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STATE OF TEXAS §
COUNTY OF TEXAS § CITY SECRETARY CONTRACT NO. 36692
WHEREAS, the City of Fort Worth ("City") and C.H. Johnson Consulting, Inc.
("Consultant") made and entered into City of Fort Worth City Secretary Contract No. 36692,
("Contract"); and
WHEREAS, the Contract involves professional services for the following project:
Gateway Park Amphitheater Feasibility Study; and
WHEREAS, it has become necessary to amend the Contract to include an increased scope
of work and/or revised maximum fee.
NOW, THEREFORE, City and Consultant, acting herein by and through their
duly authorized representatives, enter into the following agreement which amends the contract:
1.
Article I, Section 1 of the Contract is amended to change the following feasibility study
services:
• An economic impact report will be added to the feasibility study services
• The third party operator solicitation and negotiation will be eliminated from the
feasibility study services
• One of the two community workshops as part of the project orientation and stakeholder
input component will be eliminated from the feasibility study services
Further detail regarding these services is specified in a letter dated December 10, 2008, a copy of
which is attached hereto and incorporated herein.
2.
Article III of the Contract is amended to provide for a decrease in the maximum fee in
the amount of 6,660, which is to be paid to Consultant for all work and services under the
Contract, as amended, so that the total fee to be paid by City for all work and services shall not
exceed the sum of 67,515.
3. _.
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All other provisions of the Contract that are not expressly amended herein shall remain in
full force and effect.
Executed on this the day of �P(UW , 2".
ATTEST: CITY OF FORT WORTH
A,
Marty Hendrix W. Daniels
City Secretary Assistant City Manager
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Contract Authori zatiox Tihsard Zavala, Director
(—�) Ia'Iog, and Community Services
Date Department
APPROVED AS T CONSULTANT:
C.H. Johnson Consulting, Inc.
By: � Id, J�-
Assistant VA04mey Name: CHAPw-LE--, �Q0P's
Title:
(Company Address)
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C.H. JOHNSON CONSULTING, INC.
EXPERTS IN CONVENTION,SPORT AND REAL ESTATE CONSULTING
December 10,2008
Mr. Randle Harwood
City of Fort Worth
1000 Throckmorton Street
Fort Worth,TX 76102
Re: Economic Impact
Dear Mr.Harwood:
C.H.Johnson Consulting(Johnson Consulting)is pleased to provide the City of Fort
Worth with the following scope of services/change order associated with the work
we have previously done for the City of Fort Worth on a proposed amphitheater in
Gateway Park.
It is our understanding that the City would like to see the economic and fiscal
impacts regarding the amphitheater in order to determine the overall benefits
associated with the project. The impact will provide an overview and detailed
analysis of the increased spending and employment to the area, as well as the
increase in taxes.
Our scope of work/change order will include the following:
■ To revise the Fort Worth report to show the economic and fiscals impacts of
the amphitheater,
■ To examine the direct spending, "ripple" spending, increased employment
increase in taxes that will result from visitors to the area,
■ To re-issue the Fort Worth Amphitheater report to the City of Fort Worth,
reflecting the economic and fiscal impact and final round of edits to the
report and,
■ Issuing a full revised report discussing the economic and fiscal impacts.
In addition we will eliminate the following tasks from our original scope of work:
■ Third Party Operator Recruitment(all of Task 8 at a cost of$12,000)
■ One of the two workshops with community stakeholders (one component of
Task 1 at a cost of$3,000)
6 East Monroe St.•5"'Floor•Chicago,Illinois 60603•Phone:312,444.1031 •Fax 312.444.1125
www.chjc.com.info@chjc.com
C.H. JOHNSON CONSULTING, INC.
EXPERTS IN CONVENTION,SPORT AND REAL ESTATE CONSULTING
SCHEDULE
We will endeavor to complete our work in three weeks.
FEES
The cost of the services detailed above is calculated at our standard hourly rates, as
noted below.
