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HomeMy WebLinkAboutContract 53430 RECEIVED CITY SECRETARY JAN 2 2 2020 FORT WORTH CONTRACT No. W.153 43 0 CRYOFFORTWORTH G(FYSAEG4EtY y CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement ("Agreement") is entered into by and between Brink's, Incorporated("Vendor"), a Delaware corporation,and the City of Fort Worth,("City"),a Texas home rule municipality, each of which may individually be referred to as a "Party" and collectively as the "Parties." Section 1. Contract Documents The contract between the Parties consists of the following documents, which shall be construed in the order of precedence in which they are listed: 1. This Cooperative Purchase Agreement; 2. Exhibit A—Pricing, Pick up Schedule, Locations, and City Holidays; 3. Exhibit B—Contract between the City of Austin.and Brink's, Incorporated(as successor by merger to Dunbar Armored Inc.) for Citywide Armored Car Services, MA 7400 NA190000143's,including Amendments 1 and 2 attached thereto; and 4. Exhibit C--Conflict of Interest Questionnaire. Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. In the event of a conflict between Exhibit B and either this Agreement or Exhibit A, then the terms of this Agreement and Exhibit A shall control. Section 2. Interpretation of Key Terms in Exhibit B (Austin Contract. The Parties agree that in the reading and interpretation of Exhibit B for the purposes of this Agreement, any references to the City of Austin shall be construed to mean the City of Fort Worth and that all rights,benefits, duties, and obligations shall inure to the City as if the contract in Exhibit B were originally executed between the City and Vendor. This shall specifically include any requirements imposed on Vendor by virtue of an Austin City Ordinance included in Exhibit B. The Parties further agree that in the reading and interpretation of Exhibit B for the purposes of this Agreement,any references to Dunbar Armored,Inc.or Contractor shall be construed to mean Brinks, Incorporated and that all rights,benefits, duties, and obligations shall inure to Vendor as if the contract in Exhibit B were originally executed between the City and Vendor. The Parties agree that in the reading and interpretation of Exhibit B for the purposes of this Agreement, any reference to Travis County shall be read as Tarrant County. Section 3_ Changes to Key Terms in Exhibit B (Austin Contract) The Parties agree that all service-specific information, such as pick up locations, contact information,City holidays,and pricing contained in Exhibit B shall not be binding as between the Parties t OFFMAL RECORD MY SECRETARY' WORTH,T and that instead all such service-specific information shall be governed by and subject to the terms of this Agreement and Exhibit A. The term of this Agreement shall be for three years beginning on<January 24,2020>and ending on <January 24, 2023> (the "Initial Term"). This Agreement may be renewed for up to two renewal periods of one year each by written agreement of the Parties (each as "Renewal.Term"). City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement for the Initial Term by City shall be in the amount of One Hundred Thousand Dollars ($100,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services.City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. If any action,whether real or asserted,at law or in equity,is brought pursuant to this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division_ Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other Party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation, of the transmission, or (3) received by the other Party by United States Mail, registered, return receipt requested, addressed as follows: To CITY: To VENDOR: City of Fort Worth Brink's, Incorporated Attn: Kevin Gunn,Assistant City Manager Jo Ellen Kennard , 200 Texas Street Sales_Operations Fort Worth,TX 76102-6314 555 Dividend Dr., Ste. 100 Facsimile: (917)392-8654 Coppell,TX 75019 Facsimile: (469) 549 -6205 With copy to Fort Worth City Attorney's Office With a copy to "Attn: General Counsel" at same address City shall notify Vendor in writing of the City contact person for all day-to-day operations. City shall provide Vendor notice in writing of any change of the contact person as soon as practicable after the change in position. All other provisions of Exhibit B, including, but not limited to, Section 17 (AUDITS and RECORDS), Section 31 (INDEMNITY),and Section 32(INSURANCE)shall apply as between the City of Fort Worth and Brink's,Incorporated. The Vendor shall, if requested,provide the City with proof of the insurance requirements for the services being provided to City pursuant to this Agreement, as specified in Exhibit A. Section 4 Signature Authority. The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. C'JTY/CJTV OF FORT WOR'M 1T-.NDOR/BRINK'S,INCORPORAT CD-. 13Y.. Name: K&N Ounn Name-. Tknothy A-Witt Thla- Agni�. r nl City Manager 'Title: sv u5 parses Dnto: 7z zo Ze) APPROVA.L PLECOMME,NDED: 13Y. T4.aiim Reginald Zeno Title: C h!of F in arxiaJ S�rvices Officer, OR ATTEST: 4 By-, ganle-. ThICL: City S T-atim COMMA CT COWLL&NCE MANAGER; 13y sip ing,I acknowicdge JiLat I am the person respnsibTe for the monhoriing and ad ri Liniq{ration o f I h N coutmct, including cuisi iring a I I peffunnance a iid reporting reqvir15jnCntSr 14y: MIPROVED AS TO FORM AND LEGAAMY.- 7 By; v A gsiAt=1 Cify Attorney COMMALCT A UTHOIUZATION; M&C: NIA OFF10AL RKOWD CITY SECR ETA RIV R € IL n € a g iE + A V w uA� D a s x Sm s � s s a y n kR DES GE k.. „ Y S Y 8 WHO C ]� �3nc�p s�� g� 8$ g �p5 1 I g@ n8� e�. _.... 9��, - g�C. "s 4 n y g r y a 9s Ha :- £ a s N 4 S yS yS S [ t 8 8 � 6F Q R"ny��'�� S.n6y Vix$sR K S p 8 S 8 8 8 8 B S 8 S $ B A �"g 3 Ti 'Ai F ? � i iZ S91 a 2 2 i � � F 4 5 3 3a = z 3 aW� 3a� SYgS ."�aiaS��`i = as acoq g a Fr ir sr- ec- rsa qqa s - qc- rs- s3- aF` ^r� ^qA- rqs sr- s g 5' oo� 33g�� SS 9 qq zz i s g rs R Egtl' $seR s '„ x a a3 y*syg R dCaarRaaa s �9 aa R sk z p$ g p p City of Fort Worth Holid�y� Holiday Date Observed New Years Day January 1 Martin L. King Day Third Monday in January Memorial Day Last Monday in May Independence Day July 411 Labor Day First Monday in September Thanksgiving Day Fourth Thursday in November Friday after Thanksgiving Friday after Thanksgiving Christmas Day December 25 If a Legal Holiday falls on Saturday, it will be observed on the preceding Friday. If a Legal Holiday falls on Sunday, it will be observed on the following Monday. CONFLICT OF IMTEREST QUESTIONNAIRE AIRE FORM C10 For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B.23,84th Leg.,Regular Session. OFFIGEUSEONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code,by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be fled with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed.See Section 176.006(a-1),Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006,Local Government Code.An offense under this section is a misdemeanor. !J Name of vendorwho has a business relationship with local governmental entity. Brinks Inc. 2 ❑ Check this box if you are filing an update to a previously filed questionnaire.(The law requires thatyou file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) S Name of local government officer about whom the information is being disclosed. NIA Name of Officer 4 Describe each employment or other business relationship with the local government officer,or a family member of the officer,as described by Section 176.003(a)(2)(A), Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described.Attach additional pages to this Form CIQ as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? Fl Yes Fx] No B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local govemment officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes No jj Describe each employment or business relationship thatthe vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an off icor or director,or holds an ownership interest of one percent ormore. NIA s Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). r , ,—4e�j —/ .... Jan. 17, 2020 Signature&ve dor doing business with the governmental entity Date Form provided by Texas Ethics Commission www.ethim.state.tx.us Revised 1 1 13 0/201 5 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.usl Qocs/LG/htm/LG.176.htm. For easy reference,below are some of the sections cited on this fort. Local Government Code&176,001(1-,aa):"Business relationship"means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (N a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an agency of a federal,state,or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,and reporting to,that agency. Local Government Code§176.003(a)(2)(A)and(B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding thedatethatthe officer becomes awarethat (i) a contract between the local governmental entity and vendor has been executed; or (i) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer ora family member of the offiicerone or more gifts that have an aggregate value of more than$100 in the 12-month period preceding the date the officer becomes awarethat: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government-Code t 176.006(a)and (a-1) (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer,one ormoregiftswith the aggregate value specified by Section 176.003(a)(2)(B),excluding any gift described by Section 176.003(a-1);or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor; (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application,response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity;or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer,described by Subsection(a); (B) that the vendor has given one or more gifts described by Subsection(a);or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015 Exhibit B F A s 4 Q e �• f Amendment No. 2 of Contract No. NA190000143 for Citywide Armored Car Services between Dunbar Armored Inc. and The City of Austin 1.0 The Contract is hereby amended as follows: Change name to Brinks Incorporated as requested and documented by the vendor: From To Vendor Name Dunbar Armored Inc Brinks Incorporated Vendor Code (for City use rant _ DUN7158375 w -_�V00000961658 Vendor Federal w--�� 2.0 All other terms and conditions of the Contract remain unchanged and in full force and effect. BY THE SIGNATURE affixed below, this Amendment No. 2 is hereby incorporated into ano made a part of the Contract. L' ll bodin-Brown Contract Management Supervisor 11 City of Austin, Purchasing Office _..� .- _ _ Da#e `4 #a cb Amendment No. I la ContrW No. NA1961311111a3 rar Citywide Armored Car Services belvveen Quribar Armored Inc, and the City of AuslJn,Texas i 4 Tl1n CIty hereby amends the abovu referenced cnniract to snake the foYewinrg changes: 1 A Add the fpllowing lacalian et lave Auquat 1,201-9. CantrW 1-1hrdry 710 W Cesar Chavez, Austin TX 78701 Service clays- Moa day-Friday, Year amend Pickup Mndow: 11 am-3 pm 2,0 The latal mnlract amours#ramains unchanged_ TM total Corltracl sulhorkrallon is recapped below, Term CorntmctAmount TijbdContract forth ahorn Amount HaaICTann- 4,t717g00 WS4,00000 ovum 16—gt3M= Amandmr3nt No, 1;Add Cenlrn[l-ibrary #+Q.t]t7 2694.000.00 ' 3.0 MDEANKE gods do not apply to thN contrant. 4.0 By signing thla Amendment " CrGa"r:tar certifies that the vendoF and Its prindpa]s are not Gorrently suspenr ad or debarred From doing hualrlaea with Lhe Fuderai Government. as Indlcated by the GSA L1n1 of P rtkm Excluded ham Formal Rrocurarnent and Nan-Procurement Progtarns, the Stu Ic uF Texas, or the City of Auslin, 5.0 All other terms and candI laps remain the same. 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("Contractor") for Citywide Armored Car Services MA 740U NA190000143 The City accepts the Contractor's Offer (as referenced in Section 1.1.3 below) for the above requirement and enters Into the following Contract, This Contract is between Dunbar Armored inc. having offices at 50 Schilling Road, Hunk Valley, MD 21031 and the City; a home-rule municipality incorporated by the State of Texas, and Is effective as of the date executed by the City ("1=lfective pate"), Capitalized terms used but not defined herein have the meanings given them in Solicitation Number I"t1=P 1400 EAD3003REBID_ 1,1 This Contract is composed of the following documents. 1.1.1 This Contract 1,1.2 The City's Solicitation, Request for Proposal (RFP), 7400 EAD3003REBID including all documents incorporated by reference 1.1.3 Dunbar Armored Ine.'s Offer, stated March 12, 2019, including subsequent clarifications 1,2 Order of Precedence. An inconsistent or conflict in the Contract documents shall be Y y resolved by giving precedence in the following order. 1.2.1 This Contract: 1.2.2 The ity's Svllcitation as referenced in Section 1.1.2, Including all documents incorporated by reference 1.2.3 The Contractor's Offer as referenced in Section 1.1.3, including subsequent clarifications, 1,3 Term of Contract. 1,3.1 The Contract shall commence upon execution and shall remain in effect for an initial term of thirty-sic (36) fr anths. 1.3.2 The Contract may be extended beyond the initial term for up to two (2) additional twelve (12) month periDdS at the City's sole option, 1.3.2.1 If the City exercises any extension option, all terms, conditions, and provisions of the Contract shall remain in effect for that extension per[ad, subject only to any economic pdce adjustment otherwise allowed under the Contract. 1.3.2.2 Upon expiration of the initial term or any period of extension, the Contractor agrees to hold over under the terms and conditions of this Contract fof such a period of time as is reasonably necessary for the City to re-solicit andlof complete the MA 71 Go NA 190000141 Page 1 of 2 E daliverables due under the Contr"t(not to exceed 120 calendar days unless mutually agreed to in writing). 1.3.2,3 This Is a thilriy-six (36) month Contract. Prices are firm for the Prst twelve (1 ) months, 1,4 Ciompanaatiot4. The Contractor shall be paid a total Not-to-Exceed amount of$694,000 for the €nitial Contract term, $286,000 for the first extension optian, and $320,000 for the second ext�wilun Option, for a WWI contract amount Not-to-Exceed $1,300,000_ Payment shall be made upon successful comple#ion of sarvires as outlined In each Individual DWivery Order. 1,5 quantl!y of Work, There Is no guarantied quantity of work for the perlad of the Contract and there are no minimurn order quani}ties. Work will he on an as needed basis as specified by the Cfty fdr each Delivery Order 1.6 Clarific4tions and Additional Agreements. The following are incorporated into the Contract. 1.6.1 Dunbar clarification response labeled Exhibit I3. 1.6,2 Revised Pricing Sheet labeled Exhibit C. ThIs Contract (IncludIng any Exhlb€m)'const€tutes the entire ag eement of the parties regarding the subject matter of this Contract and supersedes all prior and contemparane�ous agreements and Understandings, wheftr Written crr oral, relating to such subject [natter, This Contract may be altered, amended, or modlired only by a written instrument �lgned by the duly authorized representatives of both parties. In WItness whereof, the parties have caused a duly authorized representat;va to execute this Carltract on the date set forth below. DUNBAR ARMORED INC. CITY OF AUSTIN 3 1 I Erin o'Vinc�ant Printed Name of Authorized Versorh � .� printed Name of Authorized Person t AA signature - ig�nakur � Q, Pr cure er�t Superv_i r Title: Title; - Date, Date- MA 7400 NAItJoC]mi as rage 2 of 2 Vxhibit 13 w. Citv of At�r.stin Purcil.:iasxzig Office Y a■ g!.C3_Box.IO9$,elu9li.l1.7 5i 7876'a April 1,2019 Dunbar Armored, Inc, Kevin Cleary, Vke President Bid Admlydlstratlon 50 Schilling Load Hunt Valley,MD 21031 k e vi n.cl ea ry @d t i n tea rafm are d.com Dear Kevin_ Thank you for submitting your Offer for RFP 7400 EAD3003REBID for the City of Austin's Armored Car Services. The evaluation team is coming to a close on the review and evaluation of the Offer received for this solicitation. However, further clarification to your Offer is requested. This information is to complete the evaluation process. Below is the Information that we need clarification on: i 1) 0;1 page 51 of the electronic response,Dunbar mentions"Eire.i fond or Earthquake-In the event oil an emergency, the duplicate operational systerns Utilized throughout the Durrbar network enables us to seamte5sly transfer operations from urge faciitty to rjJOIIl et. Cur organized systerri at shuttle trucks enables Dunbar Io cDnsolidete and deklver riagional worR to single derv+ery WmW, Organized using a satellite terminal philosophy, DLIfibar rifts dlsaster recovery capabilities that cannot be rivaled by other carriers. The concentration of our brarrches, mdundancy of our systems and the ownerrshlp of a fleet of vehicles, allows us to operate during a disruptlon event with Wile or no impact to our customers,' • Please provide Information ors the satellite offices Mal would respond In an emergency to the City of ALlstin, and where they are located_ Should the need ccuwr, Orink'3 and Duibw will deplay personnel and equipment from our Sari Antonio,Waco. and Houston Vmmhae, 2) Exhibit A states all City locations, addresses,number of service clays per week, pickup days per week, and pickup thine window to tre serviced under the new crinirnd Please confirm that you can meet all of these pickup requirements, and If not, explain which locations you are unable to meet the raquirL-merits to,arld tiny affernatlues that you propoue Please see attached for current service windows_ 3) Please clarify the minimum amouni Ihat Ounbar fequires to complete EZ change far a single location. $1 --Two roils of pennies or one$1 bill is the Min,the MAX is any mix up to$5,06,00 4) Please clarify that Dunbar will send monthly Involue5 after the mend)end and seraic�s have been rendered, and not before the month begins. Corifirmvd, 5) Dunbar tools exceplion to SeQkm 0 400 5upplemenlal Purchase P�-cruislons. Item 13, Workforce Sacurlly Clearance and IdenlifiralInn. Dunbar states"Our arnployee:s have all sticuessf Lilly Sassed a comprehensive background check, rro hirther background check rs necessary," i The City needs to confirm that Dunbar's back rourid check romplles with the City's requirements.Please either provide complete information on DLrr&F s bai*grourid ched(Sr Or, resclrW the exception and agree Page i of 2 �iXhlhft 13 City ofAListin Plirchazing Office F,4-Boa INS,Au5tio,TXa8'$r that Dvnhar W'IiI comply tiulth the Clty`s requ"ments. Dirrtlxer Arimrad performs background chac:Xs on all p"anhel. Prospecllve Q4rnbar emptuyaas are carefulky =reaoad prior to firing. Background rhacks am performed by Proforma Scxearilng Solutions. For exempla, we research io years of prior errtploynwrr for background cheek pugr wms. Additbnally, all appllcanls are required to undergo a irtedICO e"minatiort. polygraph testing (Whare pormItted :by law), US Department of Tfanuportalion drug testing and background checks. The following loalslcheclks are performed. Application process PhysRcal Exam OdAng record nheoks Pre,employtnsM drug testing. �Hmlrtal history Random drug testing Background invostkglation 13ehaVloraWsycholuglcsl testing 1-9 docurnei-Wioh Throughout ari employae s tenQce wily DurLbar,they are subject to ritndcraxi long tr5sbng, review of drlvinq ie=d,and lasllog as rugWred by total and stale aganchns Will regard to gurr permils. Screening Praredures Yes No Circumstances which will d!iSqualWy cafulldates, I'alevant to each gtsostlott Do all I>err3onnel go through a personalX Ui is.alisfaclory responses to questlons asked, InaNlily to IntQrvmV P rrarajmtr hate eifectivc4y in Lnglish, Mr. Do all pelnari O go through a ciirnlrtaf X Any prior rrlrrtM camnctk3ns bEckground check? Are drug tests required of all appllcanls? X Presence of contro4ed substance Profotmin 8rreetaIMU SolutJarts SOCIAL SECLIRJTY NUMBER REPORT A database search la cronduoled wlt1i oile of the ms}ar c(eel!tMre,". Reported anFnrmEltkon m93y include name or names �sBurlatad)Mlh the sodElI-semilty %niher,purrerjt address,emptoyer5, and prevlDUS Wdres s- FaLONY AND MISUEAIISAKOR RECORDS � A search of crud retards is ndur.ted at tho county I", Jurludidlons eearched ore determined by the ei rployment mppllrrrtion and the social sawdly nurnl*r regad. RepWerl infosmatlon InJudes court, case number, dale Igod, dl'IMW dSIe Of edJL1d1C4tlDn, and ditpositlui. FEDERAL CRIMINAL RECORDS A search of court racords is cmducted In federal JudMat districts. Juriadredons searched incidde lhuse associated wltb the'subject's current and previous residences. Reported Information Jncitides r ult,caRe nmbefI flute filed, charges, ❑onvidan date, Emd d1sposltion. CRIMNET This database ssafol i of over 150 rtnllion re�vrdEt from across Ihiited Slates (and abrand)Is performed,'. supPlernerttmg the oilier rL�cards checks already performed. The ComNel database.lodudes records from all 50 datssI lick iding 0epartrnonla of Onrroctiona, state rAwt Wm11n1.qtrinVoris, is law enforcement agencies, trafficunurts, Mate aim couMV orin lnnl record repoWlaries, prison, parole, and release rlIes, sex oi'feitder J'eglstfies, as Well ras vpAflous F6deral datahrisea.These F L-d ral databases Includer but are not llmttQd to. the FDIC ehforoament deckslans and nrdetsr [he Fedef81 Reserve SoEvrd a11fo1ca1-j1ent arUnns,the FMCEN enforcement actions, the FINRA Ppl�e?of 2 Exhibit 0 City of ���ta.n m p1wel asi ng Office *` PO.SAS1088,Austin,TX?8fG: discipiirtary actions,the Federal Law Enforcement fugitive list,the IC;E.Most WaHted list,the Terrorism Veatch List, the NCiUA EArnialstrative orders, the NCIS Most Wanted Fugitives,the SEC enforcement actions,and the US Dap.admont of Treasury primary money laundering coricern list, Also, V-m New Jersey arxd Nevada ca_nino exclusion lists are searched The intemationel databases marched Include, but are not limited to, the financial satyr„titans and enforcement actions In Hong.Koq, tlic CIJ, and olsewhorra, EMPLOYMENT VERIFICATION (FOR SELI*CT APPLICANTS) Former employment i�irivc;stlgated to include dales of employment and pasil+an held, and may include wages earned, al-,e_4„innre recoid5, ellgibillty for retire, and resaon irx Ieavinglr,.TMI-intlon EDUCATION VERIFICATION(FOR SELECT APPLICANTS) Provided educational institutions ar*contacted to determine the highest degree or certif cola earned.VAlh other degrees verified upon request. Conlirrnativn of dams of attendunce, class ranf%ing, antl GPA Is attempted in all cases.Transcripts are also obtained upon request. CREDIT HISTORY(FOR SELECT APPLICANTS) A summary is provided of the subject's credit li*tody as reported by any one of the major credit bureaus.All tax liens, judgments,and civil snits will be reported if rioted on the credit reporl. BANKRUPTCIES,TAX LIENS, AND JUDGMENTS A database search is conducted in the appropriate jurlsdIction to I-span if arty bankrupWr;s, tax liens,or judgments are an file for the subject. Reported information includes data filed,c�3;te nuirber, Rype, assets, arrd Ilabilltles. Response Is due no later than 12:00 PM on Wed nesda yr April 3`d, 2019. Questions concerning this request should be directed to..Levla Mammadova at t_e t?�;R_MaYnit'tadova@,,austint6xas..ctoy, Sincerely, Leyia Mammadove Procurement Specialist III City of Austin Purchasing Office Page 3 of 2 I Exhibit 6 [illy(31 AlmEn 1RnFmd Time mat {3vWum¢r Nm 11.6wMiun Ndlildross 1 +I;f=m I.'1'pfa AUST11h1 FIRE EEP RwENT T 5o5 WTON SPRINGS RD 1fiw 111orM61-'OFAL*TWTE�XAS 2 aOG BARTON.SPRINGS:RD gl;mm kRIPM OiTy OF ALMT1N 1EKAS 3 1526 RUTHERFORD LN 21.0'n 6,NPM a"E)F AUSTIN TEXAS A 15213 RUTHERFORD LANE MCKIAm 6*PM UT] OF AUBTIN TEXAS 5 16 WALLER ST &WAM 11T]"CITY OF AUR I iN 17EXAS a QCr E I ITWI ST,.2ND`FL 1jDrq=x 0"111I7Y(IF AUSTIN Tf�jJl6 7 noo-wsiDENTIAL BLVI3 v i1w 3_ WM CITY OF AUS1IN TEXAS h 715 E ETH S7 I m" 4:WW1 CITY Of AL13TIN tr=XAS 9 12+W 9TH ST slnU IWM i kmrhw CRY CF AU5TIN TEXAS 10 110o HARGRAVE ST iyrou *Bl4#1 CITY OF ALF5TIr4'I'EXA6 12 162o 1TirF11EFWiaGRD:LN,BLQG 1 T7op xflc�,xi CRY OF ALFgTIN TVM is 72131 11-6VANDER LOOP. P tiiuu S' 17M CITY OF AUSTINTEXAS 14 7�i♦1 LEVAODER LCti1P.SUDG A 1140 tptPr4i CITY OCF I.IBTINTEXAS 15 7wE7THST i 1.vu 7-41WJ 4 CfrY QF AUE+TIM TpiAS le $242A LAMPLIGHT VILLAGE 91011M 1zQ O1TYQWALWS NTENAE: 17 s7aoWNCHACA i1,'Do 2.01W CI'rY OF AL16TIf4 TEKAS 10 7 to L$T1 i sT 1.qxwM +tit*%OITYOrAL$TIP#TEXAS it !00W 11TFIET TDOAM 11m ul GRy QF AuviN TEYAs 20 000 a CESAJi Gl'1AVEZ ST e;WAM II vm4 GITY OF AUNTIN TEXAS 21 604E_3TFCS; 0:DrIAM 12B)Ru CITY OF AUSTIN TFKAS 22 900 MMIDW SPRINGS Rd I ttAffn 0 MW AIAMN ENERGY 23 721 nutToW zpi MGS"RD 42:G7PM ZWW Al JJM ENERGY 24 2o04 WEBRIERJILLF RD 39MM IaWk[:AiJG'FN ENERGY 25 vita NaEARCH BLVD cmAM 11 "QTY OF AUSTIN TEKAU w 405 W $TA554QEY LN CMAM 11=WW 5H0T.F0R-T0TVIr110 RHOIS C Ul'27 75>;1CF BL.E39R+1{3 AVE ii li RiKwfh07YOF-AS1STINTFYAS 26 ifiWALLERST11STFL ambibit c CITY OF AUSTIN PURCHASING OFFICE SOLICITATION NO.RFP 7401] EA173oAs EBID CITYWIDE ARMORED CAR SERV10r:$ Sedion 0514 Rste S#ipet 2 Annuallyl PoorR%gd 5 days/weeft, M-F $:39MA 17 4,753,66 4 daysoWeek,WTh C#17S,r} 12 $3,ag6.45 3 days/week.MWF $235,59 12 $2r 2$,72 2days/week, UT $155.83 12 $1,669-S6 1 day/weert.M $7R,4fi 12 $941.52 i ciayfweek, f $78.46 12 $041.52 Seasw.lal Ootokier 'r-daysMaels $561.72 8 $4,49176 6 dayslweek $471-12 8 $3,76&96 3dayshnreak $235.56 15 Saasonei.fungi-August 6 dayeUwoek $1S7i_12 S1.A13,3r? Pddrid rbr t#a Aneltatn belb4ONIll'ie uedd For Worrratlorial pvfOpmu oi abt be Used Qs an sward N;Ctar. Adchaaxai Sarvlces As Re uesimi Per SisdUcin 0500 Roan 2.1,piease ri)vlde a per h1 iet*for th13 ser 1w. I Pa!'D`3 Fdm;$ 1 B_12 ] Please atlgofi additlonBl PagE4a] far atrrar seryluEr s yoUT cw;peiny win offor under thia garrtrart Pags 1 of I rift• � f RIN + 111113RINKS Awwabar �I �l .r•fr� + f .