HomeMy WebLinkAboutContract 35202-A2 AMENDMENT NO. 2
STATE OF TEXAS S CITY SECRETARY CONTRACT NO. 3saDa_A:).
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COUNTY OF TARRANT 8
WHEREAS, the City of Fort Worth (City) and HDR Engineering,
Inc. , (Engineer) made and entered into City Secretary Contract No.
35202, (the Contract) which was authorized by the City Council by
M&C G-15722 on the Fifteenth day of May 2007; and
WHEREAS, the Contract involves engineering services for the
following project:
Terminal-been Storm Drain Extensions, Project No. 00658
WHEREAS, it has become necessary to execute Amendment No. 2
to said Contract to include an increased scope of work and revised
maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and
through their duly authorized representatives, enter into the
following agreement which amends the Contract:
1.
Article I of the Contract is amended to include the
additional engineering services specified in M&C G-15722 ,adopted
by the City Council on the Fifteenth day of May 2007 and further
amplified in a proposal letter dated August, Sixteenth, 2010,
copies of which are attached hereto and incorporated herein. The
cost to City for the additional design services to be performed by
Engineer total $79,881.
2.
Article II of the Contract is amended to provide for an
increase in the maximum fee to be paid to Engineer for all work
and services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall not
exceed the sum of $323,581.
City of Fort Worth,Texas OFFICIAL RECORD
Amendment to Engineering Agreement
PMO Official Release Date:6.18.2010 CITY SECRETARY
Page 1 of 2
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3.
All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
EXECUTED on this the a3~a day of. _�;, 2010, in Fort Worth,
Tarrant County, Texas.
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City Secretary %
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Ago.
APPROVAL RECOMMENDED: APPROVED:
William A. erkest, P.E. Fernando Costa
Director, Assistant City Manager
Transportation & Public Works
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HDR Engineering, Inc. Contract Authorization
7
By. ` Date
Name: Dennis Schulze, P.E.
Vice President
210 East 3rd Street, Suite 300
Fort Worth, Texas 76102
APPROVE AS TO FORK! AND LEGALITY:
r
Assistant City Attorney
City of Fort Worth,Texas
Amendment to Engineering Agreement
PMO Official Release Date:6.18.2010
Page 2 of 2 FOFFICIALECORD
ETARY
FT. WORTH, TX
ATTACHMENT "A"
Scope for Engineering Design Related Services for Storm Water Improvements Protects
Scope for Engineering Design Related Services
Storm Water Facilities Improvements
Terminal-Deen Area
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project. Under this scope, "ENGINEER"
is expanded to include any sub-consultant, including surveyor, employed or contracted by
the ENGINEER.
OBJECTIVE
Storm water runoff from the Burlington Northern Santa Fe (BNSF) Railway yard located east
of N. Main Street in the City of Fort Worth, Texas (see ATTACHMENT"E"—Area Location
Map) has caused flooding of resident's yards along Zwolle Street south of Terminal Road.
HDR Engineering, Inc. performed a conceptual drainage study to determine design
alternatives which will alleviate this flooding. The study recommended the upgrade and
replacement of the existing storm drain system along Zwolle and Beaumont Street. This
new system requires up-sizing the storm drain and placing new inlets and manholes along
Zwolle and Beaumont Streets. Along with these drainage improvements, roadway
improvement plans will be prepared, including full asphalt street improvements for Zwolle
Street and Beaumont Street. These improvements are to be based on design criteria as per
the City of Fort Worth "Storm Water Management Design Manual" dated March 2006.
This amendment will include the preparation of additional construction plans extending the
proposed storm drain from Zwolle, along Terminal Road to Deen Road (i.e. the entrance into
the BNSF yard). This additional work will include survey, design of the required inlets, storm
drain, and lateral lines. The work will include any reconstruction of Terminal that may be
necessary to complete the storm drain. In addition, this amendment includes the work
necessary to complete the design under current City guidelines, procedures, and protocols
regarding the construction phase services, traffic control, and a proper SWPPP.
WORK TO BE PERFORMED
TASK 1. DESIGN MANAGEMENT.
ENGINEER will manage the work outlined in this scope to ensure efficient and effective use
of ENGINEER's and CITY's time and resources. ENGINEER will manage change,
communicate effectively, coordinate internally and externally as needed, and proactively
address issues with the CITY's Project Manager and others as necessary to make progress
on the work.
1.1. Managing the Team
• Lead, manage and direct design team activities
• Ensure quality control is practiced in performance of the work
• Communicate internally among team members
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• Task and allocate team resources
1.2. Communications and Reporting
• Attend a pre-design project kickoff/chartering meeting with CITY staff to confirm
and clarify scope, understand CITY objectives, and ensure economical and
functional designs that meet CITY requirements.
• Conduct and document monthly project update meetings with CITY Project
Manager.
• Conduct review meetings with the CITY at the end of each design phase.
• Conduct and document biweekly design team meetings.
• Prepare invoices, in accordance with Attachment B to this Standard Agreement
and submit monthly in the format requested by the CITY.
• Prepare and submit monthly progress reports in the format provided by the
respective CITY Department.
• Prepare and submit baseline Project Schedule initially, and Project Schedule
updates with a schedule narrative monthly, as required in Attachment D to this
Standard Agreement and according to the City of Fort Worth's Schedule
Guidance Document.
• Complete Monthly M/WBE Report Form and Final Summary Payment Report
Form at the end of the project.
• Coordinate with other agencies and entities as necessary for the design of the
proposed infrastructure, and provide and obtain information needed to prepare
the design.
• With respect to coordination with permitting authorities, ENGINEER shall
communicate with permitting authorities such that their regulatory requirements
are appropriately reflected in the designs. ENGINEER shall work with regulatory
authorities to obtain approval of the designs, and make changes necessary to
meet their requirements, as part of the design scope.
• Personnel and Vehicle Identification: When conducting site visits to the project
location, the ENGINEER or any of its sub-consultants shall carry readily visible
information identifying the name of the company and the company
representative.
ASSUMPTIONS
• The following is intended to clarify and/or expand upon the work necessary to
complete TASK 1 — DESIGN MANAGEMENT as described above:
1.1 Managing the Team
This Task shall include the leadership, management, and direction of the
design team; ensure quality and performance of the work; provide for proper
internal and external communication, and the allocation of team resources.
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a. Design Management
1. The project management portion of this contract shall include
reimbursable expenses, project team meetings, correspondence,
invoicing, schedule, resource and budget tracking, and other project
management duties required for the duration of the project.
2. It is assumed Section 1.1(a)of this Scope complies with the
provisions of Contract Amendment #1. No additional fee is
anticipated for this work.
b. Quality Assurance/Quality Control (QA/QC)
1. Prior to submitting deliverables to the CITY, a Senior Engineer shall
thoroughly review all plans, specifications, and estimates, as well as
other deliverables, for accuracy and completeness using HDR
QA/QC established procedures. Documentation of all QA/QC
reviews shall be kept in the project files.
2. Periodically throughout the project, the Project Principal shall check
with the project manager and CITY staff to discuss the performance
of the project team address staffing concerns (if any) and ensure
the CITY needs are being met in accordance with the scope and
schedule.
3. It is assumed Section 1.1(b)of this Scope complies with the
provisions of Contract Amendment#1. No additional fee is
anticipated for this work.
c. Team Meetings and Correspondence
1. During the course of the project, the Project Manager will conduct
team meetings to discuss the progress of the project, project
deliverables, and team assignments.
It is assumed the provisions of Section 1.1(c)(1)are considered
incidental to provisions of Contract Amendment #1 and will be
continued under this Sub-Section. No additional fee is anticipated
for this work.
2. Meetings between the CITY and ENGINEER shall occur as needed.
Decisions resulting from such meetings shall be documented and
kept in the project files.
For the purposes of this Scope, it is assumed three (3) meetings will
be conducted that are not incidental to, or otherwise described in,
this Scope of work. It is further assumed these meetings will be
attended by the Project Manager, Project Engineer, and/or Project
EIT. Additional personnel will be added as directed by the Project
Manager. The work related to this Sub-Section is considered
additional services and will be performed under this Scope and Fee.
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PMO Release Date:06/21/2010
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3. The ENGINEER shall prepare notes and correspondence as
needed so as to maintain a documentation of project related
conversations, decisions and City direction that takes place during
the duration of the project.
It is assumed the provisions of Section 1.1(c)(3) of this Scope are
incidental to other provisions as described in this scope of work. No
additional fee is anticipated for this work.
d. Team Resource Allocation
1. The ENIGEER shall assign the team members necessary to
complete the project. The Team shall as a minimum include the
Project Manager, Project Engineer, and a Design EIT. Additional
Staff will be assigned as needed and/or as directed by the Project
Manager.
2. The Project Manager shall be responsible for the leadership,
management, and direction of the design team. He shall also be
responsible for the communication with the CITY.
3. This work is considered incidental to Contract Amendment #1 and
this Scope of work. No additional fee is anticipated for this work.
1.2 Communications and Reporting
a. A pre-design project kickoff/chartering meeting with CITY staff was held
in accordance with the requirements of Contract Amendment #1 to
confirm and clarify the Scope and CITY objectives related to the work in
Beaumont and Zwolle Street. A kickoff/chartering meeting for the
additional work (i.e. the extension of the storm drain along Terminal from
Zwolle to Deen Street) is not anticipated in this Scope.
b. It is understood the monthly project update meetings will begin with a
September meeting. A maximum eleven (11) meetings are assumed
based on a construction start date of November 1 and a 180 working
day construction schedule. This Scope assumes the Project Manager,
will attend these meetings. Additional personnel will be added as
directed by Project Manager.
c. It is understood that a maximum of three (3)formal review meetings will
be conducted at the end of each design phase including the
CONCEPTUAL DESIGN PHASE (30%), PRELIMINARY DESIGN
PHASE (60%), and the FINAL DESIGN PHASE (90%). Each review
meeting will be attended by the Project Manager, Project Engineer,
and/or the Project EIT. Additional, personnel will be added at the
direction of the Project Manger.
1. A formal review meeting was held for the submittal of the 30% and
60% Design Plans. These meetings were not contemplated in
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Contract Amendment#1, however, each meeting was conducted
using the procedures and protocols described in this Scope of
Services are considered additional work. The 90% review meeting
will be held under the provisions of this Scope.
2. It is understood informal meetings related to the 30% and 60%
Design Plans were held under the provisions of Contract
Amendment#1. The Design plans included the work related to
Beaumont and Zwolle. No additional fee is anticipated for this work.
