HomeMy WebLinkAboutContract 43923-A4 CITY SECRETARY .
RECEIVED AMENDMENT NO - 4 CONTRACTNO. 13q),3'A
DEC 2 7 2019
CITY OF FORT WORTH TO CITY SECRETARY CONTRACT
CITY SECRETARY
WHEREAS, the City of Fort Worth (CITY) and Parsons Water &
Infrastructure, Inc. , (ENGINEER) made and entered into City
Secretary Contract No. 43923, (the CONTRACT) which was authorized by
M&C C-25877 on the 25th day of September, 2012 in the amount of
$391 , 453. 00; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment
Number 1 in the amount $206, 797 .00 which was authorized by M&C C-
26229 on 7tn day of May, 2013 and Amendment Number 2 in the amount
of $43, 929 .00 which was approved administratively on the 1st day of
May 2015 and Amendment No. 3 in the amount of $52 , 133 .00 which was
approved administratively on the 3rd day of March 2019; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Little Fossil Creek Interceptor Improvements at Various
Locations within the Little Fossil Creek Drainage Basin; and
WHEREAS, it has become necessary to execute Amendment No. 4 to
the CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated August 27, 2019 a
copy of which is attached hereto and incorporated herein. The cost
to City for the additional design services to be performed by
Engineer totals $145,919.00.
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and services
performed under the Contract, as amended, so that the total fee paid
by the City for all work and services shall be an amount of
$840,232 . 00 .
OFFICIAL RECORD
CITY SECRETARY
Page -1- FT. WORTH,TX
3 .
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED: ENGINEER
City of Fort Worth Parsons Water & Infrastructure, Inc.
' /
Al
Dana Burghdoff Randy Palachek
Interim Assistant City Manager Vice-President
DATE: 12J 2,7// q DATE: /
APPROVAL RECOMMENDED:
Chris Harder, P. E.
Director, Water Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements.
Walter Norwood, P.E.
Project Manager
APPROVED AS TO FORM AND LEGALITY: M&C: 19-0379
Date: December 10, 2019
1295#: 2019-539668
Douglas W. Black
Senior Assistant City Attorney yw� a
AT S <�0
riA_--
J. Kayser
City Secretary ; ry
OFFICIAL.RECORD
CITY SECRETARY
FT WORTH,TX
Page -2-
PARSONS 1301 West President George Bush Highway,Suite 350 1 Richardson,TX 75080
p:+1972.244.6000 1 F:+1972.244.6077 1 www.parsons.com
August 27,2019
Walter Norwood, P.E.
Senior Professional Engineer
City of Fort Worth - Water Department
200 Texas Street
Fort Worth, Texas 76102
Subject: Request for Amendment 4 for Additional Level of Effort (LOE) for Little Fossil Creek
Interceptor Rehabilitation Project
Dear Walter,
This letter supports Parsons' request for Amendment 4 for the increased level of effort (LOE) for
updating and producing two (2) bid packages for the above-referenced project as follows:
- Part 2A: Location 1 (Stand-alone Bid Package)
- Part 2A: Location 2 (Stand-alone Bid Package)
The Little Fossil Creek Interceptor Rehabilitation Project entails approximately 17,000 linear feet(LF)
of pipeline rehabilitation at five locations. It was originally intended to be bid as one construction
package. Pursuant to direction from Fort Worth Water Department (FWWD), Parsons separated the
above-referenced project into multiple bidding packages, including the two listed above.
The first bidding package, Part 1, encompasses the enlargement (pipe bursting) of over 5000 linear
feet (LF) of existing 18-and 21-inch pipeline to 24-inch, manhole replacement, and open cut repairs.
Part 1 was advertised in September 2014, with the bid opening in October 2014, construction
completed with As-Builts accepted by the City on 10 March 2016. The second bidding package, Part
2 (Locations 1, 2, 3, 4&5A), encompasses nearly 12,000 LF of improvements to 18-to 48-inch pipe,
including CIPP and spiral-wound rehabilitation, removal and replacement, rehabilitation and
replacement of manholes, rehabilitation of an existing meter station structure, construction of new
sewer pipeline and meter station, and connection structure to the Twin 90-inch interceptors. Part 2B
- Locations 4A, 4B, and 4C was designed and provided to BHB Inc., to include in their Contract 1A
which has been advertised to bid with closing date of June 20, 2019. Part 2A- Locations 1, and 2 are
a priority now for the City and the rehabilitation status of the pipeline sections is shown in the below
table.
