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HomeMy WebLinkAboutContract 53161 1 A p19 CSC No. 53161 G1t(OFFOR�'AR�F1 SECR AGREEMENT FOR COMMUNITY BASED PROGRAM JPS FOUNDATION FISCAL YEAR 2020: In consideration of the mutual covenants, promises and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH,a home rule municipal corporation of the State of Texas,("City")acting by and through Jesus Chapa, its duly authorized Assistant City Manager and JPS Foundation,a Texas non-profit corporation ("Contractor")acting by and through Kristen Sullivan, its duly authorized Executive Director. RECITALS WHEREAS, City has determined that Community-Based Programs are necessary to support crime prevention in City during Fiscal Year 2020 to meet one or more of the Crime Control and Prevention District("CCPD") goals, which are (1)to support efforts to reduce violent crime and gang-related activities through enhanced enforcement activities and crime prevention programs,(2)to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs;and WHEREAS,Contractor has agreed to operate a Community-Based Program called "Community Safety, Intimate Partner Violence, and Socioeconomic Status: A Community Intervention" ("Program"), which will support the police department's crime prevention efforts throughout the community; and WHEREAS, City desires to enter into an agreement with Contractor to operate the Program;and WHEREAS, City, as consideration for the performance of Contractor, has appropriated monies in the CCPD Budget in the amount of $84,803.00("Program Funds") to provide to Contractor on a reimbursable basis for the operation of the Program subject to and in accordance with this agreement. NOW,THEREFORE,in consideration of the mutual covenants herein expressed,the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A—Proposal Abstract and Narrative 3. Exhibit B—Budget 4. Exhibit C—Request for Reimbursement 5. Exhibit D—Program Activities Report 6. Exhibit E—Program Effectiveness Measurement Report OFFICIAL RECORD FY 2020 Community Based Program JPS Foundation Page: o t1frySECRETARY FT. WORTH,TX 7. Exhibit F—Request for Budget Modification 8. Exhibit G--Corrective Action Plan Form Exhibits A through G, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through G and the terms and conditions set forth in the body of this Agreement,the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include City,and its officers,agents,employees,and representatives. The term "Contractor" shall include Contractor, and its officers, agents, employees, representatives, servants,contractors, and subcontractors. The term "Party" shall refer to either City or Contractor. The term"Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor.. Contractor covenants and agrees to fully perform,or cause to be performed,with good faith and due diligence,all work and services described in Exhibit"A"—Proposal Narrative. Contractor shall be responsible for day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget as described in Exhibit`B". Program activities shall be reported in accordance with Exhibit"D"-Program Activities Report and effectiveness measures shall be reported in accordance with Exhibit"E"-Program Effectiveness Measures Report. 2. Program Funds. 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed $84,803.00 ("Program Funds"). 2.2 Payment of the Program Funds from City to Contractor shall be made on a cost- reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other supporting documentation. Contractor shall deliver to City a written detailed Program Activities Report and Program Effectiveness Measures Report as described in Section 4.2 below with each RFR to support expenditure of Program Funds. Such reports shall be signed by the Contractor or the duly authorized officer of the Contractor. The RFR and monthly Program Activities Report shall be submitted to City no later than the 15th day following the end of the month. Submittal of a monthly RFR and Program Activities Report is required even if services are not provided. The monthly RFR should be sequentially numbered and include expense documentation that is FY 2020 Community Based Program JPS Foundation Page 2 of 36 detailed,clear and concise. The submission shall include applicable monthly and quarterly reports as applicable. Submissions must be scanned and submitted to the Grants and Program Management Section of the Fort Worth Police Department. Submissions should be titled "JPS Foundation— RFR Month" and sent either via email to CPD Grai-its@fortworthtexas.gov, or via mail to ATTENTION: Contract Compliance Specialist,Financial Management Division,Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Program Activities Report from the Contractor. Additionally, a quarterly Program Effectiveness Measurement Report from Contractor is required as described in section 4.2 and must be approved prior to reimbursements.Reimbursements shall be made within 30 days receipt of said documents. Incomplete or incorrect submissions will be returned to the Contractor for resubmission,restarting the 30-day reimbursement schedule. 2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "IF") to City, with the monthly RFR, during the month the modification took place. The new modified budget cannot exceed the total amount of Program Funds. 2.4 Any modifications of more than five (5) percent of any budgeted line-item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form(Exhibit"F")must be submitted,and request must be approved by City, before any money is moved to the line-item. Once the Budget Modification is approved,the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.5 Any modifications to zero line-items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit"F") must be completed and approved by City before money is transferred into the new line-item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line-item into an Indirect line-item,or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and 2.5. 2.7 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment,that was fully or partially paid for using CCPD funds, were used in furtherance of the FY 2020 Community Based Program JPS Foundation Page 3 of 36 program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 2.8 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit B of this Agreement or an approved budget modification form. Budget adjustments shall be submitted via either email to CPD Grants@fortworthtexas.gov or to the Contract Compliance Specialist,Financial Management Division,the Fort Worth Police Department at Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115. 3. Term.This Agreement shall commence upon October 1,2019("Effective Date"),and shall end on September 30, 2020 ("End Date"). All of Contractor's expenditures under this Agreement must be completed no later than September 30, 2020. The City reserves the right to withhold the final request for reimbursement until all required documents have been received by the contractor. 4. Pram Performance. 