HomeMy WebLinkAboutContract 53207-AD1 CfTY SECRETARY CONTRACT NO. _ a 0 -AD M
DENDUM TO THE, E T�'ERPRIS, SERVICE AGREEME T
BETWEEN
54NP THE CITY OF TORT WORTH
AND
VIGILANT SOLUTIONS, LL
This Addendum to the Enterprise Serviaes Agreement(ESA) ("Addendum") is entered into
13y and between Vigilant Solutions. LLC ("'Vendor") and the City of Fart Worth ("Cky"),
collectively the "parties", for oflnfiguration, set up, and implementation ofseveo L R systems.
Tlie C'.onLrattt documents shall include the Fallowing:
I . The Enterpri5c Services Agreement (ESA);
. This Addendu-m; and
3. Qtiote iD JAS-1020-1 1
Not-vFthstanding any language to the contrary in the attached Enterprise Service Agreement
(the"Agrectnent"),the Pardes hq=.by stipulate by evidence of execution of this Addendum below
by a reprosen iative of each party duly authoriy-ed to bind the parties hereto,that die gartii:s hereby
agree that (lie provisions in this Addendum below shall he applicable to the Agreement as t6 lvws;
1. Termination.
a. Breach. lfeither party commits a material breaA of"the Agreement, the noil-
breaching Party most give writteri notice to the breaching party slim describes the breach
in reasonable detail. The breaching party mkist cwe the breach thirty (30) ealendar days
alter receipt of notice from the non-breaching party. or uther time frame agreed to by
the parties. f r the breaching party fails to cure the bFeach within the slated period of time,
the non-breaching party ma}, in its sale discretion,and witl1otit prejudice to any other righL
wider the Agreement, law, or equity, immediately terminate Lhis Agreement by giving
written notice to tlic breaching party.
h. fiscal Fundinij Og In the~ event no Funds or insufficient -Rinds are
appropriated by City irr arty fiscal period for any payments due hereunider, C'.ity will notify
Vendor of such occumepice s,id the Agreement shall terminate on the last daffy of the fiscal
period for wlnicsh appropriations ware recoi'verl -�vithonit penalty or expense to the City of
any kind hatsoever, exc4ppt a�i t0 the portions of the payments herein agreed upon for
hieli Funds have been appropriated.
2. lnsur,�.jlce. O y agrees that insuvance coverage pivvided to City- by VeMor is
sufficient ror purpose of the Agreommit on ly.
3. Soverpign lnin un't Nothing 1jerein constitutes a xvaiver of City's sovereign
immunity. To the extent the Agreement requires City to waive its rights or immunities as a
government tmtity. such provisions are hercby deleted and shall have no-forr�e or of&xt=— �
I
0FA(CI 1. RECCORJ)
IN ftY
Addendum F'
TX
4. , a Debt. lip compIiwice with Ailicle i 1 § 5 arthe Texas Constitution, it is
understood and agreed that tali obi!gat!ons cf City hcreurder are aubjW 10 the availability of
rands. If such Fonds arc not appropriated or became unavailable, City shall have the right to
termfnate the Agreement except for those portions of funds which have been appropriated prior
to termination.
5. Confidential Inform5lio , City is a govemmenl-entity undo' tilt~ tows oi'the State
of Texas and all dacurnents held or maintained by City arc subject to disclosure under the Texas
Public Information Act. To the extent the Agreement requires that C(ty maintairn records in
violation or the Aa# {:ity hereby objects to such provisions and such provisions arc hereby deicted
from the Agreement and sisal I have no Force or effw. lrl the evenL there is a request for information
rriarked Cojifid end aI or f rDprietary,01y shall promptly notify Vendor. It evil I be the responsibility
of Vendor to submit reasons objeutirig tr-� disclusuro_ A determination on whether such reasons are
sufficic-nt wit I nGt be decided by City, but by lice Office of the Attorney General of the State oI'
Texas or by a court nFcompeternt jurisdiction,
6, Addendum Comm I iag. lrany pmvis ion s oFtM attached Agrecmuni# conflict wit11
the temis herein, are prohibited by applicable law, em,flict with any applicable rule, regu latio.n or
ordinance of City, the lerms in this Addendurn shotI control,
7 ]mmia,ration Natio_nallty A ct Wnd or shall verify the i&nfity and employment
eligibility of its crnployees who perform work under this Agyeement,, including cxsmpleting the
Employment. EIigibi IIty Verifl cat ion Form (1-9). Upon regxicst by City, Vendor skull provide City
with copies of all 1-9 Forms acid supporting eligibility docuirRentaiian for each cinployee who.