3. This work assumes one review by the CITY for each design Phase.
Additional comments and/or responses required by the CITY may
be considered as additional work.
d. It is understood informal design team meetings have been held as
needed in accordance with the provisions of Contract Amendment#1.
No additional fees are anticipated for this work. However, formal design
team meetings will begin in August 2010 under the provisions described
in this Scope Amendment. A maximum of five (5) bi-weekly meetings
will be held during the anticipated completion of the project including this
original as well as the additional work (the extension of the Storm Drain
along Terminal from Zwolle to Deen). The meetings will be attended by
the Project Manager, Design Engineer, Project EIT, and other personnel
as determined by the Project Manager and are considered additional
services.
e. It is understood the preparation of invoices is considered incidental to
both Contract Amendment#1 and this Scope of Services and no
additional fee is anticipated for this work. It is understood the invoices,
beginning with the August 2010 invoice, will be submitted in accordance
with Attachment B to this Standard Agreement and submitted monthly in
the format requested by the CITY.
f. It is understood the preparation and submittal of monthly progress
reports is considered as incidental to both Contract Amendment #1
and this Scope of Services. No additional fee is anticipated.
g. Prepare and submit baseline Project Schedule, and Project Schedule
updates with a schedule narrative monthly, as required in Attachment D
to this Standard Agreement and according to the City of Fort Worth's
Schedule Guidance Document.
1. It is understood that an initial schedule was submitted to the City
and updated as needed and/or as directed by the City's Program
Manager. Contract Amendment#1 does not require monthly
updates or narratives.
2. It is assumed that monthly updates and narratives have been (will
be) provided beginning in July 2010 under the provisions as
described in this Scope of Services. The work related to the
monthly schedules and narratives will be considered additional
work. A maximum of eleven (11) schedule updates and narratives
will be provided based on a construction begin date of November 1,
2010 and 180 working days for construction.
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h. It is understood the preparation and submittal of Monthly M/WBE Report
Form and the Final Summary Payment Report Form at the end of the
project is considered incidental to both Contract Amendment #1 and
this scope of work. No additional fee is anticipated.
i. Coordinate with other agencies and entities as necessary for the design
of the proposed infrastructure, and provide and obtain information
needed to prepare the design. Work related to this provision is
considered as incidental to other Sections described in this Scope of
Services.
1. It is assumed the ENGINEER will coordinate the design with
construction of the 12"water line to be located in Beaumont, from
Grover to Deen. This work is in accordance with Contract
Amendment#1 as well as this Scope of Services and no additional
fee is anticipated.
j. With respect to coordination with permitting authorities, no permits, other
than a Flood Plain Fill Permit is anticipated. Therefore, no coordination
with permitting agencies is anticipated in this scope of services. Any
such coordination required by the City will be considered additional
work.
k. Personnel and Vehicle Identification: When conducting site visits to the
project location, the ENGINEER or any of its sub-consultants shall carry
readily visible information identifying the name of the company and the
company representative. This work is considered incidental to the
provisions of this Scope of services. No additional fee is anticipated for
this work.
DELIVERABLES
A. Meeting summaries with action items
B. Monthly invoices
C. Monthly progress reports
D. Baseline design schedule
E. Monthly schedule updates with schedule narrative describing any current or
anticipated schedule changes
F. Monthly M/W BE Report Form and Final Summary Payment Report Form
TASK 2. CONCEPTUAL DESIGN (30 PERCENT).
The Conceptual Design shall be submitted to CITY per the approved Project Schedule.
The purpose of the conceptual design is for the ENGINEER to identify, develop,
communicate through the defined deliverables, and recommend the design concept that
successfully addresses the design problem, and to obtain the CITY's endorsement of this
concept.
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2.1. Data Collection
• In addition to data obtained from the CITY, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing
conditions that may impact the project including; utilities, agencies (such as
TxDOT and railroads), CITY Master Plans, CITY drainage complaint files,
existing applicable drainage studies, FEMA floodplain and floodway maps,
existing models of project area (if any) and property ownership as available from
the Tax Assessor's office.
• The following is applicable at all locations that require water service line
replacement: The ENGINEER shall visit the project site and obtain the meter
numbers and sizes on all existing meters to be replaced on the project and shall
identify existing sample stations and fire line locations.
2.2. Drainage Computations
• ENGINEER will delineate the watershed based on contour data and field
verification and document existing street; right-of-way and storm drain capacities
for the subject site. A drainage area map will be drawn at maximum 1" = 200'
scale from available 2-foot contour data with the contours labeled. Data source
and year will be provided by the CITY. Calculations regarding street and right-of-
way capacities and design discharges (5-year and 100-year frequencies) at
selected critical locations will be provided. Capacities of existing storm drain will
be calculated and shown. All calculations shall conform to CITY criteria
delineated in the CITY's Storm Water Management Design Manual. All locations
in the project area where 100-year runoff exceeds available storm drain and
right-of-way capacities shall be clearly identified. The ENGINEER's responsibility
includes recommendations for improvements of the existing system as deemed
reasonable and consistent with CITY standards.
2.3. Subsurface Utility Engineering
Provide Subsurface Utility Engineering (SUE) to Quality Level B as described below.
The SUE shall be performed in accordance with Cl/ASCE 38-02.
Quality Level D
• Conduct appropriate investigations (e.g., owner records, County/CITY records,
personal interviews, visual inspections, etc.), to help identify utility owners that
may have facilities within the project limits or that may be affected by the project.
• Collect applicable records (e.g., utility owner base maps, "as built"or record
drawings, permit records, field notes, geographic information system data, oral
histories, etc.) on the existence and approximate location of existing involved
utilities.
• Review records for: evidence or indication of additional available records;
duplicate or conflicting information; need for clarification.
• Develop SUE plan sheets and transfer information on all involved utilities to
appropriate design plan sheets, electronic files, and/or other documents as
required. Exercise professional judgment to resolve conflicting information. For
information depicted, indicate: utility type and ownership; date of depiction;
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quality level(s); end points of any utility data; line status (e.g., active, abandoned,
out of service); line size and condition; number of jointly buried cables; and
encasement.
Quality Level C (includes tasks as described for Quality Level D)
• Identify surface features, from project topographic data and from field
observations that are surface appurtenances of subsurface utilities.
• Include survey and correlation of aerial or ground-mounted utility facilities in
Quality Level C tasks.
• Survey surface features of subsurface utility facilities or systems.
• The survey shall also include (in addition to subsurface utility features visible at
the ground surface): determination of invert elevations of any manholes and
vaults; sketches showing interior dimensions and line connections of such
manholes and vaults; any surface markings denoting subsurface utilities,
furnished by utility owners for design purposes.
• Exercise professional judgment to correlate data from different sources, and to
resolve conflicting information.
• Update (or prepare) plan sheets, electronic files, and/or other documents to
reflect the integration of Quality Level D and Quality Level C information.
• Recommend follow-up investigations (e.g., additional surveys, consultation with
utility owners, etc.) as may be needed to further resolve discrepancies.
• Provide Quality Level C to identify overhead utilities on the project and provide
the overhead utility information on the SUE plan sheets.
Level B (includes tasks as described for Quality Level C)
• Select and apply appropriate surface geophysical method(s) to search for and
detect subsurface utilities within the project limits, and/or to trace a particular
utility line or system.
• Based on an interpretation of data, mark the indications of utilities on the ground
surface for subsequent survey. Utilize paint or other method acceptable for
marking of lines.
• Unless otherwise directed, mark centerline of single-conduit lines, and outside
edges of multi-conduit systems.
• Resolve differences between designated utilities and utility records and surveyed
appurtenances.
• Recommend additional measures to resolve differences if they still exist.
Recommendations may include additional or different surface geophysical
methods, exploratory excavation, or upgrade to Quality Level A data.
• As an alternative to the physical marking of lines, the ENGINEER may, with
CITY's approval, utilize other means of data collection, storage, retrieval, and
reduction that enables the correlation of surface geophysical data to the project's
survey control.
Level A
• Expose and locate utilities at specific locations.
• Tie horizontal and vertical location of utility to survey control.
• Provide utility size and configuration.
• Provide paving thickness and type, where applicable.
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• Provide general soil type and site conditions and such other pertinent information
as is reasonably ascertainable from each test hole site.
2.4. The Conceptual Design Package shall include the following:
• Written summary of alternative design concepts considered, strengths and
weaknesses of each, and the rationale for selecting the recommended design
concept.
• Cover sheet
• Drainage area map with supporting drainage computations in the CITY's
standard tabular format.
• SUE Plan sheets sealed by a licensed professional engineer registered in the
State of Texas.
• Horizontal alignment (excluding profiles) of proposed storm water improvements,
including existing lot layout, , streets, street right-of-way, proposed easements,
and existing utilities gathered during the SUE within the project limits.
• Proposed phasing of water, sanitary sewer, street and drainage work
documented in both the project schedule and narrative form.
• Documentation of key design decisions (Project Decision Log).
• Estimates of probable construction cost.
ASSUMPTIONS
• The following is intended to clarify and/or expand upon the work necessary to
complete TASK 2 — CONCEPTUAL DESIGN (30 PERCENT) as described
above:
2.1 Data Collection
a. It is understood this Sub-Section expands and/or clarifies the provisions
given in Contract Amendment#1 and this Scope of Services.
1. The data collection of the work related to Beaumont and Zwolle was
completed under the provisions of the Contract Amendment #1. It
is assumed this work complies (or will apply) with the requirements
of this Scope of Services as well. No additional fee for work
described in this Sub-Section is anticipated.
2. The work related to data collection for the extension of the storm
drain along Terminal from Zwolle to Deen is considered additional
services to be performed under the provisions of this Scope of
Services and fee.
b. This scope of services does not anticipate the relocation of water mains
and/or services.
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2.2 Drainage Computations
a. It is understood this Sub-Section expands and/or clarifies the provisions
given in PHASE 1 — CONCEPTUAL DESIGN (30%); Par. 1(a) & 1(b) of
Contract Amendment #1.
1. The drainage area maps and related hydraulic computations for
Beaumont and Zwolle Street were completed under the provisions
of the Contract Amendment#1. It is assumed this work complies
(or will apply) with the requirements of this Scope of Services as
well. No additional fee for work described in this Sub-Section is
anticipated.
2. The work which is related to the extension of the Storm Drain along
Terminal to Deen is considered additional services to be performed
under the provisions of this Scope of Services and fee.
2.3 Subsurface Utility Engineering
a. A SUE Level B was performed for the work related to Beaumont and
Zwolle in accordance with the provisions of Contract Amendment #1.