- f PROPOSAL FOR ti ARMORED SERVICES Presented To: Presented By: Ms. Erin D'Vinoent Kevin Cleary Procurement SLIpervisor Vice President Bid Administration c+ y of Austin, TIC Dunbar- Armored 111MBM S Drrnara' Ms. Erin D'Vincent Procurement Supervisor City of Austin, TX March 14, 2019 Re., RPP 7400 EAb3003 Rebid Dear Ms. D'Vincent Dunbar Armored is pleased to submit a proposal in response to the City of Austin for Proposal"RFP 7400 EAD3003 Rebid". With the recent acquisition of Dunbar by The Brink's Company, a global leader in total cash management, secure route-based logistics and payment solutions, our combined companies provide over 250 years of experience in the security industry. As an integrated organization, this allows us to expand our national footprint and leverage the latest technologies, processes and relationships our companies have built over generations. Together we have the ability to saNice customers of ail sizes, in a wide range of industries,with the broadest portfolio of services possible.' Our comprehensive cash management solutions are designed to fit your organization's needs, providing you with peace of mind, superior customer service and allowing you to focus can growing your business. We are dedicated to ensuring you: receive the security you need,where you need it and before you need it. We have customized our proposal to provide a competitive quote for comprehensive servi,;os for your review, We look forward to working with the City. Please reach out to Kevin Cleary if you have any questions or concerns_ I can be reached Via telephone at(410) 229-1846 or at kevin.clearyiMdunbararmored_com. Sinrely„ f s Kevin Cleary Mice President Bid Administration 1 Any changes to Dunbar's service procedures will be communicated in advance. Dunbar Armored, Inc.r� 5o Schilling Road a Hunt Valley 0 Marylan4 21D31 • (800)630-9611 Tab I --City of Austin Purchasing Office Documents Ta I) 2-Authorized Negotiator Tab 3- References M Tab 4 - Executive Summary - r ,f Tab 5-Service Model Tab 6 -Customer Service and Training Tab 7 W Implementation & Documents Tads 3 -Pricing Purchasing Office REQUEST FOR PROPOSAL (RFP) OF`i-ER SHEET SOLICITATION NO: RFP 7400 COMMODITYISERVICE DESCRIPTION: Citywide Armored Car EAD3003REBID Service& DATE ISSUED: February 25,2019 REQUISITION NO.: 1.9021100291 PRE-PROPOSAL CONFERENCE TIME AND DOTE: NIA COMMODITY CODE' 99010 FOR GONTRACTUAL AND TECHNICAL PROPOSAL DUE PRIOR TO: March 19,2019,2:00 PM, Central ISSUES CONTACT THE FOLLOWING Time AUTHORIZED CONTACT PERSON: PROPOSAL OPENING TIME.ANl)DATE: March 19,2019, 3:00 Erin D'Vincent PM, Central Time Procurement Supervisor LOCATION. MUNICIPAL BUILDING, 124 W 81h STREET Phone: (512)974.3070 RM 308,AUSTIN,TEXAS 78701 -Mail:efrriS wincepli{F austildy'xilS.O0V LIME SOLICITATION OPENING ONLINE:For RFP's,only the names of respondents will be read aloud For information on haw to attend the Solicitation Closing online, please select this fink: hUp flwv .austintexas_aovldedarlmenUNd-oDaning-webinars When submitting a sealed Offer andlor Compliance Plan,use the proper address for the type of afrrvicQ desired, as shown below. ,address for US Mail(Only) Address for Fed Ex,UPS, Hand Delivery ar Couriot Service City of Austin City of Austin, MuNdpal Building Purchasing Ofilc*•Raiqonse f=n-Jusatl hie gmrd al lon#RFP Purchasing Off e-Response Fn0ased for SiAWatl4n if RFP 7401) 7400 F-AD30WIFF-81D EAD3003REBID P.O.Box 1088 124 W 81h street.#tiff 30EI Austin,Texas 78767-8845 Austin,Texas 78701 Reception Phone' (512)974-2500 NOTE.Offers must be received and time stamped in the Purchasing Office prior to Ilie aua Date anti Time.It is lire responsibility oftha ORefor to annure that theirOffer artives atthij raceptianist's dank In the Purrhrrsin!j Dfrictr pri+sr to the titnff and daio Indiramd.Arriyal at Dim City @ rnaltroum,mall tarmInal,or post afore box will not conaslitute It e 01fer arrl'Ania an time,See Sitct#nn 0200 for addilionitl sofici 00on inSlritchlons. All Offers jincluding Compliance PInne)I Mitt are not submitted In a sealed sovelope or contalner +rill not be considered_ SUBMIT 1 ORIGINAL AND 1 ELECTRONIC COPY (USB FLASH DRIVE) OF YOUR RESPONSe ***SIGNATURE FOR SUBMITTAL REQUIRED ON PAGE 3 OF THIS DOCUMENT" r Offer Sheet-Rev.06-26-2018 Sulic€cation No.RFP 7400 EAI)300'JREBID 1 1'#,a undersigned,gy hlsther signature, reoresents that hslshs is suisrntttinct a bindjrt offor and is autfjcrriaed to lrtd The respondent to folty corniaIy_lnrtth.ihe solIcitatan.tfoggf s �R� nt. ba y aubmittifig end sianJrtrt holow, acknowledges that helshe has recgtvgr! And readthn_entito document ptck_et unctions defined above ingladitin all documents Incorporalad by reference afld a roes to be bound §.It the terms therein. Company Narn!!- Arrrcmd Company Address_ M Wofirrg Road city, Slate,Zip: Hani Vaoey,MID 21 nal Vendor RegkitOcm No, ver�€1r t r Printed Name of Officer or Authorized Representative: K "fn ry Title: Yore rws,idpnr f xAAdrri€ sUation nntp: VIVID :igrsa4ure of OFrir.�r ar�1s�tt,uai�ed�eprssenta#i�� .. � - Finail Address' kMYJR dear'y41gdunbaraaflmf d rum Phone Number. qt + tad Proposal respome must be submitted with this si named Offer sheet to die considered for award Cil{er Shea!Rr vfl6-28-2i118 SorxNal�urM No.FiFP 740ti tfi,p30031REBIQ Prtga 13 CITY OF AUSTIN PURCHASING OFFICE STANDARD PURCHASE TERMS AND CONDITIONS By submitting an Offer in response to the Solicitation, the Contractor agrees that the Contract shall be governed by the following terms and conditions. Unless otherwise specified in the Contract, Sections 3, 4, 5, 6, 7, 8, 20, 21, and 36 shall apply only to a Solicitation to purchase Goods, and Sections 9, 10, 11 and 22 shall apply only to a Solicitation to purchase Services to be performed principally at the City's premises or on public rights-of-way. 1. CONTRACTOR'S OBLIGATIONS. The Contractor shall fully and timely provide all Deliverables described in the Solicitation and in the Contractor's Offer in strict accordance with the terms, covenants,and conditions of the Contract and all applicable Federal, State, and local laws, rules, and regulations. 2. EFFECTIVE DATEITERM. Unless otherwise specified in the Solicitation, this Contract shall be effective as of the date the contract is signed by the City, and shall continue in effect until all obligations are performed in accordance with the Contract. 3. CONTRACTOR TO PACKAGE DELIVERABLES:The Contractor will package Deliverables in accordance with good commercial practice and shall include a packing list showing the description of each item, the quantity and unit price Unless otherwise provided in the Specifications or Supplemental Terms and Conditions, each shipping container shall be clearly and permanently marked as follows: (a)The Contractor's name and address, (b)the City's name, address and purchase order or purchase release number and the price agreement number if applicable, (c)Container number and total number of containers, e.g. box 1 of 4 boxes, and (d) the number of the container bearing the packing list. The Contractor shall bear cost of packaging. Deliverables shall be suitably packed to secure lowest transportation costs and to conform with requirements of common carriers and any applicable specifications. The City's count or weight shall be final and conclusive on shipments not accompanied by packing lists. 4. SHIPMENT UNDER RESERVATION PROHIBITED: The Contractor is not authorized to ship the Deliverables under reservation and no tender of a bill of lading will operate as a tender of Deliverables. 5. TITLE&RISK OF LOSS: Title to and risk of loss of the Deliverables shall pass to the City only when the City actually receives and accepts the Deliverables. 6. DELIVERY TERMS AND TRANSPORTATION CHARGES: Deliverables shall be shipped F.O.B. point of delivery unless otherwise specified in the Supplemental Terms and Conditions. Unless otherwise stated in the Offer, the Contractor's price shall be deemed to include all delivery and transportation charges. The City shall have the right to designate what method of transportation shall be used to ship the Deliverables. The place of delivery shall be that set forth in the block of the purchase order or purchase release entitled "Receiving Agency". 7. RIGHT OF INSPECTION AND REJECTION: The City expressly reserves all rights under law, including, but not limited to the Uniform Commercial Code, to inspect the Deliverables at delivery before accepting them, and to reject defective or non-conforming Deliverables. If the City has the right to inspect the Contractor's, or the Contractor's Subcontractor's, facilities, or the Deliverables at the Contractor's, or the Contractor's Subcontractor's, premises, the Contractor shall furnish, or cause to be furnished, without additional charge, all reasonable facilities and assistance to the City to facilitate such inspection. 8. NO REPLACEMENT OF DEFECTIVE TENDER: Every tender or delivery of Deliverables must fully comply with all provisions of the Contract as to time of delivery, quality, and quantity. Any non-complying tender shall constitute a breach and the Contractor shall not have the right to substitute a conforming tender; provided, where the time for performance has not yet expired, the Contractor may notify the City of the intention to cure and may then make a conforming tender within the time allotted in the contract. 9. PLACE AND CONDITION OF WORK: The City shall provide the Contractor access to the sites where the Contractor is to perform the services as required in order for the Contractor to perform the services in a timely and efficient manner, in accordance with and subject to the applicable security laws, rules, and regulations. The Contractor acknowledges that it has satisfied itself as to the nature of the City's service requirements and specifications, the location and essential characteristics of the work sites, the quality and quantity of materials, equipment, labor and facilities necessary to perform the services, and any other condition or state of fact which could in any way affect performance of the Contractor's obligations under the contract. The Contractor hereby releases and holds the City Section 0300, Standard Purchase Terms&Conditions 1 Rev.01-03-2018 CITY OF AUSTIN PURCHASING OFFICE STANDARD PURCHASE TERMS AND CONDITIONS harmless from and against any liability or claim for damages of any kind or nature if the actual site or service conditions differ from expected conditions. 10. WORKFORCE A. The Contractor shall employ only orderly and competent workers, skilled in the performance of the services which they will perform under the Contract. B. The Contractor, its employees, subcontractors, and subcontractor's employees may not while engaged in participating or responding to a solicitation or while in the course and scope of delivering goods or services under a City of Austin contract or on the City's property . i. use or possess a firearm, including a concealed handgun that is licensed under state law, except as required by the terms of the contract;or ii. use or possess alcoholic or other intoxicating beverages, illegal drugs or controlled substances, nor may such workers be intoxicated, or under the influence of alcohol or drugs, on the job. C. If the City or the City's representative notifies the Contractor that any worker is incompetent, disorderly or disobedient, has knowingly or repeatedly violated safety regulations, has possessed any firearms, or has possessed or was under the influence of alcohol or drugs on the job, the Contractor shall immediately remove such worker from Contract services, and may not employ such worker again on Contract services without the Citys prior written consent. 11. COMPLIANCE WITH HEALTH SAFETY AND ENVIRONMENTAL REGULATIONS: The Contractor, its Subcontractors, and their respective employees, shall comply fully with all applicable federal, state, and local health, safety, and environmental laws, ordinances, rules and regulations in the performance of the services, including but not limited to those promulgated by the City and by the Occupational Safety and Health Administration (OSHA). In case of conflict, the most stringent safety requirement shall govern. The Contractor shall indemnify and hold the City harmless from and against all claims, demands, suits, actions,judgments, fines, penalties and liability of every kind arising from the breach of the Contractor's obligations under this paragraph. 12. INVOICES: A. The Contractor shall submit separate invoices in duplicate on each purchase order or purchase release after each delivery. If partial shipments or deliveries are authorized by the City, a separate invoice must be sent for each shipment or delivery made. B. Proper Invoices must include a unique invoice number, the purchase order or delivery order number and the master agreement number if applicable, the Department's Name, and the name of the point of contact for the Department. Invoices shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading and the freight waybill, when applicable, shall be attached to the invoice. The Contractor's name and, if applicable, the tax identification number on the invoice must exactly match the information in the Vendor's registration with the City. Unless otherwise instructed in writing, the City may rely on the remittance address specified on the Contractor's invoice. C. Invoices for labor shall include a copy of all time-sheets with trade labor rate and Deliverables order number clearly identified. Invoices shall also include a tabulation of work-hours at the appropriate rates and grouped by work order number.Time billed for labor shall be limited to hours actually worked at the work site. D. Unless otherwise expressly authorized in the Contract, the Contractor shall pass through all Subcontract and other authorized expenses at actual cost without markup. E. Federal excise taxes, State taxes, or City sales taxes must not be included in the invoiced amount. The City will furnish a tax exemption certificate upon request. Section 0300, Standard Purchase Terms&Conditions 2 Rev. 01-03-2018 CITY OF AUSTIN PURCHASING OFFICE STANDARD PURCHASE TERMS AND CONDITIONS 13. PAYMENT: A. All proper invoices received by the City will be paid within thirty (30) calendar days of the City's receipt of the Deliverables or of the invoice, whichever is later. B. If payment is not timely made,(per paragraph A), interest shall accrue on the unpaid balance at the lesser of the rate specified in Texas Government Code Section 2251.025 or the maximum lawful rate; except, if payment is not timely made for a reason for which the City may withhold payment hereunder, interest shall not accrue until ten (10) calendar days after the grounds for withholding payment have been resolved. C. If partial shipments or deliveries are authorized by the City, the Contractor will be paid for the partial shipment or delivery, as stated above, provided that the invoice matches the shipment or delivery. D. The City may withhold or set off the entire payment or part of any payment otherwise due the Contractor to such extent as may be necessary on account of: i. delivery of defective or non-conforming Deliverables by the Contractor; ii. third party claims, which are not covered by the insurance which the Contractor is required to provide, are filed or reasonable evidence indicating probable filing of such claims; iii. failure of the Contractor to pay Subcontractors, or for labor, materials or equipment; iv. damage to the property of the City or the City's agents, employees or contractors, which is not covered by insurance required to be provided by the Contractor; V. reasonable evidence that the Contractor's obligations will not be completed within the time specified in the Contract, and that the unpaid balance would not be adequate to cover actual or liquidated damages for the anticipated delay; vi. failure of the Contractor to submit proper invoices with all required attachments and supporting documentation; or vi1. failure of the Contractor to comply with any material provision of the Contract Documents. E. Notice is hereby given of Article Vill, Section 1 of the Austin City Charter which prohibits the payment of any money to any person,firm or corporation who is in arrears to the City for taxes,and of§2-8-3 of the Austin City Code concerning the right of the City to offset indebtedness owed the City. F. Payment will be made by check unless the parties mutually agree to payment by credit card or electronic transfer of funds. The Contractor agrees that there shall be no additional charges, surcharges, or penalties to the City for payments made by credit card or electronic funds transfer. G. The awarding or continuation of this contract is dependent upon the availability of funding. The City's payment obligations are payable only and solely from funds Appropriated and available for this contract. The absence of Appropriated or other lawfully available funds shall render the Contract null and void to the extent funds are not Appropriated or available and any Deliverables delivered but unpaid shall be returned to the Contractor. The City shall provide the Contractor written notice of the failure of the City to make an adequate Appropriation for any fiscal year to pay the amounts due under the Contract, or the reduction of any Appropriation to an amount insufficient to permit the City to pay its obligations under the Contract. In the event of non or inadequate appropriation of funds, there will be no penalty nor removal fees charged to the City. 14. TRAVEL EXPENSES: All travel, lodging and per diem expenses in connection with the Contract for which reimbursement may be claimed by the Contractor under the terms of the Solicitation will be reviewed against the City's Travel Policy as published and maintained by the City's Controller's Office and the Current United States General Services Administration Domestic Per Diem Rates(the"Rates")as published and maintained on the Internet at: http://www.gsa.gov/portal/category/21287 Section 0300, Standard Purchase Terms&Conditions 3 Rev. 01-03-2018 CITY OF AUSTIN PURCHASING OFFICE STANDARD PURCHASE TERMS AND CONDITIONS No amounts in excess of the Travel Policy or Rates shall be paid. All invoices must be accompanied by copies of detailed itemized receipts (e.g. hotel bills, airline tickets). No reimbursement will be made for expenses not actually incurred. Airline fares in excess of coach or economy will not be reimbursed. Mileage charges may not exceed the amount permitted as a deduction in any year under the Internal Revenue Code or Regulations. 15. FINAL PAYMENT AND CLOSE-OUT: A. if an MBEANBE Program Compliance Plan is required by the Solicitation, and the Contractor has identified Subcontractors, the Contractor is required to submit a Contract Close-Out MBEIWBI= Compliance Report to the Project manager or Contract manager no later than the 15th calendar day after completion of all work under the contract. Final payment, retainage, or both may be withheld if the Contractor is not in compliance with the requirements of the Compliance Plan as accepted by the City. B. The making and acceptance of final payment will constitute: L a waiver of all claims by the City against the Contractor, except claims (1) which have been previously asserted in writing and not yet settled, (2)arising from defective work appearing after final inspection, (3) arising from failure of the Contractor to comply with the Contract or the terms of any warranty specified herein, (4)arising from the Contractor's continuing obligations underthe Contract, including but not limited to indemnity and warranty obligations, or(5) arising under the City's right to audit; and ii. a waiver of all claims by the Contractor against the City other than those previously asserted in writing and not yet settled. 16. SPECIAL TOOLS &TEST EQUIPMENT: If the price stated on the Offer includes the cost of any special tooling or special test equipment fabricated or required by the Contractor for the purpose of filling this order,such special tooling equipment and any process sheets related thereto shall become the property of the City and shall be identified by the Contractor as such. 17. AUDITS and RECORDS: A. The Contractor agrees that the representatives of the Office of the City Auditor or other authorized representatives of the City shall have access to, and the right to audit, examine, or reproduce, any and all records of the Contractor related to the performance under this Contract. The Contractor shall retain all such records for a period of three(3)years after final payment on this Contract or until all audit and litigation matters that the City has brought to the attention of the Contractor are resolved, whichever is longer. The Contractor agrees to refund to the City any overpayments disclosed by any such audit. B. Records Retention: L Contractor is subject to City Code chapter 2-11 (Records Management), and as it may subsequently be amended. For purposes of this subsection, a Record means all books, accounts, reports, files, and other data recorded or created by a Contractor in fulfillment of the Contract whether in digital or physical format, except a record specifically relating to the Contractor's internal administration. ii. All Records are the property of the City.The Contractor may not dispose of or destroy a Record without City authorization and shall deliver the Records, in all requested formats and media, along with all finding aids and metadata,to the City at no cost when requested by the City iii. The Contractor shall retain all Records for a period of three(3)years after final payment on this Contract or until all audit and litigation matters that the City has brought to the attention of the Contractor are resolved, whichever is longer. C. The Contractor shall include sections A and B above in all subcontractor agreements entered into in connection with this Contract. Section 0300, Standard Purchase Terms&Conditions 4 Rev.01-03-2018 CITY OF AUSTIN PURCHASING OFFICE STANDARD PURCHASE TERMS AND CONDITIONS 18. SUBCONTRACTORS: A. If the Contractor identified Subcontractors in an MBEIWBE Program Compliance Plan or a No Goals Utilization Plan the Contractor shall comply with the provisions of Chapters 2-9A,2-913, 2-90, and 2-91), as applicable, of the Austin City Code and the terms of the Compliance Plan or Utilization Plan as approved by the City (the "Plan"). The Contractor shall not initially employ any Subcontractor except as provided in the Contractor's Plan. The Contractor shall not substitute any Subcontractor identified in the Plan, unless the substitute has been accepted by the City in writing in accordance with the provisions of Chapters 2-9A, 2-91B, 2-9C and 2-9D, as applicable. No acceptance by the City of any Subcontractor shall constitute a waiver of any rights or remedies of the City with respect to defective Deliverables provided by a Subcontractor. If a Plan has been approved,the Contractor is additionally required to submit a monthly Subcontract Awards and Expenditures Report to the Contract Manager and the Purchasing Office Contract Compliance Manager no later than the tenth calendar day of each month. B. Work performed for the Contractor by a Subcontractor shall be pursuant to a written contract between the Contractor and Subcontractor.The terms of the subcontract may not conflict with the terms of the Contract, and shall contain provisions that: I. require that all Deliverables to be provided by the Subcontractor be provided in strict accordance with the provisions, specifications and terms of the Contract; ii. prohibit the Subcontractor from further subcontracting any portion of the Contract without the prior written consent of the City and the Contractor. The City may require, as a condition to such further subcontracting, that the Subcontractor post a payment bond,in form, substance and amount acceptable to the City; iii. require Subcontractors to submit all invoices and applications for payments, including any claims for additional payments, damages or otherwise, to the Contractor in sufficient time to enable the Contractor to include same with its invoice or application for payment to the City in accordance with the terms of the Contract; iv. require that all Subcontractors obtain and maintain,throughout the term of their contract, insurance in the type and amounts specified for the Contractor, with the City being a named insured as its interest shall appear; and V. require that the Subcontractor indemnify and hold the City harmless to the same extent as the Contractor is required to indemnify the City. C. The Contractor shall be fully responsible to the City for all acts and omissions of the Subcontractors just as the Contractor is responsible for the Contractor's own acts and omissions. Nothing in the Contract shall create for the benefit of any such Subcontractor any contractual relationship between the City and any such Subcontractor, nor shall it create any obligation on the part of the City to pay or to see to the payment of any moneys due any such Subcontractor except as may otherwise be required by law. D. The Contractor shall pay each Subcontractor its appropriate share of payments made to the Contractor not later than ten (10)calendar days after receipt of payment from the City. 19. WARRANTY-PRICE: A. The Contractor warrants the prices quoted in the Offer are no higher than the Contractor's current prices on orders by others for like Deliverables under similar terms of purchase. B. The Contractor certifies that the prices in the Offer have been arrived at independently without consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such fees with any other firm or with any competitor. C. In addition to any other remedy available, the City may deduct from any amounts owed to the Contractor, or otherwise recover, any amounts paid for items in excess of the Contractor's current prices on orders by others for like Deliverables under similar terms of purchase. Section 0300, Standard Purchase Terms&Conditions 5 Rev. 01-03-2018 CITY OF AUSTIN PURCHASING OFFICE, STANDARD PURCHASE TERMS AND CONDITIONS 20. WARRANTY— TITLE: The Contractor warrants that it has good and indefeasible title to all Deliverables furnished under the Contract, and that the Deliverables are free and clear of all liens, claims, security interests and encumbrances. The Contractor shall indemnify and hold the City harmless from and against all adverse title claims to the Deliverables. 