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit"A." 4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly Program Effectiveness Measurement Report to document the performance of the work described in Exhibit "D" and Exhibit "E," respectively. The Program Activities and Effectiveness Measures shall document the program activity names, numbers of participants attending, details of the activities, and a description of the goals achieved in support of the CCPD goals. Program Effectiveness Measures shall be reported on a quarterly basis and included in the January, April, July, and October RFR and Program Activities Report submittals. Additionally, the Program Effectiveness Measurement Report must include descriptions of any realized successes. The monthly Program Activities and quarterly Program Effectiveness Measurement Reports shall be submitted to City no later than the 15 1h day after the end of each month. 4.3 Contractor agrees that the monthly Request for Reimbursement and Program Activities Report and quarterly Program Effectiveness Measurement Report will be submitted to City no later than the 15 th day after the end of each month. Should Contractor not be able to meet these requirements in a given month, the Contractor shall provide written notification prior to the deadline that details the expected date of submission. If no notification is received before the 15 th day, the City may document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports,City will send a non-compliance letter notifying Contractor's duly authorized representative of a possible suspension of program funding. FY 2020 Community Based Program JPS Foundation Page 4 of 36 4.4 Contractor agrees to complete a Corrective Action Plan (CAP) in the event of three (3) consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions of an RFR, Program Activities Report (PAR), or Program Effectiveness Measurement Report (PEMR). Contractor also agrees to complete a Corrective Action Plan for recurring late submissions of an RFR, PAR, PEMR or for failing to take corrective actions and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit'V'. 4.5 A representative of the program shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination. 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD.All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever,except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with thirty (30)days' written notice of termination. 5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination;and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages, including but not limited to actual,consequential,and punitive damages, court costs and attorney's fees. FY 2020 Community Based Program JPS Foundation Page 5 of 36 5.6 Within thirty(30)days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder.City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. EauiDment and Maintenance. All equipment purchased with Program Funds must meet all eligibility requirements of City. Contractor shall maintain all equipment used in the administration and execution of the Program. The Contractor shall maintain,replace,or repair any item of equipment used in support of the Program or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of the Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment.Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants and Program Management Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment,the date each piece of equipment was purchased,the cost of purchase for each piece of equipment,and the location of each piece of equipment. 7. Administrative Requirements. 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations., along with documentation and records of all receipts and expenditures of Program Funds. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City or an independent auditor of City's choice. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as soon as reasonably practical. Contractor shall have fifteen (15) days to provide City with a written explanation and any supporting documentation regarding the practice or expenditure. If Contractor fails to resolve or cure the questioned practice or expenditure, to the City's satisfaction,within the fifteen(15)day period,City reserves the right to withhold further Program Funds under this and/or future agreement(s)with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction,penalty, or other charge levied against City because of such misuse,misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include,but are not limited to: providing final Program Activities Report and Program Effectiveness Measurement Reports,making final payments, and disposing FY 2020 Community Based Program JPS Foundation Page 6 of 36 of Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and work to be performed by Contractor under this Agreement and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD) funding. This information will include, but may not be limited to, the zip-codes of participating individuals of the program(s)receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the ex1liration or termination of this Agregnient. 8. Indellendent Contractor.. 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent,or servant or employee of City. Contractor shall have exclusive control of,and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members,agents,servants,employees,subcontractors,program participants,licensees,or invitees. The doctrine of respondent superior shall not apply as between City and Contractor, its officers, members,agents,servants,employees,subcontractors,program participants,licensees,or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor.No federal,state,or local income tax,nor any payroll tax of any kind,shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health,or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, FY 2020 Community Based Program JPS Foundation Page 7 of 36 subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees,which may be lost, stolen, destroyed,or in any way damaged. 9. Liability and Indemnification. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY LOSS, PROPERTY DAMAGE ANDIOR PERSONAL INJURY, INCL VDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY,AND HOLD THE CITY, ITS OFFICERS,AGENTS, SERVANTS,AND EMPLOYEES HARMLESS AGAINST ANYAND ALL CLAIMS,LAWSUITS,ACTIONS, COSTS,AND EXPENSES OFANYKIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) ANDIOR PERSONAL INJURY (INCLUDING DEATH) THAT MAYRELATE TO,ARISE OUT OF, OR BE OCCASIONED BY(I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (H) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR,ITS OFFICERS,AGENTS,ASSOC)ATES,EMPLOYEES,CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS A GREEMENT;EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING TING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS,AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OFBOTH CONTRACTOR AND CITY,RESPONSIBILITY,IFANY,SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREINSHALL BE CONSTRUED ASA WAIVER OFTHE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. This section shall survive the expiration or termination of this Agreement. FY 2020 Community Based Program JPS Foundation Page 8 of 36 10. Nan-As5iguLrn0_t_No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest. 11.1 No member, officer, or employee of City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer,employee,member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder,or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination. 