It is understood that the provisions of Contract Amendment#1 did not
include a SUE report, SUE Plans, or signature and seal of a
Professional Engineer Licensed in the State of Texas on the SUE Plans.
It is assumed the SUE, SUE Report, SUE Plans, and Texas PE
signatures and seal will be provided for the project under the provisions
of this Sub-Section of the Scope of Services. The work (for Beaumont
and Zwolle Street) related to the Plans, Report, and obtaining the Texas
PE signature is considered additional services to be performed under
the provisions of this Scope of Services and Fee.
b. The SUE, SUE Plan, SUE Report, Signatures and Seals, related to the
extension of the Strom Drain from Zwolle to Terminal is considered
additional services to be performed under the provisions of this Scope of
Services and Fees.
2.4 The Conceptual Design Package shall include the following:
a. For this Scope of Services it is assumed a written summary of the
alternative designs was submitted in accordance with the original
contract. No new alternatives were considered under provisions of
Contract Amendment #1 or those of this Scope.
b. The Cover Sheet is considered incidental to both the provisions of
Contract Amendment #1 and the Scope of Services described herein.
No additional fee is anticipated for this work.
c. The drainage area map and supporting drainage calculations were
incorporated into the 60% Design Plan Submittal.
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1. The work for Beaumont& Zwolle Street was submitted as required
under the provisions of Contract Amendment #1. It is understood
this drainage area map and corresponding computation complies
with the provisions of this Scope of Services requiring no additional
Fee.
2. It is assumed this Scope of Services will require a revision to the
Drainage Area Map and related computations related to the
extension of the Storm Drain along Terminal Road. This work is
considered to be additional services to be performed under the
provisions of this Scope of Services and fee.
d. The preparation of SUE report, SUE Plans, or signature and seal of a
Professional Engineer Licensed in the State of Texas is considered as
additional services to be performed under the provisions of this Scope of
Services and fee.
e. With the exception of the work related to the extension of the storm
drain along Terminal Road, the work related to Horizontal alignment
(excluding profiles) of proposed storm water improvements, including
existing lot layout, streets, street right-of-way, proposed easements, and
existing utilities gathered during the SUE within the project limits is
considered incidental to both the Contract Amendment#1 and this
Scope of Services. However, the work related to the storm drain
extension is additional services to be performed under the provisions of
this Scope of Services and fee.
f. Relocation of water mains and/or water services is not anticipated in this
Scope of Services.
g. Documentation of key decisions (Project Decision Log) is considered
incidental to the provisions of this Scope of Services. No additional fee
is anticipated.
h. Estimates of Probable Cost were submitted as part of 30% plan
submittal. This work was completed in accordance with the provisions
of this Scope of Services and was not included in Contract
Amendment #1. The work is considered as additional services to be
performed under the provisions of this Scope of Services and Fee.
• All storm water calculations and design shall conform to the City of Fort Worth
Storm Water Management Design Manual, March 2006.
• The SUE and SUE plan sheets shall be in accordance with Cl/ASCE 38-02.
• Eight (8) copies of the conceptual design package will be delivered. Drawings
will be half size (11"x 1 n.
• The 30% Conceptual Plans were completed under the provisions of Contract
Amendment #1. In accordance with its provisions, no DW F files were created
nor were they uploaded to the designated project folder in Buzzsaw. Should the
City of Fort Worth,Texas
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CITY require the 30% plans to be uploaded to Buzzsaw, it shall be considered as
additional work.
• ENGINEER shall not proceed with Preliminary Design activities without approval
by the CITY of the Conceptual Design Package.
DELIVERABLES
A. The Conceptual Design Package for the work related to Beaumont & Zwolle
Street was submitted to the CITY for a formal review in accordance with the
provisions of Contract Amendment#1 and complied with this Scope of Work.
This Scope does not anticipate a separate 30% Plan Submittal for the work
related to the extension of the storm drain along Terminal Road.
TASK 3. PRELIMINARY DESIGN (60 PERCENT).
Preliminary plans shall be submitted to CITY per the approved Project Schedule.
ENGINEER will develop the preliminary design of the infrastructure as follows:
3.1. Development of Preliminary Design Drawings shall include the following:
• Cover Sheet
• Drainage area maps showing proposed improvements with drainage calculations
and hydraulic computations in accordance with the City of Fort Worth Storm
Water Management Design Manual, March 2006.
• A Project Control Sheet, showing all Control Points, used or set while gathering
data. Generally on a scale of not less than 1:400. The following information shall
be indicated for each Control Point: Identified (existing City Monument#8901, PK
Nail, 5/9' Iron Rod); X, Y and Z Coordinates, in an identified coordinate system,
and a referred bearing base. Z coordinate on City Datum only; descriptive location
(i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast corner of North Side Drive and North Main
Street).
• Overall project easement layout sheet(s).
• SUE plan drawings.
• Plan and profile drawings of proposed storm water improvements, including
existing lot layout with property ownership, streets, curb lines, driveways,
medians (if applicable), sidewalks, existing and proposed water and sanitary
sewer mains, existing utilities gathered during the SUE and existing utility
easements within the project limits.
• No less than two bench marks per plan/profile sheet.
• The ENGINEER will prepare standard and special detail sheets that are not
already included in the City's standard details. These may include connection
details between various parts of the project, tunneling details, boring and jacking
details, waterline relocations, details unique to the construction of the project,
trenchless details, and special service lateral reconnections.
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• Prepare separate drawings for water and/or sanitary sewer mains including a
overall water and/or sanitary sewer layout sheet and plan and profile drawings.
• Overall project water and/or sanitary sewer layout sheets. The water layout sheet
shall identify the proposed water main improvement/existing water mains in the
vicinity and all water appurtenances along with pressure plane boundaries, water
tanks, pump stations, valves, and fire hydrants. The sewer layout sheet shall
identify the proposed sewer main improvement/existing sewer mains and all
sewer appurtenances in the vicinity.
• Plan and profile sheets which show the following: proposed water and/or sanitary
sewer plan/profile and recommended pipe size, fire hydrants, water service lines
and meter boxes, gate valves, isolation valves, manholes, existing meter
numbers and sizes that are to be replaced, existing sample locations, existing fire
line locations, existing utilities and utility easements, and all pertinent information
needed to construct the project. Legal description (Lot Nos., Block Nos., and
Addition Names) along with property ownership shall be provided on the plan
view.
• The ENGINEER shall make provisions for reconnecting all identifiable water and/or
wastewater service lines which connect directly to any main being replaced,
including replacement of existing service lines within City right-of-way or utility
easement.When the existing alignment of a water and sanitary sewer main or
lateral is changed, provisions will be made in the final plans and/or specifications
by the ENGINEER to relocate all service lines which are connected to the existing
main and connect said service lines to the relocated main.
• The following shall be applicable at all locations where it is necessary to relocate or
reroute the existing private sanitary sewer service line due to the abandonment or
realignment of the existing public sanitary sewer lateral or main: The CITY shall
furnish the ENGINEER with a sample format of how the sewer service line
reroute/relocation should be designed and submitted for construction. During
design survey, if a rod can be inserted through the cleanout to the bottom of the
service line, the ENGINEER will obtain the flow line elevation and design the
service line prior to advertising the project for bid. If the service flow line
information cannot be obtained during design survey, the ENGINEER shall delay
the design of the sewer service line until after a Quality Level A Subsurface Utility
Engineering (SUE investigation has been performed). The Level A SUE will be
performed; (1) by the ENGINEER if included in the fee proposal; or (2) by the CITY
prior to bidding if the CITY determines that it is needed for satisfactory completion
of the design; or (3) by the Contractor after the project has been bid, by means of a
bid item to that effect. In all options, the ENGINEER shall propose appropriate de-
hole locations in the project and collect flow line elevation and other applicable
information of the sewer service line. The ENGINEER shall use this information to
provide the design for the sanitary sewer service line to be rerouted or relocated.
• Station equations relating utilities to paving, when appropriate.
• Proposed roadway profile grades and elevations along each curb line; elevations
at all P.V.I.'s; P.I's half stations; high and low points; vertical curve information; and
pertinent AASHTO calculations. Profiles for existing curbs (if any) and existing
ground at the left and right of right-of-way lines shall be shown. Existing found
property corners (e.g. Iron pins) along the existing right-of-way shall be shown on
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the plans. Profiles for existing and proposed storm drain mains and laterals shall
be provided.
• Channel plan and profile drawings shall include existing channel centerline,
existing left and right top of channel bank, proposed top of channel backs, and 100
year water surface profile.
• Preliminary roadway and/or channel cross-sections will be developed, from the
survey notes, at intervals not-to-exceed 50 foot along the project length and will
extend 10 foot past the right of way line on both sides of the street. Additional
cross-sections at important features including driveways, P.I.'s of intersecting
streets, (minimum distance of 100 foot along cross-street at each P.1.) walks,
retaining walls, etc., will also be provided. Profiles of centerline of driveways will
also be provided where necessary. Scale will be 1" =20' horizontal and 1" =2'
vertical. Excavation and embankment volumes and end area computations shall
also be provided.
3.2. Geotechnical Investigation/Pavement Design
• Soil investigations, including field and laboratory tests, borings, related
engineering analysis and recommendations for determining soil conditions will be
made. In addition to the above investigations, borings and appropriate field and
laboratory analysis will be made at reasonable intervals along the project
alignment for the Contractor's use in determining soil conditions for preparing
bids and a Trench Safety Plan.
• The ENGINEER shall prepare a detailed geotechnical engineering study and
pavement design in conformance with the City, of Fort Worth Pavement Design
Standards Manual, 2005. The study shall include recommendations regarding
utility trenching and identifying existing groundwater elevation at each boring.
3.3 Constructability Review
• Prior to the 60 percent review meeting with the CITY, the ENGINEER shall
schedule and attend a project site visit with the CITY Project Manager and
Construction personnel to walk the project. The ENGINEER shall summarize the
CITY's comments from the field visit and submit this information to the CITY in
writing.
3.4 Public Meeting
• After the preliminary plans have been reviewed and approved by the CITY, the
ENGINEER shall prepare project exhibits, and attend public meeting to help
explain the proposed project to residents. The CITY shall select a suitable
location and mail the invitation letters to the affected customers. The ENGINEER
shall coordinate with CITY GIS staff to identify affected property owners/residents
and develop a spreadsheet listing addresses of those to invite to the public
meeting.
