HomeMy WebLinkAboutContract 35728-R9 CIN SECRETARY
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�pp�� goy APPLICATION SOFTWARE RENEWAL AGREEMENT
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NINTH CONTRACT RENEWAL OF CSC NO. 35728
FOR MUNICIPAL COURT INTEGRATED CASE MANAGEMENT SYSTEM
This Contract Renewal Agreement (the "Agreement") is made and entered into by and between
the City of Fort Worth, a home-rule municipal corporation of the State of Texas, located within
Tarrant, Denton, and Wise Counties, (hereinafter referred to as the "City"), acting by and through
its duly authorized Assistant City Manager, and CourtView Justice Solutions, Inc. d/b/a equivant
(hereinafter referred to as the "Company"), a Delaware corporation with its principal offices
located at 4825 Higbee Avenue,NW, Suite 101,Canton,Ohio 44718 acting by and through Jeffery
Harmon, its duly authorized General Manager,to provide application software support services.
RECITALS
WHEREAS,on January 1,2007,the City entered into an Agreement with the MAXIMUS,
Justice Solutions Division to provide application software support services (M&C G-15785, City
Secretary Office(CSO) Contract No. 35728) (the "Original Agreement"); and
WHEREAS, on October 16, 2009, the City entered into an amendment to CSO Contract
No. 35728 with Company, which assigned all responsibilities under the Original Agreement from
MAXIMUS, Justice Solutions Division to Company;
WHEREAS, the initial term of the Original Agreement expired December 31, 2011;
WHEREAS, Section 25 of the Original Agreement permits one-year renewal options,
which the Fort Worth City Council approved by way of M&C G-15785;
WHEREAS,on December 29,2017,the City and Company entered into a letter agreement
(City of Fort Worth Contract No. 50111) to extend services for a two-month period, ending on
February 28, 2018, while City received authorization for the increased cost of the Original
Agreement;
WHEREAS,The City Council approved the increased spending authority for the Original
Agreement on February 6, 2018, (G-19220); and
WHEREAS,on February 28,2018,the City and Company renewed the Agreement for the
remainder of the renewal period which will expire on December 31, 2018; and
WHEREAS, The City Council approved the increased spending authority for the Original
Agreement on December 11, 2018 (P-12285); and
WHEREAS,on December 17,2018,the City and Company renewed the Agreement which
will expire on December 31, 2019; and
CourtView Justice Solutions Inc.dba equivant Page 1 of 3
CSC NO.35728,Renewal No.9
MUNICIPAL COURT INTEGRATED CASE MANAGEMENT SYSTEM UFMCU L RECORD
WY SECRETARY
WHEREAS,the City and Company now wish to exercise this renewal option to allow for
services to continue in accordance with the terms of CSC 35728, as amended, beginning on
January 1, 2020 until December 31, 2020.
NOW THEREFORE City and Company do hereby agree to the following:
RENEWAL OF AGREEMENT
1. The Original Agreement, as amended, is hereby renewed and extended for a renewal
term commencing on January 1, 2020, and expiring on December 31, 2020.
2. The Amendment to the Original Agreement, Schedule A, "Application Software
Systems Covered Under this Agreement," is amended by replacing the pricing table
with the following pricing table:
Software Q 1 2020 Q2 2020 Q 4 2020
1/1/20 to 3/31/20 4/1/20 to 6/30/20 7/1120 to 9/30/20 10/1/20 to 12/31/20
Courtview Application Software Support: $19 508.00 $19,508.00 $19,508 00 $19 508.00.
Case Management
Judicial Management
Financial Management
Accounts Receivable _
Imaging and Workflow
CourtView eAccess r $10,971.75 $10,971.75 $10,97175 $10971.75
RAMserver API Interface Support` i $965.50 _T $965.50 $965 50 ' $965.50
_ _
eCitation Exchange with Review Queue and
Image g $2,417.00 l $2,417.00, $2,417.00 $2,417.00
( Handlin
_____ _. _ _
[CourtView Dashboards(7/1/20 to 12/31/20) $44.43 . $133 29: $133.2_9
CourtView UpdateXpress(7/1/20 to 12/31/20) $767.14 $2,30143 ' $2 301 43
CourtView AttacU(7/1/20 to 12/31/20) $767.14 $2 301.43 f $2 301 43
Quarterly Total 1 Ja2JL62.25 35 440.96 38 598.39 38 598.39
3. All other terms and conditions of the Original Agreement, as amended, between the
City and the Company shall remain unchanged and in full force and effect.
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CourtView Justice Solutions Inc.dba equivant Page 2 of 3
CSC NO.35728,Renewal No.9
MUNICIPAL COURT INTEGRATED CASE MANAGEMENT SYSTEM
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
fadministration of this contract, including
By: C ensuring all performance and reporting
Name: Kevin Gunn requirements.
Title: Assistant City Manager
By:
APPROVAL RECOMMENDED: Name: Mark Debo r
Title: Interim Assistant Director of IT
Solutions
By: �Ij f APPROVED AS TO FORM AND
Nam oger Wright LEGALITY:
Titl Interim IT Solutions Director
ATTEST: By:
Name: hn Stro
r Title: Assistant City Alt rney
By: CONTRACT AUTHORIZATION:
Jser -12285Name: ary M :
Title: City Secretary :• �' Date Approved: 12/11/2018
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Courtview Justice Solutions, Inc.
By: ' !'
Name: Jeffery Harmon
Title: General Manager
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH,'TX
CourtView Justice Solutions Inc.dba equivant Pa e 3 of,_„j
CSC NO.35728,Renewal No.9
MUNICIPAL COURT INTEGRATED CASE MANAGEMENT SYSTEM