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers,members,agents,employees,program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment,discriminate against persons because of their age,except on the basis of a bona fide occupational qualification,retirement plan, statutory requirement,or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers,members,agents,employees,subcontractors,or program participants to engage in such discrimination. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101),IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. This section shall survive the expiration or termination of this Agreement. FY 2020 Community Based Program JPS Foundation Page 9 of 36 13. CQMDliance 13.1 Contractor, its officers, members.. agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers,members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from andcorrect such violation. 14. Governmental Powers. It is understood that by execution of this Agreement,the City does not waive or surrender any of it governmental powers. 15. Waiver of IMmIlLifty. If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption(statutory or otherwise)from and against liability for damages or injury, including death, to persons or property; Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 16. TnNurilnge RgaUiLLmeXL 16.1 Coverages and Limits.Contractor shall provide the City with certificate(s)of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liability(CGL): Contractor is self-insured in keeping with the terms of the Texas Tort Claims Act. Contractor will furnish a Certificate of Self- Insurance in lieu of the required general liability insurance certificate. (b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence,with a$1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have a minimum rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial FY 2020 Community Based Program JPS Foundation Page 10 of 36 strength and solvency to the satisfaction of Risk Management. If the rating is below that required,written approval of Risk Management is required. 16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of Thirty(30)days' notice of cancellation or reduction in limits of coverage shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non- payment of premium.Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions. 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action,whether real or asserted,at law or in equity,arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County,Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits A through F constitute the entire agreement FY 2020 Community Based Program JPS Foundation Page 11 of 36 between the parties concerning the work and services to be perfortned hereunder,and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Pat ty. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations,maintenance or administration of any sectarian or religious facility or activity,nor shall said performance rendered or funds received be utilized so as to benefit,directly or indirectly, any such sectarian or religious facility oractivity. 17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise,to any other person or entity. 17.11 Contractor certifies that it has obtained a 501(c)(3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501(c)(3) tax-exempt status during the term of this Agreement. 17.12 Contractors are required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be in compliance with Texas Department to Family and Protective Services standard,the Texas Administrative Code and all other applicable law.Contractors will be responsible for conducting criminal background screening and for maintaining appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMINFY CITY AND HOLD CITY HARMLESS FROM ANY PENALITIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS,AGENTS, OR LICENSEES. 18. Notice. Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-delivery or via U.S. Postal Service certified mail, postage prepaid,to the address of the other party shown below: CITY: Jesus Chapa, Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth, TX 76102 FY 2020 Community Based Program JPS Foundation Page 12 of 36 Copies To: Contract Compliance Specialist Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 200 Texas Street Fort Worth, TX 76102 CONTRACTOR: Alex Dunn Grants Manager 1223 S. Main Street Fort Worth, TX 76104 19. CoUnterl2arts, Electronically Transmitted Signature. This Agreement, as well as any associated documents to this Agreement, including RFR's and Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file(pdf)or similar image) shall be deemed to be an original signature hereto. 20. ImmigratiLm Nationality Act. Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (1-9). Upon request by City, Contractor shall provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement.Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR,CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS,AGENTS, OR LICENSEES.City,upon written notice to Contractor,shall have the right. to immediately terminate this Agreement for violations of this provision by Contractor. FY 2020 Community Based Program JPS Foundation Page 13 of 36 k IN WITNESS WHEREOF,the parties hereto have executed this agre�ment in multiples hi rt Worth,Tarrant County,Texas,to be effective this2 day of Decem er 2019 . APPROVED AND AGREED FOR APPROVED AND AGREED FOR CITY OF FORT WORTH JPS FOUNDATION &WdJesus J.Chapa(Dec ' Jesus J.Chapa Kristin Sullivan Assistant City Manager Executive Director Date: Date: Oct- . 1l20 i APPROVAL RECOMMENDED APPROVED AS TO FORM AND C LEGALITY FOR E Mnd Kraus DK2,1019) Edwin Kraus Chief of Police Attorney for Date: Date: �0 FORT APPROVED AS TO FORM AND ATTEST LEGALITY FOR CITY OF FORT ' WORTH Mary J. ayser(Dec 6,2 9) 7 o a1 11�1�112& Mary J.Kayser `=jIII Thomas Hansen(Dec 2,2019) City Secretary Thomas R.Hansen (AS '`� Assistant City Attorney Date: Contract Compliance Manager: By M&C No.NOT REQUIRED signing I acknowledge that I am the 1295 CERTIFICATION: Not Required person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. KefN 0021k_ Keith Moms(Dec 2,2019) Name:Keith Morris Title:Grant Manager FY 2020 Community Based Program JPS Foundation Page r 64000AL RECORD CITY SECRETARY FT. WORTH,TX litIiI131T A AGENCY-.JPS Foundation A�l0UN7r REQUESTED: S 84,803 PROGRAINI TI' LE- A Conununity Intervaraat DIRECTOR: Kristin Sullivan PHO' E NUAiIBER: 817-702-73,10 PHYSICAL ADDRESS: 1223 S.Main Street,Fort 1Vorth.'i.\ 76104 CONTACT PERSON- Alc%Dunn EMAIL ADDRESS: ADunn04@jpshealth.ore PHONE NUMBER: S 17-702-2226 FAX NUNIBER. 