21. WARRANTY-- DELIVERABLES: The Contractor warrants and represents that all Deliverables sold the City under the Contract shall be free from defects in design, workmanship or manufacture, and conform in all material respects to the specifications, drawings,and descriptions in the Solicitation,to any samples furnished by the Contractor,to the terms, covenants and conditions of the Contract, and to all applicable State, Federal or local laws, rules, and regulations, and industry codes and standards. Unless otherwise stated in the Solicitation, the Deliverables shall be new or recycled merchandise, and not used or reconditioned. A. Recycled Deliverables shall be clearly identified as such. B. The Contractor may not limit, exclude or disclaim the foregoing warranty or any warranty implied by law; and any attempt to do so shall be without force or effect. C. Unless otherwise specified in the Contract, the warranty period shall be at least one year from the date of acceptance of the Deliverables or from the date of acceptance of any replacement Deliverables. If during the warranty period, one or more of the above warranties are breached, the Contractor shall promptly upon receipt of demand either repair the non-conforming Deliverables, or replace the non-conforming Deliverables with fully conforming Deliverables, at the City's option and at no additional cost to the City. All costs incidental to such repair or replacement, including but not limited to, any packaging and shipping costs, shall be borne exclusively by the Contractor. The City shall endeavor to give the Contractor written notice of the breach of warranty within thirty(30)calendar days of discovery of the breach of warranty, but failure to give timely notice shall not impair the City's rights under this section. D. If the Contractor is unable or unwilling to repair or replace defective or non-conforming Deliverables as required by the City, then in addition to any other available remedy, the City may reduce the quantity of Deliverables it may be required to purchase under the Contract from the Contractor, and purchase conforming Deliverables from other sources. In such event,the Contractor shall pay to the City upon demand the increased cost, if any, incurred by the City to procure such Deliverables from another source. E. If the Contractor is not the manufacturer, and the Deliverables are covered by a separate manufacturer's warranty, the Contractor shall transfer and assign such manufacturer's warranty to the City. If for any reason the manufacturer's warranty cannot be fully transferred to the City, the Contractor shall assist and cooperate with the City to the fullest extent to enforce such manufacturer's warranty for the benefit of the City. 22. WARRANTY—SERVICES: The Contractor warrants and represents that all services to be provided the City under the Contract will be fully and timely performed in a good and workmanlike manner in accordance with generally accepted industry standards and practices, the terms, conditions, and covenants of the Contract, and all applicable Federal, State and local laws, rules or regulations. A. The Contractor may not limit, exclude or disclaim the foregoing warranty or any warranty implied by law, and any attempt to do so shall be without force or effect. B. Unless otherwise specified in the Contract, the warranty period shall be at least one year from the Acceptance Date. If during the warranty period, one or more of the above warranties are breached, the Contractor shall promptly upon receipt of demand perform the services again in accordance with above standard at no additional cost to the City. All costs incidental to such additional performance shall be borne by the Contractor. The City shall endeavor to give the Contractor written notice of the breach of warranty within thirty(30) calendar days of discovery of the breach warranty, but failure to give timely notice shall not impair the City's rights under this section. C. If the Contractor is unable or unwilling to perform its services in accordance with the above standard as required by the City, then in addition to any other available remedy, the City may reduce the amount of services it may be Section 0300,Standard Purchase Terms&Conditions 6 Rev.01-03-2018 CITY OF AUSTIN PURCHASING OFFICE STANDARD PURCHASE TERMS AND CONDITIONS required to purchase under the Contract from the Contractor, and purchase conforming services from other sources. In such event, the Contractor shall pay to the City upon demand the increased cost, if any, incurred by the City to procure such services from another source. 23. ACCEPTANCE OF INCOMPLETE OR NON-CONFORMING DELIVERABLES: If, instead of requiring immediate correction or removal and replacement of defective or non-conforming Doliverables, the City prefers to accept it, the City may do so. The Contractor shall pay all claims, costs, losses and damages attributable to the City's evaluation of and determination to accept such defective or non-conforming Deliverables. if any such acceptance occurs prior to final payment,the City may deduct such amounts as are necessary to compensate the City for the diminished value of the defective or non-conforming Deliverables. If the acceptance occurs after final payment, such amount will be refunded to the City by the Contractor. 24. RIGHT TO ASSURANCE: Whenever one party to the Contract in good faith has reason to question the other party's intent to perform, demand may be made to the other party for written assurance of the intent to perform. In the event that no assurance is given within the time specified after demand is made,the demanding party may treat this failure as an anticipatory repudiation of the Contract. 25. STOP WORK NOTICE: The City may issue an immediate Stop Work Notice in the event the Contractor is observed performing in a manner that is in violation of Federal, State, or local guidelines, or in a manner that is determined by the City to be unsafe to either life or property. Upon notification, the Contractor will cease all work until notified by the City that the violation or unsafe condition has been corrected. The Contractor shall be liable for all costs incurred by the City as a result of the issuance of such Stop Work Notice. 26. DEFAULT:The Contractor shall be in default under the Contract if the Contractor(a)fails to fully, timely and faithfully perform any of its material obligations under the Contract, (b) fails to provide adequate assurance of performance under Paragraph 24, (c) becomes insolvent or seeks relief under the bankruptcy laws of the United States or (d) makes a material misrepresentation in Contractor's Offer, or in any report or deliverable required to be submitted by the Contractor to the City. 27. TERMINATION FOR CAUSE_. in the event of a default by the Contractor, the City shall have the right to terminate the Contract for cause, by written notice effective ten (10)calendar days, unless otherwise specified, after the date of such notice, unless the Contractor,within such ten(10)day period, cures such default, or provides evidence sufficient to prove to the City's reasonable satisfaction that such default does not, in fact, exist. The City may place Contractor on probation for a specified period of time within which the Contractor must correct any non-compliance issues. Probation shall not normally be for a period of more than nine(9)months, however, it may be for a longer period, not to exceed one (1) year depending on the circumstances. If the City determines the Contractor has failed to perform satisfactorily during the probation period, the City may proceed with suspension. In the event of a default by the Contractor, the City may suspend or debar the Contractor in accordance with the "City of Austin Purchasing Office Probation, Suspension and Debarment Rules for Vendors"and remove the Contractor from the City's vendor list for up to five (5)years and any Offer submitted by the Contractor may be disqualified for up to five(5) years. In addition to any other remedy available under law or in equity, the City shall be entitled to recover all actual damages, costs, losses and expenses, incurred by the City as a result of the Contractor's default, including, without limitation, cost of cover, reasonable attorneys' fees, court costs, and prejudgment and post-judgment interest at the maximum lawful rate. All rights and remedies under the Contract are cumulative and are not exclusive of any other right or remedy provided by law. 28. TERMINATION WITHOUT CAUSE:The City shall have the right to terminate the Contract, in whole or in part,without cause any time upon thirty (30) calendar days' prior written notice. Upon receipt of a notice of termination, the Contractor shall promptly cease all further work pursuant to the Contract,with such exceptions, if any, specified in the notice of termination. The City shall pay the Contractor, to the extent of funds Appropriated or otherwise legally available for such purposes, for all goods delivered and services performed and obligations incurred prior to the date of termination in accordance with the terms hereof. 29. FRAUD: Fraudulent statements by the Contractor on any Offer or in any report or deliverable required to be submitted by the Contractor to the City shall be grounds for the termination of the Contract for cause by the City and may result in legal action. Section 0300, Standard Purchase Terms&Conditions 7 Rev. 01-03-2018 CITY OF AUSTIN PURCHASING OFFICE STANDARD PURCHASE TERMS AND CONDITIONS 30. DELAYS: A. The City may delay scheduled delivery or other due dates by written notice to the Contractor if the City deems it is in its best interest. If such delay causes an increase in the cost of the work under the Contract, the City and the Contractor shall negotiate an equitable adjustment for costs incurred by the Contractor in the Contract price and execute an amendment to the Contract. The Contractor must assert its right to an adjustment within thirty (30) calendar days from the date of receipt of the notice of delay. Failure to agree on any adjusted price shall be handled under the Dispute Resolution process specified in paragraph 48. However, nothing in this provision shall excuse the Contractor from delaying the delivery as notified. B. Neither party shall be liable for any default or delay in the performance of its obligations under this Contract if, while and to the extent such default or delay is caused by acts of God, fire, riots, civil commotion, labor disruptions, sabotage, sovereign conduct, or any other cause beyond the reasonable control of such Party. In the event of default or delay in contract performance due to any of the foregoing causes, then the time for completion of the services will be extended; provided, however, in such an event, a conference will be held within three (3) business days to establish a mutually agreeable period of time reasonably necessary to overcome the effect of such failure to perform. 31. INDEMNITY: A. Definitions: i. "Indemnified Claims" shall include any and all claims, demands, suits, causes of action,judgments and liability of every character, type or description, including all reasonable costs and expenses of litigation, mediation or other alternate dispute resolution mechanism, including attorney and other professional fees for: (1) damage to or loss of the property of any person(including, but not limited to the City,the Contractor, their respective agents, officers, employees and subcontractors; the officers, agents, and employees of such subcontractors; and third parties); and/or (2) death, bodily injury, illness, disease, worker's compensation, loss of services, or loss of income or wages to any person (including but not limited to the agents, officers and employees of the City, the Contractor, the Contractor's subcontractors, and third parties), ii. "Fault"shall include the sale of defective or non-conforming Deliverables, negligence,willful misconduct, or a breach of any legally imposed strict liability standard. B. THE CONTRACTOR SHALL DEFEND(AT THE OPTION OF THE CITY),INDEMNIFY,AND HOLD THE CITY, ITS SUCCESSORS, ASSIGNS, OFFICERS, EMPLOYEES AND ELECTED OFFICIALS HARMLESS FROM AND AGAINST ALL INDEMNIFIED CLAIMS DIRECTLY ARISING OUT OF,INCIDENT TO,CONCERNING OR RESULTING FROM THE FAULT OF THE CONTRACTOR,OR THE CONTRACTOR'S AGENTS, EMPLOYEES OR SUBCONTRACTORS, IN THE PERFORMANCE OF THE CONTRACTOR'S OBLIGATIONS UNDER THE CONTRACT. NOTHING HEREIN SHALL BE DEEMED TO LIMIT THE RIGHTS OF THE CITY OR THE CONTRACTOR(INCLUDING, BUT NOT LIMITED TO,THE RIGHT TO SEEK CONTRIBUTION)AGAINST ANY THIRD PARTY WHO MAY BE LIABLE FOR AN INDEMNIFIED CLAIM. 32. INSURANCE: (reference Section 0400 for specific coverage requirements). The following insurance requirement applies. (Revised March 2013). A. General Requirements. i. The Contractor shall at a minimum carry insurance in the types and amounts indicated in Section 0400, Supplemental Purchase Provisions, for the duration of the Contract, including extension options and hold over periods, and during any warranty period. ii. The Contractor shall provide Certificates of Insurance with the coverages and endorsements required in Section 0400, Supplemental Purchase Provisions,to the City as verification of coverage prior to contract execution and within fourteen (14) calendar days after written request from the Section 0300, Standard Purchase Terms&Conditions 8 Rev.01-03-2018 CITY OF AUSTIN PURCHASING OFFICE STANDARD PURCHASE TERMS AND CONDITIONS City. Failure to provide the required Certificate of Insurance may subject the Offer to disqualification from consideration for award. The Contractor must also forward a Certificate of Insurance to the City whenever a previously identified policy period has expired, or an extension option or hold over period is exercised, as verification of continuing coverage. iii. The Contractor shall not commence work until the required insurance is obtained and until such insurance has been reviewed by the City. Approval of insurance by the City shall not relieve or decrease the liability of the Contractor hereunder and shall not be construed to be a limitation of liability on the part of the Contractor. iv. The City may request that the Contractor submit certificates of insurance to the City for all subcontractors prior to the subcontractors commencing work on the project. V. The Contractor's and all subcontractors'insurance coverage shall be written by companies licensed to do business in the State of Texas at the time the policies are issued and shall be written by companies with A.M. Best ratings of B+VII or better. vi_ The "other" insurance clause shall not apply to the City where the City is an additional insured shown on any policy. It is intended that policies required in the Contract, covering both the City and the Contractor, shall be considered primary coverage as applicable. vii. If insurance policies are not written for amounts specified in Section 0400, Supplemental Purchase Provisions, the Contractor shall carry Umbrella or Excess Liability Insurance for any differences in amounts specified. If Excess Liability Insurance is provided, it shall follow the form of the primary coverage. viii. The City shall be entitled, upon request, at an agreed upon location,and without expanse,to review certified copies of policies and endorsements thereto and may make any reasonable requests for deletion or revision or modification of particular policy terms, conditions, limitations, or exclusions except where policy provisions are established by law or regulations binding upon either of the parties hereto or the underwriter on any such policies. ix. The City reserves the right to review the insurance requirements set forth during the effective period of the Contract and to make reasonable adjustments to insurance coverage, limits, and exclusions when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, the claims history of the industry or financial condition of the insurance company as well as the Contractor. X. The Contractor shall not cause any insurance to be canceled nor permit any insurance to lapse during the term of the Contract or as required in the Contract. A. The Contractor shall be responsible for premiums, deductibles and self-insured retentions, if any, stated in policies. Self-insured retentions shall be disclosed on the Certificate of Insurance. xii. The Contractor shall provide the City thirty (30) calendar days' written notice of erosion of the aggregate limits below occurrence limits for all applicable coverages indicated within the Contract. Ail. The insurance coverages specified in Section 0400, Supplemental Purchase Provisions, are required minimums and are not intended to limit the responsibility or liability of the Contractor. B. Specific Coverage Requirements: Specific insurance requirements are contained in Section 0400, Supplemental Purchase Provisions 33. CLAIMS: If any claim,demand,suit,or other action is asserted against the Contractor which arises under or concerns the Contract, or which could have a material adverse affect on the Contractor's ability to perform thereunder, the Contractor shall give written notice thereof to the City within ton (10) calendar days after receipt of notice by the Section 0300,Standard Purchase Terms&Conditions 9 Rev. 01-03-2018 CITY OF AUSTIN PURCHASING OFFICE STANDARD PURCHASE TERMS AND CONDITIONS Contractor. Such notice to the City shall state the date of notification of any such claim, demand, suit, or other action; the names and addresses of the claimant(s); the basis thereof; and the name of each person against whom such claim is being asserted. Such notice shall be delivered personally or by mail and shall be sent to the City and to the Austin City Attorney. Personal delivery to the City Attorney shall be to City Hall, 301 West 2n�Street,4th Floor,Austin, Texas 78701, and mail delivery shall be to P.O. Box 1088,Austin, Texas 78767. 34. NOTICES: Unless otherwise specified, all notices, requests, or other communications required or appropriate to be given under the Contract shall be in writing and shall be deemed delivered three (3) business days after postmarked if sent by U.S. Postal Service Certified or Registered Mail, Return Receipt Requested. Notices delivered by other means shall be deemed delivered upon receipt by the addressee. Routine communications may be made by first class mail, telefax, or other commercially accepted means. Notices to the Contractor shall be sent to the address specified in the Contractor's Offer, or at such other address as a party may notify the other in writing. Notices to the City shall be addressed to the City at P.O. Box 1088,Austin,Texas 78767 and marked to the attention of the Contract Administrator. 35. RIGHTS TO BID, PROPOSAL AND CONTRACTUAL MATERIAL: All material submitted by the Contractor to the City shall become property of the City upon receipt. Any portions of such material claimed by the Contractor to be proprietary must be clearly marked as such. Determination of the public nature of the material is subject to the Texas Public Information Act, Chapter 552, Texas Government Code. 36. NO WARRANTY BY CITY AGAINST INFRINGEMENTS:The Contractor represents and warrants to the City that: (i) the Contractor shall provide the City goad and indefeasible title to the Deliverables and (ii)the Deliverables supplied by the Contractor in accordance with the specifications in the Contract will not infringe, directly or contributorily, any patent, trademark, copyright, trade secret, or any other intellectual property right of any kind of any third party; that no claims have been made by any person or entity with respect to the ownership or operation of the Deliverables and the Contractor does not know of any valid basis for any such claims.The Contractor shall,at its sole expense,defend, indemnify, and hold the City harmless from and against all liability, damages, and costs (including court costs and reasonable fees of attorneys and other professionals) arising out of or resulting from: (i) any claim that the City's exercise anywhere in the world of the rights associated with the City's' ownership, and if applicable, license rights, and its use of the Deliverables infringes the intellectual property rights of any third party; or(ii)the Contractor's breach of any of Contractor's representations or warranties stated in this Contract. In the event of any such claim, the City shall have the right to monitor such claim or at its option engage its own separate counsel to act as co-counsel on the City's behalf. Further, Contractor agrees that the City's specifications regarding the Deliverables shall in no way diminish Contractor's warranties or obligations under this paragraph and the City makes no warranty that the production, development, or delivery of such Deliverables will not impact such warranties of Contractor. 37. CONFIDENTIALITY: In order to provide the Deliverables to the City, Contractor may require access to certain of the City's and/or its licensors' confidential information (including inventions, employee information, trade secrets, confidential know-how,confidential business information,and other information which the City or its licensors consider confidential) (collectively, "Confidential Information"). Contractor acknowledges and agrees that the Confidential Information is the valuable property of the City and/or its licensors and any unauthorized use, disclosure, dissemination, or other release of the Confidential Information will substantially injure the City and/or its licensors. The Contractor (including its employees, subcontractors, agents, or representatives) agrees that it will maintain the Confidential Information in strict confidence and shall not disclose, disseminate, copy, divulge, recreate, or otherwise use the Confidential Information without the prior written consent of the City or in a manner not expressly permitted under this Agreement, unless the Confidential Information is required to be disclosed by law or an order of any court or other governmental authority with proper jurisdiction, provided the Contractor promptly notifies the City before disclosing such information so as to permit the City reasonable time to seek an appropriate protective order. The Contractor agrees to use protective measures no less stringent than the Contractor uses within its own business to protect its own most valuable information, which protective measures shall under all circumstances be at least reasonable measures to ensure the continued confidentiality of the Confidential Information. 38. PUBLICATIONS:All published material and written reports submitted underthe Contract must be originally developed material unless otherwise specifically provided in the Contract. When material not originally developed is included in a report in any form, the source shall be identified. Section 0300, Standard Purchase Terms&Conditions 10 Rev. 01-03-2018 CITY OF AUSTIN PURCHASING OFFICE STANDARD PURCHASE TERMS AND CONDITIONS 39. ADVERTISING: The Contractor shall not advertise or publish, without the City's prior consent, the fact that the City has entered into the Contract, except to the extent required by law. 40. NO CONTINGENT FEES: The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure the Contract upon any agreement or understanding for commission, percentage, brokerage, or contingent fee, excepting bona fide employees of bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business. For breach or violation of this warranty, the City shall have the right, in addition to any other remedy available, to cancel the Contract without liability and to deduct from any amounts owed to the Contractor, or otherwise recover, the full amount of such commission, percentage, brokerage or contingent fee. 41. GRATUITIES: The City may, by written notice to the Contractor, cancel the Contract without liability if it is determined by the City that gratuities were offered or given by the Contractor or any agent or representative of the Contractor to any officer or employee of the City of Austin with a view toward securing the Contract or securing favorable treatment with respect to the awarding or amending or the making of any determinations with respect to the performing of such contract. In the event the Contract is canceled by the City pursuant to this provision, the City shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by the Contractor in providing such gratuities. 42. PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS: No officer, employee, independent consultant, or elected official of the City who is involved in the development, evaluation, or decision-making process of the performance of any solicitation shall have a financial interest, direct or indirect, in the Contract resulting from that solicitation. Any willful violation of this section shall constitute impropriety in office, and any officer or employee guilty thereof shall be subject to disciplinary action up to and including dismissal. Any violation of this provision, with the knowledge, expressed or implied, of the Contractor shall render the Contract voidable by the City. 43. INDEPENDENT CONTRACTOR: The Contract shall not be construed as creating an employer/employee relationship, a partnership, or a joint venture. The Contractor's services shall be those of an independent contractor. The Contractor agrees and understands that the Contract does not grant any rights or privileges established for employees of the City. 44. ASSIGNMENT-DELEGATION: The Contract shall be binding upon and enure to the benefit of the City and the Contractor and their respective successors and assigns, provided however, that no right or interest in the Contract shall be assigned and no obligation shall be delegated by the Contractor without the prior written consent of the City. Any attempted assignment or delegation by the Contractor shall be void unless made in conformity with this paragraph. The Contract is not intended to confer rights or benefits on any person, firm or entity not a party hereto; it being the intention of the parties that there be no third party beneficiaries to the Contract. 