HomeMy WebLinkAboutContract 52259-A2 AMENDMENT NO. 2 TO AGREEMENT
OoFs STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
LAS VEGAS TRAIL COMMUNITY CENTER
STATE OF TEXAS
CITY SECRETARY CONTRACT NO.
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and RPGA Design Group, Inc. (Consultant) made
and entered into City Secretary Contract No. 52259 (The Contract) which was
authorized administratively, the 8th day of May, 2019, for Programming and Schematic
Design of the Las Vegas Trail Community Center; and
WHEREAS, further amendment is necessary to reimburse the Consultant as part of the
design services agreement for additional design services for site survey.
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the
Contract:
1.
Article I — Scope of Services, Paragraph (3) shall be added to read as follows:
(3) Provide construction documents and administration services for the design. The
cost of this additional service is $55,000.00 plus $0.00 in reimbursable
expenses. The scope of services is described more fully in RPGA's Letter dated
September 26, 2019, subject: "LVTRise Community Center— City of Fort Worth,
8201 Calmont Avenue / Fort Worth, Texas".
2.
Article II — Compensation, first paragraph, is amended as follows:
"Consultant shall be compensated in accordance with the Fee Schedule shown
in Attachment "A". Payment shall be considered full compensation for all labor,
materials, supplies, and equipment necessary to complete the services
described in Attachment "A". However the total fee paid by the City shall not
exceed a total of $132,738.00 unless the City and the Consultant mutually agree
upon a fee amount for additional services and amend this Agreement
accordingly."
OFFICIAL RECORD
City of Fort Worth,Texas CITY SECRETARY
Standard Agreement for Professional Services AMENDMENT
Revision Date:7/1/2019 FT. WORTH,TX
Page 1 of 2
3.
All other provisions of this Contract which are not expressly amended herein shall
remain in full force and effect.
EXECUTED this the _ day of `DeC.P.nr W, 2019, in Fort Worth, Tarrant County,
Texas.
RPGA Desa Gr up, In APPROV
By:
Ja " Lucio Kevin GLT6
inci� I Interim Assistant City Manager ,
APPRO COMMENDED: RECORDED:
B
Y: 4L— By: s'r
Stev C oke, Director ary J. K ,
Property Management Department City Secrets ''`'";
I
APPROVED AS TO FORM AND LEGALITY: M&C 19-0323 -- 11.19.2019
% Contract Authorization
Jnn B. Strog
BY H13 161015. a()19-51.5685
Assistant City Attorti
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that 1 am the person responsible for the monitoring and administration of this
contract, including ensurin(gg all performance and reporting requirements.
Brian R. Glass,AIA
Architectural Services Manager
rFT.
IAL RECORD
City of Fort Worth,Texas S CR RECORD
Standard Agreement for Professional Services AMENDMENT
Revision Date:7/1/2019 WO�gp�yPage2of2 rYO WORTH, TX
11 P 0 A
D - S ^ N G R R 1 v ^..
September 26, 2019 - Revised
Ronald Clements, AIA
Property Management Department
City of Fort Worth
401 West 13th Street
Fort Worth, Texas 76102
RE: LVTRise Community Center—City of Fort Worth
8201 Calmont Avenue/ Fort Worth, Texas
Mr. Clements,
It is with great enthusiasm that RPGA Design Group, Inc. presents the following Services and Fee
Proposal for the completion of Phase 1 at LVTRise Community Center for the City of Fort Worth
(Owner). This proposal reflects our anticipated Professional Services for completing the Construction
Documents and Construction Administration Services for the renovation work approved in Phase I for
the LVTRise Community Center located at 8201 Calmont Avenue in Fort Worth, Texas. We submit the
following:
I. General Project Description: RPGA will complete the Construction Documents and provide
Construction Administration services as necessary to complete the work approved in the initial
Schematic Design Phase of this project.
We understand the budget for the proposed scope of work included in this proposal is as follows:
Construction $ 454,577.00
Entry Canopy $ 150,000.00
Parks (site improvements) $ 291,020.00
Total Budget $ 895,597.00
RPGA will supervise and coordinate consultants' activities, review all consultants' documents and
review all pertinent consultant documents with the Owner.
Consultants hired independently by the Owner are excluded from RPGA's supervision and
coordination.