817-702-7330 PROGRAM PURPOSE STATEMENT. This prajcti:t targets ZIP codes 76104 and 76116, which are highly impacted by crime,to understand ilia unique causes of crime in these neighhorltonds and work,►viAt residents,Police,and other stakeholdet's to improve community satcly and literacy using the Collective Efficacy model endorsed by the National Institute of Justice, GEOGRAPIIICAL AREA AND COI.ti3CII.DISTRICT SERVED:Please mark all that apply. City Wide 1 All Council Districts 0 S chic Zip Codas) 7610,L 76116 Council District 2 0 Council District 6 e Council District 3 0 Council District 7 Council District 4 s Council District 8 Council District 5 r Council District 9 AGENCY STATUS: ❑Registered Pin=ate Nonprofit El Registered Public Nonprofit COOPERATIVE AGREEMENT USE�secTrox h� Dyes ❑No Mark the goals)that your program addresses. El Support efforts to reduce violent crime and gone-related activities through enhanced enforcement activities and crime proven ion programs 6 Support efforts to increase the safety of residents and to decrease crirnc throughout Fort Word) neighborhoods, 0 Support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs. Add itionalty,does program address either/both orthn priority considerations listed below,? ® Prograni is a prtivcntion or intervention program for youth andlor family violence 0 Program incorporates literacy instructionlslalls for children ages 0-9. CERTIFICATIOtN:I certify dial the information contained in this proposal fairly represents the above- named Agency's operating plans and budget for the proposed program. I ael-now[edge that I have read and under:sland the requirements and provisions of the Request for Proposal and that thQ above-named Agency will comply►•ill%all applicable rule and regulations relaling to the procurement process. I certify that I am authorized to sign this proposal and to enter into and execute a contract with the City of Fort Worth to provide lite services authorized. NAME:Kristin Sullivan 9PTITLE:Exocutn cc Dir ector SIGNATC1RE: c DATE: FY 2020 Community Based Program JPS Foundation Page 15 of 36 Exhibit A PROGIR-AMABSTRACT JPS Health INIetworkCs program, Cormnmdty Safety, Inthuate Partner Violence, and Socioeconomic Status: A Community Intervention, will target the high crime Fort Worth ZIP codes 76104 and 76IM to identify specific Problems and interventions to increase residents"safety, reduce the violence plaguing,their communities,and provide literacy resources for children. JPS has a unique vantage point as a Level I Tramnit Center to identicy root causes and build prevention of traumatic injuries. Ibis project uses a Collective Effileacy approach, a National Institute of Justice-recognized and proven model for using research to engage neighborhoods in problem solving to reduce crime. JPS Traurna staff will inxite residents to attend meetings at apartment complexes,churches,and community centers,to participate in an Institutional Research Board-approved survey. The survey will identify issues that residents see as the root causes of violent crime in their neighborhoods.Following the survey,,JPS Trauma staff will present Crime Prevention education focusing on violent crime,intimate partner violence,and family violence.JPS will distribute English and Spanish childreifs books with themes of hope and resiliency and encourage parents to read to their children as a way to combat poverty and crime. JPS Tratima staff will analyze survey data and report results to the participating communities through a series of meetings. JPS will collaborate with police,, city officials, INTRise, and other stakeholders to meet with residents to problem-solve and develop targeted interventions to the specific violent cruse conditions that plague these two ZIP codes.Collective efficacy brings neighborhoods and city leaders together to take action to decrease violent crime and improve neighborhoods, safety, and literacy. With funding to JPS. CCPD can bring a nationally-recognized model for eftective crime and violence reduction to neighborhoods terrorized with high crime. FY 2020 Community Based Program JPS Foundation Page 16 of 36 Exhibit A PROPOSAL NARRATIVE ORGANIZATION 1) Briefly describe your organisation. Please Include how long your organixat on,has served the community,the mature of your s#n vices. JPS Health Network has delivered health czars,for Tarrant County for over 100 years.JPS is the publicly supported lncaltheare system providing medical and behavioral health services to Tarrant County residents.The network-includes an acute care hospital.more than 40 primary and specialty can-;-health centers—including 19 public school-based heahh centers—and the county'% only psychiatric emergency center and Level 1 Trauma Center.JPS is the:largess teaching hospital in the community,with 17 clinical residency and fellowship programs for more than 3,000 students annually, including the largest hospital-based family medicine residency program in the nation. I1ie nnetww ork's 6,700 team members provide care through more than 1.2 million patient encounters annually.JPS is the only health systern in the nation certified to provide care in the areas of Level I Trauma,stroke,heart attack,sepsis and delirium. As the cou nty's only Level I Traaunna Center,providing the highest quality care to save the lives of those suffering traumatic injuries,JPS sees the impact of community violence every day. JPS also plays a key role:in working to prevent the most common causes of traumatic injuries. Violence(including gunshot wounds,stabbings; and assaults)is a leading cause of injuries that require the Level 1 Trauma Center at JPS. 2) Describe purpose of proposed program and how it tits the mission of your organization. The purpose of the proposed program, Community Safety, Intimate Partner Violence and Socioeconomic Suntus: A Community Intervention,. is to improve community safety and reduce violence for two high-crime zip codes in Fort Worth,76104 and 76116.In accomplishing this,JPS will use a three-pronged strategy of Collective Efficacy,an evidence-based model endorsed by the FY 2020 Community Based Program JPS Foundation Page 17 of 36 Exhibit A M-partment of Justice National Institute of Justicc.11te three steps in this process are: > Conduct a community assessment at in Fort Worth ZIP Codes 76104 and 76116 to identify residents'concerns about crime and community safety in their neighborhoods,; Y Teach residents about crime prevention and intimate partner violence;and ➢ Address i dent iliad community safety concerns through bringing residents.police,city otTicials, and other stakeholders together to problem-solve and determine interventions to be implemented to improve community safety and decrease violent crime. In these meetings. residents►will also receive literacy materials and iufonnation about the importance of reading to their children. JPS Ilealth Network's mission is transf❑nning healthcare deli►•ery for(lie communities ► e serve. JPS' vision is to be a regional and national leader in improving the patient and family experience. the duality and outcomes of population health. and access to care. As the Level I Trauma Center.JPS must not only address trauma when it comes through JP5' emergency room doors.but also work in the commuti ty to address and prevent violent crime.JPS is distinguished by its expertise in trauma care.Interpersonal violence is a leading cause of trauma see at JPS. 3) Describe your organixation's target population and who the progniill ►►•ill benefit. Haw m:ni)'people? What age group'? 