HomeMy WebLinkAboutContract 53449 TM CSC No. 53449
. . . AVI4U)0*SPL
or
E�EIVE p
N 2 8 2020
SECRETARY
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Customer Care Program
City Fort Worth Texas
JEOC Service Agreement
Camillia Ryan
$28,620.80
(1 Year)
Start Date February 1,2020
End Date January 31,2021
Prepared By: Brian Miller,CTS
Gov't/DOD Sales
Control Room Group(a division of AVl-SPL
I. COVERAGE
Audio Visual Innovations, Inc., (AVI-SPL) will repair or arrange for the repair of THE COMPANY'S Warranted Covered
Equipment as necessary when such repair is due to a MECHANICAL or ELECTRONIC BREAKDOWN during the Agreement
Period, subject to the conditions contained herein. AVI-SPL's continued adherence to this agreement is subject to the
satisfaction of all terms and conditions of this Agreement by the Customer.
All repairs and replacements will be performed with new or remanufactured parts and components as decided by AVI-SPL.
All parts or components replaced by AVI-SPL shall become the property of
AVI-SPL. (Covered Equipment is listed in detail in Appendix A of this Agreement.)
II. WHAT IS COVERED
A. Scheduled Preventive Maintenance(PM): AVI shall provide two(2)routine preventive maintenance visits,scheduled during
the Covered Period of this Agreement. During each scheduled Preventive Maintenance(PM)visit AVI authorized technician(s)
shall perform the following services as they relate to the COVERED EQUIPMENT outlined below and more particularly described
on Appendix A,attached hereto.
• AVI-SPL
• Complete operational check of the system functions including Mitsubishi Hardware
• Replace client furnished projector lamp,reset counter, clean filters,and align
• Detailed inspection and testing of selected system components
• Adjustment of levels and equalization of equipment settings as required to maintain or optimize overall system
performance
• Professional cleaning of record/playback heads,screens,projector lenses and other critical surfaces,as needed
• Mechanical and electrical adjustment of video projectors as needed
• Inspect and repair any faulty wiring or connections
• Service reports
• Recommendations for any additional services and upgrades
* If abnormal operating conditions outside industry standards are noted during a Preventive Maintenance call and the repair
or correction cannot be accomplished during the PM call,another repair call will be scheduled to correct the noted condition.
In addition, if the repair is not covered by this AGREEMENT as noted in Article IV,AVI-SPL will forward a written quote for
repair to the customer,which will include a description of the condition and a cost to repair.
B. Helpdesk: AVI-SPL's 240 Helpdesk is included with all AVI-SPL Customer Care programs.This service includes unlimited toll-
free phone,e-mail,as well as advance parts replacement,real-time trouble ticket tracking and reporting,detailed statements
of work, global support in the event of international installations, and service level customization, which can include Time
and Materials calls and contracts for onsite work.AVI-SPL will:
• Provide first call pickup within 60 seconds,90%of time
• Log all trouble tickets into tracking system
• Perform diagnostics and analysis remotely if applicable(Telnet,VPN,Extranet,etc.)
• Schedule repairs and/or temp solutions
• Dispatch technicians as needed
C. Parts Repair/Replacement: All parts required for repair of COVERED EQUIPMENT shall be repaired or replaced at AVISPL's
discretion discounted 15% off list price unless CUSTOMER elects to accept optional extended warranty on equipment. If
option for an extended warranty is part of the agreement,AVI-SPL will repair any equipment covered under the agreement.
D. Labor for Repair: Telephone support and all on-site labor for repair of COVERED EQUIPMENT shall be free of charge,except
as excluded by Article IV of this AGREEMENT. All in-shop labor for repair of COVERED EQUIPMENT shall be discounted 10%
off published rates except as excluded by Article IV of this AGREEMENT.
On-site service hours for this AGREEMENT are from 8:00 a.m. to 5:00 p.m. Monday through Friday, excluding holidays.
Telephone support is provided from 24/7/365. Work must begin and end within these on-site service hours or telephone
support hours,based on the service being provided.
Work,which is performed outside these hours,is billable at$180.00 per hour of actual work done on Customer's premises,
Monday through Friday (excluding holidays) and $240.00 per hour of actual work done on Customer's premises Saturday,
Sunday and holidays. By entering into this AGREEMENT the CUSTOMER agrees to allow AVI-SPL to bill for on-site service
provided outside on-site service hours at the corresponding rates as shown in this section. AVI-SPL will invoice the Customer
for any on-site work performed outside on-site service hours and any such invoice will be due net thirty(30)from receipt of
invoice. Any invoices not paid when due shall be considered a breach of this AGREEMENT.
E. Response Time: AVI-SPL agrees to have a technician on the CUSTOMER'S site within 48 hours of a request for service,if such
time frame is requested by the CUSTOMER and within the terms and conditions of this AGREEMENT. AVI-SPL agrees to
respond to the CUSTOMER'S request for service by telephone within two(2)hours of receipt of the request for service.
F. Failure of a Covered Component.
The CUSTOMER must give AVI-SPL access to all COVERED EQUIPMENT at a time within the 48 hours following equipment
failure that is mutually agreeable to both the CUSTOMER and AVI-SPL and is during OUR on-site service hours. If such a time
cannot be mutually agreed upon,AVI-SPL will schedule a service call to the CUSTOMER'S EQUIPMENT LOCATION at the first
available time beyond the 48 hour period during the on-site service hours.
G. Transportation of Parts and Equipment: AVI-SPL will pay for transportation of COVERED EQUIPMENT from the EQUIPMENT
LOCATION to OUR shop for repair. AVI-SPL will pay transportation costs of equipment from the EQUIPMENT LOCATION or
OUR shop to the manufacturer, if manufacturer repair is required. AVI-SPL will pay for transportation of parts and
components ordered in connection with servicing of the COVERED EQUIPMENT. Transportation will be provided by OUR staff
or by commercial carrier. If shipped by commercial carrier,it will be shipped for two-day delivery. Expedited delivery is also
available,upon request. If the CUSTOMER wishes to have the parts expedited,the CUSTOMER agrees to be billed for the cost
difference between the two-day delivery and the expedited delivery.