Johnson Consulting Hourly Rate Schedule
2007-2008 Hourly
Rates
Principal/President $315
Senior Consultant/Project Director $250-$280
Project Consultant $175-$225
Support $75
We propose to complete the economic impact study for a fee amount of $8,340 as
detailed below.
Cost of Economic Impact Study
Hours Rate Total
Principal/President 4 $315 $1,260
Senior Consultant/Project Director 15 $250 $3,750
Project Consultant 18 $185 $3,330
Total Cost of Economic Impact $8,340
With prior approval from the City of Fort Worth,expenses will be billed in addition
to fees, as incurred. Out-of-pocket expenses will be billed in addition to fees at 1.1
times cost. Such expenses will be incurred for direct out-of-pocket costs such as
report reproduction,telephone and messenger service,and business class travel and
lodging, etc. We will also bill a $7 per hour charge for indirect costs such as
telephone,fax,computer time,report preparation and production,etc.
The costs associated with third party operator recruitment ($12,000) and one
workshop ($3,000) will be eliminated from the overall cost of the study. With the
addition of the economic impact study and the elimination of the third party
operator recruitment and one workshop, the new total cost for the feasibility study
will be$67,515.
This work would serve as a change order to our existing contract with the City.
6 East Monroe St.-5"'Floor-Chicago, Illinois 60603-Phone:312.444.1031 -Fax 312.444.1125
www.chjc.com-info@chjc.com
C.H. JOHNSON CONSULTING, INC.
EXPERTS IN CONVENTION,SPORT AND REAL ESTATE CONSULTING
Sincerely,
C.H.Johnson Consulting,Inc.
C"
CHARLES H.JOHNSON IV
PRESIDENT
AUTHORIZATION TO PROCEED
Signature:
Name:
Title:
Date:
If you wish to wire payments,our wire information is provided below.
Bank:ChaseBank
ABA#: 071000013
Acct. #: 840714364
6 East Monroe St.•5`"Floor•Chicago,Illinois 60603•Phone:312.444.1031 •Fax 312.444.1125
www.chjc.com•info@chjc.com
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 2/12/2008 - Ord. No. 17985-02-2008
DATE: Tuesday, February 12, 2008
LOG NAME: 02AMPHITHEATER �' EFERENCE NO.- -22669
SUBJECT:
Authorize the City Manager to Execute an Agreement with C. . Joh son Consulting, Inc., for a
Feasibility Study Pertinent to the Development of an Amphitheater in Gateway Park and Authorize
the Transfer from Gas Well Bonus Revenue to the Park Gas Lease Project Fund and Adopt
Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Approve the transfer of$74,175 from Gateway Gas Well Bonus Revenue to the Park Gas Lease Project
Fund to fund the feasibility study at Gateway Park;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations by $74,175
in the Park Gas Lease Project Fund from Gateway Gas Well Bonus Revenue; and
3. Authorize the City Manager to execute an agreement with C.H. Johnson Consulting, Inc., for a feasibility
study pertinent to the development of an amphitheater in Gateway Park at a total cost of$74,175.
DISCUSSION:
On May 14, 2002, (M&C G-13624) the City Council adopted the Gateway Park Master Plan, covering the
future plans for the 503.8 acre park. Included in the Master Plan is a proposed amphitheater complex. In
public meetings regarding the future plans for the park, the public has indicated that the development of an
amphitheater complex is one of their top priorities.
In response to this demand, a Request for Qualifications/Request for Proposals (RFQ/RFP) was issued on
June 19, 2007. Proposals were received from interested consulting firms on July 27, 2007. A staff
committee was formed, consisting of representatives from the City Manager's Office, the Parks and
Community Services Department, Economic Development, and Public Facilities and Events. On
September 4, 2007, the Committee met to review each of the proposals. Scores were compiled for each
proposal reflecting how well each addressed the criteria given in the RFQ/RFP.