II. The Scope of Services Desired shall include the following:
• Design development and Construction Documents
RPGA will further develop the Schematic Design documents that have been approved for
LVTRise Phase 1, which includes the following:
• Complete interior renovation of the front building
• Complete renovation of electrical services and lighting
101 S.Jennings Avenue,Suite#100 Fort Worth,Texas 76104 (817)332-9477 FAX-(817)332-9487 (888)TRY-RPGA
www.rpgaarchitects.com
City of Fort Worth 2 LVTRise Community Center
• Updating of mechanical systems as necessary
• Structural modifications as necessary for the approved modifications
All construction drawings and specifications will be submitted at the Design Development phase
for review by the Owner as well as at completion of the Construction Documents Phase.
• Construction Administration Phase
RPGA will assist the Owner in pricing the work and we will provide contract administration
services as needed throughout the construction phase of the this project.
III. Compensation:
A. Based on our understanding of the scope of services to be performed for the initial phase of
this project, the fees are as stated below. If during the development of the project changes
are made to the scope and/or construction budget of the project, the fees will be subject to
revision. Fees as quoted are good for a period of(90) ninety days from the date of this
proposal.
Architectural/Engineering Fees for LVTRise Community Center
The Owner agrees to pay the Architect for all professional services rendered under this
agreement. The Architect's fee for Basic Services will be billed on an hourly basis not to
exceed the fees listed below, plus allowable reimbursable expenses.
The hourly billing rates for services of the Architect and the Architect's consultants are set
forth below. The rates shall be adjusted in accordance with the Architect's and Architect's
consultants' normal review practices.
Principals: $165.00
Project Manager: $110.00
Production Personnel: $85.00
Clerical $45.00
Basic Services
Architectural. ---------------$ 35,000.00
Design Development
Construction Documents
Construction Administration
Structural Engineering----------------- ................... ------- --------------------- $ 4,000.00
R. L. Woods and Associates
M.E.P. Engineering------------------------------------------------------------ ------------------$ 9,000.00
Wells Doak Engineers, Inc.
Total Basic Services Fees $ 48,000.00
Basic Additional Services (as required to develop an accurate cost estimate for the
subsequent phases of this proiect.
Civil Engineer (for this phase) .................................................................. $ 0.00
Landscape and Irrigation (for this phase)................................................. $ 0.00
Survey and Platting (not required)............................................................ $ 0.00
Geotechnical Services—(Alpha Testing) $ 5,000.00
Total Basic Additional Services Fees $ 5,000.00
101 S.Jennings Avenue,Suite#100 Fort Worth,Texa-7o104 (817)332-9477 FAX-(817) '32-9487 (888)TRY-PPi-A
www.rpgaarchitects.com
City of Fort Worth 3 LVTRise Community Center
Reimbursable Expenses
Anticipated Reimbursable Expenses including TAS Registration and
InspectionFees........................................................................................ $ 2,000.00
Total Reimbursable Expenses $ 2,000.00
Anticipated Total Consultant Fees Not to Exceed:...................................... $ 55,000.00
B. Hourly Rates for Unscheduled or Requested Services (these additional services will only be
provided with an authorized amendment in writing from the Owner):
No Charge will be incurred for minor revisions to the plans during the design process prior to
construction document phase. Compensation for major variances to the agreed-upon plans
and specifications, time involved in additional services, but not initial site visits, will be billed
on an hourly basis as follows:
Principals: $165.00
Project Manager: $110.00
Production Personnel: $85.00
Clerical $45.00
The above listed hourly rates are subject to change with notice. The Owner can negotiate a
set fee at the time, if and when needed.
C. Reimbursable fees will be billed to the Owner at one and one tenth (1.10) the expense
incurred by RPGA. Reimbursable expenses will include, but not be limited to, the following:
a) cost of reasonable incidental charges exclusive of markup for delivery charges; cost of
reproduction, postage and handling of drawings, specifications and other documents;
and renderings, models and mock-ups requested by the Owner and as required in the
normal preparation of Schematic Design, Design Development and Construction
Documents as required for reviewing and developing the Documents for the project.
b) cost of TDLR accessibility variance application fees, project filing fees, plan review and
inspection fees.
c) all necessary costs of printing and/or courier services for the purpose of bidding the
Construction Documents and Specifications will be the responsibility of the Owner.