H. Confidentiality: AVI-SPL acknowledges that during the term of this AGREEMENT, and in the course of performing services
for the CUSTOMER, AVI-SPL may have access to the CUSTOMER'S confidential and proprietary information ("Confidential
Information"). AVI-SPL agrees to strictly maintain the confidentiality of such Confidential Information and will only disclose
such information to OUR service personnel to the extent that such Confidential Information is necessary in the performance
of services under this AGREEMENT. AVI-SPL shall ensure that all service personnel strictly adhere to the obligation of
nondisclosure detailed herein. It is further agreed that neither party shall use the other party's name,trademarks,service
marks,logos,trade names and/or branding without such other party's written consent.
III. THE CUSTOMER'S OBLIGATIONS DURING THE AGREEMENT PERIOD
A. Equipment Maintenance and Alteration: The CUSTOMER must provide AVI-SPL with reasonable access to the COVERED
EQUIPMENT for scheduled Preventive Maintenance visits only as necessary for the performance of services under this
contract. The CUSTOMER may not alter, repair or modify the COVERED EQUIPMENT or wiring interconnections except as
expressly directed by AVI-SPL service personnel. The CUSTOMER must operate the equipment as detailed in the user
operations manual provided by the manufacturer with the COVERED EQUIPMENT. The CUSTOMER may not add equipment,
components,wiring or other parts to the COVERED EQUIPMENT without written notification to and acceptance by AVI-SPL.
Repairs to the covered equipment/systems that have been altered or modified without written notification to AVI-SPL,shall
be billed at OUR standard published rate.
IV. WHAT IS NOT COVERED
A. Consumables{lamps,filters,etc...}
B. Failure due to or caused by fire,failure as a result of utility services,failure as a result of poor,unconditioned or fluctuating
electrical power,or natural and environmental causes such as earthquake,tornado,lightning,corrosion,flood,or other acts
of God,or other causes beyond AVI-SPL'S reasonable control. Failures or faults caused by structural, mechanical,electrical,
or plumbing systems or devices not installed by AVI-SPL and not specifically covered under this AGREEMENT.
C. Failure caused by abuse,misuse,or negligence.
D. Any consequential or indirect damages incurred or suffered by the CUSTOMER,or for economic loss,including,but not limited
to inconvenience,loss of profits,loss of business revenue,loss of time,loss of equipment use,or any other economic loss of
any kind whatsoever,even if AVI-SPL has been advised of the possibility thereof.
E. Service required diagnosing the CUSTOMER'S complaint,failure or perceived failure if no mechanical or electrical failure was
found,or improper operation of COVERED EQUIPMENT.
F. Damaged displays caused by image"burn-in".
V. COMMENCEMENT,EXPIRATION,RENEWAL AND CANCELLATION OF AGREEMENT
A. On or before thirty(30)days following the start date of the AGREEMENT:
1. The CUSTOMER may cancel this AGREEMENT and receive refund of the full premium if no benefits have been received
or if no service calls or telephone support have been provided to the CUSTOMER by AVI-SPL.
2. If benefits have been received or if service calls or telephone support has been provided by AVI-SPL,the CUSTOMER may
cancel this AGREEMENT for a refund less the cost of the service performed,based on AVI-SPL'S published rate schedule
or 1/12 the cost of the maintenance plan,whichever is greater.
B. If the COVERED EQUIPMENT is not new and was not provided, installed or serviced by AVI-SPL,
AVI-SPL reserves the right to inspect the equipment prior to the commencement of this AGREEMENT to determine if AVI-SPL
wishes to provide the services covered in this AGREEMENT. If AVI-SPL determines that the equipment is not operating
correctly,properly,or requires service to bring the equipment to good operating condition,AVI-SPL will provide an estimate
to the CUSTOMER regarding the cost of such service. This service is not considered part of this AGREEMENT. If the CUSTOMER
declines to have AVI-SPL perform the work required to bring the COVERED EQUIPMENT up to good operating condition,AVI-
SPL will impose a maintenance inspection fee.
C. AVI-SPL may cancel this AGREEMENT at any time for non-payment of the premium or if the CUSTOMER does not meet the
CUSTOMER'S obligations under Article III. If the CUSTOMER does not meet obligations under Article III or does not pay the
premium within thirty (30) days from receipt of
AVI-SPL'S invoice,AVI-SPL has the right to cancel this AGREEMENT upon forwarding written notice of non-payment. In the
event of cancellation due to non-payment,the CUSTOMER agrees to be liable for the full cost of services and parts provided
to the CUSTOMER at the rates published in AVI-SPL'S most current rate schedule. In the event that the CUSTOMER does not
meet the CUSTOMER'S obligations under Article III,AVI-SPL will provide a prorated refund based on the time expired on the
AGREEMENT.
D. The AGREEMENT shall commence upon the receipt of a purchase order or other acceptable payment guarantee,or on the
date identified on the first page of this AGREEMENT,whichever is later. No AGREEMENT on the COVERED EQUIPMENT may
be performed prior to the commencement of the AGREEMENT.
E. The AGREEMENT shall expire on TBD per contract award date. Repair work on the COVERED EQUIPMENT,which was begun
prior to the expiration of the AGREEMENT,shall be completed by AVI-SPL.
E. This AGREEMENT shall not automatically renew. A new AGREEMENT must be written in order to provide coverage beyond
the expiration date of this AGREEMENT. Either the CUSTOMER or AVI-SPL may decline to enter into a new agreement.
H. Limitation of Liability-The foregoing warranties are exclusive and in lieu of all other warranties, whether written or oral,
implied or statutory. In no event will the company be liable for any damages,other than the allocable charges paid by the
buyer for the equipment,whether direct,indirect,special,incidental or consequential,arising from any warranty claims.
VII Definitions: The words listed below have the following meanings in this AGREEMENT:
COVERED Means the equipment for which ELECTRONIC OR Means the inability of a properly
EQUIPMENT AVI-SPL will provide service,as MECHANICAL maintained and operated piece of
listed on the first page of this FAILURE AND COVERED EQUIPMENT to perform
AGREEMENT. BREAKDOWN the function(s)for which it was
designed,due solely to defects in
material or faulty workmanship.
