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HomeMy WebLinkAboutContract 53172 CSC No. ,y 6 DEG' �p0�'` CITY OF FORT WORTH t�A REQUEST TO EXERCISE RENEWAL OPTION November 14,2019 Peale Scientific Inc. 19 Sterling Rd,Suite I Billerica,MA 01862 Attn: Stephen Malinke infoa@peakscientific.com Re: Contract Renewal Notice Sole Source Professional Services Agreement for Preventative Maintenance and Repair PO No: 18-00102779;Bid 18-0100 Renewal Term No.2: January 26,2020 to January 25,2021 The above referenced Contract with the City of Fort Worth expires on January 26,2020 (the"Expiration Date"). Pursuant to the Contract, contract renewals are at the mutual agreement of the parties. This letter is to inform you that the City is requesting to renew the Contract for an additional one(1)year period,which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. To agree to renew the Contract for an additional one(1)year period,please sign and return this request to exercise renewal option, along with a copy of your current insurance certificate, to the address set forth below. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice,please contact me at the telephone number listed below. Sine g , 1 Patricia E.St nTiV [817]392-5906 4 OFFICIAL.RECORD x CITY SECRETARY jFT. WORTH,TX Contract Renewal Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including By: ensuring all performance and reporting Name: Dana B hdo requireme Title: Assistan ity ger -� ,, By: APPROVAL RECOMMENDED: 'Flame: Patricia .Stanley Title: Management Analyst I Q APPROVED AS TO FORM AND By: (�. LEGALITY: Name: Chris Harder Title: Water Director ATTEST: By: efAtr r/ Name: Matt Murray Title: Assistant City Attorney By: NTRACT AUTHORIZATION: me: ser C _N/A Title: City Secretar: Approved: C) ` Peak Scientific Inc. FATTEST: By Name: Name: WrAj Title: Title: Mt+rl rUFFiCIAL RECORD CITY SECRETARY FT Contract Renewal Pa e 2 or2 f 19 Sterling Road PEAKM� Suite#1 Billerica SCIENTIFIC MA 01862 Your local gas generation partner +1 866-647-1640 usasupport®peskscientifio.cwm Company Number:010857647 Complete Service Plan Maintenance Quote Agreement No:- 30798 Customer Contact Information City of Fort Worth Contact: Dr.Johnny Skelton Water Department Phone: +1 817-392-5916 Laboratory Services E-mail: Johnny.Skelton@FortWorthTexas.gov Extractions Lab 2600 SE Loop 820 Water Laboratory Fort Worth TX 76140 Service Contract Period Jan 26,2020 To Jan 25,2021 Complete Service Plan Maintenance.agreement • 1 or 2 PM visits per annum(depending on model of generator) • 48/72 hour response time(depending on location) • Price Includes all parts and labour Product ID Product Description Serial ID 65-1555 Precision Compressed Alr 110v AC16-04-052 64-0260 Precision Hydrogen Trace 250cc 100-230V HC16-04-002 62-0251 Precision Nitrogen Trace 250cc 110V ZN16-04-003 42-1060 Generator TOM 500-HP-110V US D16-07-298 10-1291 NG5000A 110V(US) 770006906 Items Line Description Part No Quantity Annual List Price Net Value 50 TOC1500-CSPR 42-1030-CSPR 1 1,676.22 1,676.22 60 Precision Stack-CSPR 09-3000-CSPR 1 6,651.84 6,651.84 70 NG5000A-CSPR 10-1292-CSPR 1 4,561.27 4,561.27 Tot-at, 12.889.33 USD Please note quote may be subject to change. 19 Sterling Road PEAK Suit 0� Bilteei a1 SCIENTIFIC MA 01862 Your local gas generallon partner +1 866.647-1649 usasuppori®peaksdenUgc.com Company Number:010857647 Comments Payment Terms:NET30 Customer must be current on agreed to payment terms,otherwise service can be withheld. The Complete Service Plan covers/includes: •One(1)full preventative onsite maintenance visit per year -All labor/travel Included -All recommended annual parts -Compressor Maintenance -Peak certifled technician -Full system check •Component upgrades carried out when applicable •Compressor service and compressor replacements when required •48 hour breakdown/repair service with priority engineer on site response time •All breakdown/repalr parts,labor and engineer call-out fees Subject to Peak Scientific Inc.'s Terms and Conditions: http://www.peaksclentlflc.conVpeak-us-terms-and-conditions/ Signed on