per Forms work udder tltis Agreement. Vendor shaI I adhere to all Fed era I a,ad State laws as wet i as
estahl ish appropriate procedures and controls so that na services wlll be performed by any Vendor
employee who is not legally eligible to perromi such!scrvices. VENDOR SHALL INDENIIN FY
CITY AND HOLD CITY HARMLESS FROM ANY PENAi -JUS, LlAB LITIES, OR
LOSS KS DUE TO VIOLA'i IONS OF THIS PA#tAGRAPH BY VENDOR, VENDOR'S
ENit?LOYEES,SUBCONTRACTORS, A GENTS, OR LICENSEES. City, upon written notice
to Vendor, shalt have the sight to immediately termitiate this AgreenicTit fir Violations of this
provision by Vendor.
S, No Boycott of bract. I f Vendor has Fewer than 10 employees or the Agreement is
for Icss than S 100,000, this section domes not apply. Vendor acknow[edges that in accordance with
Chapter 2270 oFthe Texas Government Code, City is pr'ohihiied from entering into a contract wlitlI
a Company for goods or services unless the contract contains a written verification fiom the
coinpa5y that It- (1) does not boycott Israel, and (2) will not boycott Israel during the term of the
c01-11ract. The terins "boycott '[srae]" and ;`cotnpany" shall hsv,c the meanings ascribed to those
terms in Section 08.001 of the T'cxas GovemnicnL Code. By signing this rlddeadripr, P'e1rdor
ce,,1 res Mal endew's signature provides w#'ilrel1 "erg c0floo? to City brat Vendor: (l) does real
hgvivall Israel; and{-) oil nur ba-yeon Israel during the lerm of the Ag7vevwenl.
(Sigrralum page follows)
AddE(1dvm Pne 2 j�f 8
ACCEPTED AND AGREED:
My:
City of Fort Warth Contract (!otupliance Manager;
ti By �igptlitg 1 acicnoxwli tdgc that 1 am the Person
;-esponr [ible for the moniluring and-admioistratian
► fthis contra, includirig enwring 01
Per�orrtiance and reportisig requirements.
Name- Kevin Ca n
Title: Assistant City Mairager
Date: 4L /. 1 — -- �# :
Approval Pecommended: Title; Sr. 1T Sulu ions Managcr
Approved as to Form nud Ixg2 i€y'
By
Name: Rogei7 W [it r
Till:: Interim IT Saludons Director By,
ar;re: /ss�istanl
ng �
AtteAr, -Title: City Attorney
•��'� Contract Air hot-Wtion:
r M&C- 19-0285
Approval Date; 1 110s 7019
By:?dame: a J. #+ �� �i � I�.�I Ojq,
Mf
Title; City Secrelary t
% a
�1
Vie NDOR;
Vigilant Solutions, LIX
By: `
Na,rte: 13 u1.nCa��
Title: Vice- ji siden Wes Opera ions
Dale: .
rFP : l . RAC"
ITY SECRETA Y
1h ORTji, T
Addendum htgi�3 of 8
Exhibit A
Quote JAS - 1020 -] 1
i�
VIGILANT
Q L U T 4 0 N
Quote For:
Fort Worth Police Department
Attn. Lorraine Leonard
Reference:
Trailer and Mobiles
Quote B :
Vigilant Solutions, LLC
Jason Cheshier
Date: 08-09-19
Be Smairt. ee safe. Ble VigiIant.
Addandum Page 4 of 8
vigil all I 5oiullarm,LLC
11525jeaith5lr(!at 5e sillari. Be safe,
� VIGILANT Lilvernlora, C$Ilfnrnta 04151 $e Vigilant
�R�1iF5-3�6,2p79 (L}32��9��113
t3sue4i 7c 1`1i1 W11111 Odlrwrlmunt-Almrftl+.Ljiratnf'Umnerd Date: OB-09-18
Prnji7❑ k,.ira: TraAar and Mobiles 4uufe 111: 5 1{l?11 11
PROJECT QUO 7ATION
We at Viq'd wit Solutions,LLi,are pleased ID quoLe the W10WR€9 Wem for khc ahave tffferenced Rraject
❑ly Neill lxesqip*rr
0 fAohllu LPFt SYS-1 dlobndi t_PR 3-Gaarnre R6.pAf Hth-134nlllon Syseent M9FnncWk1a to 4 Gams]
i.GG �x3�A� Hardvrarp.