3.5 Utility Clearance
• The ENGINEER will consult with the CITY's Transportation and Public Works
Department, Water Department, and other CITY departments, public utilities,
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private utilities, and government agencies to determine the approximate location
of above and underground utilities, and other facilities (current and future)that
have an impact or influence on the project. ENGINEER will design CITY facilities
to avoid or minimize conflicts with existing utilities, and where known and
possible consider potential future utilities in designs.
• The ENGINEER shall deliver approved preliminary construction plans to the
CITY's Utility Coordinator as well as upload a DWF preliminary plan set to the
designated project folder in Buzzsaw for forwarding to all utility companies which
have facilities within the limits of the project.
3.6 Traffic Control Plan
• Develop a traffic control plan utilizing standard traffic reroute configurations
posted as "Typicals" on the CITY's Buzzsaw website. The typicals need not be
sealed individually, if included in the sealed contract documents.
• Develop supplemental traffic control drawings as needed for review and approval
by the Traffic Division of the Transportation and Public Works Department.
These drawings shall be sealed by a professional engineer registered in the
State of Texas.
ASSUMPTIONS
• The following is intended to clarify and/or expand upon the work necessary to
complete TASK 3 — PRELIMINARY DESIGN (60 PERCENT) as described
above:
3.1 Preliminary Design Drawings
a. The work related to the Cover Sheet is considered incidental to the
provisions of Contract Amendment#1 as well as this Scope of
Services. No additional fee is anticipated.
b. The Drainage Area Maps and hydraulic computations related to the
work located in Beaumont and Zwolle is considered incidental to the
provisions of Contract Amendment#1 as well as this Scope. A
revision of the drainage area maps and computations necessary to
complete the extension of the storm drain along Terminal is considered
additional work performed under the provisions of this Scope and fee.
c. The work related to the project control sheet described above is
considered incidental to the provisions of Contract Amendment#1 as
well as this Scope. The revisions to the project control sheet related to
the extension of the storm drain along Terminal are considered as
additional work performed under the provisions of this Scope and fee.
d. No acquisition of real property and/or easements is anticipated for the
work in Beaumont, Zwolle, or Terminal. However, temporary access
and construction easements will be required. An overall project
easement layout sheet will be provided under the provisions of Contract
Amendment #1 and this Scope of Services. The work performed under
City of Fort Worth,Texas
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this Sub-Section is considered incidental to the work considered for this
project. No additional fee is anticipated under the provisions of this
Scope.
e. It is assumed the SUE Plan Drawings will/have been provided under the
provisions of Section 2.3 (with exceptions described in the Assumptions
of Section 2.0) of this Scope of Services.
f. It is understood 60% design plans were completed in accordance with
the provisions of Contract Amendment #1 and this Scope. This work
included the plan and profile drawings (as described above)for the
improvements located in Beaumont and Zwolle Streets. No additional
services or fee is anticipated for this original work. Plan and profile
drawings for the extension of the work located in Terminal will be
completed in accordance provisions of this Scope of Services and Fee.
g. For the purposes of this Scope, it is assumed a maximum of five (5)
bench marks will be provided and shown on the Geometric layout and
control sheet. This work is considered incidental to the provisions of
Contract Amendment #1 and this Scope of Services.
h. The standard and special details prepared for the work related to
Beaumont and Zwolle Street is considered to be in accordance with
Contract Amendment #1 as well as the provisions of this Scope of
Services. Special details are anticipated for the work related the
extension of the storm drain along Terminal to Deen and are considered
additional work to be completed in accordance with the provisions of this
Scope and Fee.
i. This Scope of Services does not anticipate the relocation of sanitary
sewer and/or water mains or services. Should they be required, it shall
be considered as additional services.
j. Station Equations are/have been provided in accordance with the
provisions of Contract Amendment #1 as well as the provisions of this
scope of services. No additional fee is anticipated for this work.
k. The proposed profile grades and elevations related to the work in
Beaumont and Zwolle as described above were/are being provided
under the provisions of Contract Amendment #1 and this Scope. No
additional fee is anticipated for the original work. However, the work
necessary for the extension of the storm drain in Terminal is considered
as additional work to be completed under the provisions of this Scope
and Fee.
I. This Scope of Services does not anticipate improvements to the existing
channel, other that the necessary reconstruction of the existing
headwalls and concrete apron. Should such improvements be required,
it shall be considered as additional services.
City of Fort Worth,Texas
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m. Preliminary roadway and channel cross sections were submitted with
the 60% design plans accordance with the provisions described in this
scope of services. Contract Amendment #1 did not include this work,
therefore, all work associated with the cross sections is considered
additional work and is/or will be completed in accordance with the
provisions of this Scope and Fee.
n. Documentation of key decisions (Project Decision Log) is considered
incidental to the provisions of this Scope of Services
o. Estimates of Probable Cost were submitted as part of 60% plan
submittal. This work was completed in accordance with the provisions
Contract Amendment #1 and this Scope of Services and is considered
incidental to the provisions of this Scope of Services.
3.2 Geotechnical Investigation/Pavement Design
a. It is understood the Geotechnical Investigation/Pavement Design has
been completed under the provisions of Contract Amendment#1 and
this Scope of Services.
b. It is assumed no new, or additional, Geotech Investigation/Pavement
Design is anticipated for the extension of the storm drain along
Terminal. No new, or additional, fees are anticipated under the
provisions of this Scope of Services.
3.3 Constructability Review
a. A constructability review meeting and site walk through was scheduled
and concluded after the 60% review meeting. This walk through and
site visit was concluded in accordance with the provisions described in
this Scope of Services. Contract Amendment#1 did not include this
work, therefore, all work associated with it is considered additional work
and is completed in accordance with the provisions of this scope and
fee.
3.4 Public Meeting
a. A public meeting will we conducted after the 90% review committee
review. The work shall be completed in accordance with the Scope of
Services and Fee as described above. It is understood, Contract
Amendment #1 did not include this work, therefore, all work associated
with this public meeting is considered additional work.
3.5 Utility Clearance
a. It is understood that this Sub-Section clarifies, revises, and enhances
the description of work described in Contract Amendment #1, Phase
I1, Section 3. No new, or additional, fee is anticipated under the
provisions of this Scope of Services.
City of Fort Worth,Texas
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3.6 Traffic Control Plan
a. It is understood that the Traffic Control Plans related to the work located
in Beaumont and Zwolle Street will be prepared in accordance with
Contract Amendment #1, as well as provisions of this Scope of
Services. No new or additional fees are anticipated for this original
work.
b. The work related to the Traffic Control Plan for the extension of the
storm drain located in Terminal from Zwolle to Deen are considered
additional services and will be completed under the provisions of this
Scope and Fee.
• It is understood 60% design plans were submitted and reviewed by the CITY. It
is assumed the design plans related to the extension of the storm drain along
Terminal will be submitted either at, or immediately after, the 90% design plan
submittal as described in Section 4.0 of this Scope.
• All storm water calculations and design shall conform to the City of Fort Worth
Storm Water Management Design Manual, March 2006.
• Four (4) borings at an average bore depth of 15 feet each will be provided.
• Traffic Control "Typicals"will be utilized to the extent possible. It is assumed an
additional six (6) project specific traffic control sheets will be developed.
• Four (4) copies of the geotechnical report will be delivered to the CITY with 90%
design plans.
• Ten (10) half-sized plans will be delivered for Utility Clearance.
• Ten (10) half-sized plans will be delivered for Constructability Review.
• Ten (9) half-sized drawings will be delivered for Preliminary Design.
• The 60% Preliminary Plans were completed and submitted under the provisions
of Contract Amendment #1. In accordance with its provisions, no DWF files
were created, nor were they uploaded to the designated project folder in
Buzzsaw. Should the CITY require the 60% plans to be uploaded to Buzzsaw, it
shall be considered as additional work.
• ENGINEER shall not proceed with Final Design activities without written approval
by the CITY of the Preliminary Design plans.
DELIVERABLES
A. Preliminary Design drawings
B. Utility Clearance drawings
C. Geotechnical Report
D. Documentation of key design decisions (Project Decision Log)
E. Estimates of probable construction cost
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F. Public Meeting exhibits
G. Traffic Control Plans
TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS
(100 PERCENT).
Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as
follows:
• Final draft construction plans and specifications shall be submitted to CITY per
the approved Project Schedule.
• The ENGINEER shall submit a final design estimate of probable construction
cost with the final design plans submitted. This estimate shall use ONLY
standard CITY bid items.
• Following a 90%construction plan review meeting with the CITY, the ENGINEER
shall submit Final Plans (100%) to the CITY per the approved Project Schedule.
Each plan sheet shall be stamped, dated, and signed by the ENGINEER
registered in State of Texas.
ASSUMPTIONS
• The following is intended to clarify and/or expand upon the work necessary to
complete TASK 4— FINAL DESIGN (90 PERCENT) AND FINAL
CONSTRUCTION DOCUMENTS (100 PERCENT) as described above:
4.1 Final Design Drawings
a. It is understood the Final Design Plans related to the work located in
Beaumont and Zwolle Street will be prepared in accordance with
Contract Amendment #1, as well as the provisions of this Scope. No
new or additional fee is anticipated for this original work.
b. The work related to the Final Design Plans Plan for the extension of the
storm drain located in Terminal from Zwolle to Deen is considered
additional services and will be completed under the provisions of this
Scope and Fee.
4.2 Final Opinion of Probable Cost
a. It is understood that this Sub-Section relating to the final opinion of
probable cost clarifies, revises, and enhances the description of work
described in Contract Amendment #1. No new, or additional, fees are
anticipated under the provisions of this Scope.
4.3 Final Construction Documents (100%)
a. It is understood that the Final Construction Documents related to the
work located in Beaumont and Zwolle Street will be prepared in
accordance with Contract Amendment #1, as well as provisions of this
City of Fort Worth,Texas
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Scope of Services. No new or additional fee is anticipated for this
original work.
b. The work related to the Final Construction Documents for the extension
of the storm drain located in Terminal from Zwolle to Deen is, however,
considered additional work as described in this Scope of Services.
• All storm water calculations and design shall conform to the City of Fort Worth
Storm Water Management Design Manual, March 2006.
• Eight (8) half size (11"x17") and One (1) full size (22"x34") drawings and eight (8)
sets of specifications will be delivered for the 90%design.
• A DW F file for the 90% Design will be created from design CAD drawings and
will be uploaded to the project folder in Buzzsaw.
• Eight (8) half-sized (11"x17") and one (1) full size (11"x17") drawings and Eight
(8) sets of specifications will be delivered for the 100% design.
• A DW F file for the 100% Design will be created from design CAD drawings and
will be uploaded to the project folder in Buzzsaw.