'Ilia target populations are residents of high-crime fort Worth ZIP codes 76116 and 76104, including the neighborhoods of Las Vegas Trail, Morningside, and Historic Soudiside. The following charts show the sex and race/ethnicity demographics of each ZIP code.These ZIP codes have higher rates of poverty,lower levels of education.and higher rates of crime and►,iolcnt crime than the Fort Worth average. FY 2020 Community Based Program JPS Foundation Page 1S of 36 Exhibit A Sep and Median:age for Targeted Population a lei 7 04 Female 53% 50% Male 470% 50% Median.Age 30.9 °ears 34.4 years Race/Ethnicity for Targeted Population ,t!6Stitttief 3ts1 :. :7iltF African:Uneric:atil'Black 40% 15% Asiat3 2% 3% Hispanic 43% 26% White 11% 53% Other(taro or more races,alter race or ethnicity) 4% 3"fo Total Population 1 18.149 149,789 .Vource•U& Census,American Ctrnununitr.Vurvgr 5-Year Estimates for 2017 Two hundred residents (200) will benefit from receiving Crime Prevention education on community safety and intimate partner violence.Three hundred(300)residents will participate in a coninntnity safety survey that will idcntifv specific problem issues in their neighborhoods.While the age of participants may vary,it is expected the majority will be between the ages of I8 to 50_ hiterventions identified to solve local crime and safety problems,however„will benefit all residents of these communities with improved safety and literacy for their children. (Sonrve: t'.4. Consus, American Coinniunay Srtr~a> y 5-Yearli'srionare far 2017), 4) Describe the geographic area your organization and ptx)Ject will serve(i.e. city wide,a specific council district,specific zip code,etc.) The project will serve residents of Fort Worth',, 76104 and 76116 ZIP codes. ZIP 761.04 is located south of downtown--south of Interstate 30 and north of Berry Street, and east of Forest Park Boulevard and west of Cobb Park Drive. ZIP 76104 is in Cite Council Districts 8 and 9. A recent study cited the 76104 ZIP code;for having the shortest life expectancy in Texas at 66.7 years vs.the state average of 78.5 years. FY 2020 Community Based Program JPS Foundation Page 19 of 36 Exhibit A ZIP 76116 is the area located in west Fort Worth,mostly south of 1-30(West Freeway)mid north of the Clear Fork of the Trinity River,and mostly east of West Loop 820and west of Bryant Irvin Road.ZIP 76116 is primarily in City Council District 3.Tlie 76 116 ZIP code includes the Lis Vegass Trail area in far west Fort Worth,an area targeted tier revitalization following an outcry from residents and business owners concerned about escalating violent crime in the area. Forty percent(40%)of individuals residing in 76104 live below poverty level and almost one- fifth (19.31?0)of 76116 residents live below poverty level. Poverty in these communities is also higher aniong ethnic minorities. Thir4-six pereent (36%) of Bla& 76116 residents live belau, 1)ovejXv level and 26%of Hispanic 76116 raidejuslive terns,poverti,level, PROBLEM AN'D CAUSES 5) Programs should address at least one of the tollowhig C(,.PD problem areas: a)violent crime,h)ganp-related activities,c)safety of residents and/or youth',d)Crime thLoup-bout Fort Worth neiphborhood!t, or e) juvenile. crime Please identify which problem your program's outcomes address and describe in detail the causes of that problem. Both the 76104 and 76116 areas have a history of violent crime as indicated in the fol]owing chart depicting the number of violent crimes and ranking of crimes by Fort Worth ZIP codes. 71P 76116 has the highest or second highest number of violent crimes in the city in all catewries. Number of Crimes and City Itanking by ZIP Code Area 76104 76104 76116 76116 Type of Crime Number Foil Worth Number Fort Worth of Ctime Ranking of Crime Ranking Crimes !Ly ZIP Climes by ZIP Assaults 603 Oth 978 Ist Shootings 8 7th 25 Ist Stabbings 38 3rd 47 2nd M u s rder. 5 Tied for 2nd 5 Tied for 2nd Sexual Assaults 66 3rd 74 Ist Residential Burg,laries 211 7th 364 Ist Intimate partner violence with 23 4th 48 Ist strangulation I I IM". Source. Qy of Port lVorth.2017 FY 2020 Community Based Program JPS Foundation Page 20 of 36 Exhibit A Poverty has a long history ol'being associated -NNith crime. The Bureau of Justice Statistics (%vww.bjs,,gov)reported that persons at or below the Federal Poverty Level have more than double the rate of violent victimization as persons in higb-inconle households, The City of Fort Worth Task Force on Race and Culture released arcTort intliefall of 2018 indicating"k-ey race and ethnic disparities in residents'sense of safety.economic security,and health-Many factors can contribute to crime in a given community.and with CCPD funding,JPS will.identify specific issues among community groups in the 76104 and 76116 ZIP code areas and use the proven Collective Efficacy approach(as endorsed by theAlational.Institures qfAsticeJournal,Isme Xo� 771)to improve:safety in these neighborhoods. With funding to JM C-CIV can meet all of its priorities of reducing violent crime,gang-rdaWerime.andjuvenife crime nitileimproving comatuniq,safal,in these high-crime ZIP codes. PROGRAM ACTIVITIES AND OUT('ONIES 6) Describe how your program addresses the causes of the problem. Be sure to include how it relates to the four goals of this RVIII:a)support efforts to reduce violent crime and gang- related activities through enhanced enforcement activitics and crime prevention programs, b) support efforts to increase the safety of residents and to decrease crime throughout Foil Worth neighborhoods and c)support efforts to increase the safety of Louth and reduce juvenile crime through crime prevention and intervention programs, and/or d)addresses a literacy element. 'flie proposed project meet.,,all of the goals of this RrP: efforts to reduce violent crime and gang-related activities,efforts to increase the safety of adult and juvenile residents,and efforts to decrease crime through prevention and intervention programming. Using the Department of Justice-endorsed Collective Efficacy model,JPS will: Survey residents to ideritifv specific community safety and intimate partner xiolence issues, 'reach residents about crime prevention,community safety,and intimate partner violence, Meet with residents., police,city officials and other stakeholder-,to discuss ways to decrease FY 2020 Community Based Program JPS Foundation Page 21 of 36 Exhibit A crime in the targeted communities based on survey results,and Address literacy for children ages 0 to 9 by distributing books with themes of hope and resiliency to residents with young children and encouraging them to read with their children. The program will outreach to residents of each ZIP code area by partnering with apartment complexes,churches,and community centers to distribute the 39-question Community SafctyJPV Survey through local resident meetings. The survey can be taken on paper or by Wad at the meeting gs.which will be followed by a Crime Prevention Presentation and distribution ofbooks far children.The survey will also be made available online and at local establishment.