HomeMy WebLinkAboutContract 39975-A6 a
CITY SECRETARY
RECEIVED CONTRACT N®.�� _
AMENDMENT No. 6
DEC 2 7 2019
CINOFFpRTkApRTf' TO CITY SECRETARY CONTRACT
CITY SECRETARY
WHEREAS, the City of Fort Worth (CITY) and Kimley-Horn
and Associates, Inc. , (ENGINEER) made and entered into City
Secretary Contract No. 39975, (the CONTRACT) which was
authorized by M&C C-26903 on the 9th day of February, 2010 in
the amount of $1,072,250 .00; and
WHEREAS, the CONTRACT was subsequently revised by
Amendment No. 1 in the amount of $46, 995 . 00 which was
administratively authorized on March 14, 2014 Amendment No. 2
in the amount of $261,070 .00 which was authorized by M&C C -
26903 on August 5, 2014, Amendment No. 3 in the amount of
$570,100 .00 which was authorized on September 20, 2016 and
Amendment No. 4 in the amount of $269,000 .00 which was
authorized by M&C C-28331 on August 15, 2017 and Amendment No.
5 in the amount of $244,300. 00 which was authorized by M&C C-
29011 on January 29, 2019; and
WHEREAS, the CONTRACT involves engineering services for
the following project:
Cultural District/Will Rogers Area Water and Sanitary Sewer
Improvements; and
WHEREASS, it has become necessary to execute Amendment
No. 6 to the CONTRACT to include an increased scope of work and
revised fee.
NOWTHEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated
September 27, 2019, a copy of which is attached hereto and
incorporated herein. The cost to City for the additional
design services to be performed by Engineer totals
$228 ,865 .00 .
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the ECORD
total fee paid by the City for all work and services shall be
Page -1- FT. WCI'RTHIF TX
an amount of $2 , 692 ,580 .00 .
3.
All other provisions of the Contract, which are not
expressly amended herein, shall remain in full force and
effect.
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED: ENGINEER
City of Fort Worth Kimley-Horn and Associates, Inc.
i
Dana Burghdo Glenn A. Gary, P.E.
Interim Assi taint City Manager Senior Vice-President
DATE: / 1 DATE: V
APPROVAL RECOMMENDED:
(y (/�C
Christopher Harder, P.E.
Director, Water Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring
all performance and reporting requirements.
JoYth Kasavich, P.E.
Title: Project Manager
APPROVED AS TO FORM AND LEGALITY: M&C: 19-0387
Date: December 17, 2019
1295 # 2019-506141
Doug� as W. Black
Senior Assistant City Attorney 4.
AT ST
i
ry J. Kayser
it Secretary
OFFMAL RECORD
CM SECRETARY
FT. WORTH,TX
Page -2-
Kimle, )Horn
September 27, 2019
Mr. John Kasavich, P.E.
Project Manager
City of Fort Worth Water Department
1000 Throckmorton Street
Fort Worth, TX 76102
Re: Cultural District/Will Rogers Area Water and Sanitary Sewer Improvements
Amendment No. 6—Pt. 10 Final Design Services
KHA No. 061018069
City Project No. 01468
Dear John:
The City of Fort Worth (CITY) has requested that Kimley-Horn perform additional services under
Amendment Number 6 for the Cultural District/Will Rogers Area Water and Sanitary Sewer project.