Q ly=i lrnrrm laris p of kArlp
f.JIr=l 1 2rrM Lma oac�f2tP
0ty=S 1WTOlertspazwsr"
51510td DIU M sIgnu f ror9s6tr-NO rFWW91 14
Wimp Ifamasa 4 Ignibn sonlrul{plrael tr1 E101"
LAngle pail power Iwwlkw
Pte#Ins7atla6 GPS fetetfer(orUIDC(IAMB' oQlh l)
afi
Car681ecbor M odle LPf7 ognmre Ap1�mCjl w Wr M DC L01
Lvi-A vehkm lleonsa p0ale WaruringJ law 15W;WY0
r us amte of LPR lnb g ixludlrq yidad L051 sal
!�rhtol all PdaL(t=udmatale3ln#I Ski 04inD
��d�rQ- I'ogc 5 4tiF#I
QW. loco fa De!Mnivftn
(4a! V&bO LPF1 SYS7 WbjIp I-PR 2,CaTnerrr Reaper Hlgh-Detlrtllion System(Expenffabio to A CarmI
Cp��.,'�RMp HSrdsra�e,
��.13mmlQh�p91C+i�N�4
Gt}=142mrarvnFR ga
ar l 18MMI rr+nb PuNage
• Hoek[Pig&uShgnal F%wAswr-lea mwkrg part%
■ �'ylrtrag ha.rnns Yd 9rgnfllon c4ti 1(Ufe'.t to 84ftry
a Sinpl.point DDmr cUrpleCCiv
Reid mstaged SPS recaker#csr MOC(USB CCelrrk*
+ CarOfflednr htnhJe LPR sot* m appOcaHm trw Mnl'.kmi1
Y LPR%eAlcle I e*w pkaW scanning 1 real time e5erring
u Fult Sully d L-PF1 kook mCludrnp video lon1 set
Subtotal Prim tErdudlnasifts Iiai S432,000.00
t Item f! Dasenpbon
4S-BT-Ru-ps--41RRD )Agila;t PmF3rO M SvTM Z-Cwr ra HU LPFt TrnllRr l4DW*0attnry tlpgrads
Trmd&chaels.ALFR install of(11 t5mrn r4GpcillD CpAwm>.nd t1 M Z" nvn Reaperl*3
Carrraru,Comma kA Tnircftumn Kin lar.SPSIAO a■Memna,Pp gnmrin exrenClad hHI1wY
rapealy
■ Rd 1t7d LPR CArFi['rAd MOuded
5 UbTutAl Pr1C>i�FKMMW ides oil S1 Etra 6EJ1, 0
Ctyr LtYAi� L7naCHpllon
p) VS-XLA J-PSAl. 1l19Ihnt PrwrNutu Solar 2-CorrwCa KO LPR Troller With Message sai3rd 296W+
p1RyP 8 4lidry Clpgrartko
■ Traupr ch"%ARPR Ciudad of(1)96rTm Reap mHD Camara eqd 0)�5rn-FFrppari D
Camera Comm%Kii,Twr$waeen Mo-nlhar.OP54a awwwa,FYerrEuln extended bafiery
-Paq�IY
■ Reop rHO LPR C-mmiKim IndWed
SuWo#alPruetEzdwdng uirl 577,786,20
QTy Item rM ❑-Wriptlan
;1I Vigilant k.PFE Si mic service Ps ckiloft for HOSL dJi41Anprgae LPn{ioploymeritr-
Morim9wUNLrA d wa ver account services by Vigilam
r 1wftidc.e aocrss Lovll LEARN w Gent Purial and CafDa6wWr wc3 w,m„pcIL"M
Pt eed pqr wmerr per year ferr aver Bd hotel camera unrtm
Rogw ies napoeyrehnp Erd@fwlO Stan'1Cn Ailrboirieol[p ]
5 uhtbtal Prke rc"Didrlq selag Min
Add6rrduTn Pagc 6 uJ'8
QLY Ittrn d Descriptlpe
rlt Vegllafit LPR Starrdnfil Ser Vi Ot%PCIrkltge for Finrmd)Mana9fid LPR Reptoyrnants'
• Ophwa[t?sr.Wm PaMape Bonefft
v Eulerrclad awass W Vi ant'Plikata Date wia Caadeladal Mfj[Ag}IIR MLIWO
tlnlmiled Rota#ic1 Vigirant's i4lnUk3 CbmPwnbn L PR apafllc lrbn fo+
61rertphoaai
Rlped percemari[fir WOF�(C rerBO=MrcnmrriO UMIS
4, Requires Basic Samim kw ege
SU4tOL&R Ptk*4 Fvr.Umng VNIeS ICV)
Gilt 410M a Reazrlprdan
F) SSt-S°I's m Vagiiant System Mart Up 8 QDTylM %janing of 9n Herd`LPR system