-,—including hair and nail salons and barbershops. After identifying residents'concerns about crime and safety in their neighborhoods through the survey,the program staff will meet again with residents and invite police,city officials,and other stakeholder.,,.The meeting will reveal the survey results and bring together community members to probleni-solve and develop interventions that will increase adult and juvenile residents*safety and decrease juvenile and adult crime in their neighborhoods. The interventions implemented ♦will effectively decrease crime and increase safety by (1)being targeted to the specific needs of the community,(2)gaining buy-in from the community to increase safety and reduce crime.and(3) engaging residents in taking action to increase safety and reduce crime.multiplying the impact of interventions that would otherwise only involve organizations and the police. With funding from CCPD,JPS can lead these efforts to more effectively reduce crime and increase safety in high- crime ZIP codes. 7) Describe how your program addresses the CCPD special emphasis priorities: .1) prevention or Intervention program for youth and/or faniily- violence and/or h)fitenicy instruction/skills specifically for children ages 0-9? The proposed program addresses both CCPD special emphasis priorities.'Ilic program's Crime FY 2020 Community Based Program JPS Foundation Page 22 of 36 Exhibit A Prevention presentations will include a focus on intimate partner violcticc (IPV) and finnily violence., providing referrals for victims of IPV or fuzzily violence to Fort Worth Police Department,One-Safi::Place Family Justice Center,Sarel-laven of Tarrant County,HIS lor medical services, and other community organization,,; as appropriate, I'llese efforts build upon JPS' past C,CPD grants which implemented universal screening for domestic violence and human trafficking and referrals to Fort Worth Police and social service providers. The program addresses the literacy component of the grant by distributing books with themes of hope and resiliency to residents attending the Crime Prevention presentations Nvlio have children age nine and under.Presentations will emphasize the importance or reading at grade level by third grade., and the link- between literacy and crime—one of the Department of Justice priorities to reduce crime is to raise literacy rates.Reading and education are first steps for the nest generation to break the cycle of poverty and violent crime that plague their neighborhoods. 8) Describe your program activities and how they address the causes you described in question #5. If awarded funding, these measures will be included as an exhibit in the contract and you will he required to report progress towards your goals. These will also be reported to the CCPD Board. JPS will distribute Community Safety surveys through resident meetings,followed by crime prevention presentations,at apartment complexes, churches, neighborhood associations, an&or community centers in 7()104 and 70116 ZIP code.areas.Surveys will also be available online and at local businesses such as hair and nail salons, barbershops, and/or libraries, 'I'lic suncys will address the came,-of crime by identifying specific issues in these two ZIP code areas. Crime Prevention presentations will raise awareness about crime,ways to avoid becoming a victim of crime, how to report crime, and build protective factors against crime in one's community.*Mis process will not only build community safety awareness,but Potentially identify FY 2020 Community Based Program JPS Foundation Page 23 of 36 Exhibit A victims of crime who can then be referred to la-vv enforcernent,medical services.,the Fatuily Justice Center or other appropriate resources. Return meetings with residents will include invitations to police,city officials,and other stakeholders to hear the survey results.The project utilizes the Collective Efficacy and Social Cohesion model,which promotes surveying residents about their neighborhoods,and using the resulting data to engage resident-,and stakeholders,such as police and city officials,to problem- solve and develop focused interventions.Strategies will address environmental,beltavioral,and policy issues to increase satety in these neighborhoods.This approach mobilizes residents and stakeholders to reduce the crime and violence in their community.With funding to JPS.CC?D can provide targeted,data-driven'.and the most effective interventions to reduce crime and improve safety in Fort Worth's ZIP codes most impacted by crime. This project will seize opportunities to expand partnerships with police and other organizations in these areas. For example,the Fort Worth Police Department's(FWPD)Central Division has attended neighborhood association and community meetings in 76104,and has worked with JPS True Worth Clinic and homeless persons in the 76102 area just north of 76104. FWPD`s West Division partners with LV'IRise(Las Vegas'frail Revitalization Project)to service the area along the Las Vegas Trail corridor in the 76116 area. 9) Describe the anticipated outcomes of your program and how• they affect the problem Us you selected from the list In Question ft.15. Please include brief descriptions of your evaluation methods. Specific,outcome goals will be outlined in the Effectiveness Measures Form along with data collection tool,& With funding to JPS.CCPD can reduce crime and increase literacy and safety in high-crime ZIP codes,with the following anticipated outcomes: Identifv the top two community safety problems in each neighborhood based on evaluation of the community surveys as measured by program record.-,. FY 2020 Community Based Program JPS Foundation Page 24 of 36 Exhibit A Increase resident knowledge of crime prevention and safety as measured by pre-and post-tests from Crime Prevention education meetings, ldcritiCy and implement four appropriate safety interventions for the community by engaging residents,police, city officials,and other stakeholders in problem-solving community safety problems as measured by program records. ;i- Increase literacy and resiliency by distributing 500 books with themes of hope and resiliency in English and Spanish to parents with children ages 0 to 9 years and encouraging parents to read to their children as measured by program records, 10)Describe what makes your program unique from-.my other 43ime prevention program in Fort Wot4h. Include descriptions of how it compares with similar programming. The JPS'Level I Trauma Center statr see firsthand the results,of violent crime in Fort Worth and Tarrant County. Violent crime is a population health problem and it devastates the lives of victims and their family and friends.This project is unique in that it utilizes the National Institute of Justice's model of Collective LITicaev which uses survey research and community organizing to engage stakeholders to prevent crime and strengthen neighborhoods (Higains. Brian R.. and ,Joel Hunt, "Collective.F.fflicacy. Taking Action to Improve JVeighborhoodr,- NY Journal 277-I(2016):18-21).The research survey has been approved by the Institutional Review Board(IRB) for use and was piloted for appropriate literacy levels and understanding.Overall,this project is an opportunity for CCPD to use an effective data-driven,community-driven approach to partner with residents,police, and other community organizations reduce(,Time and improve safety by improving targeted concerns in high-crime neighborhoods. 