45, WAIVER: No claim or right arising out of a breach of the Contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party. No waiver by either the Contractor or the City of any one or more events of default by the other party shall operate as, or be construed to be, a permanent waiver of any rights or obligations under the Contract, or an express or implied acceptance of any other existing or future default or defaults, whether of a similar or different character. 46. MODIFICATIONS:The Contract can be modified or amended only by a writing signed by both parties. No pre-printed or similar terms on any the Contractor invoice, order or other document shall have any force or effect to change the terms, covenants, and conditions of the Contract. 47. INTERPRETATION:The Contract is intended by the parties as a final, complete and exclusive statement of the terms of their agreement. No course of prior dealing between the parties or course of performance or usage of the trade shall be relevant to supplement or explain any term used in the Contract. Although the Contract may have been substantially drafted by one party, it is the intent of the parties that all provisions be construed in a manner to be fair to both parties, reading no provisions more strictly against one party or the other. Whenever a term defined by the Uniform Commercial Code, as enacted by the State of Texas, is used in the Contract,the UCC definition shall control, unless otherwise defined in the Contract. Section 0300,Standard Purchase Terms&Conditions 11 Rev. 01-03-2018 CITY OF AUSTIN PURCHASING OFFICE STANDARD PURCHASE TERMS AND CONDITIONS 48. DISPUTE RESOLUTION: A. If a dispute arises out of or relates to the Contract, or the breach thereof, the parties agree to negotiate prior to prosecuting a suit for damages. However, this section does not prohibit the filing of a lawsuit to toll the running of a statute of limitations or to seek injunctive relief. Either party may make a written request for a meeting between representatives of each party within fourteen (14) calendar days after receipt of the request or such later period as agreed by the parties. Each party shall include,at a minimum, one(1)senior level individual with decision-making authority regarding the dispute. The purpose of this and any subsequent meeting is to attempt in good faith to negotiate a resolution of the dispute. If, within thirty(30) calendar days after such meeting, the parties have not succeeded in negotiating a resolution of the dispute, they will proceed directly to mediation as described below. Negotiation may be waived by a written agreement signed by both parties, in which event the parties may proceed directly to mediation as described below. B. If the efforts to resolve the dispute through negotiation fail, or the parties waive the negotiation process, the parties may select,within thirty(30)calendar days,a mediator trained in mediation skills to assist with resolution of the dispute. Should they choose this option, the City and the Contractor agree to act in good faith in the selection of the mediator and to give consideration to qualified individuals nominated to act as mediator. Nothing in the Contract prevents the parties from relying on the skills of a person who is trained in the subject matter of the dispute or a contract interpretation expert. If the parties fail to agree on a mediator within thirty(30)calendar days of initiation of the mediation process, the mediator shall be selected by the Travis County Dispute Resolution Center(DRC).The parties agree to participate in mediation in good faith for up to thirty(30)calendar days from the date of the first mediation session. The City and the Contractor will share the mediator's fees equally and the parties will bear their own costs of participation such as fees for any consultants or attorneys they may utilize to represent them or otherwise assist them in the mediation. 49. JURISDICTION AND VENUE: The Contract is made under and shall be governed by the laws of the State of Texas, including, when applicable, the Uniform Commercial Code as adopted in Texas, V.T.C.A., Bus. & Comm. Code, Chapter 1, excluding any rule or principle that would refer to and apply the substantive law of another state or jurisdiction.All issues arising from this Contract shall be resolved in the courts of Travis County,Texas and the parties agree to submit to the exclusive personal jurisdiction of such courts. The foregoing, however, shall not be construed or interpreted to limit or restrict the right or ability of the City to seek and secure injunctive relief from any competent authority as contemplated herein. 50. INVALIDITY: The invalidity, illegality, or unenforceability of any provision of the Contract shall in no way affect the validity or enforceability of any other portion or provision of the Contract.Any void provision shall be deemed severed from the Contract and the balance of the Contract shall be construed and enforced as if the Contract did not contain the particular portion or provision held to be void. The parties further agree to reform the Contract to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this section shall not prevent this entire Contract from being void should a provision which is the essence of the Contract be determined to be void. 51. HOLIDAYS: The following holidays are observed by the City: Holida Date Observed New Year's Day January 1 Martin Luther King, Jr.'s Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Veteran's Day November 11 Section 0300, Standard Purchase Terms&Conditions 12 Rev.01-03-2018 CITY OF AUSTIN PURCHASING OFFICE STANDARD PURCHASE TERMS AND CONDITIONS Thanksgiving Day Fourth Thursday in November Friday after Thanksgiving Friday after Thanksgiving Christmas Eve [December 24 Christmas Day December 25 If a Legal Holiday falls on Saturday, it will be observed on the preceding Friday. If a Legal Holiday falls on Sunday, it will be observed on the following Monday. 52. SURVIVABILITY OF OBLIGATIONS:All provisions of the Contract that impose continuing obligations on the parties, including but not limited to the warranty, indemnity, and confidentiality obligations of the parties, shall survive the expiration or termination of the Contract. 53. NON-SUSPENSION OR DEBARMENT CERTIFICATION: The City of Austin is prohibited from contracting with or making prime or sub-awards to parties that are suspended or debarred or whose principals are suspended or debarred from Federal,State,or City of Austin Contracts. By accepting a Contract with the City, the Vendor certifies that its firm and its principals are not currently suspended or debarred from doing business with the Federal Government, as indicated by the General Services Administration List of Parties Excluded from Federal Procurement and Non-Procurement Programs,the State of Texas, or the City of Austin. 54. EQUAL OPPORTUNITY A. Equal Employment Opportunity: No Contractor, or Contractor's agent, shall engage in any discriminatory employment practice as defined in Chapter 5-4 of the City Code. No Offer submitted to the City shall be considered, nor any Purchase Order issued, or any Contract awarded by the City unless the Offeror has executed and filed with the City Purchasing Office a current Non-Discrimination Certification. Non- compliance with Chapter 5-4 of the City Code may result in sanctions, including termination of the contract and the Contractor's suspension or debarment from participation on future City contracts until deemed compliant with Chapter 5-4. B. Americans with Disabilities Act(ADA) Compliance: No Contractor, or Contractor's agent, shall engage in any discriminatory practice against individuals with disabilities as defined in the ADA, including but not limited to: employment, accessibility to goods and services, reasonable accommodations, and effective communications. 55. BUY AMERICAN ACT-SUPPLIES (Applicable to certain Federally funded requirements) A. Definitions.As used in this paragraph-- i. "Component"means an article, material, or supply incorporated directly into an end product. ii. "Cost of components"means- (1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the end product(whether or not such costs are paid to a domestic firm), and any applicable duty(whether or not a duty-free entry certificate is issued); or (2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the end product. Section 0300, Standard Purchase Terms&Conditions 13 Rev. 01-03-2018 CITY OF AUSTIN PURCHASING OFFICE STANDARD PURCHASE TERMS AND CONDITIONS iii. "Domestic end product" means- (1) An unmanufactured end product mined or produced in the United States; or (2) An end product manufactured in the United States, if the cost of its components mined, produced, or manufactured in the United States exceeds 50 percent of the cost of all its components. Components of foreign origin of the same class or kind as those that the agency determines are not mined, produced, or manufactured in sufficient and reasonably available commercial quantities of a satisfactory quality are treated as domestic. Scrap generated, collected, and prepared for processing in the United States is considered domestic. iv. "End product" means those articles, materials, and supplies to be acquired under the contract for public use. V. "Foreign end product" means an end product other than a domestic end product. vi. "United States" means the 50 States, the District of Columbia, and outlying areas. B. The Buy American Act (41 U.S.C. 10a - 10d) provides a preference for domestic end products for supplies acquired for use in the United States. C. The City does not maintain a list of foreign articles that will be treated as domestic for this Contract; but will consider for approval foreign articles as domestic for this product if the articles are on a list approved by another Governmental Agency. The Offeror shall submit documentation with their Offer demonstrating that the article is on an approved Governmental list. D. The Contractor shall deliver only domestic end products except to the extent that it specified delivery of foreign end products in the provision of the Solicitation entitled 'Buy American Act Certificate". Section 0300, Standard Purchase Terms&Conditions 14 Rev.01-03 2018 CITY OF AUSTIN PURCHASING OFFICE SUPPLEMENTAL PURCHASE PROVISIONS The following Supplemental Purchasing Provisions apply to this solicitation: 1. EXPLANATIONS OR CLARIFICATIONS: (reference paragraph 5 in Section 0200) All requests for explanations or clarifications must be submitted in writing to the Purchasing Office by email to erin.dvincent(@austintexas.gov no later than 2:00 PM on March 8, 2019. 2. INSURANCE: Insurance is required for this solicitation. A. General Requirements: See Section 0300, Standard Purchase Terms and Conditions, paragraph 32, entitled Insurance, for general insurance requirements. i. The Contractor shall provide a Certificate of Insurance as verification of coverages required below to the City at the below address prior to contract execution and within 14 calendar days after written request from the City. Failure to provide the required Certificate of Insurance may subject the Offer to disqualification from consideration for award ii. The Contractor shall not commence work until the required insurance is obtained and until such insurance has been reviewed by the City. Approval of insurance by the City shall not relieve or decrease the liability of the Contractor hereunder and shall not be construed to be a limitation of liability on the part of the Contractor. iii. The Contractor must also forward a Certificate of Insurance to the City whenever a previously identified policy period has expired, or an extension option or holdover period is exercised, as verification of continuing coverage. iv. The Certificate of Insurance, and updates, shall be mailed to the following address: City of Austin Purchasing Office P. O. Box 1088 Austin, Texas 78767 OR PURInsuranceCompliance(er).austintexas.gov B. Specific Coverage Requirements: The Contractor shall at a minimum carry insurance in the types and amounts indicated below for the duration of the Contract, including extension options and hold over periods, and during any warranty period. These insurance coverages are required minimums and are not intended to limit the responsibility or liability of the Contractor. i. Worker's Compensation and Employers' Liability Insurance: Coverage shall be consistent with statutory benefits outlined in the Texas Worker's Compensation Act (Section 401). The minimum policy limits for Employer's Liability are $100,000 bodily injury each accident, $500,000 bodily injury by disease policy limit and $100,000 bodily injury by disease each employee. (1) The Contractor's policy shall apply to the State of Texas and include these endorsements in favor of the City of Austin: (a) Waiver of Subrogation, Form WC420304, or equivalent coverage (b) Thirty (30) days Notice of Cancellation, Form WC420601, or equivalent coverage ii. Commercial General Liability Insurance: The minimum bodily injury and property damage per occurrence are $500,000 for coverages A (Bodily Injury and Property Damage) and B (Personal and Advertising Injury). (1) The policy shall contain the following provisions: (a) Contractual liability coverage for liability assumed under the Contract and all other Contracts related to the project. (b) Contractor/Subcontracted Work. (c) Products/Completed Operations Liability for the duration of the warranty period. Section 0400 Supplemental Purchase Provisions Page 1 of 6 CITY OF AUSTIN PURCHASING OFFICE SUPPLEMENTAL,PURCHASE PROVISIONS (d) If the project involves digging or drilling provisions must be included that provide Explosion, Collapse, and/or Underground Coverage. (2) The policy shall also include these endorsements in favor of the City of Austin: (a) Waiver of Subrogation, Endorsement CG 2404, or equivalent coverage (b) Thirty (30) days Notice of Cancellation, Endorsement CG 0205, or equivalent coverage (c) The City of Austin listed as an additional insured, Endorsement CG 2010, or equivalent coverage N. Business Automobile Liability Insurance: The Contractor shall provide coverage for all owned, non-owned and hired vehicles with a minimum combined single limit of $500,000 per occurrence for bodily injury and property damage. Alternate acceptable limits are $250,000 bodily injury per person, $500,000 bodily injury per occurrence and at least $100,000 property damage liability per accident. (1) The policy shall include these endorsements in favor of the City of Austin: (a) Waiver of Subrogation, Endorsement CA0444, or equivalent coverage (b) Thirty (30) days Notice of Cancellation, Endorsement CA0244, or equivalent coverage (c) The City of Austin listed as an additional insured, Endorsement CA2048, or equivalent coverage. iv. All Risk Cargo Insurance: All Risk Cargo Insurance with a minimum of$10,000,000 to protect currency, coins, checks and other securities from all types of loss, including but not limited to theft or disappearance by employees of the carrier, during transport and while in possession of the carrier. C. Endorsements: The specific insurance coverage endorsements specified above, or their equivalents must be provided. In the event that endorsements, which are the equivalent of the required coverage, are proposed to be substituted for the required coverage, copies of the equivalent endorsements must be provided for the City's review and approval. 3. TERM OF CONTRACT: A. The Contract shall commence upon execution, unless otherwise specified, and shall remain in effect for an initial term of thirty-six (36) months. The Contract may be extended beyond the initial term for up to two (2) additional twelve (12) month periods at the City's sole option. If the City exercises any extension option, all terms, conditions, and provisions of the Contract shall remain in effect for that extension period, subject only to any economic price adjustment otherwise allowed under the Contract. B. Upon expiration of the initial term or any period of extension, the Contractor agrees to hold over under the terms and conditions of this Contract for such a period of time as is reasonably necessary for the City to re-solicit and/or complete the deliverables due under this Contract. Any hold over period will not exceed 120 calendar days unless mutually agreed on by both parties in writing. C. Upon written notice to the Contractor from the City's Purchasing Officer or his designee and acceptance of the Contractor, the term of this contract shall be extended on the same terms and conditions for an additional period as indicated in paragraph A above. D. Prices are firm and fixed for the first twelve (12) months. Thereafter, price changes are subject to the Economic Price Adjustment provisions of this Contract. 4. QUANTITIES: The quantities listed herein are estimates for each year of the Contract. The City reserves the right to purchase more or less of these quantities as may be required during the Contract term. Quantities will be as needed and specified by the City for each order. Unless specified in the solicitation, there are no minimum order quantities. Section 0400 Supplemental Purchase Provisions Page 2 of 6 CITY OF AUSTIN PURCHASING OFFICE SUPPLEMENTAL PURCHASE PROVISIONS 5. arLW1=RY_REQUiREIY1BNTS: A. Delivery is to ba n'iade in accardence with Exhibit A e. The Contractor shalt provide with each pickup,the information In Section 0500 Scope of Work,Item 1JAJ through 1AA.5, C. Unless requested by the City,dalivades shalt not be made on Clty4ecognized legal holidays(sea paragraph 5110 section 17300). 6, 1NYD1Q9 aad PAYMENT.:(reference paragraphs 12 and 13 to 9edon 0300) A- Invoices shall contain a unique involve number and the informatfon required in Section 0300, paragraph 12, entitled 'Involves' Invoices received without all required informatlon cannot be processed and will be retumod to the vendor. Invoices shelf be mailed or emailed to the address listed an each delivery order B- The.Contractor agrees to accept payment by either credit card-check or Electronic Funds Transfer (EFT)for all goods andlor services provided under the Contract.The Contractor shall factor the cost of processing credit card payments into the Offer.There shall be no additional charges,surcharges, orpenatfias to the City for payments made by credit card. �. NUNML1nMOM.N0 N=Q.Or,'Ft It I Lrf 1PfTEf2F8'r.Aly RTt-L.OHBYING: A, On.tune 14,2018,the Austin City Council adopted Ordinance No.20180614.056 replacing.Chapter 21,Article 6 of the City Code r¢laling in Anti-1 abhying and Pfocuremenr The pdiW defined ip thls Coda applies to Sollcllaliona Wr goods andlor balvlcac acquiring Cfly Council aporrwal under City Charter Article VII,Section is(Purchase Praeedurae), The CAV re"was Ofwc rs aahmllHryq Clffafs on this Solicitation to certify that lho Otfernr has not +n any " ihmmfy at Indlrar4tx iWd communication restricted In the ordinance section 2-7=1o4 during 11110 No.Lo#hyhig¢ericd as dbfnwd In the Ordinance. Tha text of the City Ctrdrnanrir Is pvslod an the Irdbriut ai trttas:llasaets.austintexas. ovlaurcfrase/downtoadsll'iew ALO,Qp,({pg �l and Is also included in the Solicitation,g2gq§en=0 V2 SolicitaMgt arlelructieme June 25,2g1g. $ ��o>���s��tl�IrY.cL.t_af �.�AN�_in>=r�'xI�LCA�al�ffdr: Cmn�wrted Q[[3�=0W rrpll+yft+h9reallaw,etufuliy . lino Y rrk"purr lJ1vkW"11J0l ncku4,qn Jiudar r;—_fi*nliacla+r.-AM rE44y11f d le.etmml a i,e11'4e1J irurpn3l par..NiBuild pmparl w,lh Mq.xpnlhlwhl{refnrr.rl W*PwwJcllr:kismxtw .y fe-s�.Ih�-+aprarL-l�ol�f}{anlnw�prerfarminG-onal.q-uL1bs:,r Uh 'Wdrr€aJ�lll-�WrlrrcrW�Iutu+4+Nrpur4l- -- - — aril=.+Iirrlirr prrannnnl Iinr n+rd-k*nR r:nntipclar'i lnwrsen w'j $..^ 'WF�I ih4 4AlpM e{mr*M@flklr ggllleo *H"14lna 19 f7iXjRrpr'nfl+}�I1d i4ry114i141J mr'�4t1 ''?t{!'PH�P.!?r71 s-�FilY arHl'rpirl'+-a 44'�1-R om+-RM �i#`IF'Hf'� ao&up W a inuf 4F n..wwi4 dnPup hfir I nsequ ni o k eAsrar Iea,&rl 1 k LaN4*-Pmprnrn+na nr arse Smrfi 1'raairy palwn curmnky rwuuOiq ih thes.lele of I4". AHrl r.4vinG ai�lnt Ii'*Sa.Wivai F��Iw�rfrp�w:1J card u-.--.--Tt?aappmW,a3eYrwernirria ahagenWfwm3A11DV-1kL& +al9i{m4leaonLnwelchlr. ykl Bail iswlinL wKI twlL%w0pw a YoUl.L,1 S bWB-,R--bed or l4im-4n midN10'di-WPi W n lrk*1160 ly plu"Ip-c-lAd,61 43-,.,,,.A-F.Afraf-Agoo y..4 iAgwfht Ppoero-c0oya,kp H 4nm aQ.4ffdA o W-4 redelzd-apencx cloy nu subaulutad Section 0400 Supplemental Purchase provisions Page 3 of 6 x 4 CITY.OF A418Tfq PUf;ECHAatUC.OFFICE IRIPFFILE MI-AL PUA CHASE PROVISIONS ti. Lmirlroirftrr bNwH ahWNl�ah�-r+�r.rra l ►1 4-Jq g11�Wlp�la�n -1WMUS. w ,+rFH�enr?menl- Qerwm rlMr#Irrnarmor geaerl gw#w io++&porzlho nrrYlRa r"mn i+nhrrurinr k mlitioO3 .-.r++rin OU&ft%W4---.lrr4i 4W"7Ll 4W ll.sx 04"O LLIE4 F-1 ffVA-UM AWlffW J halo JCF 1:1`1 u -91wotacur shmil pro Waarw Lr4V&;."na4 4.nn4ul Amtkom Haul AwadH arty^F4 IPRH.HMF4- m U45 1AMWG6.d-+.wlwlesia[.MNy G6&XL H-*F`�,'�-�I.F wr io AM warurw ghfo. lad ■ww}LL-,Fi-iA--LrLr vvirl -MduF Wt W"Wo,.fin MW kr hr-FWRFirFt1' A 1141 wL ar 1. PePhouF.Hl pv4N i+•^c IFr-Nrw C.ILV►rite•nw+L-4401:I1M i4u+F- WW'lil LJlSwL Ixcelpl Q}r IF+BXirtt#Il..."VRNI ;q4+ 14 j¢L nrwA Jhu WN xl lhi� i priRrhkMM A l�tlrflMlrtd1-11N-f l{Y�MII-PF94149-0aF1�6♦-fAnlm{,�ar iSnaCl d G}i51FdBIOhltF INK* pralnPmgwrrdkwr44r+&-I ;WT-p+:l�r�rFiwlh# 4.41.&+0+urr zu,.�rw4Wa414--1aa*pr.wrMrM rlwn+p�Ht**N uYMn d OW"Will Lb` aghl 1u 4MY 40 111.beige.Its lY��;.enl4l,r,►yl G' 'L+7r�+r+7.r�y� =�,�-�a�ra� ilu.lridine r&Amm of i G+rmrgalh WwWx4 bwrhWN d(h*va6 Ih*-G.h'*.W AWAPJ-1111+4.N0 14i+ WL-An F ■w kpR-Awwil rlbfM1xFl W&-i4Wm4r id9'F �WOW r On GMNFAfapr a Wry,n. NA'Mj++lar.rW+Yr #zG401F-4 a"otZw6W lM aLM rtihf rar+TR-Ilea i;Ggri15 W L6 be hHH9 *W fmilmrn ralrl'Wab u7 u[Pre VA" r.NW; %14xA.NM QMgI1.914w Wk" dA MUh1V IrY*C�Y��L:�L�s-1 Jam+ yawr'Lw}+114'wrl�� I POj-rA4mR1.Jl.1J41.-�r Iha r*iarpi ad et 41rh.9J C Contractor's personnel wi11 ho 1rqulmd to Itin ID tiodps rat all times WMIe un the work one. Faihlru Lo wear rx Inaruftn fts 417 hado mry brie rauye far IRmew k 4r en individuel Imm 1I,n wink Oki, wilhoul reponi to bon4aclor'e Iutir*44ta h wKI ILI lrwrtrle- Qw li l~ fWI Khi lyd 1q Iron Q1y a I.11111J.114 Mau ae, r.--W.+1fK-4,74 FP-r IJMi lrM QkV Jwr AIM C-kmh•I.Hd�-?Fr Pr'nvik'U w4J1un l lirl LlerlrIN+ Imo%-41,114vLul Pu%r hrr-&L I JEJ tk},lVeS 4 ergo«apdror{}19k?ha 4rw.[aS'pMp&gy 11 Lai,Lw dm f&WI 1pf Ir.a yL;+rlr 19r114 4 41..,4IIaL A,um b* Mkiatml W+th+ t;dy •I 4r1• Uw*yx Mro�--1 "pliir"Luth rims a[sapsalr;,w rw -1PW irarrlav:J iA All Ir111r4kMW 11MIN IIRM Wfa$-MW 1. Cufltraaor Is not r>agairod In OMAIn reports for delivery personnel,i6 duding Wi not Wilad to FedEx. UtaS_ Ftvptlwaq, or a¢lor FneLerleis ddilv@ry ppirsens, $aweunr all dellyery personnel must pregont wmP3nYMmPbDYtr-IS*LMd ph41.10 Id xnl plFa<+.ai 11,arwag ft ul 4r yw ww 1,1 t-W-M.*Wfi"t -at nil tllnR:l.LWdrs FAkha wWr alto J 11W L=arHjp&lw F1*U role*.Dim w~6 41g1 1f.9L.. @RMO qy`#r -dr -;Iri Virg 4*WLMI rmwnnw,IY NdA Irdaltrr.w+aHa.,ph +-in J.ncrun L'4wxk+,nhiiiM LW#4 6*Ow WA u. I+OUla4fuJr PFUCE DJUSTMESIT: A. Frlcs Adjustments.I'M4S shown In this Contract shell remain firm for the first twelve(12)manors of ilea Cgntsott After W1.in(mognitan of ihs pnfandal for+lucturilarl ar the ConlrMrADrs coal, a Price prlfrliamrll pnetxd8! or tfecrlmau) mey to fn9u*alnd Oy o}her rho 01y Or me Ctwuacler an the annimusprir doto 01 Ills OoMrmct at as Inwx olrleawim be spm Wii4d 41e1■In Th%pocenWge ehange bahvran the eml no P"&W the re4t&ated pdoe et1M not DAuvad the porwnl4Llp thluhde batwon am epecltlod Lndax in ed4ci tm Iho crt11e poi nallo11a9on cm9ad and Iha rnaLI maard, maa-proffminJary LipLn xl 11w lime inli pence a4Lnwrianr Im ragwou. d.Tfra rdque5+,ed prieri h4uetmwnt lihall nut sxcaed fr Won parwrh4;15%)oar■ny mingle Ilno Item iud In no e4uni mha11 the idtal prwwrd r+f Me wrilrael be eulamabimlly Adjuoled lls*Fer#u4 of IIIe cd.wyle im ane ar mum tint Itram4 FnM%FowiaAM W IhN prouralon.P*As fog preducrs or aerdcea v+1 LIFMIed Ily veriftWe coal 1lnnds"11 riot de NA41Wt is ndjuumanl. �a Ica MOO Suppisrrrental Purchase Provisions Pace d nt 15 CITY OF AUSTIN PURCHASING OFFICE SUPPLEMENTAL PURCHASE PROVISIONS B. Effective Date: Approved price adjustments will go into effect on the first day of the upcoming renewal period or anniversary date of contract award and remain in effect until contract expiration unless changed by subsequent amendment. C. Adjustments: A request for price adjustment must be made in writing and submitted to the other Party prior to the yearly anniversary date of the Contract; adjustments may only be considered at that time unless otherwise specified herein. Requested adjustments must be solely for the purpose of accommodating changes in the Contractor's direct costs. Contractor shall provide an updated price listing once agreed to adjustment(s) have been approved by the parties. D. Indexes: In most cases an index from the Bureau of Labor Standards (BLS)will be utilized; however, if there is more appropriate, industry recognized standard then that index may be selected. i. The following definitions apply: (1) Base Period: Month and year of the original contracted price (the solicitation close date). (2) Base Price: Initial price quoted, proposed and/or contracted per unit of measure. (3) Adjusted Price: Base Price after it has been adjusted in accordance with the applicable index change and instructions provided. (4) Change Factor: The multiplier utilized to adjust the Base Price to the Adjusted Price. (b) Weight %: The percent of the Base Price subject to adjustment based on an index change. ii. Adjustment-Request Review: Each adjustment-request received will be reviewed and compared to changes in the index(es) identified below. Where applicable: (1) Utilize final Compilation data instead of Preliminary data (2) If the referenced index is no longer available shift up to the next higher category index. iii. Index Identification: Complete table as they may apply. Weight% of Base Price: 80% Database Name: Employment Cost Index Series ID: CIU201S000300000A ® Not Seasonally Adjusted ❑ Seasonally Adjusted Geographical Area: United States Description of Series ID: Total compensation for Private industry workers in Service-providing, service occupations This Index shall apply to the following items of the Price Proposal:All Weight% of Base Price: 20% Database Name: Producer Price Index Series 1D: pcu32411032411012 ® Not Seasonally Adjusted ❑ Seasonally Adjusted Geographical Area: United States Description of Series ID: Motor gasoline, including finished base stocks and blending agents This Index shall apply to the following items of the Price Proposal: All E. Calculation: Price adjustment will be calculated as follows: Section 0400 Supplemental Purchase Provisions Page 5 of 6 CITY OF AUSTIN PURCHASING OFFICE SUPPLEMENTAL PURCHASE PROVISIONS Composite Indexes: Based on one or more weighted indexes reflecting pricing elements of a good or service. The weighted percentage for each index is defined in D W. above. For Each Index: Index at the time of calculation Divided by each Index on solicitation close date Equals change factor for each index Multiply each Base Price of relevant line items by the percentage of price attributed to each index= wei hied price Multiply weighted price by change factor for each index Equals the Adjusted Price for the portion of the Base Price subject to each Index Add all adjusted prices for each item together Equals Adjusted Price for each item F. If the requested adjustment is not supported by the referenced index, the City, at its sole discretion, may consider approving an adjustment on fully documented market increases. 