reeds to rurther diversify their CwaPiors CFO will.Hamm scgrcgafion of duties.Ctrtent scgrecgation expnreea Celia Esparta,CEO issms:Dtm Campion should not both and Fmn ),brtinez,Director process paymenfs and appmveoVernes ofprcgrams,will sign checks, Don Cmnpiort,CFO DEiy1,2019 Dan Campion should not both sign checks Don Campion,CFO will and prepare reconciliation,Celia Esparta Crrepa bank teconciliations.. should not both sign checks and approve the Ashley7ohnson,F-,=five bank recordAiation. Assistant;will approvo bark recnncilialions. FY 2020 Partners w/a Shared Mission Agreement Between the City of Fort Worth and United Community Centers,Inc.—Exhibit H Page 39 of 39