DELIVERABLES
A. 90% construction plans specifications.
B. 100% construction plans and specifications.
C. Documentation of key design decisions (Project Decision Log).
D. Detailed estimates of probable construction cost for the authorized construction
project, including summaries of bid items and quantities using the CITY's
standard bid items and format.
E. Original cover mylar for the signatures of authorized CITY officials.
TASK 5. BID PHASE SERVICES.
ENGINEER will support the bid phase of the project as follows.
5.1. Bid Support
• The ENGINEER shall upload all plans and contract documents onto Buzzsaw for
access to potential bidders.
• Contract documents shall be uploaded in an .xIs file.
• Unit Price Proposal documents are to be created utilizing CFW Bidtools only
and combined in a specified spreadsheet workbook, Bid Proposal Worksheet
Template, and will be populated and configured so that all pages are
complete and the Summary Worksheet(s) in the workbook detail and
automatically summarize the totals from the inserted Unit Price Proposal
document worksheets.
• Plan Sets are to be uploaded to Buzzsaw in two formats, .pdf and .dwf files.
The .pdf will consist of one file of the entire plan set. The .dwf will consist of
City of Fort Worth,Texas
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individual files, one for each plan sheet, and will be numbered and named in
a manner similar to that of the plan set index.
• The ENGINEER shall sell contract documents and maintain a plan holders list on
Buzzsaw from documents sold and from Contractor's uploaded Plan Holder
Registrations in Buzzsaw.
• The ENGINEER will develop and implement procedures for receiving and
answering bidders' questions and requests for additional information. The
procedures shall include a log of all significant bidders questions and requests
and the response thereto. The log shall be housed and maintained in the
project's Buzzsaw folder titled Request for Information. The ENGINEER will
provide technical interpretation of the contract bid documents and will prepare
proposed responses to all bidders questions and requests, in the form of
addenda. The ENGINEER shall upload all approved addenda onto Buzzsaw and
mail addenda to all plan holders.
• Attend the prebid conference in support of the CITY.
• Assist the CITY in determining the qualifications and acceptability of prospective
contractors, subcontractors, and suppliers.
• When substitution prior to award of contracts is allowed in the contract
documents, the ENGINEER will advise the CITY as to the acceptability of
alternate materials and equipment proposed by bidders.
• Attend the bid opening in support of the CITY.
• Tabulate and review all bids received for the construction project, assist the CITY
in evaluating bids, and recommend award of the contract. A copy of the Bid
Tabulation is to be uploaded into the project's Bid Responses folder on
Buzzsaw.[delete task if Bid Tabulation to be done by CITY]
• Assist the CITY with assembling and awarding contracts for construction,
materials, equipment, and services.
• Incorporate all addenda into the contract documents and issue conformed sets.
5.2 Mylar Drawings
• The ENGINEER shall submit a set of sealed conformed mylar drawings for
record storage.
• Record Drawings shall also be submitted as an Adobe Acrobat PDF format
(version 6.0 or higher) file and DWF format. There shall be one (1) PDF file
and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for
the Water plan set. Each PDF and DWF file shall contain all associated sheets
of the particular plan set. Singular PDF and DWF files for each sheet of a
plan set will not be accepted. PDF and DWF files shall conform to naming
conventions as follows:
I. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the
assigned file number obtained from the CITY, "—org" designating the file is of
an original plan set, "47" shall be the total number of sheets in this file.
City of Fort Worth,Texas
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Example: W-0053—org3.pdf and K-0320_org5.pdf
II. Water and Sewer file name example — "X-35667_org36.pdf" where "X-
35667" is the assigned file number obtained from the CITY, "_org"
designating the file is of an original plan set, "36" shall be the total number of
sheets in this file.
Example: X-12755—orgl8.pdf
Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in
Buzzsaw.
For information on the proper manner to submit files and to obtain a file number for the
project, contact the Department of Transportation and Public Works Vault at telephone
number (817) 392-8426. File numbers will not be issued to a project unless the
appropriate project numbers and fund codes have been assigned and are in the
Department of Transportation and Public Works database.
ASSUMPTIONS
• The following is intended to clarify and/or expand upon the work necessary to
complete TASK 5— BID PHASE SERVICES as described above:
5.1 Bid Support
a. The work associated with the uploading of the contract documents will
be completed in accordance with this Scope of Services. This work is
considered additional work and was not contemplated under the
provisions of Contract Amendment#1.
b. The work associated with the distribution of the plans, maintenance of
the plan holders list will be will be completed in accordance with this
Scope of Services. This work is considered additional work and was not
contemplated under the provisions of Contract Amendment#1.
c. It is understood that the receipt of bidder's questions and issuing
response thereto, is contemplated under the provisions of Contract
Amendment #1 and has been expanded upon and clarified in this
Scope. No additional fee is anticipated for this work.
d. It is understood the attendance of the ENGINEER at a pre-bid
conference is contemplated under the provisions of Contract
Amendment #1 and has been expanded upon and clarified in this
Scope of Services. No additional fee is anticipated for this work.
e. It is understood that the assistance in determining the qualifications and
acceptability of the prospective contractors, sub-contractors, and
suppliers is contemplated under the provisions of Contract
City of Fort Worth,Texas
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Amendment #1 and has been expanded upon and clarified in this
Scope of Services. No additional fee is anticipated for this work.
f. It is understood the ENGINEER will attend the bid opening in support of
the CITY. This work is considered incidental to the Contract
Amendment #1 and this Scope of Services. No additional fee is
anticipated for this work.
g. Evaluation of the bids, preparation of the Bid Tabulation, and
recommendations, were contemplated under the provisions of Contract
Amendment #1 and has been expanded upon and clarified in this
Scope of Services. No additional fee is anticipated for this work.
h. The assistance to the City in the assembling and awarding the contract
documents was not contemplated in Contract Amendment #1. This
work is considered additional services and will be completed under the
provisions of this Scope of Services.
i. The incorporation of addenda into a conformed set of contract
documents is considered incidental to the work described in this
sections. No new and/or additional fees are anticipated for this work.
5.2 Mylar Drawings
a. It is assumed record drawings will be provided for this project. No work
under this Section is anticipated.
• The project will be bid only once and awarded to one contractor.
• Twenty (20) sets of conformed plans and specifications will be delivered to the
CITY and made available on Buzzsaw. The twenty (20) sets of plans shall
consist of Ten (10) full size (22"x34") and Ten (10) half size (11"x17") drawings.
• PDF and DWF files will be uploaded to Buzzsaw.
DELIVERABLES
A. Addenda
B. Bid tabulations
C. Recommendation of award
D. Conformed construction documents
TASK 6. CONSTRUCTION PHASE SERVICES.
ENGINEER will support the construction phase of the project as follows.
6.1 Construction Support
• The ENGINEER shall attend the preconstruction conference.
• After the pre-construction conference, the ENGINEER shall provide project
exhibits and attend public meeting to help explain the proposed project to
City of Fort Worth,Texas
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residents. The CITY shall select a suitable location and mail the invitation letters
to the affected customers.
• The ENGINEER shall visit the project site at requested intervals as construction
proceeds to observe and report on progress.
• The ENGINEER shall review shop drawings, samples and other submittals
submitted by the contractor for general conformance with the design concepts
and general compliance with the requirements of the contract for construction.
Such review shall not relieve the Contractor from its responsibility for
performance in accordance with the contract for construction, nor is such review
a guarantee that the work covered by the shop drawings, samples and submittals
is free of errors, inconsistencies or omissions. The ENGINEER shall log and
track all shop drawings, samples and other submittals in Buzzsaw.
• As requested by the CITY, the ENGINEER shall provide necessary
interpretations and clarifications of contract documents, review change orders,
and make recommendations as to the acceptability of the work.
• The ENGINEER shall attend the"Final" project walk through and assist with
preparation of final punch list.
6.2 Record Drawings
• The ENGINEER shall prepare record drawings from information submitted by the
inspector and/or Contractor. The drawings shall be submitted as full size (22"x
34") mylar drawings.
• Record Drawings shall also be submitted as an Adobe Acrobat PDF format
(version 6.0 or higher) file and DWF format. There shall be one (1) PDF file
and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for
the Water plan set. Each PDF and DWF file shall contain all associated sheets
of the particular plan set. Singular PDF and DWF files for each sheet of a
plan set will not be accepted. PDF and DWF files shall conform to naming
conventions as follows:
I. TPW file name example — "W-1956—org47.pdf" where "W-1956" is the
assigned file number obtained from the CITY, "—org" designating the file is of
an original plan set, "47" shall be the total number of sheets in this file.
Example: W-0053—org3.pdf and K-0320—org5.pdf
II. Water and Sewer file name example — "X-35667_org36.pdf" where "X-
35667" is the assigned file number obtained from the CITY, "_org"
designating the file is of an original plan set, "36" shall be the total number of
sheets in this file.
Example: X-12755—orgl8.pdf
Both PDF and DWF files shall be uploaded to the project's Record Drawing folder
in Buzzsaw.
City of Fort Worth,Texas
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For information on the proper manner to submit files and to obtain a file number for
the project, contact the Department of Transportation and Public Works Vault at
telephone number (817) 392-8426. File numbers will not be issued to a project
unless the appropriate project numbers and fund codes have been assigned and
are in the Department of Transportation and Public Works database.
ASSUMPTIONS
• The following is intended to clarify and/or expand upon the work necessary to
complete TASK 6 — CONSTRUCTION PHASE SERVICES as described above:
6.1 Construction Support Services
a. It is understood the ENGINEER will attend the pre-construction
conferences in accordance with the provisions of both the Contract
Amendment #1 and this Scope of Service. No additional and/or new
fee is anticipated.
b. The work associated with the Public Hearing as described above was
not contemplated in Contract Amendment #1. This work is considered
additional services and will be completed under the provisions of this
Scope of Services.
c. The ENGINEER will visit the Site at requested intervals. This Scope of
Services assumes a one (1) visit per month during the period of
construction and two site visits are assumed to occur as needed for a
total of 8 visits. Each Site visit will include the PROJECT MANAGER
and/or his designate.
d. The review and recommendation for shop drawings, samples, and/or
other submittals was not contemplated in the Contract Amendment #1.