10. INTERLOCAL PURCHASING AGREEMENTS: (applicable to competitively procured goods/services contracts). A. The City has entered into Interlocal Purchasing Agreements with other governmental entities, pursuant to the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code. The Contractor agrees to offer the same prices and terms and conditions to other eligible governmental agencies that have an interlocal agreement with the City. B. The City does not accept any responsibility or liability for the purchases by other governmental agencies through an interlocal cooperative agreement. 11. CONTRACT MANAGERS: City Contract Managers will be assigned upon contract execution and will act as the contact points between the City and the Contractor during the term of the Contract: Section 0400 Supplemental Purchase Provisions Page 6 of 6 a CITY OF AUSTIN PURCHASING OFFICE SOLICITATION NO,RF'P 7400 EAf130SRE813 ARMORED CAR SERVICES SECTION 0500 SCOPE OF WORK 1. The City of Austla(City)seeks to establish a contract for professional Armored Car Services for multiple locations within the City of Austin. The Contractor shall pickup and receive from the City, or its designated agent,sealed or tacked shipments containing currency.coins,checks,securities,and other valuables except cash letters(collectively`Property"), and to transport and deliver the same, in like condition,to the City's depository bank vault location,This scope of work establishes the minimum requirements for armored car services. It is the City's requirement to receive these services from a single Contractor/Company in order to provide timely and quality service for City departments.The Contractor sibail provide all services directly unless otherwise indicated in[heir Offer.Use of subcontractors is not allowed unless indicated in the Offer or otherwise agread10 and approved by the City. 1.1. H=UIREMENTS FQR.CtlYYff 1)E-L _ ATiflNs 1.1.1. The Contractor shall pickup from locations specified in Exhibit A. Locations may be added or deleted and dates and times may be modified at any time by the City.No pick- up tinie shall be before 8:00 AM and the latest pickup time at any location is 4:00 PM, with some exceptions noted in Exhibit A, 1.1.2. The Contractor shall deilvar Property to lonalions and Within limelines as specified on Exhibil A. Both locations are within the City of Austin city limits.The City's depository bank vault location will be provided upon Contract Award. 1.1.3. The Contractor shall be required to provide documentation,showing prooforpickup from locations specified on Exhibit A,and delivery to the to the applicable delivery location for each day. 1,1.A. Documentation shall require the following: 11,1.4A. location of pickup,with the address 1.1.4.2, Contractor's s€gnalure for all pickups 1.1.4.3. Delivery destination 1.1A.4. Full value declaraliort 1.1.A,& Individual bag value declaration 1.1.4.6. Total number of bags 1.1.4.7. Signature line,plus space for date and time,for departmental staff to complete upon pfckuphransfer of funds 1.1.4.8. Signature line,plus space for date and time,for completion upon receipt at kraal destinsllon 1.1,6, The Contractor assumes all liability upon receipt of Property,for documented stated value of Property,ualli documented relinquishment to the applicable delivery locations as specified in Exhibit A. 1,1.6. The Contractor shall provide the City a sample of the documentation used for proof of pickup and delivery. I.I.T. The Contractorshall supply a single point ofconlect(SPOG)that shall be available during business hours to respond to all customer service issues,as well as questions or conoems,4y the Contract-Managers, I.1A. rl10 -G-iv&(.lee!ckail u.e GAfdtuotMor10QC1 Ana IN1r.r.tl,an Ja I,twrrwdner#iey vita ri# 511ciion a50 scope orwone Page t or3 CITY OF AUSTIN PURCHASING OFFICE SOLICITATION NO. RFP 7400 EAD3003REBID ARMORED CAR SERVICES SECTION 0500 SCOPE OF WORK 1.1.9. The Contractor shall require service personnel to wear picture identification badges and company uniforms. 1.1.10. If Contractor is beyond the time parameters specified in Exhibit A and unable to perform the service on the required date, Contractor shall contact the City no less than one hour prior of predetermined pick up and/or delivery drop-off time. As part of the offer, the Contractor shall provide contingency plans to ensure timely delivery of City funds. 1.1.11. If locations are not picked up as scheduled, for reasons that are not caused by the City, i.e. delivery vehicle malfunctions, acts of God, including flooding or other weather related problems, the Contractor shall not invoice the respective location for the missed service day. 1.1.12. At the end of each service month, invoices shall be prepared monthly for each individual pickup location, as noted in Exhibit A, and mailed or emailed directly to the City locations which have received the services. 1.2. REQUIREMENTS FOR PARKING METER COIN COLLECTION 1.2.1. City employees will deliver locked parking meter canisters containing the collections to the Contractor Facility (to be defined at Contract Award). 1.2.2. The Contractor shall provide the necessary space for the City to process parking meter coin collection. 1.2.3. The Contractor shall provide the necessary equipment for the City to process parking meter coin collection, to include a sturdy work table and heavy duty carts to move the coin. 1.2.4. The Contractor shall use a master key,which Contractor shall retain at all times,to unlock each canister. 1.2.5. The Contractor shall remove the coin collections from each canister. 1.2.6. The Contractor shall be required to observe, in person or by video surveillance, the City employees transferring the coin collections removed from each canister into a tamper- proof plastic coin bag and completing receipt documentation. 1.2.7. The Contractor shall verify and sign all receipts prepared by the City employees. 1.2.8. Contractor shall secure sealed bags and store in a secured vault while in the Contractor's possession. 1.2.9. The Contractor shall lock each canister and return to City employees. 1.2.10. The Contractor shall deliver the bags to the City's depository vault location as specified on Exhibit A. The Contractor is not responsible for counting and sorting the coin collections. 2. ADDITIONAL SERVICES—AS REQUESTED 2.1 Coin and currency change order service 2.1.1 The Contractor shall have the ability to provide even cash-for-cash coin and currency change order service as needed by City departments. 2.1.2 The Contractor shall have a streamlined ordering process either through an online or phone system to request a change order. 2.1.3 The change order shall be delivered within 1-2 regularly scheduled service days after the request is made. For example, if a location only has deposit pickup services on Section 0500 Scope of Work Page 2 of 3 CITY OF AUSTIN PURCHASING OFFICE SOLICITATION NO. RFP 7400 EAD3003REBID ARMORED CAR SERVICES SECTION 0500 SCOPE OF WORK Tuesdays &Thursdays each week, the change order service would not be delivered on a Monday, Wednesday, or Friday. 2.2 Smart Safe Cash Management Solution 2.2.1 Solution shall be capable of note validation, bulk note feed cash counting, securely storing cash, and have capacity to hold up to 2,000 currency notes. 2.2.2 Solution shall have a user console for auditing and reporting functionality by shift, employee, or supervisor. 2.2.3 Solution shall require dual custody control for currency removal. 2.2.4 Solution shall require secure Ethernet or wireless communication connectivity. 2.2.5 Solution shall include a warranty and 24/7/365 user help desk support by phone. 3. CONTRACTOR REQUIREMENTS 3.1. The Contractor shall comply with the Provisions of Private Investigators and Private Security Agencies Act Article 4413 (29bb) V.T.C.S. as amended by the 69th Texas Legislature & Board Rules. The Contractor shall be licensed to provide armored car services in the State of Texas and shall provide a copy of license with proposal response. 3.2. The Contractor shall have a minimum of five (5) years continuous related experience for the Services required in this Contract. 3.3. The Contractor facility shall be located within 10 miles of the Texas State Capitol in Austin,Texas. 4. ADDITIONAL REQUIREMENTS: 4.1. The Contractor shall pick up and deliver Property as specified in Exhibit A. Most departments are closed for City recognized holidays as specified in Section 0300, paragraph 51, however,Austin Energy Substations or other departments as specified by the City may be open and may request pickups for those days. Please note that City holidays do not always coincide with Federal Reserve(banking) holidays. 4.2. Pickups made on any Federal Reserve(banking) or City holiday shall be secured and held at the Contractor's facility until delivered the next business day to applicable delivery locations as specified on Exhibit A. 4.3. The Contractor facilities, vehicles, and equipment shall be in accordance with all Federal, State, local laws, and any other rules/regulations applicable to the industry for these specific Services. 4.4. The City reserves the right to inspect the Contractor facilities, vehicles, and equipment that will be utilized to perform Services required under this Contract. Section 0500 Scope of Work Page 3 of 3 CITY OF AUSTIN PURCHASING OFFICE PROPOSAL PREPARATION INSTRUCTIONS AND EVALUATION FACTORS SOLICITATION NUMBER: RFP 7400 EAD3003REBID 1. PROPOSAL FORMAT: Submit one original paper copy and an electronic copy of the original proposal in PDF version on a flash drive. The original proposal shall contain ink signatures and small be typed on standard 8 IXI"X 11" paper, double-sided, and have consecutively numbered pages. The proposal itself shall be organized in the following format and informational sequence. Use tabs to divide each part of the Proposal and include a Table of Contents: __ Section I Tab 'I — City of Austin Purchasing Office Documents - Complete and submit the following documents in Tab 1: A. Signed Offer Sheet B. Section 0605 Local Business Presence Identification Farm C. Section 0630 Exceptions D. Section 0800 Non-Discrimination and Non-Retaliation Certification E. Section 0835 Nonresident Bidder Provisions F. Section 0840 Service-Disabled Veteran Business Enterprise G. Section 0900 Subcontracting/Sub-consulting Utilization Form H. Section 0905 Subcontracting/Sub-consulting Utilization Plan — only required to be returned if your firm is subcontracting I. Signed Addendums Tab 2—Authorized Negotiator: Include name, mailing address, email address, and telephone number of the officer or other representative in your organization authorized to negotiate and execute binding contract terms. Tab 3—References: Provide a list of three (3) current or previous clients in which your firm provides the same size and scope of services requested by the City. All client reference information must be documented and verifiable. Reference contacts must be aware that they are being used and agreeable to City interview for follow-up. References shall include the following: • Company • Company contract manager and title • Direct telephone number and email address • Number of locations for cash/check pick up • Year contract was awarded, length of contract, annual, and total value of contract Tab 4—Executive Summary: Proposer shall provide an Executive Summary of three(3) pages or less, in brief, concise terms, a summation of the proposal. Include the number of years your company has been in business, a summary of your company's history and experience, and how your organization will exceed the performance of other vendors in relation to the scope of work Please also address how your organization will serve the City of Austin's needs relative to the needs of your other clients. Tab 5--Service Model: Describe how your service model fits with the City's needs and requirements. Additionally, detail out: • A breakdown of how services will be completed for Items 1.1, 1.2, 2.0, and 4.0. in Section 0500 Scope of Work. Section 0600 Proposal Preparation Instructions and Evaluation Instructions Page 1 of 4 CITY OF AUSTIN PURCHASING OFFICE PROPOSAL PREPARATION INSTRUCTIONS AND EVALUATION FACTORS SOLICITATION NUMBER: RFP 7400 EAD3003REBID * Describe the staffing level that will be put in place to fulfill the Contract. Provide names (if available), titles, and duties of individuals assigned to this Contract and a general explanation of their daily schedule, leadership, and reporting responsibilities. Describe how these individuals will interface with City staff. ® Describe the type of equipment used to perform the services and technology that will be utilized. Describe how services will be tracked and/or reported to the City. Describe safeguards in place to ensure that services are delivered appropriately. ® Describe your contingency plan to ensure timely delivery. Describe your process for handling late service delivery or instances when services cannot be delivered as required under the contract. o Describe your policy for one-time pick up cancellation with advance notice. ® Hiring policies Background checks Testing requirements Additionally, under Section 0500 Item 2.2, please provide a solution for both a smart safe cash management solution and a solution to purchase a safe that doesn't require a secure ethernet or wireless communication connectivity. Make sure to include the pricing model for both types of solutions. Tab 6 — Customer Service and Training: Provide a written outline detailing how customer service performance measurements are monitored and reported. Provide any standard industry training and additional training requirements that need to be met by armored car personnel. Tab 7 —Implementation & Documents: Provide an assessment of all information and documentation required to complete the execution and implementation of the contract, including but not limited to the following: ® Provide a detailed list of tasks, resources and information required, and a proposed timeline to implement go-live in your processing environment. Provide all documents and/or agreements Proposer requires in order to finalize award. Be aware that no additional documentation will be accepted after the solicitation closing. e Provide a detailed description of the transition process including any systems and data conversions, departmental communications, and training proposed. Section 0500 1.1.6. - Provide the City a sample of the documentation used for proof of pickup and delivery. Price Proposal -Complete and submit Section 0610 Rate Sheet. Prices offered on the Rate Sheet shall be all inclusive of fees including all supplies (such as bill of lading book, manifest, pickup sheets, tags or forms). The Offeror shall not charge separately for administrative, overhead, per diem, shipping, transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.), or excess item or premise time fees to complete services. If pricing for these services are not submitted on Section 0610 Rate Sheet, then the Offeror may be deemed nonresponsive. Section 0600 Proposal Preparation Instructions and Evaluation Instructions Page 2 of CITY OF AUSTIN PURCHASING OFFICE PROPOSAL PREPARATION INSTRUCTIONS AND EVALUATION FACTORS SOLICITATION NUMBER: RFP 7400 EAD3003RESID Section III Proposal Acceptance Period: All proposals are valid for a period of one hundred and eighty (180) calendar days subsequent to the RFP closing date unless a longer acceptance period is offered in the proposal. Proprietary & Confidential Information: All material submitted to the City becomes public property and is subject to Texas Open Records Act upon receipt. If a respondent does not desire proprietary or confidential information in the submission to be disclosed, each page must be identified and marked proprietary or confidential at time of submittal.The City will,to the extent allowed by law, endeavor to protect such information from disclosure. The final decision as to what information must be disclosed, however, lies with the Texas Attorney General. Failure to identify proprietary or confidential information will result in all unmarked sections being deemed non-proprietary or non-confidential and available upon public request. Proposal Preparation Costs: All costs directly or indirectly related to preparation of a response to the RFP or any oral presentation required to supplement and/or clarify a Proposal which may be required by the City shall be the sole responsibility of the Proposer. Compliance: The Proposer agrees to compliance with terms of this Request for Proposal (RFP) and with all applicable rules and regulations of Federal, State, and Local governing entities. Service-Disabled Veteran Business Enterprise ("SDVBE"): Pursuant to the interim Service-Disabled Veteran Business Enterprise (SDVBE) Program, Offerors submitting proposals in response to a Request for Proposals shall receive a three point (3 percent) preference if the Offeror, at the same time the proposal is submitted, is certified by the State of Texas, Comptroller of Public Accounts as a Historically Underutilized Business and is a Service-Disabled Veteran Business Enterprise. This preference does not apply to subcontractors.To receive this preference, Offerors shall complete the enclosed Section 0840 Service-Disabled Veterans Business Enterprise Preference Form, in accordance with the Additional Solicitation Instructions included therein. — — — — - � Section FV EVALUATION FACTORS AND AWARD: A. Competitive Selection: This procurement will comply with applicable City Policy. The successful Proposer will be selected by the City on a rational basis. Evaluation factors outlined in Paragraph B below shall be applied to all eligible, responsive Proposers in comparing proposals and selecting the Best Offeror. Award of a Contract may be made without discussion with Proposers after proposals are received. Proposals should, therefore, be submitted on the most favorable terms. B. Evaluation Factors: All Proposals will be evaluated based on the following criteria and rankings. Maximum 100 points. 1. Price Proposal: Whichever Offeror offers the City the most competitive price will be awarded the maximum amount of points. Remaining points will be distributed on a pro-rated basis— Reference Section II (35 points) 2. Service Model & References: The Proposer shall describe how their service delivery model fits with the City's needs and requirements, including their solution(s)for the optional services described in the Scope of Work—reference Section 1, Tab 5 (35 points) 3. Customer Service and Training: reference Section i, Tab 6 (10 points) Section 0600 Proposal Preparation Instructions and Evaluation Instructions Page 3 of 4 CITY OF AUSTIN PURCHASING OFFICE PROPOSAL PREPARATION INSTRUCTIONS AND EVALUATION FACTORS SOLICITATION NUMBER: RFP 7400 EAD3003REBID 4. Implementation & Documents: reference Section I, Tab7 (7 points) 5. Local Business Presence: (Maximum 10 points) Team's Local Business Presence Points Awarded Local business presence of 90%to 100% 10 Local business presence of 75%to 89% 8 Local business presence of 50% to 74% 6 Local business presence of 25% to 49% 4 Local presence of between 1 and 24% 2 No local presence 0 6. Service-Disabled Veteran Business Enterprise—reference Section 0840 SDVBE Contractor Certification (Maximum 3 points) Presentations, Demonstrations Optional.The City will score proposals on the basis of the criteria listed above. The City may select a"short list"of Proposers based on those scores. "Short-listed" Proposers may be invited for presentations, or demonstrations with the City. The City reserves the right to re-score"short-listed" proposals as a result, and to make award recommendations on that basis. Section 0600 Proposal Preparation Instructions and Evaluation Instructions Page 4 of 4 f sepoon 0.606.1 Local aualn Presence Ift2ifigation A firm (Offer-or or Subcontractor)is oonshJeFed to have a Lacer Hk=1rwz5 Pie&Qnre If the f em In hawlIq.eaftered in me A1 sVn Carperrrlt13 C@ty Limils, or itaa a btarich nulls hir;aWd In the Austin Corporals City Ljmits in opwabnn far the lbsl five(5)years, surreally+employs nMW9r€N 01 1hb City Or IJuslin,7exrr51 and%04 1'M erni€lnye�ls me rerdde In IM City of AUskin,Texas,to augpori this c4alt at.The C Ily de Wke5 headquarters an 11ho adminWait1w mntnp wtwe in[uk aF Ih9 Important funclions and fiat rampansiblllly for managing aad coordlrraikng the huNirli5ss actWi{ar.of Iha f joiri are kraealrJd. TJ1a Cily daGnes hranch office Eke a amr kir,ogtwta1y located offrca khat Is saparate from a firm's he9dcpt€ariers flial.offers the services Faquesled aria retlulmd under Ihig 190k otiorl_ OFFEROR MUST SUBMIT THE FOLLOWING iNFORMA.TION FOR 5ACH LOCAL BUSINESS (JNCLUDIHG THE OFFEROR,IF APPLICABLE)TO EE CONSIDERED FOR k."AL PRIESENOR, NOTE.,ALL FIRMS MUST SS 00►iTfJrrED ON THE R BEVIN 3l=CO64F4JANc.E PL..Am(3R NO r a lL S UPLIZAT ION PLAN fREFFRENCE SEC Tf IDN 000), •LISP ADDrTIONAL PAGES AS NECESSARY* OFFEROR; NBrne 43f Loral Fim1 alaibqr Amrnred-Atm1rn Branch Pliyaiaal Address 1106 SmIm hoed,Armin,TX In yaur headquarters IocAted in the Yes Corporale Clly LNIlu1�?�clrcla�nr � A"* or Has yaur baar►M office Bann land fn khr} No Carpwata City Limit&for the iest 5 yeara7 VA your huainaBs be pravidkrg adds ional scona lic tlovelopment oppbriilrlilr6., cranked by ifre ccrlkrad 6wwd7(a.p., a No hirling,or employing iimWenis of the City of Austin or increasing lax Teve11ae7) SUBCONTRACTOR($): Frame of Laval Film mace tiWeYer Elunka j)LD1CPWFed DURbaF irr Augval 201E A[nwno pain)we M4 fully€nlegr to Physical Akddnass ard service will bo pedarmd by Wnks watt fa yaur headr}irarters lowietl In the Corporals CJIy Llmilal�QlvAa aria) Yes No or your branch office been located In Vhe Carparale Cilly Urri a For(fie Jamt 5 years vas Nn SLLWari 060E LacEfl 13nslness Presence Soiidiallon No.RFP 7400 EAD3003REW, Page I 1 Will your business be providing additional —— economic development opportunities created by the contract award?(w,g„hiring, or employing residents of the City of Austin or increasing tax revenue?) Yes No SUBCONTRACTOR(S)- Name of Local Firm Physical Address Is your headquarters located in the Corporate City Limits?(circle one) Yes No or Has your branch office been located in the Corporate City Limits for the lasts years Yes No Will your business be p€❑viding additional economic development opportunities created by the contract award?(e.g.,hiring, or employing residents of the City of Austin or increasing tax revenue?) Yes No Section 0600 local Business Presence Solici.lalion No.RFP 7400 EAD3003REBID Page 12 ADDITIONAL TERMS AND CONDITIONS 1. City agrelrs to rrrain#ain a complete mourd us to maker and nwaoinl of all chulry,placed in any shipment gi.vert to Contractor and in case cal Ion to promptly, diligently an,d camp]clely cooperate with Contrar-ior in the idtntJlicwion end repImeemem of k"t,destroyed or stolen checks contained in any such sh-Pprnoril. Com1)Itte woperution shall includit fvgatsrs by City lt+fnakam DFdie missing checks trs imi3a duplicrstts and in the evellt iht makers raluse to do a4. Iben to assert al!its logo and tqu[table rlgttc against said matters or to subraagnte rights to Cwivamor and its a5sieps_Colslftictor 8&tM TO ro irnburse Cily for nl I remeroable cxpaumR in irsc d in re mMrucdag such checks.Chocks drat cannot bo ruensnvcted will bacovmd m rune value with a limit of .UO{}_OD per sbipmw. 