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Home My WebLink AboutContract 36891 CITY SECRETARY G THE STATE OF TEXAS § CONTRACT NO, ' 8 7 L COUNTIES OF TARRANT, § DENTON, PARKER AND WISE § FIRST ADDENDUM TO CITY SECRETARY CONTRACT NO. 34498 THIS First Addendum to City Secretary Contract No. 34498 is entered into by and between the City of Fort Worth ("City"), a home-rule municipality in the State of Texas, acting through Joe Paniagua, its duly authorized First Assistant City Manager, and the Fort Worth Independent School District Board of Trustees ("District"), acting by and through Dr. Melody Johnson, its duly authorized Superintendent. WHEREAS, the City and the District, have entered into that certain agreement identified as City Secretary Contract No. 34498 for a period beginning October 1, 2006 and ending September 30, 2007; and WHEREAS, it is the mutual desire of the parties to extend said City Secretary Contract No. 34498. NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: 1. Section 1 of the City Contract No. 34498, currently on file in the office of the City Secretary of the City of Fort Worth is hereby amended to add paragraph G after paragraph F and to read as follows: G. The District and all its subcontractors agree to participate in quarterly performance review meetings and other review meetings as reasonably called by City; and 2. Sections 3 and 4 of City Secretary Contract No. 34498, currently on file in the office of the City Secretary of the City of Fort Worth is hereby amended to read as follows: 3. Payment. It is understood that during school year (SY) 2007-2008, the City shall provide One Million Three Hundred Thousand Dollars ($1,300,000.00) for the support of the After-School Program to the District. It is also understood that the District shall also provide One Million One Hundred Thousand Dollars ($1,100,000.00) for this project. The City and District may, acting through the Coordinating Board, establish a sliding fee-scale for participation in the program so long as no child at a participating school gets turned away and volunteer time by a parent, guardian, or designee can be counted toward the fee. It is agreed that any fees collected shall be expended towards the -A*er=Sc ram primarily at the site where the fees are collected. The City Tual payments of$325,000 each on October 15, 2007, January CJJ�1Lr c'b�:i1�1S�1.L' pp U 15, 2008, April 15, 200l and July 15, 2008, following receipt of an invoice from the District. 4. Term. The term of this Addendum is for a period beginning on October 1, 2007 and ending on September 30, 2008, and shall cover the entire SY 2007- 2008. This contract may be renewed by both parties on an annual basis through the approval of an addendum setting a new term of the agreement and any other changes agreeable to both parties. 3. Section 5 of City Secretary Contract No. 34498, currently on file in the office of the City Secretary of the City of Fort Worth is hereby amended to read as follows: 5. Funds. It is expressly understood and agreed by and between the parties hereto that this Addendum is wholly conditioned upon the actual receipt by the City of funds from the Fort Worth Crime Control and Prevention District and that if such funds from the Fort Worth Crime Control and Prevention District are not timely forthcoming, in whole or in part, the City may, at its sole discretion, terminate the Original Agreement and/or any addenda/addendums. Each party that is paying for the performance of governmental functions or services under these Amendments shall make those payments from current revenues available to the paying party. 4. Section 15 of City Secretary Contract No. 34498, currently on file in the office of the City Secretary of the City of Fort Worth is hereby amended to read as follows: 15. Right to Audit. District agrees that the City shall, until the expiration of three (3) years after final payment under this Addendum, have access to and the right to examine any directly pertinent books, documents, papers and records of the District involving transactions relating to City Secretary Contract No. 34498 and to this Addendum. District agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. The City shall give reasonable notice of intended audits. District further agrees to include in all its subcontracts hereunder a provision to the effect that the sub-consultant agrees that the City shall, until the ._ ., expira ' three (3) years after final payment under the subcontract, have access the right to examine any directly pertinent books, documents, papers aho r cords of such sub-consultant, involving to the subcontract, and further, at ity shall have access during normal working hours to all sub- consultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article. City shall give sub-consultant reasonable advance notice of intended audits. District and sub-consultants agree to photocopy such documents as may be requested by the City. The City agrees to reimburse District and sub-consultant for the costs of copies at the rate published in the Texas Administrative Code. All other terms and conditions of City Secretary Contract No. 34498 remain in full force and effect. IN WITNESS WHEREOF, the parties hereunto have executed this Addendum in multiples in Fort Worth, Tarrant County, Texas. Attest: CITY OF FORT WORTH City Secretary Joe PtskTant First City Manager M & C: C-22336 Date: � 7 � Contract No. FORT WORTH INDEPENDENT SCHOOL DISTRICT: Approved for Form and Legality: /r. & Assistant City"AttMiey WISD Attorney Date: 0365,/s�, Dr. Mel dy Jo vs Superintendent Date: 411q 8 ATTEST: T.A. Sims—Board Secretary City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 8/21/2007 DATE: Tuesday, August 21, 2007 LOG NAME: 35FWISDASPSY08 REFERENCE NO.: C-22336 SUBJECT: Authorize the City Manager to execute an After-School Program Agreement with the Fort Worth Independent School District RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute an After School Program agreement for $1.3 million with the Fort Worth Independent School District (FWISD) to operate the Fort Worth After-School Program at selected schools as a juvenile crime prevention measure during fiscal year 2007-2008. DISCUSSION: Beginning in FY2000-01, a multi-disciplinary task force recommended funding for a program called Fort Worth After-School at selected elementary and middle schools in the Fort Worth Independent School District. Since that time, the City of Fort Worth has dedicated at least $1.1 million annually with matching funds provided by the FWISD. This year the funding will be $1.3 million for FWISD and is included in the FY2007-2008 Fort Worth Crime Prevention District budget. The FWISD will again provide matching funds in the amount of $1.1 million and continue to administer this project. The Fort Worth After-School Program is overseen by a coordinating board consisting of the following: * Representative of the Superintendent, FWISD * Director, Student Affairs, FWISD *Assistant Superintendent or Director, Elementary Management - FWISD * Director, Art Education or Instructional Music or Athletics, FWISD * Representative of the City Manager, City of Fort Worth * Chief of Police, City of Fort Worth or designated representative * Director, Parks and Community Services, City of Fort Worth * Representative-Community Relations, Public Health or Public Library, City of Fort Worth * President, Safe City Commission * Director or Assistant Director, Tarrant County Juvenile Services *At-Large Community Member(3) Dr. Peter Witt of Texas A&M University has led a team to evaluate the program for the first five years. The program continues to receive high marks. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds have been included in the adopted 2007-2008 operating budget, of the Crime Control and Prevention District Fund. Logname: 35FWISDASPSY08 Page I of 2 TO Fund/Account/Centers FROM Fund/Account/Centers GR79 539120 0359601 $1,300,000.00 Submitted for City Manager's Office bk Joe Paniagua (6575) Originating Department Head: Kara Shuror (4221) Additional Information Contact: Ralph Mendoza (48386) Logname: 35FWISDASPSY08 Page 2 of 2