The top three firms were then notified of their placement on the short list and interviewed on October 16,
2007. The three participating firms were scored by the Committee, and the highest scoring firm, C.H.
Johnson Consulting, Inc., was recommended by the Committee to perform the feasibility study for the City
of Fort Worth.
The feasibility study will contain the following components:
I. Project Orientation and Stakeholder Input
The first component of the study will entail gathering and analyzing background information related to the
Logname: 02AMPHITHEATER Page 1 of 3
feasibility of developing an amphitheatre at Gateway Park. The firm will identify appropriate contacts and
obtain information and assess specific issues related to the potential development. They will also tour the
proposed site and comparable venues in the area. In addition, they will hold two workshops with
community stakeholders and residents to discuss the project experience in other cities, realistic
expectations for the project, and their interest in such a project.
II. Market Analysis
The second component of the study will entail gathering population and demographic information,
understanding how new and existing development may impact the use of the facility, analyzing income and
employment trends, and analyzing transportation capacity and hotel supply. The firm will use the number
of entertainment facilities in the area to understand how this facility will get its fair share of event demand in
relation to its peers.
III. Interviews and Surveys
The third component of the study entails conducting interviews and surveys with promoters, ticket brokers
and presenters that are located in/active in the area to analyze and identify specific market opportunities
for the City of Fort Worth and for the potential amphitheater.
IV. Regional Facility Analysis
The fourth component of the study entails reviewing and analyzing the current and proposed competitive
performance venues in the region. The types of data gathered for this component include: facility
description, number of seats, types of events, annual attendance, and other measures of facility
performance.
V. Comparable facility analysis
The fifth component of the study entails conducting case studies of comparable venues throughout the
United States including information such as: seating capacity, event and attendance information, financial
information such as operating income versus expenses, unique marketing and packaging strategies,
schools that support demand, size and configuration of the venue, parking and traffic flow, unique design
characteristics, capital budget and approach to financing, and public sector and private sector benefactor
support.
VI. Demand Projections
The sixth component of the study entails making demand projections, including: event days by type of
event, number of performances, attendance, total use days, achievable ticket prices, and specialty seating
(corporate seats) market potential and pricing.
VII. Financial Pro forma and Operating Model
The seventh component of the study entails developing a pro forma that details the financial and operating
characteristics of the proposed amphitheater for the first ten years of operations, including a pre-opening
period.
VIII. Third Party Operator Solicitation and Negotiation
The eighth component of the study entails assessing the venue's approach to operations. The firm will
analyze third party versus municipal or other approaches to operation and understand the terms of these
relationships. The firm will then compile a list of potential operators, work with the Purchasing Department
to develop requests for qualifications and requests for proposals, advertise the opportunity in appropriate
trade and local publications, receive and analyze responses, work with legal counsel and city officials to
negotiate an equitable management agreement.
C.H. Johnson Consulting, Inc., is in compliance with the City's M/WBE Ordinance by committing to 22
percent M/WBE participation. The City's goal on this project is 7 percent.
In return for performing the feasibility study, the City has agreed to pay C.H. Johnson Consulting, Inc.,
$74,175 in fees and expenses. The structure of the fees is as follows:
Logname: 02AMPHITHEATER Page 2 of 3
Component Cost
Market Analysis $37,000.00
Financial Analysis $9,500.00
Third Parry Operator Soliciations and Negotiation $12,000.00
Consensus Building Workshops $6,000.00
Total $64,500.00
Expenses at 15 Percent of Fees $9,675.00
Total Fees and Expenses $74,175.00
This project is in COUNCIL DISTRICT 4 and will benefit the entire city.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current capital budget, as appropriated in
the Park Gas Lease Project Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
C282 531200 801580033710 $74,175.00 C282 446100 801920033710 $74,175.00
C282 531200 801580033710 $74,175.00
Submitted for City Manager's Office by: Joe Paniagua (6191)
Originating Department Head: Randle Harwood (6101)
Additional Information Contact: Matt Thurber (6159)
Logname: 02AMPHITHEATER Page 3 of 3