This work is considered additional services and will be completed under
the provisions of this Scope of Services. Section 6.1(d) assumes a
maximum of 4 hours for the Project Manager, 8 hours for the Project
Engineer, and 4 hours for the EIT.
e. It is understood the review and response to a "Request for Information"
(RFI) includes necessary interpretation and clarification of the contract
documents, the review of Change Orders, and the recommendation as
to the acceptability of the work. This work was contemplated in
Contract Amendment#1 and is expanded upon and clarified in this
Scope of Service. For this work, a maximum of 30 additional hours (10
hours for the Project Manager and/or Project Engineer and 20 hours for
an EIT) is assumed to meet the requirements of this Scope.
f. It is understood the ENGINEER will attend one (1) final walk though and
will assist with the preparation of the final punch list. This walk through
is in accordance with the provisions of both the Contract Amendment
#1 and this Scope of Service. No additional and/or new fee is
anticipated.
6.2 Record Drawings
City of Fort Worth,Texas
Attachment A
PMO Release Date:06/21/2010
Page 25 of 31
a. It is understood Contract Amendment #1 did not contemplate a record
drawing submittal. The record drawings are considered additional
services and will be submitted under the provisions of this Scope and
Fee.
DELIVERABLES
A. Public meeting exhibits
B. Response to Contractor's Request for Information
C. Review of Change Orders
D. Review of shop drawings
E. Final Punch List items
F. Record Drawings
TASK 7. ROW/EASEMENT SERVICES.
ENGINEER will support and perform activities related to ROW and easements as outlined
below, per scoping direction and guidance from the CITY's Project Manager
7.1. Right-of-Way Research
• The ENGINEER shall determine rights-of-way and easement needs for
construction of the project. Required temporary and permanent easements will
be identified based on available information and recommendations will be made
for approval by the CITY.
7.2 Right-of-Way/Easement Preparation and Submittal.
• The ENGINEER shall prepare documents to be used to obtain right-of-way and
permanent and/or temporary easements required to construct the improvements.
• The documentation shall be provided in conformance with the checklists and
templates available on the CITY's Buzzsaw site.
7.3 Temporary Right of Entry Preparation and Submittal
• Prior to construction, the ENGINEER shall prepare, mail and obtain Temporary
Right of Entries from landowners. It is assumed that letters will only be required
for land owners adjacent to temporary construction easements or who are
directly affected by the project and no easement is required to enter their
property.
• The documentation shall be provided in conformance with the checklists and
templates available on the CITY's Buzzsaw site.
ASSUMPTIONS
• Right-of-Way research includes review of property/right-of-way records based on
current internet based Tarrant Appraisal District (TAD) information available at
the start of the project and available on-ground property information (i.e. iron
rods, fences, stakes, etc.). It does not include effort for chain of title research,
parent track research, additional research for easements not included in the
City of Fort Worth,Texas
Attachment A
PMO Release Date.06/21/2010
Page 26 of 31
TAD, right-of-way takings, easement vacations and abandonments, right-of-way
vacations, and street closures.
• No acquisition of real property is anticipated for this project.
• It is assumed temporary access and construction easements will be necessary
for the completion of the project. This Scope of Services assumes a maximum of
five (5) temporary access easements and five (5) temporary construction
easements. This work is considered as additional work under the provisions of
this Scope of Services. It is noted that the issue of ROW acquisition was not
contemplated in the Contract Amendment #1.
DELIVERABLES
A. Temporary Construction easement exhibits and documents will be prepared in
accordance with applicable City ordinances.
B. Temporary Right of Entry Letters
TASK 8. SURVEY.
ENGINEER will provide survey support as follows.
8.1 Design Survey
• ENGINEER will perform field surveys to collect horizontal and vertical elevations
and other information needed by ENGINEER in design and preparation of plans
for the project. Information gathered during the survey shall include topographic
data, utilities as required by the SUE, structures, trees (measure caliper, identify
overall canopy, and have qualified arborist identify species of trees), and other
features relevant to the final plan sheets. Existing drainage at intersections will
be verified by field surveys. Spot elevations will be shown on intersection layouts
with cross slope to fit intersecting grade lines.
• The minimum survey information to be provided on the plans shall include the
following:
— A Project Control Sheet, showing ALL Control Points, used or set while
gathering data. Generally on a scale of not less than 1:400:
— The following information about each Control Point;
a. Identified (Existing. CITY Monument#8901, PK Nail, 5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate system, and a referred
bearing base. Z coordinate on CITY Datum only.
c. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb
line of North Side Drive at the East end of radius at the Southeast corner
of North Side Drive and North Main Street).
8.2. Temporary Right of Entry Preparation and Submittal
• Prior to entering property for field survey, the ENGINEER shall prepare mail and
obtain Temporary Right of Entry from landowners.
City of Fort Worth,Texas
Attachment A
PMO Release Date:06/21/2010
Page 27 of 31
• The documentation shall be provided in conformance with the checklists and
templates available on the CITY's Buzzsaw site.
8.3. Construction Survey
• Be available to the CITY on matters concerning the layout of the project during its
construction
ASSUMPTIONS
• This Scope of Services assumes the construction staking will be completed by
the City.
DELIVERABLES
A. Copies of field survey data and notes signed and sealed by a licensed surveyor.
B. Drawing of the project layout with dimensions and coordinate list.
TASK 9. PERMITTING.
ENGINEER will provide permitting support for the CITY to obtain any and all agreements
and/or permits normally required for a project of this size and type, as follows
9.1. Storm Water Pollution Prevention Plan
• For projects that disturb an area greater than one (1) acre, ENGINEER will
prepare the Storm Water Pollution Prevention Plan (SWPPP) required for the
Project for use by the Contractor during construction. ENGINEER will prepare
drawings and details for proposed SWPPP improvement that the Contractor must
use during construction. Contractor will be responsible for filing the SWPPP with
appropriate regulatory agencies.
9.2. Environmental Services
• Negotiating and coordinating to obtain approval of the agency issuing the
agreement and/or permits
• Completing all forms/applications necessary
• Submitting forms/applications for CITY review
• Submitting revised forms for agency review
• Responding to agency comments and request
9.3. Floodplain Services
• Negotiating and coordinating to obtain approval of the agency issuing the
agreement and/or permits
• Completing all forms/applications necessary
• Submitting forms/applications for CITY review
• Submitting revised forms for agency review
City of Fort Worth,Texas
Attachment A
PMO Release Date:0 6121/201 0
Page 28 of 31
• Responding to agency comments and requests
9.4. Texas Department of Transportation (TxDOT) Permit
• Negotiating and coordinating to obtain approval of the agency issuing the
agreement and/or permits
• Completing all forms/applications necessary
• Submitting forms/applications for CITY and TxDOT review
• Submitting revised forms for agency review
• Responding to agency comments and requests
9.5. Railroad Permit
• Negotiating and coordinating to obtain approval of the agency issuing the
agreement and/or permits
• Completing all forms/applications necessary
• Submitting forms/applications for CITY review
• Submitting revised forms for agency review
• Responding to agency comments and requests
9.6. Texas Department of Licensing and Regulation (TDLR)
• Identify and analyze the requirements of the Texas Architectural Barriers Act,
Chapter 68 Texas Administrative Code, and become familiar with the
governmental authorities having jurisdiction to approve the design of the Project.
• Submit construction documents to the TDLR
• Completing all TDLR forms/applications necessary
• Obtain the Notice of Substantial Compliance from the TDLR
• Request an inspection from TDLR or a TDLR locally approved Registered
Accessibility Specialist no later than 30 calendar days after construction
substantial completion. Advise the CITY in writing of the results of the
inspection.
• Responding to agency comments and requests
ASSUMPTIONS
• The following is intended to clarify and/or expand upon the work necessary to
complete TASK 9 — PERMITTING as described above:
9.1 Storm Water Pollution Prevention Plan
a. The work associated with the Storm Water Pollution Prevention Plan
was contemplated in Contract Amendment #1 and is expanded and
clarified in this Scope of Services. Contract Amendment #1 assumed
City of Fort Worth,Texas
Attachment A
PMO Release Date:0612 1/20 1 0
Page 29 of 31
the requirements of the LOI and Report associated with the SWPPP
would be included in the Construction Contract. This work is
incorporated into this Scope of Services and fees.
b. It is understood Contract Amendment#1 included the work related to
the SWPPP for the construction of improvements for Beaumont and
Zwolle Street. The work related to the extension of the storm drain
along Terminal to Deen is considered additional services and is included
in this Scope and Fee.
9.2 Environmental Services
a. No environmental permitting (i.e. USACE Section 404 Permitirng) is
anticipated for this work. Should they be required, it shall be considered
as additional work.
9.3 Flood Plain Services
a. It is understood the outlet structure for the project is located in a
federally designated floodplain with a floodway. However, an application
for a Conditional Letter of Map Revision (CLOMR) nor an application for
a Letter of Map Revision (LOMR) to the Federal Emergency
Management Agency is anticipated for this project. Should either, or
both, be required it shall be considered as additional work.
b. This Scope of Services anticipates a Flood Plain Fill Permit will be
required. This work will include an analysis of the existing and post
construction structure to determine the impact on the Base Flood
Elevation (i.e. BFE). The analysis will be general in nature and is
intended to demonstrate a "no-rise" in the BFE. This work will also
include a maximum of two (2) meetings with the CITY and the submittal
of the Fill Permit Application in accordance with applicable CITY
Ordinances. The work described herein was not contemplated in
Contract Amendment #1 and is considered as additional work.
9.4 Texas Department of Transportation (TxDOT)
a. No TxDoT permits are anticipated for this scope of services.
9.5 Railroad Permit
a. No Railroad permits are anticipated for this scope of services.
DELIVERABLES
A. SWPPP Report and LOI.
B. Formal Application for a Floodplain Fill Permit.
City of Fort Worth,Texas
Attachment A
PMO Release Date:06/21/2010
Page 30 of 31
ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES
Additional Services not included in the existing Scope of Services — CITY and
ENGINEER agree that the following services are beyond the Scope of Services
described in the tasks above. However, ENGINEER can provide these services, if
needed, upon the CITY's written request. Any additional amounts paid to the
ENGINEER as a result of any material change to the Scope of the Project shall be
agreed upon in writing by both parties before the services are performed. These
additional services include the following:
• Negotiation of easements or property acquisition.
• Services related to development of the CITY's project financing and/or budget.
• Services related to disputes over pre-qualification, bid protests, bid rejection
and re-bidding of the contract for construction.
• Construction management and inspection services
• Performance of materials testing or specialty testing services.
• Services necessary due to the default of the Contractor.
• Services related to damages caused by fire, flood, earthquake or other acts of
God.
• Services related to warranty claims, enforcement and inspection after final
completion.
• Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
• Performance of miscellaneous and supplemental services related to the project
as requested by the CITY.