While the City was performing additional modeling to analyze the proposed improvements, it was
decided to expand the initial service area for the new pressure plane and revise the location for some
of the proposed infrastructure. Therefore, additional services are required to accommodate the
recommended changes. These services include additional Final Design for the Part 10 -Westside II
Pressure Plane to Westside III Pressure Plane Project and are further described as follows:
CONTRACT TASK 1 DESIGN MANAGEMENT: (Water$8,100, Sewer$0)
ENGINEER will complete Design Management in accordance with the Original Contract for the
following:
• Part 10 -Water Line and PRV Improvements—$8,100
CONTRACT TASK 4 — FINAL DESIGN: (Water$220,765, Sewer$0)
ENGINEER will prepare Final Design scope of services in accordance with the Original Contract
for the following:
• Part 10-Water Line and PRV Improvements—$163,665
® 900 LF of additional 12-inch water line design to comply with the additionally revised Parks
and Recreation Department master plan (Z Boaz Park)
® 500 LF of additional 12-inch water line design to cross Camp Bowie and abandon existing,
aged 16-inch water main (Brandon Lane)
■ 750 LF of additional 12-inch water line design to provide main feed to pressure plane
(Renzel Boulevard)
® 5,550 LF of additional 16-inch water line replacement(Chapin Road)
• Coordination with the City of Benbrook during design
■ 250 LF of additional 8-inch water line looping (Davenport Avenue)
® Modify previously designed water line connections and locations of pressure reducing
valves(Joyce & Ruby/Chapin & Bonnie)
® TxDOT Permitting and Coordination (Brandon Lane)
® Parkland Conversion Revisions and Coordination (Z Boaz Park)
• Part 10-Topographic Survey for Water Line and PRV Improvements-$47,700
• Part 10—Prepare three (3) permanent water line easement instruments and two (2) temporary
construction easement instruments-$5,400
• Part 10—Provide additional Electrical Engineering Design for PRVs-$4,000
® 801 - - 1300,
rn
@y)))1 u!®1 ! i Page 2
We recommend that the City increase the budget by $228,865 for these additional services. The
following tables summarize our recommended budget revisions, water and sanitary sewer design fees,
and revised contract amount:
Description Water Sewer Total
Task 1 - Design Management $8,100 $0 $8,100
Task 2-Conceptual Design $0 $0 $0
Task 3-Preliminary Design $0 $0 $0
Task 4-Final Design $220,765 $0 $220,765
Task 5-Bid Phase Services $0 $0 $0
Task 6-Construction Phase Services $0 $0 $0
Task 7-ROW/Easement Services $0 $0 $0
Task 8-Survey Services $0 $0 $0
Task 9-Permitting $0 $0 $0
Total $228,865 $0 $228,865
The following table summarizes the Fee per Work Phase breakdown.-
Work Phase Water Sewer Total
31 $54,350 $0 $54,350
32 $108,699 $0 $108,699
33 $18,116 $0 $18,116
51 $47,700 $0 $47,700
The following tables summarize the MWBE percentage for this Amendment:
Amendment No. 6
MWBE Sub-Consultant Fee
Gorrondona&Associates, Inc. $53,100
(Survey and Easement Services)
Total $53,100
MWBE Percentage 23.2%
The following breakdown for water and sewer services is recommended:
Water Fee Sewer Fee Survey Fee Total
Original Contract $611,625 $262,125 $198,500 $1,072,250
Amendment No. 1 $46,995 $0 $0 $46,995
Amendment No.2 $156,642 $104,428 $0 $261,070
Amendment No.3 $505,780 $64,320 $0 $570,100
Amendment No.4 $215,000 $0 $54,000 $269,000
Amendment No.5 $224,300 $0 $20,000 $244,300
Amendment No.6 $181,165 $0 $47,700 $228,865
Total $1,941,507 $430,873 1 $292,500 $2,692,580
• s• 801 - 10 Ft.Worth, 76102
Kim ey'> Horn Page 3