• +ngrerlt lrachnkian 10vL%cminrrw s s
• Indudes sy*Mrn atgrt ulr,canfigurrllan mid L70ny"Issicning of LPR eyrilri n
• RpIA"IO moWle I 9ysWm}mud peed ti Camera)LPR 9y0m"
StItAotal Prke{rgeludep ON"limp M$MOD
glty Item d Mmrlplltm
J2) v8lw -ai Vig llent Travel via ClTent Sile Wsft
. VlgAanL oeMdle d Im.,hnlolpn m 46 cnerl aiW
Indadas 0 wM01 crosk for urmito SLIpprJrt!iml �a
SUbt0thl PFkelfrlak ft9 ealesiaSl 1R$,ft}O.OD
t}lyr Item p De-crlolcm
0,$) Ka.J-Ft-TMt:kt nQLS 1' LPR CAmera Nlaunting}Clt far Ot16-id tataoa Rcat
r Root hiuml Sinpta LFrR Garriera Maunimq$rar-W-Ona-par camera
SI1tT1}tdl PFke{Fxdorimo Salna,ael S+i6,8110-00
Q[yi hero d ORL Fipti
i t vi1$+P,411 j Vicgllant Shipping CnirlrgPi;
a /Lppfldl�tpenclk Mob&LPF?System
• ShLPPiMQ WVUcd is.F095hrpmnx
Silirtota�l Pr[ce(4ELuLmp del"14M5 St.760LOD
Addendum Fagi-,7 i?f 8
Ofy Item# besarlption
1 V5-51-a-n4 Cra#1ng m,d Shipping tar Vigilant Trailer
. pr Pat VViitit Trm*r
. Glano and SufYo**for1rr+yilaet tnnm
Sgt,tntel Pr6ce{&1rxln4 mrft l+xr $i ,Qda.EIO
Mole dotes:
I All Fxices are yuulad In QSD alrd WIM fmumn RR m 3rN in erfEul.for 13U dwrs
2. Ordars requiririg irnmedWe strpfrlerid may be wWlect I;D a 15%Gi.eck5hlp Fee
S. All hardware a mpmurd&b tme tlandard One(1)year hwiMare vmrFm niy
41 NJ WftWaar:is tine(1)Vei5r waTrdrdy rod 4Tiw1uraciurer derecte
A. Thla Our,lq is prm to ed ylnr n,x ca vetmalirui&cromila given by you-riot In aurnrdsnae In wW wntten ripen Rmian
S Thls phiate does nol lrw�lyde rar0hrig OLOsJde the abcwe slated bLU of rml.of e .
't. NCPA RCN+!Prapaeal0'2016.2973952A77
9. NCPA Contract Number 12.10.expires 8.f30 4 wklh option For renewal
Clooted by:
Jasotl Che!5&hier-2 14-60 IS-113 8 -JasOe>«,cheshier vig€lantsolutions.aam
Total Prire ,vxdu&nu-air jot& $874,986,70
AddeitiduTn Rap 8 nfs
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 11/05/19 M&C FILE NUMBER: M&C 19-0285
LOG NAME: 13PPOLICE DEPARTMENT LICENSE PLATE READER SYSTEMS JC
SUBJECT
Authorize a Purchase Agreement with Vigilant Solutions, LLC for a License Plate Reader System,Software Licenses,and Related Services for
the Police Department using National Cooperative Purchasing Contract 12-10 in an Amount Up to$875,000 for the First Year with Three One-Year
Renewal Options in an Annual Amount of Up to$250,000.00(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize a purchase agreement with Vigilant Solutions, LLC for license plate reader systems,software
licenses,and related services for the Police Department using a cooperative contract for a first year amount of$875,000.00 with three one-year
renewal options in an annual amount of up to$250,000.00.