Without limitation,Electronic or
Mechanical Breakdown and
Failure do not include damage due
to negligence,caused by accident,
or the gradual reduction in
performance due to wear and
tear.
AGREEMENT Means this Service AGREEMENT AGREEMENT Means the period which begins on
which specifies,among other PERIOD the date shown on page one of
things,the CUSTOMER'S Coverage, this agreement,or the receipt by
the AGREEMENT PERIOD,and the us of an acceptable payment
Covered Equipment. guarantee and ends on the
expiration of the time limitation as
set forth in this AGREEMENT
This AGREEMENT is not a manufacturer's warranty or an extension of a manufacturer's warranty. This Service AGREEMENT may
provide duplicate coverage while manufacturer's warranties are in force. This AGREEMENT is not an express, implied or general
warranty and is not a condition of the purchase of the COVERED EQUIPMENT.
Vill. Special Provisions: Note—11th Year,some equipment is past its End of Life(EOL)
The Jupiter Processors are no longer under Jupiter Care or extended warranty because the unit is past its End of Life.
The parties further agree to the terms and conditions outlined in the attached addendum,which is attached hereto and incorporated
herein to be made part of this Agreement. If there are any conflicts between the terms and conditions of the Agreement and the
Addendum,the terms and conditions contained in the Addendum shall control.
X Price: $28,620.80
IX. plus taxes if applicable
AVI GSA Schedule# GS-35F-0275S
Period of Performance Start:February 1,2020 End:January 31,2021
Accepted for AVI-SPL by: Accepted for CFW by:
Signature sign atu reValerie Washington(Jan 27,2020)
Print Name Brian Miller(Authorized) Print Name Valerie Washington
Title Sales Title Assistant City Manager
Date December 6,2019 Date Jan 27,2020
TM
AV148 � -SPL
Appendix A: Covered Equipment
Company Name: City Fort Worth Texas
Contact Name: Fletcher Jackson
Contact Phone Number: TBD
Contract Address: 200 Texas Street,Ft Worth TX
Contact Email Address:fletcher.Jackson@fortworthtexas.gov
Customer Number: TBD
The following is a list of the major components covered under the terms and conditions of the Service Agreement
attached herewith.
AVI-SPL—CRG Project# 140I-10-31040
EOC ROOM 139
EXECUTIVE ROOM 148
CONFERENCE ROOMS 133, 134 & 136
HALLWAY ROOM 116
EOC ROOM 139 & 133—FSR FLOORBOXES
EOC TV STREAMING
CONFERENCE ROOMS 117& 118
COMMUNICATIONS ROOM 137
ROOMS 132, 133, 134, 136, 139 & 148
TMC ROOM 141
BREAKROOM/KITCHEN ROOM 108
MEDIA ROOM 102
ROOM 123
ROOM 129
ADDENDUM TO JEOC SERVICE CARE AGREEMENT
BETWEEN
THE CITY OF FORT WORTH
AND
AUDIO VISUAL INNOVATIONS, INC.
This Addendum to JEOC Service Agreement ("Addendum") is entered into by and
between the Audio Visual Innovations, Inc. ("Vendor") and the City of Fort Worth ("City"),
collectively the"parties", for audio/visual preventative maintenance services.
The Contract documents shall include the following:
1. The JEOC Service Agreement; and,
2. This Addendum.
Notwithstanding any language to the contrary in the attached JEOC Service Agreement
(the"Agreement"),the Parties hereby stipulate by evidence of execution of this Addendum below
by a representative of each party duly authorized to bind the parties hereto,that the parties hereby
agree that the provisions in this Addendum below shall be applicable to the Agreement as follows:
1. Compensation. City shall pay Vendor in accordance with the fee schedule of Seller
personnel who perform services under this Agreement. Total payment made under this Agreement
for the first year by City shall be in an amount up to Ninety Nine Thousand Dollars ($99,000.00).
Seller shall not perform any additional services or bill for expenses incurred for City not specified
by this Agreement unless City requests and approves in writing the additional costs for such
services. City shall not be liable for any additional expenses of Seller not specified by this
Agreement unless City first approves such expenses in writing.
2. Term. The Agreement shall become effective upon the signing of the Agreement
by an Assistant City Manager of the City(the"Effective Date")and shall expire January 31,2021,
one (1) year(s) after the Effective Date (the Expiration Date"), unless terminated earlier in
accordance with the provisions of the Agreement or otherwise extended by the parties. This
Agreement may be renewed annually (but NOT AUTOMATICALLY). Annual Renewals shall
be a one-year term, each a "Renewal Tenn," and shall be initiated upon the City accepting the
Vendor's renewal terms and pricing.If approved,the City shall provide Vendor with written notice
of its intent to renew prior to the end of each Renewal Term.
3. Termination.
a. Convenience. Either City or Vendor may terminate the Agreement at any
time and for any reason by providing the other party with 30 days written notice of
termination.
Addendum to JEOC Service Care Agreement Page 1 of 6
b. Breach. If either party commits a material breach of the Agreement,the non-
breaching Party must give written notice to the breaching party that describes the breach
in reasonable detail. The breaching party must cure the breach ten(10) calendar days after
receipt of notice from the non-breaching party, or other time frame as agreed to by the
parties. If the breaching party fails to cure the breach within the stated period of time, the
non-breaching party may, in its sole discretion, and without prejudice to any other right
under the Agreement, law, or equity, immediately terminate this Agreement by giving
written notice to the breaching party.
