HomeMy WebLinkAboutContract 50764-A2 CITY SECRETARY
AMENDMENT No.2 "".0 f RACTNO. 507(p 49L
TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and Brown and Gay
Engineers, Inc. , (ENGINEER) made and entered into City Secretary
Contract No.50764, (the CONTRACT) which was authorized by M&C C-
28679 on the 8th day of May 2018 in the amount of $445, 777 . 00; and
WHEREAS , the CONTRACT was subsequently revised by Amendment
No. 1 in the amount of $65, 992 . 00 administratively authorized
March 29, 2019; and
WHEREAS , the CONTRACT involves engineering services for the
following project:
Large Diameter Pipe Bursting ICAP Contract 2018 at Various
Locations within the City.
WHEREAS, it has become necessary to execute Amendment No .2
to the CONTRACT to include an increased scope of work and revised
fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated
September 12 , 2019, a copy of which is attached hereto and
incorporated herein. The cost to City for the additional design
services to be performed by Engineer totals $79, 925 . 00 .
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be an
amount of $591, 694 . 00 .
3 .
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
07,a92419
Page -1-
Cl�ys��R�RY�
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth ENGINEER
Brow & Gay Engineers, Inc.
Dana Burghdo Carl J. Krogness, P.E.
Interim Assi tant City Manager Director Public Works
DATE: - m DATE:
APPROVAL RECOMMENDED:
cc a C
Chris Harder, P.E.
Director, Water Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements.
Ra�esh Chaubey, P.E.
Pro essional Engineer
APPROVED AS TO FORM AND LEGALITY: M&C: 19-0378
Date: December 10 , 2019
Q*� 1295#:2019-554019
Douglas W. Black
Senior Assistant City Attorney
AT
May J. yser .
City Secretary ,-
��,UAL RECORD
R ;",? SECRETARY
j "In WORTH, TX
Page -2- 1
September 12th, 2019
Mr. Rakesh Chaubey, PE
Project Manager
City of Fort Worth
311 W 10th Street
Fort Worth, TX 76102
Re: Amendment No. 2 —Additional Survey and Parks Department Permitting
Design Services for Large Diameter Pipe Bursting Contract [CAP
City Project No. 101339
Dear Mr. Chaubey:
BGE is pleased to submit at your request a proposal for additional surveying and design
services related to the replacement of approx. 2,000 LF of existing sewer M-468 within
the Arcadia Trail Park as well as extending the project by 180' at the downstream end
near Western Center Blvd.
Scope:
1) Tree Survey and Park Coordination
a) The procedures and approval process for working within Arcadia Trail Park were
outlined in a meeting with the Water Department, Parks Department, and BGE in
attendance and were further confirmed via the email from Cornell Gordon, Parks
Department on 8-1-19. A summary of that process is provided below:
i) Access agreement— BGE Will prepare and submit an access agreement per
the format provided by the Parks Department on 6-19-19.
ii) Tree Survey and Tree Catalog — BGE will survey all trees six inches and
larger within fifty feet of the proposed work area (approximately 140' wide and
2150' long). To expedite the tree survey and to limit costs, trees will be
surveyed using GPS equipment with an expected accuracy of within one foot.
Trees will be tagged with a point number provided on each tag. A tree catalog
will be provided in Excel format that will include point numbers, tree species,
and diameter of tree.
iii) Alignment Staking — BGE will stake the centerline of the proposed sewer
alignment every 500' prior to the Parks Department's site visit to verify the
tree catalog provided by BGE.
iv) Bypass Pumping Plan — BGE will prepare a bypass pumping plan that will
include bypass pipe alignments, pump locations, fueling/tanking system
locations, etc. This plan will be reviewed by the Parks Department prior to
approval of final plans.
Mr. Rakesh Chaubey, PE
September 12, 2019
Page 2
v) Tree Permit— an exhibit will be prepared that shows what trees will be
removed as part of the proposed sanitary sewer construction and what trees
will remain. The tree survey catalog will be revised to show what trees are
being removed and calculations will be performed to determine the tree
mitigation cost. No proposed tree planting plans are anticipated or included
with this effort.
vi) Parks Department Review Coordination and Address of Comments — plans
will be provided to the Parks Department at the 60%, 90%, and 100%
submittals for review and comment. BGE will incorporate and address
comments with each subsequent submittal.
vii) Parks Advisory Board and City Council Meetings — it is assumed BGE will
attend two (2) Parks Advisory Board meetings, and one (1) Council Meeting
as part of the Park permitting process.
viii)Pre-Construction Field Meeting — a pre-construction field meeting including
the Contractor, Water Department, Parks Department, and BGE will be held
prior to any work within the Arcadia Trail Park.