1I)Describe if this is a new or existing program, including: a) how long it has been hi operation, h)how it is currently financially sustained,c)if this is an expansion of an existing program,and d)why C(.TD funds are necessary at this time. a) This a new survey de%,eloped by JPS and approved by the Institutional Review Board(IRIS). FY 2020 Community Based Program JPS Foundation Page 25 of 36 Exhibit A The survey was piloted during 2018-19 in the waiting areas of JPS Health Network. Crime Prevention presentation-are not new and have been provided by the JPS Trauma Department. b) JPS* Trauma M-partment has provided presentations on trauma before. However, this new approach using the Collective Efficacy model will allow JPS and CCPD to identifv� specific needs for safety and drive improvements in safety c) Combining Crime Prevention presentations with the survey and distribution of books based on a Collective Efficacy model to partner with communities,police,and other stakeholders is a new project for JPS to target communities and drive effective community interventions. d) CCPD funds,are needed at this time to support the significant stair time required to drive these safety and crime improvements,including: JPS'Violence Injury and Prevention Manager and Community Injury Prevention Specialist.Funding is also needed for project supplies and books for the literacy component of the project. SUSTAINABILITY 12)Describe and Est what other funds have been secured or applied for on behalf or this program. It this is new progrannning, include a description of what must happen to implement your program to complete your project by September 30,2020. While JPS Foundation is seeking potential funders for the program, the City of Fort Worth CCPD request is the first we have made,as the project would be a mutually beneficial partnership between JPS,the police department,city,officials,and the resident.-,of 76104 and 76116. This is anew prograni, however,the survey,has been piloted in waiting areas at JPS kind is approved by the IRBI, so it is ready to be printed and distributed. Contact has been made with apartment complexes in 76104,and managers'responses to visiting resident inectings,to distribute, the survey and provide Crime Prevention education have been favorable. Continuing to build on current and develop new relationships in the community will enable the program to be delivered in FY 2020 Community Based Program JPS Foundation Page 26 of 36 Exhibit A the fidl mid winter 2019-20,data to be compiled in spring 2020,and problem-solving meetings to be held in laic spring and summer 2020. 13)Dewwribe your plans to sustain this program beyond the C(,,PD funding period. 'Mis project starts data-driven community organizing processes in these communities that will continue to benefit residents,police,city ollicials and other stakeholders in preventing crime in their neighborboods.While future expansions may further reduce violence in other communities, the worl,proposed in this grant period Neill luve a lasting impact for neighborhoods in 76104 and 76116 ZIP codes. .14)Has your agency-obtained funding through the CAtne C.'oatrol and Prevention District previously? E21 Yes Cl No If so,pleasefdl out the orris on page]7. Incluileany anwrdv received in previous three c yeks(fiT1 7.FY18.FY19) See following charts. FY 2020 Community Based Program JPS Foundation Page 27 of 36 Exhibit A PlIMMNI ACrIVITIM ixdcrrmUirm H-4 Nf,awMwc OW r"n.-sy.17 '"MaKA 41".A.g looms 5.1sty--y'flu"-h 1 3(X) —tin5p,(r.11—W hy(".i—Pmwai.. the PnxemUti—)a.ptment Mpts=,sl—hc:;. rcNdting dafs ill p.i&,fdbost w d6m-t leer —iA an a.,Prc—of i.76104 W W N W-M AM"ill M I- inl—cnli a w Id—liskM crio, 1!-8-twity,—tj—ils i..and "tay a's and chixAet i.th-- N-W C—t4H u tiara rn-a Iafisn,W"I Ctimc JWSL—1 IT—Ca9�stall =as in a qw NI—Ii- pmt— p—wk— f— J,-dil I.A.I.gi— ith-dw nm md*resaiar es to c ,Ut t.I.L., time:iwra<ie Lb,s.tst,&f—di- tkig e glhsr 8.—ity This-661,—tt.data idfilyin#the nx%cmracs P.Iicc�dlyallis.N and d- I(X)midc,*, .,dims t; fim—i."Posifi.—T.&ive th.PT,—of Ii %takcholiso W.disc—�.utxity d Nliv,city discus n"dt .nmavnid.—rl-v tc.1h.1.&,dw L.Vded wu—t. —Y—lb nrd ids4iCy —t.d- W—.6-tt.t.,qi-to ,&—".1"a tti—-d i—.xxfcty-d,.d-,c bkxluhk. j—ilccrx..i.ihziazighbfi-6 amt i,.p- 1,jist ilm d ".Sing th-,w,.d nith tbsi,cIuhk.and P— kxk-i——Y k,'UT the qt.4 R—M—RW 14 L IIIM T B RUJI-et NarrAtive A. Direct-Personnel w w Violence Injury and Prevention Nelanasger $ '124,092 0.50 S 62,046 Community Injury Prevention Specialist S' 60,000 0.15 S 9,000 Total Budget S 184,092 S 71,045 Brcu'ret F ly lunation.: e The Vi fence Iniu •and Prevention lstiana+er is responsible for implementation ofthe program,,, including working with apartment complexes, churches, and community centers to set up meetings for survey distribution and dclivering Crime: Prc vcntion presentations, and community organizing with police,city officials and others toidentifv interventions teadecrease crime in the targeted arias. • The Community lniury Prcvention Specialist will assist with Program implementation,survey distribution, analysi%, and reporting results, deliver Crime Prevention Presentations, and community organizing with police,city officials and others toidentify intcrvc>ritions to decrease crime in the targeted areas. P. Direct-Fringe Benefits �. nnr�sal `;. �"trrran, tale F"f"1 _, i►t+� "lstrtif.`<,.T Bonet its at 26°u(in-hind) :Benefits at 26"Q(in-kind) S Total Budget S Bud ret h v lanalion: NV C. Direct-Trsavel Local mileage for grant funded stiff S 348 Total S 348 Bi"d e?t ExLkan'tion: • Mileage for grant-funded staff to/from work in the communities and meetings. Projected at 50 miles Per month 0.58 per mile x 12 months=S348. ~ FY 2020 Community Based Program JPS Foundation Page 29 of 36 Exhibit B D. Direct f quipment � �tttt S µ Total S Bu et lir Jl�xnatti ra ', Direct-Supplies r SR sattlx, Five Wad Minis with cases 5, S 40 S 2.200 Outside printin l: S 1,000` S 1,000` Books for ehildrest ages 0-9 500 $ 5 S 2,500 Total S tt5 700 Buaeet Ew Planation: • Five iPad?Minis with cases will be used for residents to take survey at community meetings. • Outside printing for crime prevention posters,IPV posters.an&or meeting announcements. • Bool i with hope:and resiliency themes will be distributed to residents with children. F. Direct-'CausultinglC ontrxcted aSemUes tri"istiltla C'dittrnet �"` ass: '' ,�ir,l Total Budget S l3itdeet F-ryltanution: 1v G. Direct——Scala-Ga-ants Total Budget $ - Bra ee!1-L�ls�nation. \?i'!