C. Fiscal Funding Out. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify
Vendor of such occurrence and the Agreement shall terminate on the last day of the fiscal
period for which appropriations were received without penalty or expense to the City of
any kind whatsoever, except as to the portions of the payments herein agreed upon for
which funds have been appropriated.
d. Duties and Obligations of the Parties. In the event that the Agreement is
terminated prior to the Expiration Date, City shall pay Vendor for services actually
rendered up to the effective date of termination and Vendor shall continue to provide City
with services requested by City and in accordance with the Agreement up to the effective
date of termination. Upon termination of the Agreement for any reason, Vendor shall
provide City with copies of all completed or partially completed documents prepared under
the Agreement. In the event Vendor has received access to City information or data as a
requirement to perform services hereunder, Vendor shall return all City provided data to
City in a machine readable format or other format deemed acceptable to City.
4. Attorneys' Fees, Penalties, and Liquidated Damages. To the extent the attached
Agreement requires City to pay attorneys' fees for any action contemplated or taken, or penalties
or liquidated damages in any amount, City objects to these terms and any such terms are hereby
deleted from the Agreement and shall have no force or effect.
5. Law and Venue. The Agreement and the rights and obligations of the parties hereto
shall be governed by, and construed in accordance with the laws of the United States and state of
Texas, exclusive of conflicts of laws provisions. Venue for any suit brought under the Agreement
shall be in a court of competent jurisdiction in Tarrant County,Texas. To the extent the Agreement
is required to be governed by any state law other than Texas or venue in Tarrant County, City
objects to such terms and any such terms are hereby deleted from the Agreement and shall have
no force or effect.
6. Linked Terms and Conditions. If the Agreement contains a website link to terms
and conditions,the linked terms and conditions located at that website link as of the effective date
of the Agreement shall be the linked terms and conditions referred to in the Agreement. To the
extent that the linked terms and conditions conflict with any provision of either this Addendum or
the Agreement, the provisions contained within this Addendum and the Agreement shall control.
If any changes are made to the linked terms and conditions after the date of the Agreement, such
changes are hereby deleted and void. Further, if Vendor cannot clearly and sufficiently
Addendum to JEOC Service Care Agreement Page 2 of 6
demonstrate the exact terms and conditions as of the effective date of the Agreement, all of the
linked terms and conditions are hereby deleted and void.
7. Insurance. The City is a governmental entity under the laws of the state of Texas
and pursuant to Chapter 2259 of the Texas Government Code, entitled "Self-Insurance by
Governmental Units," is self-insured and therefore is not required to purchase insurance. To the
extent the Agreement requires City to purchase insurance, City objects to any such provision, the
parties agree that any such requirement shall be null and void and is hereby deleted from the
Agreement and shall have no force or effect. City will provide a letter of self-insured status as
requested by Vendor.
8. Sovereign Immunity. Nothing herein constitutes a waiver of City's sovereign
immunity. To the extent the Agreement requires City to waive its rights or immunities as a
government entity; such provisions are hereby deleted and shall have no force or effect.
9. Limitation of Liability and Indemnity. To the extent the Agreement, in any way,
limits the liability of Vendor or requires City to indemnify or hold Vendor or any third party
harmless from damages of any kind or character, City objects to these terms and any such terms
are hereby deleted from the Agreement and shall have no force or effect.
10. IP Indemnification. Vendor agrees to indemnify, defend, settle, or pay, at its
own cost and expense, including the payment of attorney's fees, any claim or action against
the City for infringement of any patent, copyright, trade mark, service mark, trade secret,
or other intellectual property right arising from City's use of the Deliverable(s), or any part
thereof, in accordance with this Agreement, it being understood that this agreement to
indemnify, defend, settle or pay shall not apply if City modifies or misuses the
Deliverable(s). So long as Vendor bears the cost and expense of payment for claims or actions
against the City pursuant to this section 8,Vendor shall have the right to conduct the defense
of any such claim or action and all negotiations for its settlement or compromise and to settle
or compromise any such claim; however,City shall have the right to fully participate in any
and all such settlement, negotiations, or lawsuit as necessary to protect the City's interest,
and City agrees to cooperate with Vendor in doing so.In the event City,for whatever reason,
assumes the responsibility for payment of costs and expenses for any claim or action brought
against the City for infringement arising under this Agreement, the City shall have the sole
right to conduct the defense of any such claim or action and all negotiations for its settlement
or compromise and to settle or compromise any such claim; however, Vendor shall fully
participate and cooperate with the City in defense of such claim or action.City agrees to give
Vendor timely written notice of any such claim or action,with copies of all papers City may
receive relating thereto. Notwithstanding the foregoing,the City's assumption of payment of
costs or expenses shall not eliminate Vendor's duty to indemnify the City under this
Agreement. If the Deliverable(s), or any part thereof, is held to infringe and the use thereof
is enjoined or restrained or, if as a result of a settlement or compromise, such use is
materially adversely restricted, Vendor shall, at its own expense and as City's sole remedy,
either: (a) procure for City the right to continue to use the Deliverable(s); or (b) modify the
Deliverable(s) to make them/it non-infringing, provided that such modification does not
materially adversely affect City's authorized use of the Deliverable(s); or (c) replace the
Addendum to JEOC Service Care Agreement Page 3 of 6
Deliverable(s)with equally suitable, compatible, and functionally equivalent non-infringing
Deliverable(s) at no additional charge to City; or (d) if none of the foregoing alternatives is
reasonably available to Vendor, terminate this Agreement, and refund all amounts paid to
Vendor by the City, subsequent to which termination City may seek any and all remedies
available to City under law. VENDOR'S OBLIGATIONS HEREUNDER SHALL BE
SECURED BY THE REQUISITE INSURANCE COVERAGE REQUIRED BY CITY.
11. Insurance. Vendor agrees that insurance coverage provided to City by Vendor is
sufficient for purposes of the Agreement only.
12. No Debt. In compliance with Article I I § 5 of the Texas Constitution, it is
understood and agreed that all obligations of City hereunder are subject to the availability of funds.
If such funds are not appropriated or become unavailable, City shall have the right to terminate the
Agreement except for those portions of funds which have been appropriated prior to termination.
13. Public Information. City is a government entity under the laws of the State of Texas
and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. To the extent the Agreement requires that City maintain records in violation of
the Act, City hereby objects to such provisions and such provisions are hereby deleted from the
Agreement and shall have no force or effect. In the event there is a request for information marked
Confidential or Proprietary, City shall promptly notify Vendor. It will be the responsibility of
Vendor to submit reasons objecting to disclosure. A determination on whether such reasons are
sufficient will not be decided by City, but by the Office of the Attorney General of the State of
Texas or by a court of competent jurisdiction.