2) Downstream Extension
a) The original limits of replacement for M-468 ended at the existing manhole at
STA 66+00 on the downstream end. It has since been determined that the
manhole was originally constructed when Western Center Blvd was a two-lane
road. After the manhole was constructed, the bridge over Whites Branch for the
two current west-bound lanes of Western Center Blvd was built over the existing
manhole. Due to the limited access and working room underneath the bridge, it
will be necessary to extend the replacement limits approximately 180' to the
south side of Western Center which will involve additional topographic surveying
and engineering design. The existing manhole at STA 66+00 underneath the
existing bridge for the westbound lanes will be abandoned with this project.
Mr.Rakesh Chaubey,PE
September 12,2019
Page 3
Summary of Amendment#2 Project Fees
Firm Primary Responsibility Fee Amount %
Prime Consultant
BGE, Inc. Engineering and Surveying $ 79,925.00 100.00%
City MBE/SBE Goal = 5%
Original Contract Consultant Committed Goal = 21.65%
Amendment#1 Consultant Commitment Goal = 5.17%
Amendment#2 Consultant Commitment Goal = 0.00%
Total revised Project Goal = 16.59%
This proposed amendment increases the total contract amount summarized below:
Original contract amount $ 445,777.00
Amendment No. 1 $ 65,992.00
Amendment No. 2 $ 79,925.00
Revised Contract Amount $ 591,694.00
Please contact me at your earliest convenience to discuss.
Sincerely,
Andrew Luce, P.E.
Project Manager
Enclosures
Exhibit B - Level of Effort Spreadsheet
Exhibit C—Additional Surveying Limits
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/10/19 M&C FILE NUMBER: M&C 19-0378
LOG NAME: 60LDPBICAP2018A2-BGE
SUBJECT
Authorize Execution of Amendment No.2 in the Amount of$79,925.00 to an Engineering Agreement with BGE, Inc. (CSC No.50764),for a
Revised Contract Amount of$591,694.00 for the Large Diameter Pipe Bursting Contract[CAP and Adopt Appropriation Ordinance(ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing appropriations in the Water and Sewer Capital Projects Fund in the amount of
$99,925.00 transferred from available funds with in the Water&Sewer Fund;and
2. Authorize the execution of Amendment No.2 to City Secretary Contract No.50764,an Engineering Agreement with BGE, Inc., in the amount
of$79,925.00 for a revised contract amount of$591,694.00 for the Large Diameter Pipe Bursting Contract ICAP (City Project No. 101339).
DISCUSSION:
On May 8,2018 Mayor and Council Communication (M&C C-28679),the City Council authorized the execution of an Engineering Agreement
with Brown and Gay Engineers, Inc., in the amount of$445,777.00 for the Large Diameter Pipe Bursting ICAP Contract 2018 at various locations
within the City.The agreement was subsequently revised by Amendment No. 1 in the amount of$65,992.00 administratively authorized March 29,
2019.
In addition to the amendment amount of$20,000.00 is required for additional project management.
Amendment No.2 will provide compensation for additional services that are necessary for the rehabilitation of a sanitary sewer main located on
Arcadia Trail Park as required by the Park and Recreation Department.The additional services consist of access agreement preparation,tree
survey and tree catalog, alignment staking,bypass pumping plan and tree permit. In addition,design will be provided for the extension of the sewer
main to relocate a manhole currently located in an inaccessible location underneath the west bound lanes of Western Center Boulevard.
Appropriations for Large Diameter Pipe Bursting Contract[CAP are depicted below:
-]
Fund Existing Additional Project
Appropriations IAppropriations Total*
W&S Capital Projects $665,769.00 $99,925.00 $765,694.00
Fund 56002
11
Project Total 11$665,769.00 $99,925.00 $765,694.00
*Numbers rounded for presentation purposes.
MM/BE Office—A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the OBD, in
accordance with the MWBE or BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
The project is located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of the attached appropriation ordinance,funds will
be available in the Water and Sewer Capital Projects Fund. Prior to any expenditure being incurred, the Water Department has the responsibility to
validate the availability of funds.
Submitted for City Manager's Office by: Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact: Rakesh Chaubey 6051
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