behalf of Peak Scientific Inc Date Mike Ryan Nov 14,2019 Signed on behalf of City of Fort Worth Date Please note quote may be subject to change. FoRTWORTH March 20,2019 Peak Scientific Inc. 19 Sterling Rd.Ste 1 Billerica,MA 01862 Attention:Stephen Malinke {nfoa@peakscientific.com Re:Renewal of Bid Peak Scientific Inc.SS-Maintenance Gas Generators Po No:18-00102779,Bid 18-0100 On January 25 2019,the agreement between Peak Scientific Inc.and the City of Fort Worth will expire with 4 option(s)to renew. If you agree to extend the existing agreement for an additional 12-month period,please mark the appropriate box,sign below and return to this letter,your current certificate of Insurance and your current signed IRS W-9 form within 48 hours. Final approval of a new purchase order is dependent on fund availability. If approved,a new purchase order will be e-mailed to you. Please note that the former supplier site,BuySpeed Online,will no longer be available for use.The City of Fort Worth has implemented a new system for procurements of goods and services.This will Include bidding and direct purchases of goods and services. Business partners will able to access their City-related business information through the Clty's new PeopleSoft Supplier portal. To access your Information In the new system,businesses need to register as a"User"using the link provided below. https-//supplier fortworthtexes gov/psc/flnurd/SUPPLIER/ERP/c/NUI FRAMEWORK PT LANDINGPAGE GBL?& You will need the following to complete registration: Your Vendor number:XXXX and your company's TIN identification number. **In the description field please put the position you hold within your company.EX:owner,office manager, accounts payable.** If you have any questions concerning this correspondence,please call 817-392-2462. Thank you for your prompt attention and for your continued Interest In doing business with the City of Fort Worth. Sincerely, yo"� _0pz Shatabya Bergland Purchasing Division,Financial Management Services Department New Agreement Term:0 6 2019 throug4 0112512L20 Vendor:«Vendor Name)) p�il� City o ort Wo Yes,renew this agreement -' - ❑ N do not renew th s/agreement Leven Rat rs Ld le Steph n Malinke Purchasing Manager ^2-2— ,2jD i q FORT WORTH, Purchasing Division City of Fort Worth SOLE SOURCE PROCUREMENT JUSTIFICATION Purpose This form must accompany all sole source purchase requests for equipment, construction, supplies or services when the purchase is for more than$3,000.00. This form is not needed when the purchase is for a professional services contract. The purpose of the sole source procurement justification is to demonstrate that the competitive process Is not required because only one product or service can meet the specific need of the City of Fort Worth ("City"). A sole source procurement may not be used to circumvent the City's normal purchasing procedures or for a price-based justification. Acceptance of the sole source procurement justification is at the discretion of the Purchasing Division Manager or his designee. Certification My signature below certifies that I am aware that state and federal procurement statutes and regulations require that procurements of a certain amount made by government entities must be competitively bid unless the purchase qualifies as an exemption to the competitive bidding requirements. I am requesting this sole source procurement based on the information provided In the Justification section below. The Information is complete, accurate and based on my professional Judgment and investigations. I also certify that this purchase will not violate Section 2-238 of the City's Ethics Code. Requesting Department: Strategic Ops: Central Lab[Water] Requested by[print name]: David Nelson Signature: Recommended by[print name]: Chris Harder Department Di rector Signature: (z= Telephone Number: [817]392-5020 Date: / !2019 Sole Source Procurement Justification Page 1 or3 Rev. 12/2014 Justification 1. Describe the product(s) or service(s) your department wishes to purchase—provide vendor name, manufacturer, model number and/or generic description identifying the item(s) or services . Vendor Name: Peak Scientific System S/N I Description Currentiv on a Sole Source 65-1555 AC16-04-052 Precision Compressed Air 110V 64-0250 HC16-04-002 Precision Hydrogen Trace 250cc 100-230V 62-0251 ZN16-04-003 Precision Nitrogen Trace 250cc 110V 42-1060 D16-07-298 Generator TOC1500-HP-110VUS Adding to Sole Source to run concurrent with the above items. 