14. Addendum Controlling. If any provisions of the attached Agreement,conflict with
the terms herein, are prohibited by applicable law, conflict with any applicable rule, regulation or
ordinance of City,the terms in this Addendum shall control.
15. Network Access.
a. City Network Access. If Vendor, and/or any of its employees, officers,
agents, servants or subcontractors (for purposes of this section "Vendor Personnel"),
requires access to the City's computer network in order to provide the services herein,
Vendor shall execute and comply with the Network Access Agreement which is attached
hereto as Exhibit"A"and incorporated herein for all purposes.
b. Federal Law Enforcement Database Access. If Vendor, or any Vendor
Personnel,requires access to any federal law enforcement database or any federal criminal
history record information system, including but not limited to Fingerprint Identification
Records System ("FIRS"), Interstate Identification Index System("III System"),National
Crime Information Center ("NCIC") or National Fingerprint File ("NFF"), or Texas Law
Enforcement Telecommunications Systems("TLETS"),that is governed by and/or defined
in Title 28, Code of Federal Regulations Part 20 ("CFR Part 20"), for the purpose of
providing services for the administration of criminal justice as defined therein on behalf of
the City or the Fort Worth Police Department,under the Agreement, Vendor shall comply
Addendum to JEOC Service Care Agreement Page 4 of 6
with the Criminal Justice Information Services Security Policy and CFR Part 20, as
amended,and shall separately execute the Federal Bureau of Investigation Criminal Justice
Information Services Security Addendum. No changes, modifications, alterations, or
amendments shall be made to the Security Addendum. The document must be executed as
is, and as approved by the Texas Department of Public Safety and the United States
Attorney General.
16. Immigration Nationality Act. Vendor shall verify the identity and employment
eligibility of its employees who perform work under this Agreement, including completing the
Employment Eligibility Verification Form(1-9). Upon request by City,Vendor shall provide City
with copies of all 1-9 forms and supporting eligibility documentation for each employee who
performs work under this Agreement. Vendor shall adhere to all Federal and State laws as well as
establish appropriate procedures and controls so that no services will be performed by any Vendor
employee who is not legally eligible to perform such services. VENDOR SHALL INDEMNIFY
CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR
LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY VENDOR, VENDOR'S
EMPLOYEES,SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice
to Vendor, shall have the right to immediately terminate this Agreement for violations of this
provision by Vendor.
17. No Boycott of Israel. If Vendor has fewer than 10 employees or the Agreement is
for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with
Chapter 2270 of the Texas Government Code., City is prohibited from entering into a contract with
a company for goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the
contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those
terms in Section 808.001 of the Texas Government Code. By signing this Addendum, Vendor
certifies that Vendor's signature provides written verification to City that Vendor: (1) does not
boycott Israel,- and(2) will not boycott Israel during the term of the Agreement.
18. Right to Audit. Vendor agrees that City shall, until the expiration of three(3)years
after final payment under the Agreement, have access to and the right to examine any directly
pertinent books, documents, papers and records of Vendor involving transactions relating to the
Agreement. Vendor agrees that City shall have access during normal working hours to all
necessary Vendor facilities and shall be provided adequate and appropriate workspace in order to
conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable
advance notice of intended audits.
(signature page follows)
Addendum to JEOC Service Care Agreement Page 5 of 6
AGREED and ACCEPTED.
CITY:
City of Fort Worth Contract Compliance Manager:
By signing 1 acknowledge that I am the person
responsible for the monitoring and administration
" J of this contract,including ensuring all
By: valamwashing-(An 27,2=) performance and reporting requirements.
Name: Valerie Washington
Title: Assistant City Manager
Date: Jan 27,2020 B Hgowr�PaberHox,
y; Homes Robertsap(Jan 21,2020)
Name: Homer Robertson
Approval Recommended: Title: Assistant Fire Chief
Approved as to Form and Legality:
Tames Davis
By. James Davis(Jan 22,2020)
Name: James E.Davis
Title: Fire Chief By: trong(Jan 2020)
Name: John B.Strong
Attest: Title: Assistant City Attorney
Contract Authorization:
M&C: N/A
M`ary J.Kayser(Jan 2
Name: Mary Kayser- Wig`
Title: City Secre
SELLER: .-
Audio Vis nnova ' s,Inc.