IV. Schedule:
Based on our understanding of the scope of services we estimate the schedule to be as follows:
Design Development 4 Weeks
Construction Documents 4-6 Weeks
Remaining Design Duration 8-10 Weeks
This schedule anticipates a period of one week for review by the Owner for changes and
clarifications at the completion of the Programming Phase.
V. Changes:
If major changes are made in the scope, approach or details of the Project at the Owner's request
after construction documents are underway or finished, the cost of making changes will be billed
at the above hourly rates. This also applies to any changes required by new zoning or building
code requirements instigated after the Projects' inception.
101 S.Jennings Avenue,Suite#100 Fort Worth,Texas 76104 (817)332-9477 FAX-(817)332-9487 (888)TRY-RPGA
www.rpgaarchitects.com
City of Fort Worth 4 LVTRise Community Center
VI. Documents:
All plans and drawings will be prepared and submitted by RPGA to the Owner for review and
approval on 24" x 36" or 307 x 42" bond sheets, with all plotted lettering clearly legible when the
sheets are reproduced and reduced to half size.
It is implicitly understood that we, RPGA Design Group, will act in the Owner's best interests and, at all
times, carry out duties with reasonable diligence and expedience.
We look forward to discussing this proposal with you at your earliest convenience. Thank you again for
this opportunity.
Yours sincerely,
J ier Q.nLiXo, Principal
P G A Design Group, Inc.
101 S.Jennings Avenue,Suite#100 Fort Worth,Texas 76104 (817)332-9477 FAX-(817)332-9487 (888)TRY-RPGA
www.rpgaarchitects.com
M&C Review Page 1 of 3
Official site of the City of Fort Worth,Texas
rATY C OUNC � P,,-rid®A Fad
REFERENCE 21 LAS VEGAS TRAIL
DATE: ' 11/19/2019 NO.: M&C 19-0323 LOG NAME: COMMUNITY CENTER
DESIGN PHASE 1
CODE: C TYPE: NOW PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize Execution of Amendment Two, to the Professional Services Agreement with
RPGA Design Group, Inc. (CSC# 52259), in the Not-To-Exceed Amount of$73,750.00,
for Phase 1 of the Las Vegas Trail Community Center Design, for a Total Contract Value
of$132,738.00 (COUNCIL DISTRICT 3)
RECOMMENDATION:
It is recommended that the City Council authorize execution of Amendment Two, to the professional
services agreement with RPGA Design Group, Inc. (CSC#52259), in the not-to-exceed amount of
$73,750.00, for Phase 1 of the Las Vegas Trail Community Center Design, for a Total Contract Value
of$132,738.00.
DISCUSSION:
The purpose of this M&C is to authorize execution of Amendment Two, to the professional services
agreement with RPGA Design Group, Inc. (CSC# 52259), in the not-to-exceed amount of$73,750.00,
for Phase 1 of the Las Vegas Trail Community Center Design, for a total contract value of
$132,738.00, and a total project cost of$1,842,400.00.
The LVTRise project is a cooperative effort by private companies, human services organizations and
government agencies dedicated to improving the lives of people living in the Las Vegas Trail
area. LVTRise, Inc. is a non-profit corporation, taking the lead in implementing the project and
providing programing.
On March 8, 2019, City staff administratively executed an agreement with Bennet Benner Partners,
Inc. to provide preliminary feasibility and conceptual design services in the amount of$16,800.00.
On March 19, 2019, City Council authorized (M&C L-16192) acquisition of approximately 5.033 acres
of land, at 8201 Calmont Avenue, Fort Worth, Texas 76017, in the total amount, including closing
costs, of$248,500.00, from the YMCA of Metropolitan Fort Worth, for the new Calmont Park and the
Las Vegas Trail Community Center.
M&C L-16192 also adopted appropriation ordinances to increase Park Dedication Fees Fund by
$500,000, for the new Calmont Park and the Las Vegas Trail Community Center and increased
appropriations in the General Capital Fund from $650,000.00 to $692,400.00. This brought the total
project budget to $1,842,400.00.