10-1292-CSP 7700/6906 NG5000A Ultra High Purity Generator Note: new equipment urchased in FYI 7-18 2. Purpose—provide a brief description of why the product(s)or service(s)Is required. The proper preventative maintenance and repair by the manufacturer certified engineer is crucial to the operations sophisticated instrumentation that is utilized for the analysis of various types of water for monitoring and regulatory requirements. The equipment is utilized to perform multiple analytical methods,such as, EPA 657 EPA8141, EPA608, EPA8081A, EPA8082, EPA 556, EPA551. SM5310B to ensure accuracy for the analysis of water,wastewater for monitoring and meeting regulatory requirements. The various projects Include, but are not limited to, distribution systems, waste water treatment plants,water treatment plants,other municipalities,public water systems,private customers and regulatory requirements for samples that encompass public safety concerns. The Complete Service Plan covers/includes: • One(1)full preventative onsite maintenance visit per year o All labor/travel included;All recommended annual parts; o Compressor Maintenance;Peak certified technician; Full system check • Component upgrades carried out when applicable;Compressor service and compressor replacements when required;48 hour breakdownlrepair service with priority engineer on site response time;All breakdownirepair parts,labor and engineer call-out fees. 3. Describe your efforts to identify other vendors — trade shows, Internet search, vendor catalogues. Provide product and contact information for other products,services and vendors evaluated. (A quote is not required, simply enough information to show the availability/non- availability of other sources.) Peak Scientific,as per their letter,'is the sole provider for service,OEM Parts and technical support for all Peak Scientific Gas Generators located within the North American territory. Additionally, Peak Scientific does not train, nor authorize, any other organization within North America to service or maintain Peak Scientific Gas Generators. 4. Justification: a. Identify the reason(s)why other vendors, products, or services competing in this market do not meet the City's needs or specifications: X The product(s) or service(s) is available from only one source because of patents, copyrights, secret processes, or natural monopolies. Sole SOurce Procurement Justification Page 2 of 3 Rev. 122014 The product(s) Is a captive replacement part(s) or component(s) for existing equipment. The dollar value of the existing equipment is approximately$125,000. X Use of other than Original Equipment Manufacturer parts jeopardizes the warranty or may result in equipment not functioning to the level of factory specifications. X_ Authorized factory service Is available from only one source. X Maintenance for the existing product is only available from one source. b. Attach justification letter from the manufacturer or originator of the product or service. 5. Will this purchase limit the ability of other vendors to compete on future purchases for supplies, upgrades, or replacements? If so, how? Yes, Peak Scientific Is the sole provider for service,OEM parts,technical support and contractual maintenance for all Peak Scientific gas generators. 6. Will this purchase obligate the City to future purchases, for example, maintenance or license(s)?If so,what future purchases will be required? Yes, Peak Scientific is the sole provider for service, OEM parts,technical support and contractual maintenance for-all Peak Scientific gas generators. Peak Scientific does not train,nor authorize 3rd party organizations to service or maintain Peak Scientific gas generators. 