By:
Name: JCXM1r1
Title: yr'Jt`�
Date: '36-1 'ZOZo
Addendum to JEOC Service Care Agreement Page 6 of 6
APPENDIX A
22 Mitsubishi VS50-XH70U
22 Mitsubishi VC-1370D2
11 Large Screen Pedestals
Displays
22 Mitsubishi S-XL50LA
1 Jupiter Pixel Net
1 Extron Crosspoint
25 Extron RGB192v
1 Extron 42-081-15
8 Contemporary 232-ATSC
Research
4 Contemporary RK2
Research
1 CDS Ceiling Mount
1 CDS Freight
12 NEC P461
3 Chief PCM
3 Chief PLP
1 Tandberg 6000MXP
1 Tandberg CCS
4 Tandberg 116637
4 Tandberg 116460
1 Panasonic DMRT3030
1 Smart Expression 503
1 Smart ID-250
1 Smart DVDNCR
2 Crown CTS-8200
4 Shure AMS28
4 Shure AMS8100
20 Shure MX692
16 JBL 26CT
1 Shure E2C
2 Biamp AudiaFlex CM
5 Biamp OP2E
3 Biamp IP-2
1 Biamp AEC-2HD
2 Crestron CREAPADW
1 Crestron Rack-2
6 Crestron Com-3
2 Crestron C2IR-8
1 Crestron TPS-12B
1 Crestron C2NVEQ4
1 Crestron C2ENET2
1 Crestron C2N-PWS300
APPENDIX A
1 Crestron C2N-Hblock
1 Crestron PWPU
1 Linksys SR224
1 Winstead D8910
6 SVIMMPC PC
1 HP Designjet
5 Middle Atlantic WRK-44SA-32
1
1 Tandberg 116637
1 Tandberg 6000MXP
1 Tandberg CCS
2 Sharp PNE601
2 Chief PLP
2 BTX HD Cables
1 Extron 60-852-22
2 Extron RGB460xi
1 JVC SR365U
1 Mitsubishi XL-1550U
1 Chief RPAU
1 Chief CMA-100
1 Dalite 88247
1 Dalite LVC
1 Clearone PROConvergence 880
1 Clearone PROConvergence 840
4 JBL Control26CT
1 TOA A706
6 Shure MX692
1 Crestron PRO2
1 Crestron TPMCBX
1 Crestron C2COM2
1 Crestron C2ENET2
2 Crestron CNPWS75
1 Dalite 88247
1 Dalite LVC
1 Middle Atlantic 5-21
1 Middle Atlantic RSH-4
1 Middle Atlantic PD-915R
1 Middle Atlantic Lot
1
3 LG Plasma
1
APPENDIX A
1
3 Extron 60-336-21
3 Extron RGB460xi
3 Tandberg 990
3 Tandberg CCS
3 JVC SR365U
6 JBL Control26CT
3 Clearone PROConvergence 840
3 TOA A706
6 Shure MX692
3 Crestron TPMCBX
1 Crestron C2NVEQ4
1 Crestron C2ENET2
3 Middle Atlantic 5-21
3 Middle Atlantic RSH-4
3 Middle Atlantic PD-915R
3 Middle Atlantic Lot
1 Sharp LC-46LE810UN
1 Chief PLP
6 JBL Control26CT
2 Crestron CREAPADW
2 Crestron PWPU
18 FSR FL-540-6P
18 FSR FL-540P-SLP-C
18 AVISPL Custom
4 Vbrick 9190-4300-000
100 Vbrick 7400-0013-010
4 Extron 60-219-16
1
2 LG Plasma
2 Smart Overlay
2 Chief Bracket
2 Extron 60-337-22
2 Extron RGB460xi
2 JBL Control26CT
2 TOA BG-130
2 TOA MB1000
2 Middle Atlantic 5-21
2 Middle Atlantic RSH-4
2 Middle Atlantic PD-915R
2 Middle Atlantic Lot
APPENDIX A
1
1 LG Plasma
1 LG Speakers
1 Chief PLP
1 Extron 60-337-22
1 Extron RGB460xi
1 JBL Control26CT
1 TOA BG-130
1 TOA MB1000
1 Middle Atlantic 5-21
1 Middle Atlantic RSH-4
1 Middle Atlantic PD-915R
1 Middle Atlantic Lot
2 Sharp LC-40D78UN
2 Chief PLP
1 JVC SR365U
1 Extron 60-337-22
1 Extron RGB460xi
1 JBL Control26CT
1 TOA BG-130
1 TOA MB1000
1 Middle Atlantic 5-21
1 Middle Atlantic RSH-4
1 Middle Atlantic PD-915R
1 Middle Atlantic Lot
1 Tandberg
1163402
1 Tandberg 1163402V31D
1
1 Tandberg
112160
1 Tandberg
112160V31D
6 Tandberg 113816NPP
6 ITandberg 1113816MS
1
APPENDIX A
1
1
1
1
6 Mitsubishi VS50-XH70U
3 Large Screen Pedestals
Displays
6 Mitsubishi S-XL50LA
1 Extron RGB460xi
1 Extron 60-852-21
6 Extron RGB-192V
6 Mitsubishi VC-1370D2
1 Jupiter Pixel Net
1 Crown D280
6 JBL Control26CT
1 Crestron PRO2
1 Crestron TPS-4000
1 Crestron C2NVEQ4
1 Sharp LC32SB28UT
1 Chief MTAU
2 NEC P521
2 Chief PC
10 Sharp LC32SB28UT
10 Chief PLP
2 Chief CMA-100
1 CG3G-32X32-BNC
PESA
1 PESA PERC2K-S
15 V I D BLOX-N E-3G-C
PESA
1 QFX-QUAD30-RX-PS
PESA
APPENDIX A
2 Q FX-Q UAD30-TX-PS
PESA
1 DL-RKMT-1 RU-1 PS
PESA
4 DL-RKMT-2RU-1 PS
PESA
8 Evertz 500DA-3G
1 Evertz 500FR+5PS
1 Evertz 3400FR
7 Evertz 3400DS8-AP
1 Evertz Transmitter
1 Evertz Receiver
1 Extron Crosspoint
1 Denon DN-V500BD
2 JVC SR-HD1250US
1 JVC SR-DVM7000S
2 Jupiter Team Mate Output
3 Sony BRC-Z700
3 Sony BRBKHSDI
3 Sony BRC-BRK
1 Sony BRS-200
1 Sony BRSA-20HSD1
1 Chyron MicroX
2 Dell 1909W
2 Biamp AudiaflexCM
10 Biamp IP-2
7 Biamp OP-2
6 Shure MX-202W/C
6 JBL 26CT
I Crown CTS-4200
1 Countryman ISOMAX 4RF
1 Shure ULXS124/85
4 Rane DA216S
1 Linksys SR224
1 Crestron Rack-2
2 Crestron TPS-12B
1 Crestron C2NVEQ4
1 Crestron C2ENET2
9 Crestron C2COM3
1 Crestron C2N-PWS300
1 Linksys SR224
APPENDIX A
5 Middle Atlantic WRK-44SA-32
1
6 FSR FL-540-6P
6 FSR FL-540P-SLP-C
20 FSR WB-X2-GNG
20 FSR WB-X2-CDR-WHT
12 FSR OWB-X3-SM-GNG
1 NEC P461
1 Chief PLP
1 Extron RGB460xi
1 LG Plasma
2 NEC P461
2 Chief PLP
1 Extron 60-336-21
2 Extron RGB460xi
1 Tandberg 990
1 Tandberg CCS
1 JVC SR365U
1 SMART 685ix
1 JBL Control26CT
1 Clearone PROConvergence 840
1 TOA A706
2 Shure MX692
1 Crestron TPMCBX
1 Crestron C2NVEQ4
1 Crestron C2ENET2
1 Middle Atlantic 5-21
1 Middle Atlantic RSH-4
1 Middle Atlantic PD-915R
1 Middle Atlantic Lot
1 FSR FL-540-6P
1 FSR FL-540P-SLP-C
1 AVISPL Custom
3 NEC P461
3 Chief PLP
1 FSR FL-540-4P
1 FSR FL-540P-SLP-C
1 AVISPL Custom
APPENDIX A
EOC/Coordination Room 139(old-1301)
Video System
50" Displays XGA Resolution, Dual Lamp, 2x3(x3)
Configuration
Input Cards for cubes
Pedestals for Video Wall Displays w/Cladding
Spare Lamps for Displays
1 PDC-12DVI-IN,3QDS IN, 22TM OUT,
2SW48S,33PIXPS1,1 SIFT.