2. Upon discovery-Pfa claim tar lom under[his Agreemum, City shall irrmudilately repots Vic same t4 Ow 4ppraprtate police aatlLorid(:S and shell mainlnin and preserve AI ovidencc_ Wil loin ten(1 D)days after discovery of any 10m, but in nn ev�rnl mare tilesr fnrly f1vt(45)days after delivery to Conti-niur of the hoots,sccurirles,insuummits andlor vdluFkh]C rirtiCk%In CMAC01101 WhIl�tlelk CIO'= iN assefted, City shall give adicc of claim is writing to Contractor. Irtht:City roils I comply wins these conditions,Cfty agrees chat all claims anainst Caritmamr WItting to IhC!iast 11CM ura dUMesl to bt waived and released. 's, It-is understood and agreed diet Cnot"Car sh111 not he rrslwnsible for any loss or darnxgr rained by hi 5LI16 or tlarlike action Civil disorders far tarty Bove nmenlad m 1rurc or by atornic weapads,anal=react fan or radiation or radivacti n zonlarnin5linf1,whelicr cnnlrol led or uncrrntrollaA whether such Inns be direct or Indirect.praicunnta or rerrinto. TIx ph rasa"hostilo or vM'rlika ocliort,civil disorders or gaVerLUI OtitI stiairt"i,5 undcrsiwd by City and Contr�ctar to h1wgxrnte the provi sions of the War Eke lushin Clause adnplcd by thr-Inland A+Itrrine Urldenvrilers and filed by Ilse Inland Ct9a, na Imurance Bwlaau in nil state#; 4, Nuidier parr+Hhall be li able for any consequrntutl or ineidcnitll I oe.ses or Amnaggs. Ind udis g lass of interest, onde 1my theory of liability. Proposal Declarations EZ Change rates available upon request Dunbars proposal is based on no 1 frrtry!prevailinq►viage requirements. Dunbar"s proposal is basest on no iiilMBE requirements. Deposits will be delivered to the JP Morgan Chase Bank Depository on the next business day. Dunbaes pricing does not include supplying tamper evident)lank bags_ Security bags are available for purchase from Dunbar Secu*Products at 800-765-9 Y Q5 a Due to the nature of our business armored car routes are subject to change for a variety of reasons including but not limited to trathc and weather conditions as well as roar)and security issues Dunbaes pricing 3ssurnes Iital our personnel can be armed at all times in the Performance of their duties. • Deposits should be ready for pickup Y/hen Cite Dunbar Armored representative arrives. We reserve the right to leave if the sei vice Ir ansac Lion has not begun wilhin 14 minutes of antrat clue to rieloy by the City or once respu rise code is received Rates include cif►to ten Rams(bags)per pickup and a per pickup cash liability amount not to exceed $100,000 per Iocabon and check liati ity not Jo exmed SI0,DIDD-000 * Dunbar's pricing includes fuel—the City will not be charged an addifional fuel surcharge- 0 Rates do not include holiday service or on CaiWemefgency service When available, rates will be mutually aq .ri upon for Itiege servict-s a pricing for our Srniort Safe lineup can be obtained upon request however detail regarding volumes and speck requirerrcents from the City is nested Dunbar's propr.)sal will remain valid fnr qQ days following the proposal sLibmisslon date. Changes to the scope of work,liability amount,depositary,pick-up lucation,a tc will result in a review of the Contract and passible servkmabliity andfor pricing adjustments. o All Contracts and future endorsements,on Dunbar paper,must be signed via DocuSigm Dunbar Armored is willing to work with other local vendors as lung as.1hey are in footprint and offs route PrldM is sub t to review of scope of work. +� Dunbar may, in its discretion, choose to perform any or all of the Services itself or through its employees,affiliate,agents,or independent subcontractors_ Any employou. affiliate, agent of independent subcontractor performing Services shall be enbifed to lire benefit of every lia*Btion and derense to which Dunbar is enthfed heieundar. NotwiihManding the faregoinq. Customer shall ionk solely to Dunbar For reiinbumement of any Uss in apaondance Will the terms of[his AgreetnenL iWlty of Austin,Terns Soctlan 0900 NONd)ISrRiMENATrON AND NON,REM.IATION CEIRTIFICATION City of Austin,Texas Equal EmplcymonUFarr Housing Office To: UtynfAuslin.Texa% I hereby cartdfy that ailr iiml compliez wN h the Casa of the Cily of Austin,Seclfnn 6-4-2 as roltatowd below, and agues' (1) Not to eagaile in any disorimino y employment pmcfte defined in this chapter. To lake sltirrrrnilve mclIon to unsure thal applldanls wa employed, artd Ihsl employees are treated during smploymenk without disrr minntion helrig prsaticW egWnsk there as defined in lhls chapter, inicludin aft"irmative whan relatlwar to omplaymeni,gromaUon, dumollun or irarrafer, ramullmont or recrullmenk adverdWrw), Ioyoff or wirnlnaitvrl, fat$ of pay ar olhoF fcutns of componsatian, grid sgkeQligrl t4r trefrring ar arty cthnc lermu.carlditiops or privNeges of ernplaptoni_ (3) To pool In consplcuous phmim,avialleble la employees and aWlicerrts roremployment.not(cor-try be pFQvlded by IWS Equo1 EMp6uyMar1t1FaJr llowdng Office katling ford the proWulans of IIi1s chapter. 14) To s#zte In all solirliol►ons or aduadi 5menis far ampJoyees piamd by or on holvalFol the Confractw. Illat oU quaUflad appllcepts Voill mostvo aaraWivatlop for employmeni w,ithot2 rageid to rate.crew, r•.alw,rellgiQrr,Pi4p.rlal arlgO,sexual orienlalion,gender IdenlJiy,rllsablilty, WX trr age. (5) Yo abtalrr a witten statement from refry Mar unlon or Door oxgani tsan turn lgping labor or sarvice to Coniractore; In which said union or orgonaaliorw has ugfeed not to eWage fn any rarsorIminatory employmeni prmahcas as defirrad in this 0*plar and to take aff Ina,tive action to irnpbomont policies end pravlslum cf thIr}chaplar, (C) Ya coopemle fully with My and the Equaf ErrtpIQy mQnVFarlr Hoar N Office in cDnneclion with any inuastlgallbn ar aonciliaiian elfarl ok the Equel Employmerwrah Housing ONrca to ensurer that the Purpose of the provislorrs against dlzcrim rlalory arnploy nient pratiires are being carNed out. (7) To require of all subcorntraclots harv.Ing 11 a or more arnployeos who hoed r#rty subco0tact providing for tea aWendtkure of$2,000 w nwre in cunrmclkon willi any conlcoul wMi we City sublecf to the !arms of This chapter that they do nut engage in any discriminatory emplwyawpit prncliar}a5 defined In ihta nhnpier For tho pvrpases of lhrs offer snr}any r esulling Contract,Contraclor adapts IN pmulsions of the CiWs Miriitra,fi I Standard Non-Cfacrrminallon and Non-Rerallado,n Pplrcy sw forth belnwr CItyr of Austin MIriImurl Standard NonDisorlmimWorl arnd Non-Re Whii ianIn Ern plixymeni Pallay As an Equal Employfnem OpporluNty (EEO) employer, Ifre Con1faelar vAl r4fidust lls personnel activltles in acaarrianre with eslahlts d federal,slate and Racal EEO laws and reguiallans, The Oontractar Will eat d Burlm inate agehist any a,ppllcanl or employes based on mce,creed,color,national aright, sex,ape,mWgI In,VSterBn ma tLw,gandec Idenllty,dlaability.or srxrrat onanlailort,'This pollay covers all espects of empioymwit, indudlfg hiring, plara7mni. upgradh19, 4 nnFer, demotion, returlimcrrt, muruilanarfi advertising, selection fur Imirrine"d apprentkasho, rapes of pay or other Fomra of compenselion, and ipyo#f or l$mFinalrnr. The Corllrae;tor agre s to problblt ref iYail4rl, dESCharga or ou wwlao dls omrnalitn spphist any employs, of applicant rar employment who has Inyulned a3boUt,dlsousw.d or d1saloved thalf wmpenssitort, Further, ornpbDYaes who experlanca diswLmin.eHon, �seruaI haraeswenl, or anolher form of harassment shaWd Irmnedialelti raporl ii to their xupeeYinar.If lhie In not a w1lable avanras for addi&Baft their coWNanl, ampkoyees are advlaed to cvnlaci a„othQr mQrnber of mansgemenl cr thOlr hepn®n rOUKWcas rapreserntaliyo. NO employee shall he discriminated againgl, harassed, Intimidated,nw coffer any reprieW g3 u msull(if ToparlIng a vicialla€r ni Sarl loc(moo icon-oisI;wWrFarlon arru SaWrnrinn No RFP 7400 EA03049REBID Pap] 1 Non-Rordsfon CarNlimilun this policy. Furthermore, any employee,supervisor, or manager who becomes aware of any such discrimination or harassment should Immediately report it to executive management or the human resources office to ensure that such conduct does not continue. Contractor agrees that to the extent of any inconsistency, omission, or conflict with its current non-discrimination and non-retaliation employment policy,the Contractor has expressly adopted the provisions of the City's Minimum Non-Discrimination Policy contained in Section 5.4-2 of the City Code and set forth above, ,as the Contractor's Non-Discrimination Policy or as an amendment to such policy and such provisions are intended to not only supplement the contraOur's policy,but will also supersede the Contractor's policy to the extent of any conflict. UPON CONTRACT AWARD, THE CONTRACTOR SHALL PROVIDE THE CITY A COPY OF THE CONTRACTOR'S NON-DISCRIMINATfON AND NON-RETALIATION POLICIES ON COMPANY LETTERHEAD, WHICH CONFORMS IN FORD, SCOPE, AND CONTENT TO THE CITY'S MINIMUM NOWDISCRIMINATION AND NON-RETALIATION POLICIES,AS SET FORTH HEREIN, OR THIS NON-DISCRIMINATION AND NOW RETALIATION POLICY,WHICH HAS BEEN ADOPTED BY THE CONTRACTOR FOR ALL PURPOSES WILL BE CONSIDERED THE CONTRACTOR'S NON-DISCRIMINATION AND NON-RETALIATION POLICY WITHOUT THE REQUIREMENT OF A SEPARATE SUBMITTAL Sanctions. Our firm understands that non-compliance vrith Chapter 54 and the City's Non-Retaliation Policy may result in sanctions, including termination of the contract and suspension or debarment from participation in future City contracts until deemed compliant with the requirements of Chapter 5-4 and the Nan-Retaliation Policy, Term. The Contractor agrees that this ,action 0800 Non-Discrimination and Nan-Retaliation Certificate of the Contractor's separate conforming policy,which the Contractor has executed and filed with the City,will remain in force and effect for one year from the dale of fillinq, The Contractor further agrees that, In consideration of the receipt of corit€nued Contract payment, the Contractor's Non-Discrimination and Non-Retaliation Pnflry will " automatically renew from year-to-year for the terns of the underlying Contraot Dated this day of ram-, 2019 CONTRACTOR Cunt,rrr .red Authorized. 'I Signature . .._ m_. Title vP Bid Atfministrauarl Section 0890 Non-Discrimination and Solicitariorr No.RFP 7400 EAD3003REBID Page 2 Non-RetallaVon Certification Section 0838:Non-Resident Bidder Provisions Company Name rJunbai ATmorred A. Okldw: mu%t answer the following #uostions in aeoprdance with Vemnn's TQx;�q Statues and Codes Annotated Govamm eni Cade 2252 02. as amended: is Ilte Bidder Mat Is making and submitting this Old a 'J�esident Bidder"or a"non-resident Bidder°? Anstue r, []w mW- 1tm npg s B B n rodn 1�ui i Ila,,TX hm-u%rj oas alprare Ormu is irr lead Valln.� UD 8ror+k'e amporaleaftta fs is cnp"L TX (1� Taxes Rss�dan!Bidder-Fk k]idde r wha�sa prm�lpdrn ptaGe+�f buslne�s i9 bi Texas and Inaiudes s i"ontreclw wtto5e ullirnale parent company or majorlly owner has Its privipal place of buonnu In Te"O � ) Monreeidarll Rldder-A Blddar whn Is nut a Texas Resiadenl Bidder, H. IF Ule Bidder€d a'Nownsideni Bidder dn¢e INa stain,in which the N nrealdant HlddmYs principal place of business is located,have a law mqutrtng in NorimIdent Mdder of tl>'el state to bid a certain ernount or percentage under the BId of a Resident 6ldder aF Itwt staw€n order lar tha nonrasldan t Bidder uF prat state to be awarded a Contract ail such Wd in sold slate? Answer: Which State: C. If the answer to Guest€on 5 is"yea", thiarr what amount or pinopntage rnust a Texas.RasIdent BFddar bid under the bkd price of a Resident Df ldor of that states In order to ba awarded a Contrary€on skich bid In bola sUIO Answer: I t evlwn 0$56 fion-Resldard Wdoer Sandtfitlon No.RFP 74M J=AD3003RE81D Pale I 1 SDrtlorf 0840. Service-Disabled Veteran Business Enterprise PrAferenc8 .Offeror t�ltfirrte — � — — — Dunbar Armareo Additional Solicitation Instructions. 1. By checking this box. Offeror statas that'are NOT a certified Service-Disfibled Veteran Business Enterprise seeking to claim preference poloW under fits City of Aus wri 50V5E Prograrn. 2, Offerors seeping to[''Mrri the Service-C}Isahled Veteran"inns&Entarpris,a (SDVIBE}preference shall be certified under one of the two faltawing Bconarioa, Offerors st}a{i check one.of the foilra-Mop baxe�=, Input 11ie data It1 thn applicable table below vnd include Ihl!q completed lbrrn in their Prvpre at. 0 HUB. Oftror is certified as a Service-Disablad Veteran(SV)Historu:ally Undoluiilrxpd Susiness(HUB)by file Texas State Comptroller of Public Accounts. Toxatl Stata HUB18V t:ettifiaatlnn 13-D ill vendor it) VID HU1313V issue Date HUB/SV ENpIration Dete d HU1310THER+Federal SDVOSB. Offeror is certified by thy;Texas State Comptroller of Public Accounts as a Historically Underutilized Business in a HLJB Elk�ibllity Category offier 11ian Urvice-01sabled Veteran(SV)A140 is verified by the US Veterans Adminislrationi as a Suxvfca-Disabled VBIeran-Owned Srnail Bus111MG(SDVOSB1 Texas HUH Eligibility Categories: HUB?BL(Black}, HUWAS(Allan),HtJE/HI(Hlspanfe), HUSfAI (Natlue American),or HUBfWO(Women Owned). Texas State RU010THER Cer#ifitatlan r-ederal 5DV95S Verifir-alion 1 3-17 if Varadar iU Vlt] -i 9it DUNS HUB Eligibility G24-pary SOVOSS issues pate HUB Issue Date SDVOSB Expiration Date NVU I=x lrataon l3rd!e 3. Offerer identity, The offeror submitting the Proposal shall be the some entity that Is certified by the Texas State Comptroller of Public Accounts,AND if applicable as verified by the US Veterans Administration 4. Certification Status. Offernes certification(s)must be active on or before the Solicitation's due date for Pmpcsais and shall not expire prior to the award and execution of any resulting contract. 5> on�€rrmatlon of ertiicat+nnf31. Upon r9691Pl of flils cvmQieted form,the Cfty waq confkrn the Offoror"s cert1truisun(s)= Stag'.isttr ;Nrrtvcrra.cuaslaiv.ix_u #nsss r�IsEareh. Federal:http�#Mrww.vio.wx�tlyrznovf The City will dlract any questions conceming an 10fferor's St#tte or Fectarst aertiicalion Status to the Offeior`B coritaet parson as da®ignated on the Diller Form of their Fropmr, 8, Mts[eprfrserrtatiyn. if the City O termines that tho Offeror requastinq this praferonre is not certified by the State or Federal government If a NCabte,the Dfferorwlll not receive ttrr3 preformed points if the City determine—q ihat this rnisrepresenlatlon waii lntentlonal,ihn City rosy aiso fend 1140 Cffamr nut rsisponsible a nd may reprvt the Offejoi to the Texas State Cprrmptiailer of Pub4o Araourlfs cc if apoicabte to 1ha US Vetrorsna Adminis#ratlan, if the rnisrepfesentatloil Is di8covered eftarconirant tiWw4 tho City Merms the right to wold lh4 contract Section 0840 SDVBF- SailcAalion No.RFp 7400 EA03003R1 SID page 1 1 SsaUon 03R0;SUBCONTRACTINGISUS-r.ONSUI.TtNC; UTII.I7ATION FORM f Sod�ilaRlorl No.RFP 74012 EAD3003 MINORITY-AND XVID IEN-OWNED BUSINESS ENTERPRISE(L1'1iBE/WBE) PROCUREMENT PROGRAM S�hr,�ntruct;Iar�ISu6-CottsulurLStsUcs�teEractur")UtilizatianAurxn 5 71.iL l'i'F1'I'lON 1*lUlvlk3f.1 itf I'744U I -1I]30D3RI 13113 S01 AC_CCATION I'I I'1.I.:: C u rvlde Armored Car Survtcc li InWnccordnnrc with dic City OfAustwa Minority and Women-(7wlied 13usincslr f?nteTpriscs (M VV13R)Ihrouirement Pragorn (t ogram), Chapters 2-9A/B/C;/13 of the City Cudc and iM/W13F.Program Rules,this&Airimrion cvas revimved by the Small and fvlirueih:y N-jsia:== RaroLurees Department?S&Tlllt.,rn detenninc if M/%Vials ("SuScunt vctur"l C'oplf Lc,Itltl Iic 0 fJll9 J- Lase rn inqufflcivat iiplwwtuni1ALJI liw/w lii#Ltfllrlcni uv5ii?1batv thrMMIN ri:[TirwJ (Irma,S1 THR hers Exidorp d no subconirncting gtals (ta dns tiWLrituTiuLL, I It,wcMI Offermn wlin r!Ncoa: to uae Subcoalta,clon must catrrliy wldl the C—LTyr't M/wR lhrncurrmenT lemprrm Q4 desrribcd lreNnv. Addltirnt1L11y,if the run[racilIf %L%L*)F 4i3 aliltl wulirrmlMworic,Irv:r ills f'ttnlnitl tt'itwurdLvl,tlrt' IyrtrgraLrl t-tlJjrM11en1e*hap app9y t,r any C twroctfto resuhnig fcom this SAicitntinn- Itestructions: a.)Ofreror tvlro iln put intend td nyc 4ubcurtiryetors shn3l chech the"NO"box and follaw the etrtrolwmding,intitructinnt. b.)Offerors who irlicnllrr,tiHL'}}uhcnnrraelrLrrslrall;lktk1114,Il,Irlicglalt "Yl?ti"bvrlI1nr1followlaiciastructwµi, Offrim chill doiLutinthddc the follovidrig required docttmcnee shall he dcvmtd nprt-snmptitltsi nr nonrco-ywnri+rt tin pljTPlicnblc,t1nJ the oHetur*11.NUIPPId9i7Atl Inay not he cont;idrlyd lot wVard. ,RrNO,I DO NOT intend to use 5ubt antral tors/Sub-cc�ttststtunts. Instructions: Offertats that do not inend rn use Subcontmcrors shall comPIM and sign this form bdow (Subcontracting,Sub Crrnxirltin}.{"`fiu6coottnc[ut" Unruh ajoyi Feirm)umi im7lutiC it w111,i1wir xvkil OFF". 0'YES,I.DO intend to use Subet nalimctors/Sub-coosrtltntei q. Instructions.- Offerors that do intend to we Subcrriitlarrwa Rh'ill ri-Pi%rlcn!and bign this form below ithubcnntmctirtl;-fSub Consulting("Subcontnctner IJtili;tat?tan Mimi),and fulluw 0kr atfditiriml lohrsuet6tmt in kht{Sit1jtticltr2e6nMjSub-CuRkulhnit f"Subcontractor"}l "lraaritah$Mull). C,e1;r:..l!�NMH if Ibsen yda•uhy qumiouts iihow sWbtriirring these fa3rnls- i}IYtldt.ltti[t5rm'Lit#�o �I C;rtrnpnny Nnmr- Dunbar AFpkarpd City Vendor ID Code Physical lddrees 60 Schilling Rn;td City,sr,Irc Zip Huai Valley,MD 21031 Phone.t4LhmbL-r 13mail,�cldress llill•22 IMPkewln.fle gy@dunlharan=r€d,uaru Ir the Offtrur N0 Vlily lit Auipl'u1"8I/Vi'ili'. rtcrhfiR%t7 ®yrI s Indicate one h1lVz MP 143.131::tW13.'jahinr lrrntwx: Affcmr curlif:cation: t lindc c.4 W iliac a verb tlLuuglh N[lilt AlLP[wi ayyitpt suhualLtrse t geeals tp Ilths=wliCilutiM,I wil cuazply with the City%hl I WBE l3r&Cu,clstrat i'tltgranl if I inrcurl ilr inClurk' SA KOIL[rachtttX OI Ill? Offcr. I further VL r- IIt1Ll tb4r cwt-iiSltltd S7 bct;lm LFPctiFLn, Sub-ri3nlpljlcing Irllli2wtldrs r-qc t,ngal lFAsphrabtt'my rnmplctuJ SL}hrantfnrtinZ/'Sub-Conitutting Utiliaatiun Phan,shall hcownx a past of atlp [;u cliacl I mny 114' ILWiLCM am the LULlit OrI1als .IAkitaruiri. IgirrinT, if i arrl ik%VAdLL? IL l,nutrarr alyd I Pill, „[tr Uxlog H'jb441ritnlCttJr(}) Iwr latcr inzemd tr, lkdd ,;Axon tortix(s}1 twhim dw tiubcnntrailw(■)ifl hirvil r►r bcons su„tlt. I will tnmplp with the City'R M/"V Pntrurumniti Prt Now and KlLblrrit ilte RMClUdMil Fuw ChRngr fL,L,u 1L,uJJ ally 2l,ibcLRn1sncwr{R) to the flrujrcr iilwly t ur the Cum l #Mmuµe'r fhw p stic nuilvirirttimi lxy lice<=k untl lwrfhrm Cilxxl I-aith I:f(1Rnm KIVii), if ftPoi5P1i m I urwwoland Out, ii q stikLcolhttACLOC to tts:'I il+IW In my SilbConrxrtrttin�{$vi,-Cvr+9ultlaK Vti.43.utitw !flan,it i3;n eoulntion of the r;it�e itil/WEIF l"MCUlnncAt flrrIArhut i,1r mr.w hilt tits)4UbccntirilttLrrof alhtw the Subcontractor to K-Aist wlwk, ,Ink-Mt I lirHL 4411nl,r City apptrrvat of my' Rquaot Aw Cla.attgx. faun I understand rhat, If a 5ubrn13tractw is ihLil h4. ed in my $Itls�ottltLs ti-ngfSTih-C`oudulting tTIMWAOR#r1su,it is R.%JLtlatilln ti {1ry hi/IiVII lrl uiemenr l'rouragt fiM FEWti4 hits thQ�uhcsrMI:200F nr altrrW Iltk StlbCl got neC li IF II,1lt'j 0 w,I,11,LUJL.�r I ruilI„L,h.riv(-,ity a vdl Eif tlli kc!q 11 Chaly,,r evil, ,y rhhly"L .'Ad r Tillf-(W IU1101i'Ml llll"1L'CSCLh[:'Ltit'c(Print rye"Type) Ssyrnaturr d 13& / UunbaY�5offer is baried ort ne NYWBE regwiruntgnm hecomlrig putt M 13AY mntrnti- Solicitation No,RFP 7400.EA030031RES113 Page I I SuclkQil 0905: UTI�IiA` ION PLAN Oalldlnlloit No.RFP 7400 EACXI)JREBI 1 MINORITY-AND WOMEN-OWNED BUSiINESS.ENTERPIUSE(MBE/WAE) PROCUREMENT PROGRAM ! a '1 tru -Conatxl'r ("Subcontractor")utili anon Plan �u SOLIC;i"I'MIC)'N NUNWI- , Will 74001;-LI?.30a31WBID S[?h1C1'I'1'!'1C7N"E'f[LIi: Citywide ArmoredCarticrvices INSTRUf`NONS: Offeror+whir 00 Intend rp use Suheunttactors May utihi-v l4i#LY!131:Subcontracttrr`s;,or perform Clout riaith t,fforms when retatoing Non-ccrdficd Subconsrncnrr(t). Offcron musr determine which type of Subcrinttattor(sa they arc antic,pam%to „sc 4A1,1'IIHIil5 tilt N0N-Ck0Z l'lVllfl7).check:the box of their appilcable deb-iron,and r.,umply with the addinonat in5rritctioni 3�SDirlated with tf,�L IurLi"la,r seii:entiri. ® i intend to use City ofAuxdn#:Iftl'I lltrl+.l7'hCJW131:SubconincicH]inU c,iiaulraat.'sj. rnsiructin,Is: Offergn ntiiy use tiribcnntractc,r(s)Thar rClti C;iry of ilusun ccrnhcd h•1�'L�fili•lirrals. Offcrfir++hA}r ro3}r4tt fi1�113IZ(§1�- 974-7600 or SbIl3R(gmpGanrcC)rlcumcnrs rQausritltexas.fiuv) to Confirm if the Offr:ror's inumded Sc1UCnnuarror;.$)arc City of Austin cttriifred NIA MIE'anti if these firrrl(R)nre certified to Provide the goods rind services the Ctffcrur intends to auhcuntract. If the Offccur's Subcclptracfor(s)-.1N tLauifnl Vldid L`1Yti6ol Cary of Austin NI/W131s ficnis,the Offeror'Shall insert the narne(R)(lf r111'lf L1hCi}ntrftC{of{F) into the table bCl0kv anti 10U5r inrh,i r. ik,. 1'rdIRwing dainimm rg stt rk eer ..11,d flffrr• SubconirActiug/SuU-C'cinxurlting Utilivarioo Form(curnpleted and signed,, s SulacoruractirillSul>Ct,nsuiriril tlt,li-valion Nall(complered) I intclid to use NON-CERT AITIEI3 SulleitntxnctorlStrir-Canrultanr(s)after performing Goad Paint Efforts. Ingtructionr: Offerors may u4Ls Subcoart.acro"that ARE Nd,T City of Ausrin ecrtifit.'d Iv1/L BI-r fimys OINI X afrcr Offerors have Iir,r demonstnited Good Faith 11fforts to provid,:svbc Jntmrtinb opporttututics to City of Austin h3/WB E firms TI'l�11 CANE; (.Auer SAf HR for an availability list for thr scopc(a)(if work you wi- to SL113C r)tr:Lct; r �7 l N ylCjC?: lyi-`&WM Cnrict r;uiih i"FQsrli(ChCck LiE!IttrLLUidcLd bLdLrw); ;iTN"I'i rt#f?fs-Offnrn;4'Psnll mwo tht rrrmM1C(i}of Iheira=errlrimI r1R nuil•C"ll(i l Suhrpritrartnr(s)into ilir satifi bolow mil rrluni ioidwle the fnllrTwIsig,r fwurnurin irr thr►t Fcal4ii OfTerr +, SullrntisrnciErsg/.Kati-rt;ri"rcnitirLl}UW;� Laliciil I71rrEn(nr"T14 W Aral signed) iubcrnrrrarnn�/snub- url+urrting lltiliMAtiilrr r'Ixn(e0111}ak,[c%d) All fegiJircd 1l1X-VMv tadun dumidluFaT]nX rJUI Off,r,rr'R PcFfurrnancc r+f CInix4 r'ni:h F.CfntTx(RC'[:h4T1L List lathlw} GOOD FAITH EFFOXrS CHECKLIST When u:aint; ,ALL of the.fttllowing CHECKBOXESMU be completed in order to meet and comply wi Ih Ilia CDud Iraith Effort requirements and all decurrlentRtion muAt i1r.included in your sealed Offer, Documewalitm CANNOT fie:3dd1t4J or ehangcd afier eubmiersiou of the hki, ]� Contact SMBR. Offeror,:ihall contact SN1811(512-97:I.7600 oc1L § f"l ei, +1]iFumenr tr1.,tr t�ntc x,�; }to obtstin a list Of City of tlusdo tat 0c l Ar/writ' firma Char are certified rt)provide the fonds and Netviccs the C]ffemr intently to sulirranraer out. (Availability lug- C11Iet in mliall ducameor lh6r ewstarf(al vnils NMLIR in rhl 19NIBIl CrMmtl 11&Fnvrtlnn"fable un rlic following,pagi., Contact k IWB Ilrms' Offerors Shall Contact all of The firms on the Availability ldir with a Sigmif c2nt Local-flusincss lIrtse.11ce which is the Adst in gArtropoliWn StAttg1tal Art!p, M1I i ermtk iaifrirrn.5wm a 11Lr Beall,ru:d b+Y1Fr,ts 10151%i.'rVLj:CTi fllral n*L[j to he fuhcriquraeied oud kir+c tlir 5tsbnmtraCFrrr ill-rglpa4itmity to rcwpilnd rate their inramo ro WiI nn the peaylrawd scope of w%nk. LTheii nlakiug Ihr ugitPriv.OffuLvi9 shall n4C st IrIIwr Twu(?terllle hillmvirrg C{5llimur11eA1lnry FkoirhrulT ilm:lJ, rAx. US w*A or phone. Dlk 3-ws Ahall Vkne!ha cunWrrii 6111pMV-GrgiO■4 k4i.0 eevrn ddL,N to r rWTLvnd Wli It tlWif lraturt�T. Offerors r4 all tla,cumml all cvidcnr4 of 41wir Klarlirb6(p)irlrh3tllllg:tglUuls,FA9 KtMf1ir,l4tirtlix,Iifntil r+f r11M11 lbdivs'ry.autdliir plimile Wl*V, 'Ilxwe tlocumcfifs ihalr shrnv rl,e emir€d;tafci 11112rr,C1 uaertenf c(in1A KA.rihoni'rrum},tir,sulrf caitw jltrsmin. l Dunbet's offer I$hued on no list 13E torytrlreiR4lts liecamlog past Glary conked Sollcitation:No.RFP 7400 l;AC13003REND Page 11 MINORITY-ANDWOMEN-OWNED 81J 4 N1R SSNTrRPRIS (A4BE/WBE) PROCUREMENT i'R(P KAht �trl,runCracoin�el$tsb•Cvuru3tn�y�"�U171LllACtur'��iltiGxation Plan KUIdC I`I'A'k'1i 1�1 NUMWaW W-'P 7LWO ii U)300.}REBIU ,"XITA'k70N'i'!`l LE", CiC}�u6tle lrtn{,�,3 �r ervices f017erars rrrai•tlMy$rale this jragIc to.Add mAdidin2&d needecO 9vhcuouieturf Sob-coaai�haut f:lt jjf rlu%LiN Ct'XtjfiWI hllil: 0 l 4-, r.Ckrruw•{ i 1Rrkf Cudw- LI N<?N•l lilC'J'I: ii-s� (-eY@9 ry*= Vcndrnr k L){.hale f-,1 Finau Pimmorl VPpnrw k`*iUrr bm. Arlslitirmnl xmloci in Cu 14a* dumWr. I:-maik SFim mar ipf"oYlr(iMarrnrT X 3 Ifffflhl Dumb" Tab 2.0 Authorized Negotiator: Kevin Cleary ice President Did Administration),Kevin_CleaaryAdunbararrnoreci_rtom 410-229-1845, 50 Schilling Road,Hunt Valley,Marviand. 21011 Dunbar Armored, Inc, 0 50 Schilling Road 0 Hunt Valley 0 Msrylnnd a ''I011 a (800)830-9611 AL_{ j.I t-I«�Ibis_, {.IP'..I s.rh+ll:I;';IJI:L i-'�S Tab 9,4 References: City of Round Ruok, Mike Ssirurwon.CPP13,CTPM,221 E Main Street,Round Rock, Te,*� 78664, (512)21R-66BZ Email rnschurwonftoundmckloxaS,s(w 2. 1Nliiemson County D Swtt MQseheyer, VWijamson (Iounty Treastmer, 710 S_ Main Street, Suite 105, Gmtgelown, TX 78826. Pig. Fax # 512-943-1590, s, . (l UnQ er uqa 3. Raytnr Scott and White Nuspftal Netmrk,Carol Lynne Brown, Executive Assistant, 8020 N. Ceili rai Expressway, Suite 17001B93. Was,Texas 752a6 Phone, 489-SOM55G. Fax: 469-80"551, Cam1Lynne-BFauvnMSWHea1th-ism Dunbar Armored,W.. • 5o Schilling Road 9 Hurd Valley 0 Maryland a 21031 1& (ADD)830-i 611 Tab 4.Executive Summary Proposer shall provide an Executive Summary of three (3) pages or less, in brief, concise terms, a summation of the proposal. Include the number of years your company has been in business, s surnmary of your company's history and experience,and how your organization will exceed the performance of other vendors in relation to the scope of work. Please also address how your organization will serve the City of Austin's needs relative to the needs of your other clients. Please see attached for Executive Summary/©unbar Qualifi€:atinns_ CurberArmWed,]nc_0 50 SchMilr*Road a Hunt Valley 0 Moryfand f 21031 • (BOO)830•E617 }1NKS � +�rtC:LtFifAt;UJf'. i GF,IVIN1 b, Table of Cohtents 1,0 Introduction and History....... ...................+..................... ...................................,.......-.4 1.1 Executive Mar�agererlt, ....... ,.:. ..