7. What will happen if the City does not purchase the requested product(s) or service(s) from this vendor? The maintenance and repair required will be rendered incomplete. The parts utilized will not be supplier certified[OEM)components and any software updates required for the instrument will not be available due to proprietorship held by Peak Scientific. Currently no other vendor meets the criteria since Peak Scientific doss not train or authorize any 3'd party organization. Purchasing Division Comments: Buyer/Senior Buyer/Supervisor: Date: Approval PURCHASING DIVISION: Sole Source Procurement approved: Yes No Signature of Purchasing Division Manager: Printed Name: Date: Sole Source Procurement Justification Page 3 of 3 Rev. 12/201 4 PEAKSYour local . . SCIENTIFIC Dr Johnny Skelton City of Fort Worth Water Dept. Laboratory Services Extractions Lab 2600 SE Loop 820 Fort Worth TX 76140 November 21st,2019 RE:Sole Source Letter for Peak Scientific generators Dear Dr.Skelton, 1 hereby confirm that Peak Scientific Inc.is the sole provider for service,OEM parts,technical support,and contractual maintenance for all Peak Scientific gas generators located within the North American territory. This includes,but is not limited to,the PEAK models Precision Hydrogen Trace,Precision Nitrogen Trace, Precision Compressed Air,TOC 1500 and NG5000A generators located at your facility. NG5000A(S/N 770006906) Precision Hydrogen Trace(S/N HC16-04-002) Precision Nitrogen Trace(S/N ZN16-04-003) Precision Compressed air(S/N AC16-04-052) TOC 1500(S/N D16-07-298) Peak Scientific Inc.does not train,nor authorize,any other organizations within North America to service or maintain Peak Scientific gas generators.This includes the generators which are referenced in Peak Scientific Quotation#30798. Sincerely, Kevin Garell Service&Operations Manager—North America O 6Sterling Road T: +1 866 61649 S 950 ( v ll Suite#1 F: +1 97B 608 9503 Y Billerica.MA 01862 W:www.peakscientific.com ihmnn USA E: infonafteaksclentific.com PEAKILgeneration ;t IFNTIFIC Peak Scientific, Inc. 19 Sterling Road,Suite 1 Billerica,MA 01862 1 United States of America A [ prp'ootectedl {� � � � 19 Sterling Road T: +1 978 647 81649 Suite kl F: +1 978 608 9503 �"S•, Billerica.MA 01862 W: www.peakscientific.com USA E: InfonaCmpeakscientific.com ���� �'�► Sue 1 �= Billerica SCIENTIFIC MA 01862 )'bur local(gas generation nadnor +1 866-647-1649 usasupport@peakscientiflo.com Company Number:010867647 Complete Service Plan Maintenance Quote Agreement No:- 2544T Customer Contact Information City of Fort Worth Contact: Dr. Johnny Skelton Water Department Phone: +1 817-392-5916 Laboratory Services E-mail: Johnny.SI(elton@FortWorthTexas.gov Extractions Lab 2600 SE Loop 820 Water Laboratory Fort Worth TX 76140 Service Contract Perlod Aug 15,2019 To Jan 25,2020 Complete Service Plan Maintenance Agreement • 1 or 2 PM visits per annum(depending on model of generator) • 48/72 hour response time(depending on location) • Price includes all parts and labour Product ID Product Description Serial ID 10-1291 NG6000A 114V(US) 770006906 Items Line Description Part No Quantity Annual List Price Net Value 20 NG6000A-CSP-Base Year 10-1292-CSP 1 1,476.33 1,476.33 30 NG5000A-CSP-Option Year 2 10-1292-CSP 1 4,561.27 4,561.27 40 NG5000A-CSP-Option Year 3 10-1292-CSP 1 4,698.11 4,698.11 "'Total: :10,735;71 USD Comments **Agreement provides Breakdown coverage only, no annual PM will be preformed** **48 hour breakdown/repair service with priority engineer on site response time** `*Agreement is in align with existing Service Contract#16102** Subject to Peak Scientific Inc.'s Terms and Conditions: http://www.peakscientiflc.com/peal(-us-terms-and-conditions/ Please note quote may be subject to change. 1�CAK Sane 111 Billerica SCIENTIFIC MA 01862 Ybor local gas generation parincr +1 866-047-1649 usasuppprt@peakselentlec.com Company Number:010857647 Signed on behalf of Peak Scientific Inc Date Richard Belanger Jan 30,2019 Signed on behalf of City of Fort Worth Date Please note quote may be subject to change.