Location Status/Plan
Part 1-Location 5 Completed (10 March 2016)
Part 2A- Location 1 Design revisions submitted to City- at 90%. Received comments on the
drawings. City requested to convert the meter station to Solar power. Design,
and update drawings, cost estimate, proposal workbook,specification
updates and references-prepare for bid and construction services.
Parsons PLUS envision more rs.
Walter Norwood, P.E.
City of Fort Worth -Water Department
27 August 2019
Location Status/Plan
Part 2A- Location 2 Drawings&Specifications - City provided comments on 90%drawings.
Design is in progress towards 100%.
Part 213 - Location 4A,413, Parsons submitted final design package to BHB to include in BHB's Contract
4C 1A. Project was advertised for bid.(Part of Parsons Amendment 3)
Location 3 Awaiting City's Direction - Drawings&Specifications - at 90%-Not included
in Amendment 4 Proposal.
Location 5A Awaiting City's Direction - Drawings &Specifications - at 90%-Not included
in Amendment 4 Proposal.
Parsons requests approval for the additional work associated with preparing the bid packages related
to Part 2A- Location 1 and Location 2, including additional design services associated with splitting
the plans into distinct segments,final design submittals;services during bidding associated with non-
simultaneous and separate contracts;and construction phase services.This amendment includes site
visit to two FWWD meter stations, and meeting with FWWD and Facilities Group, additional hours to
update the plans to accommodate Haltom City permit requirements, converting the meter vault to
operate completely on solar power using solar panels and batteries, structural modifications of the
meter station vault. Permitting requirements were developed in meetings with Haltom City and were
not part of the original LOE and support the City of Ft. Worth with obtaining permits for TXDOT and the
Railroad.The attached spreadsheet for Amendment 4 provides the level of effort required to advance
the project from the current phase and then through construction to record drawing submittal.
On 26 June 2019, Parsons team visited two meter stations and participated in a meeting with City of
Fort Worth Water Department, and Facilities Division. The meter stations visited were located at
Bethesda Wastewater Ashford Park subdivision,and another under construction meter station located
on Minnis Drive, within Haltom City limits. Based on the comments provided for the Location 1 design
and inputs received during the meeting resulted in changes to the design of Meter Station proposed
for Location 1.
In this Amendment 4, please note the following:
1. Task No. 4.1, (Meter Station Modification - Structural Design)- Parsons received City's
comments, inputs from meeting, required significant changes which are being addressed and
reflects the LOE required to bring the documents for City's final review.
2. Task No. 4.5 (Final(100%) Plans and Specifications)-this LOE is to address City's comments on
the Final Draft and prepare the drawings for bid.
3. Task No. 5.1 and Task 5.2 (Redesign to convert to Solar, and Final Draft (100%) Plans,
Specifications, and Cost Estimate)-this LOE is required to convert the existing electric powered
facility to operate on solar power which includes the review of the options available, and meters
that are compatible to operate on solar power.
4. Tasks 6.0, 7.0, & 10.0 (Bid Phase, Construction Phase, & Permitting)-the LOE is included based
on having to interact with multiple entities similar to Location 4A, 413, &4C, and to address
comments.
5. Criado &Associates' Survey fee for Part 2A - Location 2 is included in this Amendment 4, due to
loss of marker, along with fees to advance Location 2 to 100% design, Bid Phase, Construction
Phase, and Record Drawing submittal. Easement services is not included.
PARSONS 2
Walter Norwood,P.E.
City of Fort Worth -Water Department
27 August 2019
6. This amendment and spreadsheet does not include the LOE to advance Location 3 and Location
5A to 100%, Bid Phase, Construction Phase, Easement services, Survey, or associated
Permitting.