48x48 RGBHVA Matrix Switcher, 42-081-40
PC/Laptop Interfaces, 60-289-01
MAV 48x48 Matrix Audio Video Switcher
ATSC Digital S-Video Tuner
Dual Rack Kit for AV Tuners
2x3 LCD Ceiling Mount Bracket/Assembly
Shipping for CDS Mount Assembly
46" Professional 1080 LCD display
Ceiling mount for 46" LCD
Wall mount for 46" LCD
Integrater Video Codec, IP
Customer Core Services, 1 Year
HD 1080 VTC Camera, wall mount
HD 1080 VTC Camera Switcher
GFE DVD Recorder
GFE Multi-Media Cabinet
GFE Telestrator Panel w/Pen
GFE DVD/VCR in Smart Expression Cabinet
Audio System
8 channel audio power amplifier
GFE Wireless Laviler Microphone w/PS
GFE 8 CH Audio Mixer
GFE Table Top Wired Mics
Ceiling loudspeaker
GFE Earphone for Audio Mixer Monitor Output
Cobranet chassis
2 Ch Mix/Line Output Card
2 Ch Mic/Line Input Card
2 CH Echo Cancel Card
Control System
Volume Controls
Modular Chassis control processor
3 Port Com card
8 slot IR card
12"Color Wired Touch Panel
4 CH Volume Control Card
Ethernet Card for Crestron Network
300W power supply
APPENDIX A
Cresnet Block
24v Power Supply
24port
AV Racks
GFE Equipment Rack
GFE Multimedia PC
GFE Plotter/Printer
AV Equipment Racks
Exec Conference/VTC Room 148(old-1309)
Video System
HD 1080 VTC Camera, wall mount
Integrater Video Codec, IP
Customer Core Services, 1 Year
60" LCD 1080 Display
Wall mount for 60" LCD
VTC Cables 1080
12x12 RGB Matrix switch
Wall Mount PC/Laptop Interfaces
GFE VCR
LCD Projector,XGA, 3100 Lumens
Ceiling Mount Bracket
Projector Mounting Pole Assembly
96" Diagonal Tab-Tensioned Electric Ceiling Screen
Low Voltage Interface for screen control
Audio System
Audio Automatic Mixer
Audio Automatic Mixer w/Tele Interface
Ceiling Speakers
Audio Amplifier w/MB25B
GFE Table Top Wired Mics
Control System
Control Processor
8.4"WiFi Touch Panel w/Charger
RS232 Cards
Ethernet Card for Crestron Network
Power Supply
100" Diagonal Electric Tab Tensioned Screen
Low Voltage Controller for screen
Equipment Rack
21 RU Equipment Rack
VCR Shelf
Rack Mount Power Strip/Surge
Rack Hdwe,Vents, Blanks
Conference Rooms 136(old-1306),134(old-1307) &
133(old-1308)
Video System
GFE 60" Plasma Displays w/Overlays/Wall Mount
Brackets
Item Deleted
APPENDIX A
Item Deleted
8x8 RGB Matrix switch
Wall Mount PC/Laptop Interfaces
VTC Codec w/Color Camera, IP(Rm 7&8)
Customer Core Services, 1 Year
GFE VCR
Audio System
Ceiling Speakers
Audio Automatic Mixer w/Tele Interface
Audio Amplifier w/MB25B
GFE Table Top Wired Mics
Control System
8.4"WiFi Touch Panel w/Charger
4 CH Volume Control Card
Ethernet Card for Crestron Network
Equipment Rack
21 RU Equipment Rack
VCR Shelf
Rack Mount Power Strip/Surge
Rack Hdwe,Vents, Blanks
Office Area/Hallway Room 116
46" LCD TV w/ATSC Tuner
Wall Mount Bracket for LCD TV
Ceiling Speakers
Volume Controls
24v Power Supply
EOC Room 139 FSR Floorboxes
Floor Mount 1/0 Box
Floor Box Cover, Carpet Lid
Connection Plates for boxes
EOC TV STREAMING
Dual Channel Media encoder(codec)
Stream Player Liscense/Seat
Crosspoint 300 84 series RGBHV with audio
Conference Room 117& 118(old-1302)
Video System
GFE 60" Plasma Display w/o Overlay
GFE Overlay for Plasma
GFE Wall Mount Bracket for Plasma monitor
8x4 RGB Matrix Switch
Wall Mount PC/Laptop Interfaces
Audio System
Ceiling Speakers
30 watt Audio Amplifier
Rack Mount Kit
Equipment Rack
21 RU Equipment Rack
VCR Shelf
Rack Mount Power Strip/Surge
Rack Hdwe,Vents, Blanks
APPENDIX A
GIS Room 145(old-B03)
Video System
GFE 42" Plasma Display w/o Overlay
Speakers for GFE Plasma
Wall Mount Bracket for Plasma monitor
8x4 RGB Matrix Switch
Wall Mount PC/Laptop Interfaces
Audio System
Ceiling Speakers
30 watt Audio Amplifier
Rack Mount Kit
Equipment Rack
21 RU Equipment Rack
VCR Shelf
Rack Mount Power Strip/Surge
Rack Hdwe,Vents, Blanks
Communications Room 137 (old-11304)
Video System
40" LCD TV w/ATSC Tuner
Wall Mount Bracket
GFE VCR
8x4 RGB Matrix Switch
Wall Mount PC/Laptop Interfaces
Audio System
Ceiling Speaker
30 watt Audio Amplifier
Rack Mount Kit
Equipment Rack
21 RU Equipment Rack
VCR Shelf
Rack Mount Power Strip/Surge
Rack Hdwe,Vents, Blanks
EOC Tandberg Options
GFE TANDBERG VCS Expressway Application-5
traversal calls (Maintenance Contract Required)