M&C L-16192 also authorized an agreement with LTVRise, Inc. for the lease and management of the
community center currently referred to as the Las Vegas Trail Community Center at Calmont Park.
This agreement also outlined the splitting the cost of building renovations between LTVRise, Inc. and
the City of Fort Worth.
Request for Qualifications was advertised in the Fort Worth Star-Telegram on March 7, 2019 and
March 14, 2019. The City of Fort Worth received 10 proposals from design teams on March 21,
2019. These firms were:
• Arcturis
• Bennett Benner Partners, Inc.
• BR Architects, Inc.
http://apps.cfwnet.org/council_packet/Me review.asp?ID=27470&councildate=l1/19/2019 12/3/2019
M&C Review Page 2 of 3
• Elements of Architecture, Inc.
• GSBS Architects
• LBL Architects, Inc.
• RPGA Design Group, Inc.
• Schwarz-Hanson Architects
• T. Howard &Associates Architects
• Wright Group Architects-Planners, P.L.L.C.
City staff representing Neighborhood Services Department, Property Management Department, Office
of Business Diversity, and representatives of LTVRise, Inc. reviewed the 10 proposals and met on
March 27, 2019 and evaluated the proposals. The selection process idenitfied RPGA Design
Group, Inc. as the best qualified design firm for this project. The complete results of these evaluations
are an attachment to this M&C.
On May 8, 2019, Staff administratively executed a professional services agreement with RPGA Design
Group, Inc. for the schematic design of Phase 1 of the Las Vegas Trail Community Center and later
executed an Amendment One, for site survey work, to the contract for a total of$53,338.00.
On August 6, 2019, City Council authorized (M&C 19-0013) acceptance of$650,000.00 from LVTRise,
Inc. and adopted appropriation ordinances to increase the General Capital Fund by $650,000.00.
RPGA Design Group, Inc., working with LVTRise, Inc., its partners, and various City staff and
departments have produced schematic site plans, floor plans, elevations, and a construction budget,
that best meets the needs of the community.
Based on the competitive selection process and work produced to date, staff recommends the City
Council authorize execution of an amendment to the existing agreement with RPGA Design Group,
Inc., in the not-to-exceed amount of$73,750.00, for Phase 1 of the Las Vegas Trail Community Center
Design, for a total contract value of$132,738.00. Because the contract with this amendment will
exceed $100,000.00 Mayor and City Council approval is required.
The overall budget for the project is as follows:
Las Vegas Trail Community Center Project Budget TOTALS
Land Cost $251,380,00
Design Costs $143,888.00
Construction Cost $11367,132.00
Admin, ITS, Security, Survey, FFE, Contingency, etc. $80,000.00
PROJECT TOTAL $1,842,400.00
In accordance with the City Code of Ordinances, Part II, Chapter 7-1 Fort Worth Building
Administrative Code, Section 109.2.1, Exception 2; "Work by non-City personnel on property under
the control of the City of Fort Worth shall be exempt from the permit fees only if the work is for action
under a contract that will be or has been approved by City Council with notes in the contract
packages stating the fee is waived."
The construction for this project is anticipated to start in the fourth quarter of 2019 and construction is
anticipated to be complete in the second quarter of 2021.
Office of Business Diversity: A waiver of the goal for MBE/SBE subcontracting requirements was
requested by the Department and approved by the OBD, in accordance with the MWBE or DBE
Ordinance, because the application of the provisions of this ordinance will impose an economic risk
on the City or unduly delay acquisition of the goods or services; or
This project is located in COUNCIL DISTRICT 3.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=27470&councildate=l1/19/2019 12/3/2019
M&C Review Page 3 of 3
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds will be available in the current capital budget, as
appropriated, of the General Capital Projects Fund. Prior to an expenditure being incurred,
the Neighborhood Services Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID I Year Chartfield 2)
Submitted for City Manager's Office by: Kevin Gunn (2015)
Originating Department Head: Steve Cooke (5134)
Additional Information Contact: Brian Glass (8088)
ATTACHMENTS
Las Vegas Trail CC.PDF
Las Vegas Trail Community Center RFQ Evaluations 3-27-19.pdf
http://apps.cfwnet.org/council_packet/Me review.asp?ID=27470&councildate=l1/19/2019 12/3/2019