�x FY 2020 Community Based Program JPS Foundation Page 30 of 36 Exhibit B 1I. Direct-Occupancy Occupancy Year I Total Budget 5 Bs dge1 Laplanalion: NIA Indirect Costs Total Indirect Indirect Ex ease I ILIte Year 1 Facilities and Administration S 77.09d O.IO S 7.709 Total S 7.7©9 Bird 6Plnrrnflon: ■ Ind ircet costs go toward grant financial adaninistration and grant man agemcnt. Budget Spreadsheet I ate!Itn�nnue 50.00 A.Salary SIE0.40-0 r B.Fringc I3encfits SO.00 C.Travel 5+33.00 Q.Equipmcnt SOAM E.Supplies S5.700.00 F.ContractiConsultant SOaril G.Sub-Grnnls SO.00 [-I.Occu ancy SO.00 Indirect Ex rase(maximum 10%of direct es sc) S7.709.00 Net Project CoNt -S84.803,00 FY 2020 Community Based Program dPS Foundation Page 31 of 36 Exhibit B V R Hryvetil!ar Rrinl 14unellxnl(IfTH) FZ'2020 cul.�n:an IR+a. .11f1 i'I[rIT:Y I I51!!f1111111['1 .Suhnllf To: Yvhrllil I If+y Anrllcy: .IM,7•mloAtIm SA R-lel P+rhlic'Wcfy i'nTFTlcx Coloactlanx: Mex VwLIP Ann,Alma roam rri—CiA 1lallxxmlcra I7i+l.i1,11 f1lmctilnnhcr" R17-^f12-73i9 SOS%VcFI Nix SI, fallall' nnuTssdra•,I ash.nNh em Trot WardL T7 Y 115 Runil Addrrs3' 1229 S.Hi s.r.e_Fs.u'—LAN:Mw f m•rlicc tiln.d+cr. �Tlxllll orRnluml: MR CCT Cr M w•.TSlri.r..n, 1.14 of 1\n:..L flt M 4A.Fki Iindy..Cnm, H.drK.Ln.oni RriwS.r.as.nr. 16.}b.nN'. Tol.l1 1 Lq.-M nawa.,I W—rn Itryn..r.J R.T. Tv A.rr A.JAP A hlr'w++l i "+lANAO f S -IzOAO R Frienr hole fin S f C rna aN Iraio:e; S N.RA9 S f W-ha 11 Fyi:pnrr. S $ B Igplin S .-Qom S S s.-an AO F aanel:Cm.WIrHa S f o .ad. s s II aq•+�'Y S f eW lW %Co 1. S ^A9iA0 S S S f --A9�A0 IND IR1:[T CO%T%[Ia•.}IaWrnDl A 13 C n F: 7.d dRnn.a IF3•C"i i L 111 D+dCr.[Yq.IT IrrdR+AM...r i+.:cl.uwx.lr 16..1L. • rnd R..I.,.. N,—M I.nalr rotas I.MrM C.I. S 7:703 W f -.:NAa �GFie°Ai•S"'mr.la rrti-urr3.x1 e.ea2127 ngrm fe.mm•r flaw."rkr,-2—.4r".,ttya(e.&A ar+r.arr• 'roof lludc.c f x-i"S A� n.rD>Wb.amm ad rn q+e d w1a a.SCWL f.frl nps:dbrn lllif Regrur+- 5 r.a i!rq r.led rwlblr 5 Rnrvl:m Rnd• S %3Xe3 N1 11imr nTirrrJ!llir R'4+r'J!rFrlerrejJydsaY Nrsr 1i.1lrrf r"lyrrurs mwlsryry�wf r*Irrurxrrrxiulf+nr ur+r.rar, Awl—. Sw r.etwy .flpuewn•7a D.. Fluxl•l peal l:x❑xl Nlrl•)ro om-v F." !A Arr.— FFF.yr.....IF Iq.....r tlrxr=�al�51n.11.e FINr Ill—Read—1 R—P Plxrd Odo.. FY:919 ir.'nertii rlpacrRe4 SYctim-A.7- 01,d Fui Wom end Drl's and Grda CO d Gr.Aw Fwt%vn h FY 2020 Community Based Program]PS Foundation Page 32 of 36 Exhibit C IEXTUBI:T Its PIZO RAM AC71NITIF..S IC)N'1 HLY PII4)G&A M:"CT IV I'1IIES I&PORF Fiscal Year 2020 Cuffent Reporting Month Submitting Agency JPS Foundation contact Name lei Dunn Phone NTumber and 817-708-7379 �rlur�r(�1 rx O�sitctiritl�.��r� Entail Rainit Adtiress 1223'S.Main Street,'Fort Worth,'IX 76104 'urrent UVO tiotlx; dotal: 'Tttt< ' I Complete 300 Community Safety surveys though meetings 300 (followed by=Crime Prevention presentations)at apartment complexes,churches,neiomborhnod,associations,and `community centers in 76104 and 76116 ZIP codes.Survevs will also be available at local businesses or participants can take them online. 2 Report at least 200 residents attending Crime Prevention 200 presentations designed to educate resid ent gaups on how to improve community safety and address intimate partner violence at target sites; 3 Deport at least 200 residents attending return'meetings at 200 previously visited target site;to discuss community safety and intimate partner violence survey results and identify targeted interventions to increase salty,and reduce crime. 4 Distribute books to apartment residents with young children at 500 apartment complex meetings 5 I have^revieived this report and certify that the ineasures provided are accurate and appropriate,"y-select the CC:PD goals set firth in the conirrrct. Authorized Signatory Sigoatot7 Title Date FY 2020 Community Based Program JPS Foundation Page 33 of 36 Exhibit D EXHIBIT E:E TFC Ta VENESS kIEEASURES QUTARTERLY PROGRAM EFFECTIVENESS REPORT Fiscal Year 2020 Current Reporting Quarter Submitting rligency JPS Foundation Contact Name Alex Dunn Phone Number and 817-708-737 adunii{? caltla.orEmail Remit Address 1223 S.,vluin Street,Fort Worth,TX 76104 Please include status report that describes hove measure was aLcomplished for each quarter. : .' Ef# tt��iate�s�iettri� 'aitzlrfirtthrtrl� uttrt : `, Measure 1 Idcntify=.and rcport community safely problems identificd by residents. Stratus Report Measure 2 Increase crime prevention and safety knoNN,,lcdgc of residents by 400%as measured by pre-andpost-test at resident presentations. Status Report Measure 3 Compietc and dissetninate information from aggregated data collected'providc d by residents. Status Report Measure 4 Report safety and crime;interventions provided by residents at return meetings. Status Report Measure 5 Develop and submit implementation plait for addressing crime interventions. Status Report Report quarterly on engagement ofdiverse community stakeholders,during ;tleasure 6 project period for data collection,community engagement,dissemination, aandior ina lenmratation. Status Report I have reviewed this report and certify that the ineasures provided are accurate and appropr iate1j,reflect the goals set,orth in the contract. Authorized Signatoni Signatory,Title Date FY 2020 Community Based Program JPS Foundation Page 34 of 36 Exhibit E EXHIBIT F REQUEST FUFi BUDGET MODII-FCATION L Fiscal Year 2020 Date Submitting Agency C}1 l's Voice Contact Nlame Unisha I•Iicks Phune Number and Email 817-600-2868 rhan tstuiccra� aiLcom Remit Addrm 1517 Whispering Cove Trail,Fort Worth,Tl 76M DIRECT COSTS(901r`6 minimum) Budeet Category Approved Budget Change Requested Revised Budget A. Personnel 4,000.00 B. Fnn gc Benefits C. 'navel and'rmining 3,MO.00 D. Equipment 2 9000,00 E. Supplies 20,000.00 F_ CorAmcts Consultants G. Sub-Awarc1_ti It, occupqncy Total Direct Costs 30,000.04i FNDIREC:I'COSTS(10%maxilltum) Approved Hut]Ret Grin a Re uesled Revised Budeet Modification Narrative(describe in detail what change is for 1!rare i-evierred Aria ivgrresi mid certify drat llie!hared modlfrcafions arc con-eel. Authorized Signatory Signutary Title Datc F%%*P]STAFF USE ONLY ❑Modific.itlon Approved i]Modillcation Nan Approved ill'NI]StafTSignature Date FY 2020 Community Based Program JPS Foundation Page 35 of 36 Exhibit F K%lubit G (,'ORRk*,(,'fIVF.%(:IIO.N MAN In order to rourpilvir Ods tenter,plrase pull out the firudinrdAlonhoring Itevule,1*1m detaUttintmddadin "dtimdilwin.bkl, thromirectimactkotwifibecrempleted. the g"ming Inmint.Addl6i indrortlou,are below. TARGET RDSPON'SIBLE � ITEM III NIONM-1111"'ll;rlNDIN(; CORREC71VE ACTION PFAtSON' I CONIPUTION ArAttorited Wpr entauev Signature Dan, N'a—olAudwrited Rep—ent.five FY 2020 Community Based Program JPS Foundation Page 36 of 36 Exhibit G