GFE TANDBERG VCS Expressway Application -
Customer Core Service
EOC Scheduler
GFE TANDBERG Management Suite server license
Including Scheduler and 10 systems(Maintenance
Contract Required)
**This product is issued via release keys (WebRK)
GFE TANDBERG Management Suite server license
Customer Core Service
Room 132, 133, 134, 136, 139&148 only
Natural Presenter Package (NPP)
MultiSite Option
Item Deleted
APPENDIX A
Item Deleted
Item Deleted
Item Deleted
Item Deleted
TMC Room 141
Video System
50" Displays XGA Resolution, Dual Lamp, 2x3
Configuration
Pedestals for Video Wall Displays w/Cladding
Spare Lamps for Displays
Wall Mount PC/Laptop Interfaces
12x12 RGB Matrix switch with audio
PC Interface _
Input Cards for cubes
Processing
1PDC,6DVI IN, 6TM OUT, 1SW48 12 PIXPS1,1SFT
Audio
2CH amplifier
Ceiling Speakers
Control
Control Processor
10"Color Wired Touch Panel
4ch DSP Vol card
Breakroo
32" LCD Display w/Tuner&Speakers
Wall Mount for LCD Display
Media Room102
Video System
52" Professional grade LCD panel (1080p)
Ceiling mount assembly for 52" LCD
32" LCD Displauy w/ATSC Tuner, Consumer model
Wall mount assembly for 32" LCD
Pole Assembly
Switching/Routing/Conversion
Cougar 3GEN 32 x 32 matrix, 270Mb to 3Gb data
bandwidth, in 1 RU mainframe,with single PSU
PERC2000 System CPU, Card and 1 RU Frame
w/PS
Media Extender/Scaler/Converter for DVI,VGA,
RGB to 3G-SDI over coax cable. Supports single-
link DVI,Analog Stereo Audio. Supports resolutions
up to 1920X1200.Allows transport over 1080p/60
only. Non Expandable Units
QUADBOX RX 4 FIBER IN 4 COAX OUT 3G WITH
PS. Quad Receiver,four LC fiber inputs to four coax
3G-SDI outputs. Includes power supply, USB cable,
and utility software
APPENDIX A
QUADBOX TX 4 COAX IN 4 FIBER OUT 3G WITH
PS. Quad Transmitter,four coax 3G-SDI inputs to
four LC fiber outputs. Includes power supply, USB
cable, and utility software
Rack mount kit with one power supplies(redundant).
Holds up to 2 DL-DVI modules in a side by side
configuration. 1 RU
Rack mount kit with one power supplies(redundant).
Holds up to 4 DL-DVI modules in a side by side
configuration. 2RU
1 x 8 3G-SDI Distribution Amp
Passive optical frame
Passive optical frame
1 x 8 optical splitter
SM Fiber Optic Transmitter
SM Fiber Optic Receiver
CP 24x24 RGBHV Matrix Switcher
Source Equipment
Blu-Ray HD 1080 player
DVD recorder
Mini-DV player/recorder
Pixel Net output node (Included )
House Camera System
3CCD HD PTZ Camera
HD/SDI output card for BRC-Z700 camera
Ceiling mount bracket
Remote camera/operating switcher
HD-SDI Input module
Character Generator with keyboard
19" Monitors for TD
Audio System
DSP matrix/mixer chassis
Input Cards
Output Cards
Cardioid choir microphone
Ceiling loudspeaker
F4 channel audio power amplifier
Podium Mic
Combination HH/LAV wireless system
2x16 Bal audio distribution amplifier
24 Port Ethernet switch
Control System
Control Processor
12"Color Wired Touch Panel
4 CH Volume Control Card
Ethernet Card for Crestron Network
RS232 Cards
300W Power supply
24port
Support Equipment
APPENDIX A
IAV Equipment Racks
Floor Boxes
Floor Mount 1/0 Box _
Floor Box Cover, Carpet Lid
Wall Box
Cover for X2 box
Room 123
46" Professional 1080 LCD display
Wall mount for 46" LCD
Wall Mount PC/Laptop Interfaces
Room 129
Video System
GFE 60" Plasma Display w/Wall Mount Bracket
46" Professional 1080 LCD display
Wall mount for 46" LCD
8x8 RGB Matrix switch
Wall Mount PC/Laptop Interfaces
VTC Codec w/Color Camera, IP(Rm 7&8)
Customer Core Services, 1 Year
GFE VCR
Interactive Whiteboard w/Projector&Software
Audio System
Ceiling Speaker
Audio Automatic Mixer w/Tele Interface
Audio Amplifier w/MB25B
GFE Table Top Wired Mics
Control System
8.4"WiFi Touch Panel w/Charger
4 CH Volume Control Card
Ethernet Card for Crestron Network
Equipment Rack
21 RU Equipment Rack
VCR Shelf
Rack Mount Power Strip/Surge
Rack Hdwe,Vents, Blanks
Floor Mount 1/0 Box
Floor Box Cover, Carpet Lid
Connection Plates for boxes
Exec Conference/VTC Room 148(old-1309)
46" Professional 1080 LCD display
Wall mount for 46" LCD
Floorbox for Room 133
Floor Mount 1/0 Box, 4" Depth
Floor Box Cover, Carpet Lid
Connection Plates for boxes
CRG Project# 1401-10-31040
CFW JEOC inventory