HomeMy WebLinkAboutContract 26268-A3 City Secretary Contract No. Ib2b`a '[As
AMENDMENT NO. 3 TO
CITY SECRETARY CONTRACT NO. 26268
CONTRACT FOR BUDGET AND ANALYSIS SYSTEM
This Amendment ("Amendment") is made effective as of October 1, 2011 ("Effective Date") and
entered into by and between the City of Fort Worth, a home rule municipal corporation situated
in Tarrant, Denton and Wise Counties, Texas, hereinafter called "City," and CGI Technologies
Solutions, Inc., ("CGI"), formerly CGI-AMS Inc., and American Management Systems,
Incorporated, individually referred to as a "party", and collectively referred to as the "parties."
RECITALS
WHEREAS, the parties entered into a Contract for Budget and Analysis System dated
September 10, 2000, which is on file as City Secretary Contract No. 26268 ("CSC No. 26268"),
and subsequently amended CSC No. 26268 on or about October 1, 2007 to modify the term,
which such amendment is on file as City Secretary Contract NO. 37767, and October 1, 2009 to
modify the term and set an annual maintenance fee cost limit, which such amendment is on file
as City Secretary Contract No. 26268-A2 ("CSC No. 26268-A2); CSC Nos. 26268, 37767 and
26268-A2 are hereby collectively referred to as the "Agreement;" and
WHEREAS, the term of the Agreement was extended through September 30, 2012; and
WHEREAS, the annual maintenance fee was previously amended not to exceed fifty one
thousand fifty one dollars ($51,051.00)for the renewal term on October 1, 2009 and ending
September 30, 2010; and
WHEREAS, the parties wish to further amend the Agreement to extend the term and modify
other conditions.
NOW THEREFORE, in consideration of the foregoing, for other good and valuable
consideration, receipt of which is hereby acknowledged, the parties hereby agree as follows:
1. Governing Document
The Agreement is incorporated herein and forms a part of his Amendment. Except as
provided below, all other terms and conditions of the Agreement shall remain unchanged
as in full force and effect and are hereby ratified and reaffirmed by the parties hereto. In
the event of any conflict or inconsistency between the provisions set forth in the
Amendment, this Amendment shall govern and control.
2. Section 3. Cost of Work
3.2 The first sentence is hereby modified to delete "annual renewal options through
September 30, 2012," and replace with "annual renewal options through September 30,
2013."
OFFICIAL RECORD 1
CITY SECRETARY
FT. WORTH, TX
3. Section 4. Contract Term and Performance Schedule
4.1 The fourth sentence is hereby modified to delete "annual renewal options through
September 30, 2012," and replace with "annual renewal options through September 30,
2013."
4. The annual maintenance fee shall not exceed fifty nine thousand nine hundred and fifty
dollars ($59,950.00) for the term of October 1, 2011 through September 30, 2012 and
during the renewal term beginning October 1, 2012 and ending September 30, 2013.
The parties shall negotiate an agreed upon rate for each renewal period thereafter.
Procedures for invoice and payment shall be in accordance with the terms set forth in
the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment in multiple
originals by their respective duly authorized representatives.
Executed on this 30 day of'dam_, 2012.
CITY OF FORT WORTH, TEXAS ("City"): CGI Technologies and Solutions, Inc.
("CGI")-
By: By:
Tom Higgins Daniel A. Keene
City Manager Vice President
Date: 7 4301 121 Date:
r-o on APPROVED AS TO FORM AND ATTEST: i wo0 °o�
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Malesh�ia B. Farmer °0 OOOOo°o°° A
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Assistant City Attorney �SS�City Secretary �44 TiXASoa�'
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Contract Authorization:
M&C: C-23033
Date Approved: 9/16/2008 OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
2
M&C Review Page 1 of 2
Official site of t` "ity of Fort Worth,Texas
CITY COUNCIL AGENDA FORT�T11
COUNCIL ACTION: Approved on 9/16/2008
DATE: 9/16/2008 REFERENCE NO.: **C-23033 LOG NAME: 13BRASS1
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize Amendment to City Secretary Contract No. 26268 for Budget and Analysis
System with American Management Systems, Inc., to Extend the Term for Annual
Maintenance and Support for the Budget Reporting Analysis Support System in an Amount
not to Exceed $51,051.00
i
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an amendment to City
Secretary Contract No. 26268 for the Budget Reporting Analysis Support System with American
Management Systems, Inc., in an amount not to exceed $51,051.00, to extend the term for annual
maintenance and support of the Budget Reporting Analysis Support System.
DISCUSSION:
In October 2000 (M&C C-18268) the City Council authorized the purchase of software and
maintenance support from American Management Systems (AMS), which has since changed names
to CGI Technologies and Solutions Inc. (CGI), for the Budget Reporting Analysis Support System
(BRASS) budgeting software under a contract for BRASS, City Secretary Contract No. 26268, (the
Agreement). Prior to the acquisition of BRASS, the City relied on a COBOL-based IBM mainframe
application that had been in place for approximately 22 years and became difficult to maintain and
support. The purchase of BRASS from AMS represented an overwhelming improvement in efficiency,
capabilities, and sophistication with regard to the City's budgeting and reporting process.
The Agreement with AMS also provided annual software maintenance support for BRASS at an
increase not to exceed five percent per annum. Fiscal Year 2006-2007 maintenance costs were
$48,620.00.
The proposed amendment extends the term of the Agreement through September 30, 2009. The
Agreement may be renewed annually by the City Manager at the discretion of the City and CGI.
The software vendor for the BRASS system has offered an upgraded version of the product, called
Performance Budgeting. This version is web based and may be superior to the current version in use,
which is not web based and has limited technical support. Staff is exploring the new functionality of
Performance Budgeting and the possible conversion to this web based product. Because data
elements in BRASS are not identical to those in the newer version, implementation will require some
staff work as well as vendor assistance to migrate the data from BRASS into the newer product. Staff
is currently working with the vendor to determine the approximate cost for such a
conversion/implementation assistance and will provide information to Council along with a
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=10398&councildate=9/16/2008 1/27/2012
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recommendation when this effort is finalized. As with most proprietary software, annual maintenance
costs will still be necessary and those fees will be subject to further negotiations, if it is recommended
to convert.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current operating budget, as
appropriated, of the General Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GG01 539120 0905500 $51,051.00
Submitted for City Manager's Office by: Karen Montgomery (6222)
Originating Department Head: Lena Ellis (8517)
Additional Information Contact: Sandy Oliver (7371)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc—review.asp?ID=l 0398&councildate=9/16/2008 1/27/2012