�..... .. -,. ...,. . ... . ...... .. + . ,.,+ . + .,......... . ...,_..... 1.2 Expertise............................................:............+..+..+...+....................+................... ...F�.... 1.3 The Dunbar Armored Vehicke and Identifi atiorti,.. ........... 2.0 The Dunbar Ni-Awark...._ , ......... ............................................. ......+. ,.+. .. .. ..........5 .1 Armored Services .....,... ........... 3.0 Safeguarding Cash Shipments............ ...........+...+..........................................7 3.1 Technology........................................................................ ... ...........................+.+,,.<,.......7 4.0 Full Service Organization..++.....,.fi.............+................4..r...,,+4-..4.F... .......+............,.........8 4-1 Cash Management„-.............,++.,k............. .........8 5.0 Customer Service....................................................................... . ... ..... ..._.... ...8 6-0 GroyAh Capacity................................+..+.._,..++.....;.,.,............................F,+.........,......... ......9 7.0 Invoicing,.,......+...+.....,.,..a..........................,................+..+....+..............++.............x........4.......� 8.0 Business Continuity...................................+........,..............,...:,........_-....+_,.+..+....,.............10 9.0 Insurance Coverage........., ,, ..........•-•••--•••-•........... ......... ......................................... .10 9AGeneral Inmiranaa Caverage., ...,+ ...................... .,...........................................-• - ....10 9.2 Autumotivc LIablllty.., .+..............4...............44. ,,. . , ,+ . .... , .................,.... 8.3 Workers' Compensation........:++.,.+.........................iF....iF. ... .. . , - , .+.............................+..F� t 10.0 Environmental Sustainability,...,....'........+...+..++ 4 F++....,.+.,..,..,....+..........11 11.0 Compstltive Advantage....,,,,.. , ,.,.......+.......+.. .......... ...,... . . 1 12,0 . . .......... A.+. ,....12 Appendix A—C vmpusaie Mafvie .. - .. ,. ... + + . ...... .F. .. .+ . ,. . ..... .. ...... . ..... .13 ourlbar Arma red, Inc. • 50 Schilling Rmd# Flunk Valiq ■ msfyl-a rid 1P 21CO1 0 (800)RM-9fi11 111MMNKS + Dunbar 1.0 Introduction and history Since 1859, ©unbar Armored, Inc. ("13unbar") and The Brink's Company ("Brink's") have delivered high quality armored services by leveraging a combination of talented personnel, advanced technology and industry best practices. Dunbar con lnoes this praallce by providing City of'Austin with a comprehensive cash management solution. Today's ever-evolving security threat landscape requires organizations to be prepared for anything and Dunbar is uniquely positioned to meet that challenge. Equipped to respond to any security concern, Dutlbar provides our customers with complete protection including Armored Services. Cash Vault Services. Wash Manager Srrlart Safes, ATM Service and EZChange. Our complete solutions are efitlrely custamizable to fit each of our clients' security needs. And while each solution is unique they all share one Important quality-our€ull commitment to keeping our clients safe by providirig the industry's beat risk management services. We are structured to provide the highest level of service, account management and inquiry responsiveness, We strive to contlnually irnProVe, rofihe afid enhance the quality of service that we provide le our customers. 1.1 Executive Management October, 2018 Ray Shemanski--Ray joined Brink's in October 2017 and currently serves as President of U,G, Business His efforts are focused on expanding strategy to drive profitable growth and customer focus. Lanny Warner-Lonny joined Brink's in January 2016 and currently serves as SVP and General Manager of Cash-in-Transit- He oversees the organlzation's armored truck fleet, drivers and routes. Trent Nevill-Trent will join Brink's In November 2018 as SVP and General Manager of Gash Vault Services. He will oversee the organization's money processing, cash vault and coin operations_ Hairs Moller--Hans joined Brink's in September 2014 and currently serves as SVP and Chief Financial . icer. He oversees the organization's accounting and finance operations and reporting. Chris Cage-Chris joined Brink's in October 1986 and currently serves as SVP and General Counsel. He oversees legal contracts, litigation management, Ilf;ensinq nrld regulatory compliance_ Simon Davis -Slmon joined Brink's in July 2018 and currently serves as SVP of Human Resources. He oversees the organization's fleld HR, total rewards, talent management and comfnunications_ Tire ii'ifitt--Tim joined Brink's in 2017 and currently serves as SVP of Saies and Business Development. He oversees sates operations and now leads for national, regional and major accounts, Rick Gruszecki-•-Rich joined Dunbar in April 1989 and currently serves as SVP of Customer Experience. He oversees marketing, sales enablemerit, bid administration and customer care. Dunbar Armored, Inc. 0 50 Schilllfig Road's Huns Valley 0 Maryland 6 21031 a (800) B30-POI1 iiIINKS Dui 1.2 Expertise With exleneive experience In the arrnored servioes and cash management business, Dunbar Armored continues to invest In 1he latest terhnology to provide our customers with full visibility and peace of mind. Our hand-held scanner technology. D-Tral alfQws us to utilize an intagrated system that tracks a client's deposits and provide this infoernation directly to our customer via a web-based portal. Access to this daily Information is unmalched In the lndusiry. Additionally, Dunbar's web-based reporling system. Vaiu-traR' providers our clients with current information to help manage their businasses, reduce casts and provide a higher degree of uervide for th-ir cwn banking customers. Dunbar does not simply ;repose a client/vendor relationship, but offers a true partnership with ongoing evalua#ions from b02? perspactives, 'Phis approach promotes rnutuaily beneficlal reiationships that stand tha test at Nrne. In Fact, a slgnificrant portion of Dunbar's c1le,nts have been with us for many year$--testimony#hat this approach works. Likewise. most cf our managers have been In the cash-in-translt}cash vault business in excess of twenty years. Their objectives and Interests are closely aligned to address our oualomers'concerns to their fall satisfaction and are efficient iri foreseeing prffblems and ccrracting peftrmance Issues. City of Austin wlll not experience the continuous changn in management so prevalent among our competitors and can rely on our experlenced learn to Oversee your daily aparations. 1.3 The Dunbar Armored VGhlcte and Identification The Dunbar fleet is composed of over 1,600 unite of vafiyirtg models and types. Armored route trucks comprise nearly two-thirds of DLInbar's fleet. Our custom armored route truck oodles are mounted on 25,500 line, GVVV Navlstar chassis. Duribar's route truck bodies have been constructed to meet or exceed the bullet resistance speclficatlons as defined by The Underwriters Laboratories, Level Ill. With our cantlnued capital investment In n4w equipment and strong fret maintenance program through our onsite rnechanics, our trucks ara leapt in excellent working order to meet our customers' meads, Our distinct red,white, and black vehicles are easily identlf 4ble by the public and the pollee departments, Dunbar Armored trucks are always manned by two (2) fully trained personnel. Over the years, we have made structural improvements to make it safer to accommodate new wayo of moving larger volumes of cash and valuables.2 2.0 The DurFbar Network Dunbar has operated cash vault facilities for more than.10 years. Sinoe eatablishIng our first cash vault servilce5 operation In Spiringfleld, VA in 1986, Dunbar 0 i98h Vault Services (DCVS) ha grown to 40 operations located across the country.. Most of our cash vaults, vh ith the exception of Springfield. VA and White Marsh, MD, are located inside the same buIlding as our armorer! transporlatlnn operations. This close proximity enables us to take full advantage of the consldorable operating efficioncies that eXist to benefit our company and our customers, Any changas to Dunba#s Vehidea,QpetalioU Of prnMd upea will be mmmunicated In adwarrm. Dunbar Arwred. I no. a 5D SrMlin9 Rood■ 1-1ent Vallr:y a Maryland ■ 21031 a ($Od)wa-M i Y--1 CrC�iyi QDVS verifies and consolidates deposits for multiple location clients, distributes coin and currency shipments to and froth the Federal Reserve Bank for financial institutions, provides change order delivery for commercial accounts, services ATM facilities, processes food stamps, and offers a variety of ether services utilizing fully automated cash counting and verification equipment, 2.1 Armored Services Coverage Brink's and Dunbar have come together to provide industry-leading security and cash management services to our customers throughout the United Mates- True to our herltage. we continue to grow. so that we're ready to support our customers today,tomorrow, and for whatever comes next. Brink's has a global workforce of 62,300 associates as well as 118 armored locations that operate within the United States. It also operates a fleet of 12,600 vehicles across 41 countries, with custoMer!g in more than 100 countries. Dunbar is comprised of more than 5,400 people in over 80 locations and 40 states. It operates a fleet of 1,600 truck;, which are now servicing 1.,000,000 stops per month and has a customer base that exceeds 10,000 customers. f I 4 Mpniarm #,wh-Dak k. 01&L%oi _ I r r l,,Y, (( #6 .,VNOW11R r L _ _ 'IdehP i "d �^� r , - * M,MI. ` _ Wyomkl� _— } f, Rh#N4nd _ — - � tevreUeu k. r+ ` mah 4 rnll,rrri� � Illdll �J - Mr L.Arnl■ t4bl.dh Ifiarrra . FYI Wrtr�Ri AL- ' — - i♦ # F n� r �lrM ' IIIS �T Naw6tu:tao 4 Art.�..� -, ti7unhsr tlrnnehev 7rars — a—fiiM_ _ 41 UOnkY6rnrkehe6 - . 1' . 4 3.0 Safeguarding Dash Shipments Dunbar Armored,Inc.0 50 Schilling Road 0 hunt Valley*.Maryland s 210310 ($OOy 830-€61 1 1111 KS ; D b" r„ , - 1 1 1.'.r I-I' . i I , 1, .i.,-I-h •11'1 ! .5 As Urink.'s and Dunbar continue to grow and adapt Within the industry, security ramains our main focus as an integrated husiness. Our custom security solutions have prevetkted loss and fed to the success of our combined staff and clientele for generatians. We provide our custurners with the peace of mind Knowing their valuables are protected and d$iiVered with eflciancy. Dunbar operates Three depadments that focus on security; • Security + Cumpliance & Trainlhig • Firearms Sat:urity The Security Dep-Rrtment constsf5 of a National Director of Security and seven regional Security Dimctors. DL mbar's Security Directors are responsible for thoroughly investigating all lass Incidents and robberles, as well as any reports of suspicious activity, This position is staffad by personnel who possess many years of law enforcement and investigative expuriance. The C ompli alnce & Train ing Department oversees a program unrque to Dunbar, Our Compliance and Training Officers audit our facilities to ensure compliance with operational policies and pro cedu€es and survey routes for safety and security, The officers also work with extefneI parties, such as insurers from London, who audit our facilities and procedures annually.This process increases credibility, minimizes tosses and allows Dunbar to pass these benefits onto our customers. The Firearms Security Department is led by Dunbar's National Firearms Instructors.The Firearms Instructom are trained In the NRA!s Law Enforcement Firearms Instructors School and the program is certified by the NRX Dunbar meets or exceeds state forearms training laws in each jurtsdtcklon in which e operate_ 3.1 Technology Our business opportunities continue to trend upward as wa are reaching historic benchmarks in terms of personalized service and technology. When it comes to security. we understand the importance of tochnulagy and time impact it has on your business. Dunbar continues to invest in the latest resources to inr.rease i�aruNty and maximize loss prevention. Dunbar Vatu-Trak` provides your business with a web-based portal far consolidated cash managenaent data from mulllpia locations. Our proprietary system adds audit and Inss prevention controls to better manage the daily cash logistic-s of your organization,3 Dunbar alu-Traik allows access to aii of your Information through; Dunbar D-Trak�'-- Barcode scanning technology providing activity trecking for all deposits and change orders Dunbar Veri-TJrak-'- gash vault reports detailing all deposit pfocessing acttirity * Dunbalr Cash-,Aware'- -Wireless transactional reporting of all Bash Manager Safe activity * Web Ordering-2417 order placement and activity details * Online Invoicing -Access to Invoices anytlma, anywhere, With an option to racelve monthly email reports 1 'Any changes W Diunbw s Valu-Trak leehnxalogy, procacrurm or web portal will ba comiTiurlFnJod Jn advance. Dunbrii Arrnoraif, im. * 50 sohllling Road o Hum Valley a Maryland 0 21031 0 (800)830-9011 4.0 Full Service Organization D,Fnbar is a full-service security organization with comprehensive cash management solutions including Armored Services, Cash Vault Services, Cash Manager Smart Safes, EZChange and ATM Service_ Initially founded as an armored car corrtpanyr we have since evolved to offer a cornpleti: portfoilo of products and services for every aspect of our customers' needs_ Whether our clients require protection for their rash or valuables, our learn leverages an extensive knowledge and industry experience to deliver tailofed solutions rased on Individual requirements_ 4.1 Cash Management Armored Services m Dunbar Armored trucks transport cash, coin and other valuables to and from our clients' businesses. This armored cash in transit service is the core of our business, serving major retailers, finan ial InstitiAlona and goverrimeat agencies natlonwld�_-. Our tracks i eep commerce moving by securely transporting cargo and streamlining the cash Managemeni process, providing our customers peace of mired knowing their employees, deposits and change orders are prolected. Cash Vault Services—Our secure cash vaults are equipped with state-cf-the-'art technology to facilitate all processing raquiramerrts. The vaults verify and consolidate deposits for multiple locations, help streamline shipments to and from the bank, Increa$e efficiencies and redur-e risk of lose and theft. Cash Manager Smart Safes—The®unbar Cash Manager Smart Safe is an industry-leading iotrts cash i management solution that incorporates advanced gash accepting smart safe technology with services to mitigate risk and reduce overall costs and labor. They provide independent real-time wireless communication, armored car service, change order services, verification and guarantee of deposited funds, live web reporting, and a comprehensive service and warranty program to ensure rellability, EZChanW'— EZChange is available alongside our Armored Services to feather improve your cash management operations. EZChange delivers the change you need directly to your door, elirnInating reconciliations as wall as the labor costs and risks associated with frequent trips to the bank. ATM Service—Dunbar handles everything from cash order preparation to timely replenishment and settlement of your terminal. We'll manage deposit verification and residual cash, and even deliver your perishables (rauelpt paper, etc:,) before you run short_ ATM Service also grants access to detailed reports and expert conversion teams. 6.0 Customer Service. Dunbar provides a high level of customer service that is unique within the armored ear industry and exceeds our clients'expectations. Our in-depth knowledge and expefrence, along with a cornplete contlnuum of cash management and security solutions, provide our customers With the tools they need for their expanding business requirements. Dunbar's Operakions and Sales staff Is specifically structured to Identify and resolve obstacles that impact productivity and quality assurance_We continue to expand our capabilities to offer a more efficient and personalized service for our customers,' Any changes to Dunh9'9 cuatbmer oemice stnlcture ar opera I63n%will be a ummunicated In advance- Dunhar Air' omd,Ins, a 50 SdNiling kppd a Hurd Volley 0 Alp�glnnd at ZID31 • (000)83"1311 111M ; Dtuambar Dunbar`s Client Help Dar*is located at our Headcloarters In Bunt Valley, MD and staffed by our dad Icated Duslorner SeNic,- Represent a Live& The Help Desk is In place to respond to customer Inquirles in a timely fast}Inn- Our customers can rely on a designated contact to assist with any questions or Issues that may ar[be during the course of their service. This tenet[! has proven to be effective In personalizing the customer experience and Improving the Issue resolution process. Dunbar s Account Maintenance Program provides our Account Executives with the resources needed to provide supe Nor and personalized customer service. OurMcount Executives are in contact with each account to understand their rinads and offer the appropriate solutions. This enables Ounbar to ensure customer contentment and pre-Sefve our company's reputallan in the marketplace. 6.0 Growth Capacity BrinWs and Dunbar continue to grog together as the industry leader in security and cash management. As a cornbined orgal7Jzat[arl, our extended footprint will allow Ins to devetup new opportunities white supp€w ing our exisling customer base, e are Investfng in the best trucks, equlpmenI and training for our personnel to gairt a rompetit[ve advantage. We are Constantly Irnplernenting new technolog[as to better service our customers anti internal employees to Improve cornmunication, streamline proci�6ses and maximlze performance. As an integrated organization, we can now leverage our shared value of customer success to better manage our custarneW cash and vaivables w1th greater gua14-and efficiency- Our latest inn ovatlans and culling edge technologids snS,ufe that our customers receive the best possible service. We tat a pride in the security solutions we offer and look forward to d1scussing these approar,hes wJth City of Austin. 7.0Invoicing Dunbar offers an array of electronic invoice formats via the web. Customers can download full invoice detail of services and Iocatlon charges in a variety of formats such as CSV, PDF, and .ML. This provides the customer with the flexibility of downloading into an Excel spreadsheet or Imparting Into their accounting system for reporting and payment. The berteffta of web invp[cing include;. Accelerated access to invo-toes • Acceas to account and payment history Expedited [r1►rvice reconciliation + Eliminated paper Invoioea + Convenient File d wrtload formats Email nol[Fications. whan new invoioes are available Dunbar's invoice payment is net 30 diays, Discounts are not offiared_S Any aN]Nes#a 0unsa13f'9 Mv6dna polFaiss and proaeduras will be ours munlualed fn advance. ❑ltnbar ArmprK tnQ- a K SahliNng Raab• Hunt Valley s Maryland a 21O$1 a Moo B30-061 t 1JMMNKFk+2=Wbm. to if,ramT.R sjjcros4 SA Business Continuity Dunbar is structured to maximize business continuity in disruptive or catastrophic situations. Our satellite terminals provide our customers with assurance that alternate sites, referred to as"hot sites" are immediately available when needed_ Most tither oarrfers }provide only a single mega terminal to service a specific region. If their terminal becomes Inoperable, they will have difficulty in quickly establishing alternate sites. Dunbar's facilities elf utifize the same systems and processes_ in the event of an emergency, customer accounts acid informalion ace loaded into tho replacemeni site using our existing network of shuttles, Back-up computer data is placed in this adjoining site, enabling two sources of customer database.5, Our facilities also have sufficient capacity to absorb an additional workload. This can be accomplished by extending our hours of operation and transferring personnel from the down terminal_ our regionalized business rontlnu4 plan Is duplicated throughout the Dunbar footprint Wt customized for Individual terminals within the region. Dunbar's philosophy of operating multiple branches rather than a large single facility provides back-up capabilities that other carriers cannot duplicate. Our local branch management teams understands our customers' needs and facilitates the issue resolution process. 9.0 Insurance Coverage Brink's and Dunbar provide an "all Fisk" coverage known as transit and storage insurance for armored car services. There are no exceptions, warranties or conditions, except the standard war and nuclear exclusion. "All Risk" insurance covers currency, checks and other valuables against risk of physical loss or damage to the insured property tip to your stated liability iimilts. Checks are Subject to reconstruction. This policy(through Lloyd's of Landon syndicates) also provides aggregate max1mum loss coverage for employee fidelity coverage ae extra assurance of performance_ This insurance Is Included in our transit and storage policy. A certificate will be lssoed ahould we be awarded a contract, displaying liability limits consistent with your specifiications. 9.1 General Insurance Coverage Brink's and Dunbar carry public liability insurance for property damage and bodily injury in the amount of$1,000,000iperson and 1.000.I 00/acciderit. This coverage Is in place to protect our servants and agents performing Work or furnishing services covered by this contract from all claims Fnr personal injury, including loss of life, as well as front all claims for property damage which may arise from operations under this contract, whether caused by us or by anyone directly or indirectly employed by or acting for us. A certificate of thls coverage will be furnished upon contract award. 9.2 Automobile L.iabillty Our automobile liability policy provides bodily Injury and property damage ccmbined single limits in the amount of$2,000,0001accident. '9.3 Workers' Compensation Dunbar Armored, im. * 50 Schilling Read a Huni Valley 9 Maryiand 6 21031* (600)830-9611 111 NK Dki-ambar i Our Worker's Compensation coverage will be provided with statutory minimurn limits and is designed for your protection. Br€nWe and Dunbar do not bel lave in a 'least arnount' approach as we nave structured the'AII Risk" coverage amounts to provide adequate prot,action based upon they potential vo€urrie of activity.0 10.0 Environmental Sustainability Dunbar Armored has never violated any safety andior environmental regulatlons.There are no hazardous materials contained in the products we provide. We are currently investigating the possibilities of using biofael In our vehicles. l3Jofuel can be broadly defined as iuei derived fFam recently dead biologloal matter, as opposed to fossil fuels which are derived from tong dead material- Unlike fossil feels whlch return carbon Into the air, biofuels offer the possibilily of producing energy without a net increase of carbon Into the atmosphere. Therefore, biofuela are less likely to Increase atmospheric concentrations of greenhouse gases. Due to the secure nature of our business, the products and servloes off ared by Dunbar Armored are not typically suitable for recycling purposes. We do not offer a lake-back prcgrarn tier products at the end of their"life cycle" nor do we maintain a Hazardous Materials Management and Dlspasal Program, We also do not have a written policy partaining to the protection of the environment. However, Dunbar does recycle all used all, anti-freeze. parts ateaning solvent, etc. This Is done through a national account with safety-Keen. Additionally. all hard parts such as batteries, alternators and other similar devices are recycled through an international dealer network. Dunbar does hove a polloy In place to achlave optIrnum consumption of energy and water supplies in art energy-afflolent manner This is shown through Dunbar's preventative mainterxance program, designed to keep our vehicles oparabng at peak afficiertcy- Dunbar Also utllfzes environmeritally effective methods to reduce the consurnptlon of goods, materials and waste production. For example, In an effort to reduce waste going into the dumpster, we do not use Merits such as OIIYfJrI on our shop floors to clean up oil. Instead wa usa mops and buckets vAh water recycled by Safety-Kleen. Addition aIIy. waste paper from our adm€rttstrative functions Is recycled through a paper shredding/recycling conifacl- Dunbar etlsuros chat the option to recycle materials Is available for use anal communicated clearly to our staff. CRecyclIng receptacles are provided at every Dunbar location to accumulate discarded paper and aluminum cans. 11.0 Corrrpstitive Advantage BriaWs. and Dunbar together form a solid foundation for success, combining the second and faurtIn largest cash manegarnent companies in the United Slatas. AAs a united industry leader, the Integration will help expand our national footpr€nt and target a diverse custarner base with a focus an small to blg- box retailers, financial instliutions, government agencies, and more. Brink's and Dun har will oontfnt,e to lap into (he best of both QQrnpanies, including route density, branch optimization and adminlsirative efffolencles to service customers in the most efficient way possible. In 'Any ohangas to Ddrik's and Duribimt'a'nli d aV insurance,general InsUMC0,alAtanrIONS Jidbilily find WDFICeF'compensation rauerage wlil be tumrnunlcaied in advance, Ouribor Armored, errs-9 50 Schlillrlg Road• Hunt Valley 8 Marytagd 9 Zip31 0 (flfla)B3 0.9691 1^a,. addition, our focus on employees, customer service and state-of-the-art technologies help differentiate us from the competition. From process improvements that increase security to enhanced training methods that improve productivity, we are committed to maximizing our potential in the industry. Security is always our main focus, but duality, courteous and responsive customer service keeps us growing in this business. Our employees look for ways to solve customer problems before they become larger issues. We must constantly adapt to deliver a tailored, reliable, and efficient service our customers can expect. From our trucks to our guards,we are built to provide a premium service that satisfies our customers in the most productive manner possible. Our core strengths stern from sharing the same goals, strategic outlook and dedication to our employees and customers. 