The following table summarizes our recommended budget revisions and shows the revised contract
amount:
Original Amend Amend Amend Amend Amend Amend Amend Amend Revised
Contract No.1 No.2 No.3 No.3 No.4 No.4
Revisions Revisions No.5 No.6 Contract
Task 1 $102,500 $8,725 $62,500 $48,500 $0 $11,400 $0 $24,200 $8,100 $265,925
Task 2 $125,100 $6,440 $14,390 $46,600 $5,700 $36,400 $0 $0 $0 $234,630
Task 3 $178,900 $12,810 $51,680 $187,500 ($31,735) $92,500 $88,000 $0 $0 $579,655
Task 4 $269,600 $15,750 $24,500 $135,050 ($10,315) $50,100 $36,800 $109,700 $220,765 $851,950
Task 5 $35,200 $3,270 $17,000 $26,800 ($13,800) $9,900 $0 $15,500 $0 $93,870
Task 6 $72,100 $0 $91,000 $43,100 $4,600 $37,100 ($36,000) $94,900 $0 $306,800
Task 7 $30,300 $0 $0 $9,900 $0 $22,700 $0 $0 $0 $62,900
Task 8 $202,250 $0 $0 $0 $0 $0 $0 $0 $0 $202,250
Task 9 $56,300 $0 $0 $72,650 ($43,250) $8,900 $0 $0 $0 $94,600
Total $1,072,250 $46,995 $261,070 $570,100
Project ($88,800) $269,000 $88,800 $244,300 $228,865 $2,692,580
We appreciate the opportunity to be of continued service to the City. Please contact us if we need to
provide any further information.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC
lz7
Glenn A. Gary, P.E.
Sr. Vice President
GAG/jck
Copy to: Liam Conlon, City of Fort Worth
Tony Sholola, P.E., City of Fort Worth
Attachments - Level of Effort Spreadsheet
- Letter of Intent
- Form 1295
\\FTW FP01\Data\Project\FTW_Utilities\061 0 1 806 91P PP W m endm enW6_W S2-to-W S3\Amend6-CD_Pt10.doc
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City of Fort Worth,Texas
Mayor and Council Communication
DATE: 12/17/19 M&C FILE NUMBER: M&C 19-0387
LOG NAME: 60CDWRWSSA6-KHA
SUBJECT
Authorize Execution of Amendment No.6 in the Amount of$228,865.00 to an Engineering Agreement with Kimley-Horn and Associates, Inc.,for
the Cultural DistrictWll Rogers Area Water and Sanitary Sewer Improvements for a Revised Contract Amount of$2,692,580.00,Adopt Resolution
Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt and Adopt Appropriation Ordinance(COUNCIL DISTRICTS 7
AND 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt for the Cultural
DistrictWll Rogers Water and Sanitary Sewer Improvements Project;
2. Adopt the attached Appropriation Ordinance increasing receipts and appropriations in the Water and Sewer Commercial Paper Fund in the
amount of$253,865.00 for the Cultural District/Will Rogers Water and Sanitary Sewer Improvements Project;and
3. Authorize the execution of Amendment No.6 in the amount of$228,865.00 to City Secretary Contract No.39975,an Engineering
Agreement with Kimley-Horn and Associates, Inc.,for Cultural DistrictWll Rogers Area Water and Sanitary Sewer Improvements project for
a Revised Contract Amount of$2,692,580.00(City Project No. C01468).
DISCUSSION:
On February 9,2010, Mayor and Council Communication (M&C C-24094)the City Council authorized an Engineering Agreement with Kimley-
Horn and Associates, Inc.,in the amount of$1,072,250.00 for the Cultural District/Will Rogers Area Water and Sanitary Sewer Improvements.The
Agreement was subsequently revised by Amendment No. 1 in the amount of$46,995.00 administratively authorized March 17,2014,Amendment
No.2 in the amount of$261,070.00 authorized August 5,2014 (M&C C-26903),Amendment No.3 in the amount of$570,100.00 authorized
September 20,2016(M&C C-27934),Amendment No.4 in the amount of$269,000.00 authorized August 15,2017,which added the Westside 2
pressure plane to the scope of the contract(M&C C-28331)and Amendment No.5 in the amount of$244,300.00 authorized January 29,2019
(M&C C-29011).