DISCUSSION:
The Police Department requested a Purchase Agreement under National Cooperative Purchasing Alliance Contract 12-10 with Vigilant
Solutions, LLC to expand its License Plate Recognition(LPR)system.
The system includes hardware,software,and services.The hardware components include Mobile LPR-3 Camera Reaper systems,speed
trailers with LPR camera systems,and message board trailers with LPR camera systems.The software site License Agreement provides
access to Vigilant Solutions'suite of Law Enforcement security software and includes unlimited technical support,software maintenance, bug
fixes,patches, minor software upgrades and all utilities released within the product evolution.This Purchase Agreement will also include LPR
data hosting service through the National Law Enforcement LPR server.This Agreement will also provide field services,which include startup,
configuration,and commissioning of Law Enforcement Archival Reporting Network(LEARN)server application and the Car Detector fixed and
mobile camera systems.
In addition,the license plate information is collected from the reader and is checked against listings for stolen cars,stolen license plates,wanted
persons,and unregistered vehicles.Current data can be downloaded remotely from the Department of Motor Vehicles and the National Crime
Information Center to relay Amber alerts, missing persons and terrorists watch lists.The camera system also assists the City, local surrounding
areas,and federal partners to protect against terrorism and other threats.
PRICE ANALYSIS:The National Cooperative Purchasing Alliance(NCPA)Contract No. 12-10 offers fixed pricing.Staff has reviewed the pricing
and determined it to be fair and reasonable.
COOPERATIVE PURCHASE:State law provides that a local government purchasing an item under a cooperative purchasing Agreement
satisfies any state law requiring that the local government seek competitive bids for purchase of the item. NCPA Contracts are competitively bid to
increase and simplify the purchasing power of government entities.
M/WBE OFFICE:A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
SUCCESSOR CONTRACTS:To facilitate planning and budgeting,Staff would prefer to have annual Agreements that align with the Fiscal Year.
However,the NCPA Agreement is out of alignment with the City's Fiscal Year and the current NCPA term will expire on September 30,2020. In
order for this Agreement to align with the City's Fiscal Year,adoption of this Mayor and Council Communication(M&C)technically authorizes(i)a
series of Purchase Agreements,each of which will align to a term of the NCPA Agreement to ensure legal authority exists for the contract,and(ii)
an annual spend amount,future years of which would be subject to City Council appropriation. In the event that a Cooperative Agreement is not
renewed,Staff would cease making purchases at the end of the last Purchase Agreement coinciding with the valid Cooperative Agreement. If the
City Council were to not appropriate funds for a future year,Staff would cease making purchases when the last appropriation expires, regardless
of whether the then-current Purchase Agreement has expired. If the cooperative contract is extended,this M&C authorizes the City to purchase
similar software and services under the extended contracts. If the cooperative contract is not extended, but a new cooperative contract is executed
with Vigilant Solutions, LLC,with substantially similar terms as the previous cooperative contract,this M&C authorizes the City to purchase the
services under the new cooperative contract.
ADMINISTRATIVE CHANGE ORDER:An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval.
AGREEMENT TERM: Upon City Council's approval,these Agreements will commence on September 30,2020 in accordance with the terms and
conditions of the cooperative contract or applicable successive contracts for the same services.
RENEWAL OPTIONS:The Agreement may be renewed for three(3)additional one-year terms at the City's options to renew.This action does not
require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the
renewal term.Staff anticipates the cost for renewal years will be$250,000.00 for the support and maintenance of the system and purchase of
additional equipment.
The purchases will include ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation,funds are available in the current capital budgets,as
appropriated, in the General Capital Projects Fund, ITS Capital Fund,and CCPD Capital Fund. Prior to an expenditure being made,the Police
Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by- Kevin Gunn 2015
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
Jeff Cope 8313