Parsons will complete the changes to advance the Locations 1, and 2 drawings, specifications, and
proposal workbook to Bid Phase, and Construction Phase Services.
Attached is a spreadsheet with the level of effort (LOE) for completing the design, including solar
power, splitting the bid packages, construction phase services, and for project locations and tasks as
noted above.
The following table provides a summary of the contract amounts to date:
Original LOE $391,454
Amendment No. 1 (for —5000 LF of pipe) $206,797
Amendment No. 2 $43,929
Amendment No. 3 $52,133
Total LOE with Amendment Nos. 1, 2, and 3 $694,313
Proposed Amendment No. 4 $145,919
Total LOE with Amendment Nos. 1, 2, 3,and 4 $840,232
With this amendment,the M/WBE is at 25.4%, well above the project goal of 22%.
Should you have any questions, please don't hesitate to contact me at 512-719-6006.
Sincerely,
Randy M. Palachek
Vice President
PARSONS 3
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/10/19 M&C FILE NUMBER: M&C 19-0379
LOG NAME: 60LFM292VARA4-PARSONS
SUBJECT
Authorize Execution of Amendment No.4 in the Amount of$145,919.00 to an Engineering Agreement with Parsons Water and Infrastructure, Inc.,
for a Revised Contract Amount of$840,231.00 for Little Fossil Creek Interceptor Improvements at Various Locations Within the Little Fossil Creek
Drainage Basin and Adopt Appropriation Ordinance(COUNCIL DISTRICTS 2 and 4)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water and Sewer Capital Projects Fund
in the amount of$145,919.00 transferred from available funds within the Water and Sewer Fund;and
2. Authorize execution of Amendment No.4 to City Secretary Contract No.43923,an Engineering Agreement with Parsons Water and
Infrastructure, Inc., in the amount of$145,919.00 for a revised contract in the amount of$840,231.00 for the Little Fossil Creek Interceptor
Improvements at Various Locations Within the Little Fossil Creek Drainage Basin (City Project No.C01960).
DISCUSSION:
On September 25,2012 Mayor and Council Communication(M&C C-25877),the City Council authorized the execution of an Engineering
Agreement with Parsons Water and Infrastructure, Inc.,in the amount of$391,453.00 for the preparation of plans and specifications for the Little
Fossil Creek Interceptor Improvements at Various Locations Within the Little Fossil Creek Drainage Basin project.The agreement was
subsequently revised by Amendment No.1 in the amount of$206,797.00 authorized by M&C C-26229 on May 7,2013,Amendment No.Zin the
amount of$43,929.00 administratively authorized on May 1,2015 and Amendment No.3 in the amount of$52,133.00 administratively authorized
March 25,2019.
Amendment No.4 will provide for converting the project meter station from electrical power to solar power as requested by the City,structural
modifications to the meter station vault,additional design services to create two separate projects to expedite construction,additional
coordination with various agencies for necessary permits and additional design survey services.
Appropriations for Little Fossil Creek Interceptor Improvements at Various Locations Within the Little Fossil Creek Drainage Basin project are as
depicted below:
Existing � Additional
Fund Project Total`
__Appropriations Appropriations
W&S Capital
Projects-Fund $0.00 $145,919.00 $145,919.00
56002
Water Capital-Fund $14,200.00 $0.00 $14,200.00
59601
Sewer Legacy- $3,874,193.00 $0.00$3,874,193.00
Fund 59607
Project Total $3,888,393.00 $145,919.00J$4,034,312.00
*Numbers rounded for presentation purposes.
M/WBE Office: Parsons Water and Infrastructure,Inc.is in compliance with the City's MWWBE Ordinance by committing to eight percent MWBE
participation on this Amendment No.4.The City's MWBE goal on this Amendment is five percent.
The project is located in COUNCIL DISTRICTS 2 and 4.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance,funds
will be available in the Water and Sewer Capital Projects Fund. Prior to any expenditure being incurred,the Water Department has the
responsibility to validate the availability of funds.
Submitted for City Manager's Office by_ Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact: Walter Norwood 5026
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