Amendment No.6 will provide for additional engineering services on the Westside 2 to Westside 3 Pressure Plane segment of the Project. The
amendment will allow for the necessary design to alleviate complaints of low water pressure from customers located in the western part of the
Westside 2 Pressure Plane,south and east of the Western Hills North neighborhood to increase water pressure in the area. It is necessary to
transfer a portion of the existing Westside 2 Pressure Plane to the adjacent Westside 3 Pressure Plane which has a higher operating pressure.
The proposed pressure plane transfer and system improvements in the western part of the Westside 2 Pressure Plane will necessitate the
installation of water mains on Chapin Road east of I.H.820,Camp Bowie Boulevard east of I.H.820.
In addition to the contract cost,$25,000.00 is required for project management,inspection,land costs,easement acquisition, and material testing.
This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund.Available cash within the Water and Sewer
portfolio and the City's portfolio along with the appropriation authority authorized under the Callable Commercial Paper Program (CP)will be used
to provide interim financing for this project until debt is issued.To the extent resources other than the Water and Sewer portfolio are used to
provide interim financing,the Water and Sewer Fund will be charged interest that is equivalent to the overall rate of return being earned by the City
portfolio(currently approximately one-percent annually).Should the City's portfolio not support the liquidity needed to provide an interim short-term
financing source,another funding source will be required,which could mean issuance of securities under the CP Program or earlier issuance of
Water and Sewer revenue bonds than is currently planned.Once debt associated with this project is sold, bond proceeds will be used to reimburse
the Water and Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution.
The City Council adopted the Water Department's Fiscal Year 2020-2024 Five Year Capital Improvement Plan on September 17,2019.This City
Council adopted plan includes this specific project,with funding identified through the CP program to be reimbursed with future revenue bonds. In
accordance with the provisions of the Financial Management Policy Statement,Staff anticipates presenting revenue-supported debt issuances to
the City Council for consideration within the next three years.This debt must be issued within approximately three years to provide reimbursement
for these expenses. If that does not occur,the costs will no longer be reimbursable by issuing tax-exempt debt and the funding source will have to
be made whole through budgetary methods.Adoption of this resolution does not obligate the City to sell bonds, but preserves the ability to
reimburse the City from tax-exempt bond proceeds.
The Water and Sewer Commercial Paper Fund includes authority of$150,000,000.00 for the purpose of providing interim funding for Water and
Sewer Capital Projects.After this transfer,the balance$31,861,475.00 for future capital projects.
Funding for the Cultural DistrictWll Rogers Area Water and Sanitary Sewer Improvements.
Existing Additional
Fund Project Total*
Appropriations Appropriations J
Water Capital Fund [$6,794,511.00 $0.00 $6,794,511.00
59601
Sewer Capital Fund- $3,234,652.00E--
$0.00 $3,234,652.001
Legacy 59607
Water&Sewer
2015A Bond Fund $1,772,417.00 $0.00 $1,772,417.00
56007
Water&Sewer
2017A Bond Fund $695,000.00 $0.00 $695,000.00
56011
Water&Sewer
Commercial Paper $2,492,498.00 $0.00 $2,492,498.00
Fund 56016 _
Water&Sewer
Commercial Paper $0.00 $253,865.00 F$2531865.001Fund 56017
Project Total $14,989,078.00 $253,865.00 $15,242,943.o0j
*Numbers rounded for presentation.
M/WBE Office-Kimley-Horn and Associates, Inc.is in compliance with the City's M/WBE Ordinance by committing to 23 percent M/WBE
participation on this amendment.The City's M/WBE goal on this amendment is 16 percent.
The project is located in COUNCIL DISTRICTS 7 AND 9
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance,funds
will be available in the Water&Sewer Commercial Paper Fund(W&S Commercial Paper)to provide engineering services for the future growth in
the Cultural District/Will Rogers Water and Sanitary Sewer Improvements Project. Prior to any expenditure being incurred,the Water Department
has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact: John Kasavich 8480
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