City of Fort Worth,Texas
Attachment A
PMO Release Date:06/21/2010
Page 31 of 31
ATTACHMENT B
COMPENSATION
Design Services for
Engineering Design Related Services
Storm Water Facilities Improvements
Terminal-been Area
Contract Amendment#2
I. Compensation
A. The ENGINEER shall be compensated a total lump sum fee of $ 79,881.00 as
summarized in Exhibit B-1 — Engineer Invoice and Section IV—Summary of Total
Project Fees. The total lump sum fee shall be considered full compensation for
the services described in Attachment A, including all labor materials, supplies,
and equipment necessary to deliver the services.
B. The ENGINEER shall be paid monthly payments as described in Section II -
Method of Payment.
II. Method of Payment
A. Partial payment shall be made to the ENGINEER monthly upon CITY'S approval
of an invoice prepared and submitted by the ENGINEER in the format and
including content as presented in Exhibit B-1, Progress Reports as required in
item III of this Attachment B, and Schedule as required in Attachment D to this
Agreement.
B. The estimated current physical percent complete as required on the invoice shall
be calculated from the progress schedule as required in Attachment D to this
Standard Agreement and according to the current version of the City of Fort
Worth's Schedule Guidance Document.
C. The cumulative sum of such monthly partial fee payments shall not exceed the
total current project budget including all approved Amendments.
D. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
III. Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Storm Water Management Program, Transportation and Public Works
Department monthly progress reports and schedules in the format required by
the City.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:5.19.2010
Page 1 of 3
B-1
ATTACHMENT B
COMPENSATION
IV. Summary of Total Project Fees
Firm Primary Responsibility Fee Amount %
Prime Consultant
HDR Prime Contractor/ Design $ 66,318 83.0%
Services
Proposed M/WBE Sub-Consultants
LTS Design Group SWPPP 1,400 1.8%
LTS Design Group Traffic Control Plan 3,635 4.5%
Gorronda &Associates SUE 3,200 4.0%
Gorronda &Associates Design Survey 5,328 6.7%
Non-M/WBE Consultants
n/a
TOTAL $ 79,881 100%
Project Number& Name Total Fee M/WBE Fee M/WBE %
Terminal Deen Dr $ 79,881 $ 13,563 17.0%
City M/WBE Goal =_ Consultant Committed Goal =_
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:5.19.2010
Page 2 of 3
B-2
EXHIBIT "B-1"
ENGINEER INVOICE
(Supplement to Attachment B)
Required Invoice Format—As attached.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:5.19.2010
Page 3 of 3
B-3
Professional Services Payment Request Pro eetmans er: Vlbhutl Pandey,PE;CHM2 Hill vx t
Project: Terminal-been Drains a Improvements k octi
City Project 9. SSa9
City Sec Number: 13520mi Consultant Ineb—d n:
Purchase Order. Irva
Fa In preen wr k.krdklO Invoke N.nWr,From and To Da lea and On Included warbh..la.
Company Name: i7C0.1n1: Wl.ny—Invol.e Isaampbt.,aa..and ale.W-1 alma.and Add y—Wal.to tl.
carewsant toidw,W"".ty told,r.
Consultant's PM: CwW 6"P.E.CFM email:
Vendor Invoice p: NO Office Address 27ot:: Warot`,Tax„a1i?am --
Payment Request p: Na - Telephone: (i77)7fss•RN7'.
From Date: N. Fax: (at
To Dap: N.
Invoice Dap: Na
Agreement
Agreement Amendment Amount to Completed Percent ($)Invoiced Current Remaining
Sheet FAC and Work Type Description Amount Amount Date Amount Completed Previously invoice Balance
ork Typ,1 Dr.k,a elm o—ants for Ta-inal,Beaumont aZmIle Street Na 1 $219,900,001 $79,881.00 $299p78IF00 $290,781.
Won,Typo 2
Work Typ,7
Wock Type e
Wark Typ,a
Work Typ,a
Totals This Payment Request sztp.poo.0o $79681.00 s209.781.00 $299,781.00
Overall Percentage Complete:
ATTACHMENT B
EXHIBIT B-1
Scope for Enaineerina Design Related Services
Stone Water Facilities Improvements
Terminal-Deen Area
Professional Services Payment Request Pro)edManager. Vibhuti Pande ill
Project: Terminal-Deen Drainage Improvements
City Project#: 5589
Work Type Desc: Drainage Improvements for Terminal,Beaumont,&Zwolle Strei
F/A/C: n/a
City Sec Number: 35202-Al
Purchase Order: n/a
Company Name: HDR,Inc.
Consultant's PM: Curtis Beitel,P.E.,CFM email: Curds.Beitel@hddnc.com
Vendor Invoice#: n/a Office Address:210 E 3rd,Fort Worth,Texas 76244
Payment Request#: n/a Telephone: (817)333-2817
From Date: n/a Fax: (817)333-2818
To Date: n/a
Invoice Date: n/a
Pay Items Agreement
Agreement Amendment Amendment Amount to Completed Percent (E)Invoiced Current Remaining
Description Amount Number Amount Date Amount Completed Previously Invoice Balance
51-Preliminary Sume $ 19,600.00 3 $ 19,600-00 $ $ 19,600.00
31-Conceptual Design 56,850.00 3 56,850.00 56,850.00
32-Preliminary Design 113,700.00 3 113,700.00 113,700.00
33-Final Des'n 18,950.00 3 79.881.00 98,831.00 - 98,831.00
32-Geotech Report 10,800.00 3 10,800.00 10,800.00
Totals This Unit: $219.900.00 $79,881.00 s299.781.00 $299,781.00
Overall Percentage Complete:
Exhibit B-2 - Level of Effort Supplement
TASK/HOUR BREAKDOWN
Design Services for
TERMINAL-DEEN AREA DRAINAGE IMPROVEMENTS
CONTRACT AMENDMENT #2
City Project No. 5589
Labor(hours) Expense
Task No. Task Description Project Project Project EIT CADD Admin. Total Subconsultant Total Task Sub Total
Principal Mana er En ineer Labor Cost Travel Reproduction Expense Cost
Rate $ 210 $ 150 $ 110 $ 90 $ 80 $ 65 MWBE Non-MWBE
1.0 Project Management 9 32 8 14 0 6 $ 9,194 $ - $ - $ - $ - $ - $ 9,194
1.1 Managing the Team
1.1.1 Internal Team Meetings 5 5 8 $ 2,002 - 2,002
1.1.2 QA/QC $ - - -
1.2 Communications and Reporting
1.2.1 Pre-Design Coordination Meeting $ - - -
1.2.2 Monthly Project Update Meetings 3 12 3 $ 2,692 - 2,692
1.2.3 Design Submittal Review Meetings 6 9 3 3 $ 3,210 - 3,210
1.2.4 Prepare Baseline Schedule 6 6 $ 1,290 - 1,290
1.2.5 Monthly Progress Reports with Schedule $ - - -
1.2.6 Prepare Monthly MWBE Reports $ - - -
1.2.7 Invoicing $ - - -
2.0 Conceptual Design (30-Percent) 3 27 26 58 0 0 $ 12,760 $ 3,200 $ - $ - $ - $ 3,200 $ 15,960
2.1 Data Collection 2 2 6 $ 1,060 - 1,060
2.2 Drainage Computations & Drainage Area Map 1 16 4 4 $ 3,410 - 3,410
2.3 Subsurface Utility Engineering $ - $ 3,200 3,200 3,200
2.4 Design Drawings 2 7 12 32 $ 5,670 - 5,670
2.5 Project Decision Log $ - - -
2.6 Construction Estimate 2 8 16 $ 2,620 - 2,620
3.0 Preliminary Design (60 Percent) 6 22 23 84 0 0 $ 14,650 $ 3,635 $ - $ - $ - $ 3,635 $ 18,285
3.1 Preliminary Design Drawings 1 16 20 74 $ 11,470 - 11,470
3.2 Geotechnical Investigation/Pavement Design $ - - -
3.3 Constructability Review 3 3 $ 1,080 - 1,080
3.4 Public Meeting 2 2 4 $ 1,080 - 1,080
3.5 Utility Clearance $ - - -
3.6 Traffic Control Plan 2 2 $ 400 $ 3,635 3,635 4,035
3.7 Project Decision Log $ - - -
3.8 Construction Estimate 1 1 4 $ 620 - 620
4.0 Final Design 2 4 8 24 0 0 $ 4,060 $ - $ - $ - $ - $ - $ 4,060
4.1 Final Draft(90%) Const. Plans and Spec. 2 4 8 24 $ 4,060 - 4,060
4.2 Final (100%) Plans and Specifications $ - - -
4.3 Project Decision Logs (90% and 100%) $ - - -
4.4 Construction Estimates (90% and 100%) $ - - -
City of Fort Worth, Texas
Attachment B - Level of Effort Supplement
PMO Official Release Date: 5.19.2010
1 of 3
Exhibit B-2 - Level of Effort Supplement
TASK/HOUR BREAKDOWN
Design Services for
TERMINAL-DEEN AREA DRAINAGE IMPROVEMENTS
CONTRACT AMENDMENT #2
City Project No. 5589
Labor hours Expense
Task No. Task Description Project Project Project EIT CADD Admin. Total Subconsultant Total Task Sub Total
Principal Mana er En ineer Labor Cost Travel Reproduction Expense Cost
Rate $ 210 $ 150 $ 110 $ 90 $ 80 $ 65 MWBE Non-MWBE
5.0 Bid Phase 1 5 8 7 0 20 $ 3,791 $ - $ - $ - $ - $ - $ 3,791
5.1 Bid Support
5.1.1 Contract Documents/Maintain Plan Holders List 1 3 7 4 $ 1,571 - 1,571
5.1.2 Issue Addenda $ - - -
5.1.3 Attend Pre-bid Conference $ - - -
5.1.4 Attend Bid Opening $ - - -
5.1.5 Tabulate Bids and Recommend Award 2 8 16 $ 2,220 - 2,220
5.1.6 Issue Conformed Contract Documents $ - _ -
6.0 Construction Phase Services 2 36 12 52 0 0 $ 11,863 $ - $ - $ - $ - $ - $ 11,863
6.1 Construction Support
6.1.1 Attend Preconstruction Conference $ - _ _
6.1.2 Attend Public Meeting 2 2 4 $ 1,080 - 1,080
6.1.3 Project Site Visits 16 6 4 $ 3,420 - 3,420
6.1.4 Submittal Review 4 6 4 $ 1,620 - 1,620
6.1.5 Request for Information/Change Order Review 10 20 $ 3,343 - 3,343
6.1.6 Final Walk Through and Punch List $ - _ -
6.2 Record Drawings 4 20 $ 2,400 - 2,400
7.0 ROW/Easement Services 0 2 0 4 0 0 $ 640 $ - $ - $ - $ - $ - $ 640
7.1 Right-of-Way Research $ - _ _
7.2 Right-of-Way/Easement Preparation and Submittal $ - _ _
7.3 Temporary Right of Entry Submittal 2 4 $ 640 - 640
8.0 Survey 0 0 0 0 0 0 $ - $ 5,328 $ - $ - $ - $ 5,328 $ 5,328