12.0 Conclusion Dunbar armored is looking forward to future business opportunities with City of Austin_Our team approach, vast experience, adaptive systems, and reasonable price, make a partnership with Brink's and Dunbar the"best value" selection In the industry. Our combined efforts will only make our service offerings stronger for your business Rest assured knowing that all products, services,warranties, policies and procedures through Brink's and ©unbar are not changing in the short term. Any changes Will be communicated to current and prospective customers. Dunbar Armored,Inc.0 60 Schilling Road a Mural Vulluy P Maryland 4' 21034* (800)830-989I IIIIlml + Du4-, ii I1FiTTIMF ;lPC 5 Appendix A See atlached page ❑unbwkmarsd,Inc_• 50 Schilling load 41 Nun!VaRey■ MaryWrld 0 210$1 a (800)830-861 1 � \ \ 2 } \ 2 © / \ - _ > _ — CL tL - c e - � � _ g CV5 2 - � - 2 LL cc � 1 / \ \ \ \ G ƒ \ rdL \ \ LL ¥ \ / \ \ \ % 2 : - _ _ . . q:t .� 06 - � - � - � % \ \ S \ - � i ƒ � R � � ] � 2 � § � � � k k k '@ u 'Q 2 | k .R / 2 � k @ C Z E / — � IM0 NEW . . � � 2 Lij � � � / > E E La / 22 � U § c- 2 2 @ o En m ' q @ @ � mJUD m 5 rq3 \ \ 'c _ U p 2 ± ± 7 ¥ k R ID 2 I � m � � � \ k cov; . � � e e ■ � . - ■ e 7 e © )\ e ) / , ■ � k r 3 ■ m a ( 7 - } \ ■ � G m § ( § � w / 2 § $ Fj ■ � � } � 7 � � ` § & 2 £ - _ \ ) ri £ 2 7 § E / f t 71 � � \ Q � \ � -> $ L) - / 6 m 7 § £ 0 # \ CL ~ I \ J t \ ■ $ -A t m ƒ 2 \ � B � � a � � ` � / g E / k \ � '�� § ■ � , � m � — � � _ . . �O o � E q � \ , - § _ Co C _ CL k ° � m | . , O 7j ] 73 [ ©� $ i V L � � i o '- u� 0 +F� cc ACCE_F t'.I II 1 11. Tab 5:Service Model 1, A breakdown of how services will be completed for Items 1.1, 1.2,2.0,and 4.0.in Section 0500 Scope of Work: As Me current provider of armored transportation services to the City of Austin. Texas, Dunbar Armored Will provide secure armored ttanspnrtation services to include The Seasonal foot lacat'sonsr as well as ihr± various Year Round Pink rip ivsations the deposits will be protected ave.rnirghl in Dunbar's Vault„with subsogrfenl next day delivery la the dep:ostl" 2. Describe the staging level that will be put in prase to fulfill the Contract. Provide names (if available),titles, and duties of IndlOduals assigned to thls Contract and a general explanation of their daily schedule, leadership,and reporting responsibitilles. Describe how these individuals will interface with City staff. Dunbar Armored does not disclose personal information or employees. However. all guards are subject to backgrorrrrd checks upon We. 3. Describe the type of equipment used to perform the services and technology that will be utilized. 4. Describe how services wNl bQ incised and/or reporter/to the City. 5. Describe safeguards in place to ensure that services are delivered appropriately. The City of Austin,Texas will be provided with a receipt book—known as the"Red Book"—that must be filled out for each plek-up made by Dunbar, prinr to Dunbw's arrival. The Dunbar Guard verifies the number of gags to be picker/up. records the bate and lime lire pfck-up was trade and signs the hook 'This is your re=4 that the pir*-up was made. Dunbar Armored utilizes hand-held scanners for processing the armored pick-up and delivery T h is product allows the scanning of deposit bags rotfier Than the menuM logging of the deposit information This fellows Dunbar the ability to prtwide our customers with unparalleled lranspeftation information-including proof of delivery Dunbar's, web based reporting system, Val#-Tr&W is our stat e the-art system for tracking valuables and cash in Imnsit Dunbar's www.dunbarvaltilrak COM website provides a Segura password controlled system l>tiat allows customers in view yesterday's activity for their deposits.withdrawals and inventory Our custorneis are able to hack The initial pick-up through transport. view deposit verification Information and place change orders on line which provide.a unmalched access to daily business information. This allows Dunbar customers to obtain vital information through a vanaty of reports for Use with tfreir cash management needs. Dufibar Is the induOry foaWer in providing this level a delalled re;+Orrre ruporling for their custornRrs Irl addilian, out systems pravide Dunbar's operatbprlal learn wills route pUdOrmance measurements and valuable statistics to assure that our custarners consistently receive service that m eel a their needs_ 6., Describe your contingency plan to ansura Timely delivery. Describe your process for handling late service delivery Dr if when services cannot be delivered as te gulf ed undw the ccntraol: Overview - Dunbar Armored is structured to maximize husiness continuity in catastrophic situations. Additionally, our business continuity pNn is tested and proven. Dunbar's phlinsophy of"SalelOW'terrnirrals e provides our r;ustomers the assurance that alternate sites. referred to as "host sites`are immedialely Dunbar Armored,Inc.fir 60 Schilling Road sr Hunt Valley r Maryland 0 21031 0 (800)830-9611 II11MRIN S + wha A LA_ttL-H1%fIN4 IMiL.ar,llI; nLICC,L"S'_; available when needed. Brost ocher tasrim provide only a single"mega ternmif,al" to servke a region. If #his terminal fi r names inoperable, ttW will hw#e&Wrcully in quiclr#y establishing alternate saW,s. All Dunbar racilhius have suffoorent Capae tg to absorb an adddional worktoasd. Tt}is can be accomplished by extending ntsr operaling haws and transferring personnel horn the down terminal. Our trucks may drive further W our austanners will still see us arrive at their place of business. We Woe attached a sarnpfe of business cianlinuity plan. This plan is d upticaled througlout the Dunbar ipatpdrit but is customtzed for individual terminals within Thu region As pack of thle plan we hava a branch preparalion checkl6t that begins 72 hours haifore are announced event_ Out plan calls for reports to be filed avert' 12 to 24 hours Fire, Hood .or.garthgogke - In the evert of an emergency, the duplicate operational systems utilized Ihroughoul the Dunbar network enables us tin seamlessly transfer opuratitrns born one raaility to another- Our ar$anized system of shuttle trucks enables Dunbe.r to consolidate and deliver regional work to single delivery pokn%_ Organized using a satellite terminal philosophy. Dunbar offers disaster recovery capabilities that can not be rivaled by other Carriers_ The t*ricewtation of our branches, redundancy or our systems and the ownership of a ffeel of vehicles. allows us Io opurato during a disruption event wllh IIHfie of no impact to our customers. Cnmj3uter Smatem - Dunbaes fadlilies all utrlrze theL Same systems and processes. In the event of art emerganq.all lhst needs to or+cur in boc ming operataanal as a roplacement site is the loading of customer spe tic accounts and details using ohr existing nelwotk of shuttles, Dunbar places back-up computer data In an adjoining site. This enables Iwo sources of cuslomer databases Strikes - Dunbar operWas is non union, therefore our services have never been interrupted by striko activitLes sock as a lacknut. work sloppoge or other labor disputes. Over the years our employees have cansistardJy voted TG remain non unron Satellile Philosgghy+-Dunbar's philosophy of operating multiple branches rather than s large single fscility not only Dates a bond wills our ctisterner base but also provides natural track-up capabilities that ath(ir carriers mannot dupfeate. Olrr local branch managernent learn quickly becomes NmilWr wllh their customers and develops a bond Ihst mk'rlrnizes problems and€aoititaWsi resolutlons. Dunbar utilizes systems and procedure redundancy throughout our footprint. Our prcr sflrL and hardware configurations are lden1Jc-,W In al# of our terminals. Recent hurricane events in Florldn have verified the effe0veriess of these pimps. Should an event disable a Dunbar terminal we will utilize our back-up tapes and (feet of vehicles to move operations to a neighboring branch. S2 mary, - Dunbar is well stmmtured to meet you needs regarding J}isaster Recovery. Our preparation prueoas applies whether the cause Is a hurricane, earlhgLma e, tornado, etc Ounbafs plan sddresses damage to for Hilies as well as equipment and impnrA io persojinet. These prolocols help us to determine whether the relor elion of a branch Is required, and to arrange for the lransfer of personnel ffam other Dunbar branches. etc Our plan covers any type of er€eal, from mmrmal building damage to major sbuciutal dada. Dunbar offers disaster recovery capabilities that Cunnot be rivaled by other Carriers. The concenlraUen of uirr drarchUS. r4durrdarrcy of our syNterris and the ownership of a Reel of VehlCIeS, flows us to operale, durlrsg a disruplirrn evenL Our goal is to nsinimize the nperaWnal imp # on our facftes and our Customers 13unbar ArrftdrEd, Inc, ■ 5I3 SbMIJIrrg Road• Hunt Valley• Maryland•21 V31 0 (WO)830.261 i 111MMNKS .4. J61PUMZIMbiltr Airy 1 -AI WCP CU5 rowi.li wcusF Dunbar utilizes system and procedure redundancy throughout our footprint. The processes and hardware configurations in one branchivault are tdenlicaf in all terminals. Recent hurricane events in Florida have verified the effectiveness rf those plans_ Should an event disable a ©unbar terminal we will utilize our back-up tapes and fleet of vehlcles to move operations to a neighboring branctk. Our routes will be longer but we will still arrive at Our customer's door and they will not recognize any appreciable r,ltange in service revels. 7. Describe your policy for one-time pick up cancellation with advance notice. Dunbar Armored ran cancel pickups with 24 hours advance nonce We vnll adjust the monthly buffing accordingly r' Dunbar Armored, Inc, 0 50 Schilling Road I Hunt Valley a Maryland 0 21031 ;a (800)a30-9611 I; —i : s Tate 6:Customer Service&Training our Customer Service in addition to a momlo than 66--yenr history of providing quality service that meets or exceeds contract Regtriterrments,Dunbar Armored provides a high level of custarner service Thal is unique in the armared Car Industry Our Operatlons and Sales staff i5 organized to deliver fast0r,more efficient and m are peraunalmed customer serum. We quickily idenjily and reseivu obstacles to produc iviiy and address ibsuss related to quaiily.Al tits name lkne.vte continue to expariel our custarner servoce capabi#ities to provide quick problem reselullon- Dunbar operates a Client Help Derek Staffed by our deflated Customer Servi�e Represurdatives, the Client Help desk is designed to meet the deeds of our cuslt}mets The Help Desk is fasted at our Headquarters Facility, and is atnrctured to ensure our ability to rezpond to customer inquiries in a tinraiy fastilon.- Phone: 800-888-21 9, His of Operation- Monday-Friday 8.30arn-7_08pm Dunhaf Armored has an Account Maintenance Ptagram Dunbar emptays a nationw We slafi of Accouni Executives whose responsibilities are not just limited to sales. They are a dose liaison to the Customer- Thoy help resoive individual problems and act as a conduit to (unnW the prablern ib the appropriate Dunbar deparUnenf. Dunbar's Account i_xecutawe. Sean Oeorna will be the point of contact for the Gi y of Austin, Texas- He is iocAerd in Our Austin branch tacatlon. He can be reached via his office ntunber (a12) 385-3208 or E-mail' sean.deamendun#warmored.corn. Qunbar Armored, Inc- a fi0 Schlinng Road• Hunt llaitey 0 h"land 0 21031 s (800)830-9611 111MRM ACMRATING CUSTOMER 5UCCE55 S Tab 7 —Implementation & Documents: Provide an assessment of all information and documentation required to complete the execution and implementation of the contract, including but not limited to the following; Provide a detailed list of tasks, resources and information required,and a proposed timeline to implement go-live in your processing environment As your current Armored Car Service provider,we are prepared to keep operations rolling along smoothly. Provide all documents andlor agreements Proposer requires in order to finalize award. Be aware that no additional documentation will be accepted after the solicitation closing. The only additional documentation needed would be a signed contract,We can address this once the award is made. Provide a detailed description of the transition process Including any systems and data conversions, departmental communications, and training proposed. As mentioned,we are your current provider of armored Car service,wo.can keep business running smoothly without and transition period. Section 0500 1.1.6. -Provide the City a sample of the documentation used for proof of pickup and delivery. See next page attached. ©unbar Armored,Inc.o 60 Schilling Road g Hunt Valley 0 Maryland 0 21081 o (8p0)830-9611 i c4 (� L i� -W a 0 � dm a M w . � It (D m o M W m CL. s �0 Q 4 ° ° ' > 0 14 on ca as to o a co C e uS d } T cll i? cu d] -%: {� 3: C m C 2 ci o f 73 LO a c cr " °" m OL in a m . 0 � ;F �� �5 Jou a a a ocn= to � qcaL ° A q � m a � a) �c n1 cryfu n _ br an ° ¢ (u is tea vi O a t o m tm a rn �. ' � m c J3 a'r- od ° a CL UJ uo U .- _ M M 4i � L. m r ro � G7 m3 ro � � C $ , Eau 4 e o a +� rd � OHE m ice_ s C Ch 0 0 � � � O , m 2u co ra w } to M CD # p . fin, c -be = (t [t , cc 47 m 8 Cq R " Ca _ tl xc .� w G7 , p E a3 L3 0 C3 O (Ci N „' C4f C C7 s CC; �j *" to w E z } '` � CCl q} t13 Q1 B 9 +U } or- co r G7 tl1 GL d. +!i O m ct- N C 0 m C) ' a W C � .J c1 AL � <t : [ f» CA #� ,,4 CD f moor � cri m � m � 5" a •r j cx Q (D r $ 0 a a . z z � # a '0 H o CL can es fu r � m V, (16D Fa a c 7 C FL o 2 L7 3; L rn 0 ' CM vi , t" a G 4 � .0 4 43 0 4 a 09 0 ' a r4' E � � �. � a- ,E e a � °' ' 0 Ln ', � corn 0 E i.0 w w H J a: z c� to 2 a� tea a in a. 2 I LI t— C, CL C 0. m " m � w �+ � Cc � Ix . ,a U)+, X F^ faK /!!y! R1 if n r � i' q' m ra 6 w S � o c CL , K F. 4:1CL �, a �•. ;5 as as Ts I � m � 22 V 0 dl LD 11 [r v? CO? o ff. fi 6 � 3JJ i 0) f2 ., vs d) � -14 �+ s� Ix 0 -40 ❑ 'Q tm tq 1 t5 chIt E 0 Ea P � s F ba (D 41 ] 0. W'� �. , O V] . C C C Rr G] CS QD 0 f O ++ p tr ` ' E ,a g IL° �o C4 Nt IN T3 iY? � 0 J} ka� C� I'l CV LLl id1 ch Y F il'F IP t iO In +j ri C%i m +?5 +a w't N to LO If? Qlt to {j 6} ff3 69 LH r '0 w tIi � 31 Gi C= W in en 14I3 .� gr .IL LL LL +n ifin' o CO L a � I 9 C c) a4 , + LU CD Q W 0 0 u� I -e E a yy (ry 0 1- 0'v <IF C� a M } a s N i I � l4 LL a'i '� cu CD M ru m a fAry cF ites:in SIIBR GOAL DETERMINATION REQUEST FORM �tn2S;s „1i:W1ir�1L ECl i NESAJTC+� Buyer NamelPhone Erin D'Vincent 4-3070 PM Name/Phone Gail Ray 4-7884 Sponsor/User Dept. Citywide Sponsor Name/Phone N/A Solicitation No RFP 7400 Project Name Citywide Armored Car EAD3003REBID Services Contract Amount $800,000 Ad Date(if applicable) 2/25119 Procurement Type ❑AD—CSP ❑AD—CM@R ❑AD— Design Build ❑AD--Design Build Op Maint ❑AD—JOC ❑ IFB—Construction ❑ IFB— IDIQ ❑ PS—Project Specific ❑ PS—Rotation List ® Nonprofessional Services ❑ Commodities/Goods ❑ Cooperative Agreement ❑ Critical Business Need ❑ Interlocal Agreement ❑ Ratification ❑ Sale Source* Provide Project Description" Armored car services for City locations handling cash Project History: Was a solicitation previously issued; if so were goals established?Were subcontractorslsubconsultants utilized? Include prior Solicitation No. RFP 7400 EAD3003 had no goals. This is a rebid. List the scopes of work(commodity codes)for this project. (Attach commodity breakdown by percentage; eCAPfRIS printout acceptable) 99010 100% Erin D'Vincent 2/12/2019 Buyer Confirmation Date *Sole Source must include Certificate of Exemption —Project Description not required for Sole Source FOR SMBR USE ONLY Date Received 2/1 212 0 1 9 BDC Assigned to 2/12/2019 In accordance with Chapter2-9(A-D)-19 of the Austin City Code, SMBR makes the following determination: ❑ Goals % MBE %WBE ❑ Subgoals % African American % Hispanic %Asian/Native American %WBE ❑ Exempt from MBE/WBE Procurement Program No Goals Goal Determination Request Rev 04.04.2016 Cin,F nw::n SM BRF GOAL DETERMINATION REQUEST FORM Smart�`darp:{:Y 3usiress Resa�r�s This determination is based upon the following: ❑ Insufficient availability of MNIBEs ❑ No availability of MIWBEs ❑ Insufficient subcontracting opportunities No subcontracting opportunities ❑ Sufficient availability of MIWBEs 16Sufficient subcontracting opportunities ❑ Sale Source ❑ Other If Other was selected, provide reasoning: MBEIWBEIDBE Availability Subcontracting Opportunities Identified 1 b S NY-) YV4f �]/l Rachelle Delouis SMBR Staff Signature/Date it SMBR Director odDe n e Date Returned to/Date: I _ Goal Determination Request Rev 04.04.2016 � �IVE 26200i3AIRIRB34 C35ESE369ES235 i-1 P.O. Box 7099 Indianapolis, IN 46207-7099 (317)636-9800 SEQ#00026886 00010992-002 Date Issued: 01/14/20 ,,. CERTIFICATE OF INSURANCE This Certificate issued to: SAMPLE FOR INFORMATIONAL PURPOSES ONLY Certifies placement of insurance coverage for the account of BRINK'S INCORPORATED AND ALL SUBSIDIARIES 555 DIVIDEND DRIVE, SUITE 1000 COPPELL,TX 75019 -n With the following insurers,individually and not jointly,providing insurance as listed: Protective Insurance Company Policies: X 001952 V For the following coverages: Automobile Liability General Liability including Personal Injury and Property Damage For limits of $2,000,000 CSL per occurrence/$4,000,000 General Liability Aggregate Effective: January I,2020 Expiration: June 1,2020 In the event of policy cancellation or material change,written notice will be given to the certificate holder named hereon,at the address indicated,of such cancellation or material change within 30(Thirty)days thereof. Signed at Carmel,Indiana this 14th day of Jan__uary,2020 THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER COVERAGE AFFORDED BY THE POLICY LISTED HEREIN. BY LT Ref:DO JLT Specialty Limited The St Botolph Building POLICY NUMBER EE2006615/NA/USA et all............. 13s xonndsdit •••••••••••'•• L W London.EC3A 7AW ch This Certificate is issued by JLT Specialty Limited under authority from underwriters and on underwriters'behalf. This Certificate gives information as to the insurance of below-mentioned policies and sets forth certain features of the coverage as stated in said policies as they stand as ofthe date of issue hereof This Certificate confers no rights on the holder(s). Said policies which contain the full provisions of the contract and insurance granted thereby are subject to endorsement,alteration, transfer,assignment and cancellation without notice to the holder(s)ofthis Certificate. This is to certify that Underwriters at LLOYD's London and certain Insurance Companies under Policy 1 bers EE2006615/NA/USA et at expiring 31 st December 2020 issued to Brink's Incorporated and/or related com a es; Covering anywhere within or between the United States,Canada and transits to or from Puerto For a limit of liability of USD ofproperty on board anyone conveyance d in an� e place al;any--41 time, but not exceeding USD in any one occurrence. Covering the liability assumed by the Assured,including any act or omission of ployee c Assure fany person or persons acting in the capacity of an employee ofthe Assured with the Assured' co , tlt, to ya , ss o image,from any cause whatsoever, to property of customers, consisting of Gold, Silver, Pla' um,PAI Xliul'3 and other rccious metals; copper and/or copper powder, indium, germanium and nickel; Coin and paper y, inelhitiI Bank n ; signed or unsigned Travellers' Cheques; Tokens and License plates; Licenses; Jewelry and stones; I a revenue stamps; Ration coupons,defense,food and trading stamps;Postal,express and other money onds, ,stock certificates and other securities;Certificates of deposit,checks,drafts,notes,bills of lading,wareho and al er commercial papers;stamp collections;electronic components,computer chips,data tapes, is cards, o ma intensifiers,mobile telephones; gaming consoles,MP 3's,MP 4's;documents and other valua Excluding loss or damage caused by or resulting from: (1) War,hostile or warlike action in the time of peace r eluding ion in hm eeng,combating or defending against an actual,impending or expected attack; (a) by any government or sovereign power(de.' r- or-d acto), any au city maintaining or using military,naval or air forces;or (b) by military,naval or air forces,or (c) by an agent of any such government,po authority or for S. (2) insurrection, rebellion, revo la, full usurped p S. or action taken by governmental authority in hindering, combating or defending a , st such occuir w: ; rF sea, by order of any government or public authority. (3) In no case shall this insuran v bss dama liability or expense directly or indirectly caused by or contributed to by or arising from (a) ionising radix' o ont a ipn by,� ioactivity from any nuclear fuel or from any nuclear waste or from the combustion car fu (b) the radioactive, ex sive or othe azardous or contaminating properties of any nuclear installation,reactor or other nucle embly car componen thereof (c) any ape r devic eying atomic or nuclear fission and/or fusion or other like reaction or radioactive force or matter (it) adioactive,toxic,c r other hazardous or contaminating properties of any radioactive matter. The exclusion in [lu of a to radioactive isotopes,other than nuclear fuel,when such isotopes are being prepared, car far ommercial,agricultural,medical,scientific or other similar peaceful purposes (e) any chemical,biologt 1,bio-chemical,or electromagnetic weapon. (4)i Subjec o era phs iii,iv and vi below,in no case shall this insurance cover loss,damage,liability or expense directly or indirec a"used by or contributed to by or arising from the use or operation, as a means for inflicting harm,of any computer, computer system, computer software programime, malicious code, computer virus or process or any other electronic system. ii Subject always to all the terms and conditions of the policy to which this clause attaches,this insurance covers physical loss or physical damage to the property insured caused by or contributed to by or arising from the use or operation of any computer,computer system,computer software programme,computer process or any other electronic system,if such use or operation is not as a means for inflicting harm. iii Where this clause is endorsed on policies covering risks of war, civil war, revolution, rebellion, insurrection, or civil strife arising therefrom, or any hostile act by or against belligerent power, or terrorism or any person acting from a political motive,paragraph i shall not operate to exclude losses(which would otherwise be covered)arising from the use of any computer,computer system or computer software programme or any other electronic system in the Iaunch and/or guidance system and/or firing mechanism of any tangible weapon or missile. Marsh JLT Specialty,Bowring Marsh and Marsh are trading names of JLT Specialty limited,a Lloyd's Broker,authorised and regulated by the Financial Conduct Authority.JLT is a part of Marsh,a Marsh&McLennan company. Registered Office:The St Botolph Building,138 Houndsditch,London EC3A 7AW.Registered in England No.01536540.VAT No.244 2517 79 ,MZ��J LT iv It is understood and agreed that paragraph i shall not apply to an otherwise covered physical loss of or physical damage to the property insured caused by a Targeted Cyber Attack. The burden of proving cover under this write-back shall be on the Insured. v For the purpose of paragraph iv,Targeted Cyber Attack means the use or operation,as a means of inflicting harm,of any computer, computer system, computer software programme, malicious code, computer virus or process or any other electronic system where the motive is to inflict harm solely on(or upon)the Insured or the Insured's property. vi Property insured by this policy does not include electronic data, unless and to the extent that this is expressly stated otherwise elsewhere in this policy. (5)Breakage of statuary,marbles,glassware,bric-a-brac,porcelains and similar fragile articles,unless caused by fire,lightning, theft and/or attempted theft,cyclone,tornado,windstorm,earthquake,flood,explosion,malicious dama e or collision or overturn of conveyance. This exclusion does not however,apply to computer components and/or im intensifiers. The insurance is also subject to the Terrorism Exclusion Clause NMA 2920 and the Termination of Transit C e JC 2009/056. This insurance is also subject to the following Sanction Limitation and Exclusion Clause: No(re)insurer shall be deemed to provide cover and no(re)insurer shall be liable to pay a aim or vide any ben hereunder to the extent that the provision of such cover,payment of such claim or prav" no such ben would expose that(re)insurer to any sanction,prohibition or restriction imder United Nations resp ons or th ade or o is sanctions, laws or regulations of the European Union,United Kingdom or United States of This Certificate is issued for information purposes only and confers no righ the ho This doer nt does not amend, extend or alter the coverage afforded by the policies described herein,and JL. 'ally L' xc s any liability, howsoever arising and to the fullest extent possible at law to any and all recip Iders o cument. CERTIFICATE ISSUED TO: _ 1 ADDRESS: a t.� JLT SPxcrAi;ry LrrvrrrED DAVID GORDON CEO Specie Fine Art wclle DATE' Marsh JLT Specially,Bewrirg Marsh and Marsh are trading names of AT Sproally Limited,a Lloyd's Broker,authorised and regulated by the Financial Conduct Authority.AT is a part of Marsh,a Marsh&McLennan company. Registered Office:The St Botoiph Building,138 Hourdsditch,London E03A 7AW.Registered it rngland No.01536540.VAT No.244 2517 79