8.1 Design Survey $ - $ 5,328 5,328 5,328
8.2 Temporary Right of Entry Submittal $
8.3 Construction Survey
City of Fort Worth, Texas
Attachment B - Level of Effort Supplement
PMO Official Release Date: 5.19.2010
2 of 3
Exhibit B-2 - Level of Effort Supplement
TASK/HOUR BREAKDOWN
Design Services for
TERMINAL-DEEN AREA DRAINAGE IMPROVEMENTS
CONTRACT AMENDMENT #2
City Project No. 5589
Labor hours Expense
Task No. Task Description Project Project Project EIT CADD Admin. Total Subconsultant Total Task Sub Total
Principal Manager En ineer Labor Cost Travel Reproduction Expense Cost
Rate $ 210 $ 150 $ 110 $ 90 $ 80 $ 65 MWBE Non-MWBE
9.0 Permitting 2 24 24 30 0 0 $ 9,360 $ 1,400 $ - $ - $ - $ 1,400 $ 10,760
9.1 SWPPP $ - $ 1,400 1,400 1,400
9.2 Environmental Services $ _
9.3 Floodplain Services 2 24 24 30 $ 9,360 - 9,360
9.4 TxDOT $ _
9.5 Railroad $
9.6 TDLR $ _ _
9.7 City of Fort Worth Parks Conversion $ _ _ -
Totals 25 152 109 273 0 26 $ 66.318 $ 13,563 $ - $ - $ 13,563 79,881
Project Summary
Total Hours 585
Total Labor 66,318
Total Expense 13,563
MWBE Subconsultant 13,563
Non-MWBE Subconsultant -
Sub Markup -
MWBE Participation 17.0%
Total Project Cost 79,881
City of Fort Worth, Texas
Attachment B - Level of Effort Supplement
PMO Official Release Date: 5.19.2010
3 of 3
ATTACHMENT"D"
PROJECT SCHEDULE
DESIGN FOR TERMINAL-DEEN STORM DRAIN EXTENSION
CITY PROJECT NO.00658
DOE NO.5589
PROJECTED ACTUAL
Task Name Duration Start Finish Duration Start Finish
Notice To Proceed 1 day 02/20/09 02/20/09
Task 1.0-Design Management 16 days 02/20/09 03/13/09
Task 1.1-Project Team Management 10 days 02/20/09 03/05/09
Task 1.2-Communication&Reporting 10 days 02/20/09 03/05/09
Kick Off Meeting 1 day 02/20/09 02/20/09
Task 1.3-Sub Consultant Coordination 15 days 02/23/09 03/13/09
Task 2.0-Conceptual Design(30%) 98 days 02/23/09 07/09/09
Task 2.1-Data Collection 15 days 02/23/09 03/13/09
Task 2.2-Drainage Computations 5 days 02/23/09 02/27/09
Task 2.3-SUE 5 days 02/23/09 02/27/09
Task 2.4-Conceptual Design Package 22 days 02/23/09 03/24/09
Deliverables/City Review 1 day 03/24/09 03/24/09
Coordination Meeting w/City 1 day 07/09/09 07/09/09
Task 3.0-Preliminary Design(60%) 274 days 07/09/09 07/27/09
Task 3.1-Preliminary Design Drawings 250 days 07/09/09 06/23/10
Task 3.2-Geotech Investigation 60 days 07/09/09 08/19/09
Task 3.3-Constructability Review 1 day 07/13/10 07/13/10
Task 3.4-Public Meeting 1 day 07/27/10 07/27/10
Task 3.5-Utility Clearance 15 days 06/03/10 06/23/10
Task 3.6-Traffic Control Plan 20 days 05/27/10 06/23/10
Deliverables/City Review 15 days 06/24/10 07/14/10
Coordination Meeting w/City 1 day 07/14/10 07/14/10
Task 4.0-Final Design and Construction Docume 92 days 07/15/10 11/14/10
Task 4.1-Final Design Drawings 77 days 07/1S/10 09/30/10
Deliverables/City Review 15 days 09/30/10 10/15/10
Coordination Meeting w/City 1 day 11/14/10 11/14/10
Task 5.0-Bid Phase Services 40 days 11/15/10 01/16/11
Task 5.1-Bid Support 40 days 11/15/10 01/14/11
Task 5.2-Mylar Drawings 2 days 01/14/11 01/16/11
Task 6.0-Construction Phase Services 180 days 10/14/10 07/09/12
Task 6.1-Construction Support Services 540 days 01/16/11 07/09/12
Pre-Construction Conference 1 day 01/30/11 01/30/11
Public Hearing 1 day 02/04/11 02/04/11
Project Walk Through 1 day 06/09/12 06/09/12
Task 8.0-Survey 364 days 02/20/09 07/14/10
Task 8.1-Design Survey 15 days 02/20/10 03/12/10
Task 8.2-Temporary Right of Entry Preparation ai 15 days 06/24/10 07/14/10
Task 9.0-Permitting 10 days 09/05/10 09/25/10
ask 9.1-Storm Water Pollution Prevention Plan 10 days 09/1S/10 09/25/10
ask 9.3-Floodplain Services 20 days 09/05/10 09/2S/10
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FORT WORTH TERMINAL DEEN AREA LOCATION MAP
MR ENOINERING. INC. ATTACHMENT E CITY of FORT WORTH. TEXAS
l` E. 3R0 57.. SUITE 300 FORT
- -
1Z1 LLL/ `FORT R 76102 IT
DESIGN DRl1MN APPR.I SCALE lmd
IrDATE BY REV REVISION GN $E GH NT$ d
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 11/9/2010
DATE: Tuesday,November 09,2010 REFERENCE NO.: **C-24565
LOG NAME: 20AMEND2 TERMINAL DEEN
SUBJECT:
Authorize Amendment No. 2 in the Amount of$79,881.00 to City Secretary Contract No. 35202,an
Engineering Agreement with HDR Engineering,Inc.,for the Storm Water Utility Project for the
Terminal—Deen Storm Drain Extensions(COUNCIL DISTRICT 2)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 2 in the
amount of$79,881.00 to City Secretary Contract No. 35202, an engineering agreement with HDR
Engineering,Inc.,for the Storm Water Utility Project for the Termnal—Deen Storn Drain Extensions thereby
revising the total contract cost to$323,581.00.
DISCUSSION:
The Storm Water Management Program was established to reduce flooding in Fort Worth,preserve streams,
minimize water pollution and to operate the storm water system in a more effective manner to fully comply
with state and federal regulatory requirements.This will be accomplished by infrastructure reconstruction
and system maintenance,master planning,enhanced development review and increased public education and
outreach.
On May 15,2007,(Ordinance No. 17543-05-2007)the City Council approved the transfer of$575,000.00
from the Storm Water Fund to the Storm Water Capital Projects Fund for design consultant contracts under
$259000.00.
A Request for Qualifications(RFQ)to provide drainage design was issued by the City in January 2006 and
24 design consultants submitted statements of qualifications,including HDR Engineering,Inc.
HDR Engineering,Inc.,was selected to study the drainage in the subject area and provide design services for
drainage improvements for the Terminal—Deen Storm Drain Extensions project(City Project No.00658.)
On April 16, 2007,the City Manager executed administratively an engineering agreement with HDR
Engineering,Inc.,in the amount of$23,800.00 to perform a conceptual drainage study to evaluate severe
flooding conditions on Zwolle Street south of Terminal—Deen Road,caused by stormwater runoff. It was
anticipated that the study project would be expanded to a design project.The study identified the need to
upgrade the existing storm drain system and inlets along Zwolle Street and Beaumont Street.
On October 16,2007,(Ordinance No. 17840-10-2007)City Council authorized the issuance and sale of
$25,000,000 in revenue bonds in Storm Water Capital Project Revenue Bond 07 Fund,to fund a two year
Storm Water Capital project program.
On November, 11,2008,the City Council authorized the City Manager to execute Amendment No. 1 (M&C
C-23178) an engineering agreement with HDR Engineering,Inc.,(City Secretary Contract No. 35202—A1)
in the amount of$219,900.00 for the design of storm drain system along Zwolle Street and Beaumont Street.
On September 22,2009, (Ordinance No. 18838-09-2009)the City Council approved the issuance and sale
of$45,000,000.00 in revenue bonds for the Storm Water Capital Project Bond 2009 Fund to fund a two—year
storm water capital project program.
The need for additional engineering work has been identified.During design,it was determined that more
properties were being impacted,requiring additional survey and design.Amendment No. 2 includes this
work plus preparation of a Floodplain Development Permit,a Storm Water Pollution Prevention Plan
(SWPPP),a Traffic Control Plan and Construction Phase Services.
HDR Engineering,Inc.,proposes to perform the above services for a lump sum fee of$79,881.00.City staff
considers the fee to be fair and reasonable for the scope of services proposed.
HDR Engineering,Inc.,is in compliance with the City's MWWBE Ordinance by committing to 35 percent
MWWBE participation.The City's goal on the project is 17 percent.
This project is located in COUNCIL DISTRICT 2,Mapsco 49S.
FISCAL INFORMATION:
The Financial Management Services Director certifies that funds are available in the current capital budget,
as appropriated,of the Storm Water Capital Project Bond 2009 Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
P227 531200 202280065830 $62,050.00
P227 531200 202280065840 $640.00
P227 531200 202280065850 $5,328.00
P227 531200 202280065880 $11,863.00
CERTIFICATIONS:
Submitted for 011 Manager's Office by: Fernando Costa (6122)
Originating Department Head: William Verkest (7801)
Additional Information Contact: Vibhuti Pandey (2323)
ATTACHMENTS
1.00658 MWBE Compliance.pdf
2.FAR-00658-00003—A2.12df
3.fundingverification.doc
4.M AND C 00658.ndf
ATTACHMENT "CI
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
Engineering Design Related Services
Terminal-been Storm Drain Extension
AMENDMENTS:
n/a.
City of Fort Worth,Texas
Attachment C
PMO Release Date:05.19.2010
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