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HomeMy WebLinkAboutContract 35498-A2 AMENDMENT NO. 2 STATE OF TEXAS S CITY SECRETARY CONTRACT NO. 498- D1 (M&C Needed) COUNTY OF TARRANT 8 WHEREAS, the City of Fort Worth (City) and Teague Nall and Perkins, (Engineer) made and entered into City Secretary Contract No. 35498, (the Contract) which was authorized by the City Council by M&C C-22144 on the 29th day of May, 2007; and WHEREAS, the Contract involves engineering services for the following project: Cromwell Marine Creek and Comanche Culvert Improvements, Project No. 00478 WHEREAS, it has become necessary to execute Amendment No. 2 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I of the Contract is amended to include the additional engineering services specified in M&C C-24509,adopted by the City Council on the 5th day of October, 2010 and further amplified in a proposal letter dated July 21, 2010, copies of which are attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer total $90,600 .00. 2. Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not City of Fort Worth,Texas Amendment to Engineering Agreement PMO _. Official Release ate:6.18.2010 Page 1 of 2 OFFICIAL RECORD i CITY SECRETARY FT WORTH, TX exceed the sum of $256,315.00. 3 . All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED on this the day of Ouc'0\00.' ) 2010, in Fort Worth, Tarrant County, Texas. ATTEST: Marty Hendrix 4a' j' .tY �000000°o City Secretary A 00 00 d a�Q ?.�¢ � s� APPROVAL RECOMMENDED-. °o° �d� APPROVED: o o G 4t 000Ooo°°oo .101 William A. er est, P.E. Fernando Costa Director, Assistant City Manager Transportation and Public Works Teague Nall and Perkins contract Authoriaatioa ENGINEER 10 Date By= V to Name: C. Ty Hilton, PE Principal 1100 Macon Street Fort Worth, Texas 76102 APPROVED AS TO F AND LEGALITY: Assistant City Attorney City of Fort Worth,Texas OFFICIAL RECORD Amendment to Engineering Agreement PMO Official Release Date:6.18.2010 CITY SECRETARY Page 2 of 2 FT. WORTH, TX N? TUGUE NALL AND ,PERKINS Civd Engineering Su veying Landscape Architecture F'ianning July 21, 2010 Via email: Chad.Simmons@CH2M.com Mr. Chad Simmons, P.E. City of Fort Worth Integrated Program Management 1000 Throckmorton Street Fort Worth, Texas 76102 Re: Cromwell Marine Creek Bridge Improvements City Project No. 00478& DOE No. 5418 Contract Amendment No. 2 TNP No. FTW 06261 Dear Mr. Simmons: Teague Nall and Perkins, Inc. is submitting thisAmendment to the above referenced contract based on additional services requested. The following is a brief description and cost for the additional services provided on this project: Additional Services for Constructability Review Prior to the 60 percent review meeting with the CITY, the ENGINEER shall schedule and attend a project site visit with the CITY Project Manager and Construction personnel to walk the project. The ENGINEER shall summarize the CITY's comments from the field visit and submit this information to the CITY in writing. ■ Engineering Design..........................................................................................$ 900 Subtotal $ 900 Additional Services for Traffic Control Plan The original project scope was written around the T/PW specification that provides for the contractor to prepare a traffic control plan as a non-pay item. Since that time the specifications have been updated to require a traffic control plan developed by the Engineer as a part of the project. The following scope will provide for the inclusion of traffic control plans and construction phasing necessary to construct the bridge. Engineer will develop a traffic control plan utilizing standard traffic reroute configurations posted as"Typicals" on the CITY's Buzzsaw website as applicable. The typicals need not be sealed individually, if included in the sealed contract documents. Engineer will develop supplemental traffic control drawings as needed for review and approval by the Traffic Division of the Transportation and Public Works Department. These drawings shall be sealed by a professional engineer registered in the State of Texas. The following sheets are anticipated: 1100 Macon Street •Fort Worth,Texas 76102•817.336.5773 phone•817.336.2813 fax www.tnp-ontine.com Mr.Chad Simmons,PE,July 21,2010,Page 2 of 6 Phase I Traffic Control- Construct Bridge/Approach with temp pavement Phase II Traffic Control-Construct transition to perm anent pavement Phase III Traffic Control-Final Pavement Marking/Signage City and TxDOT Typical Details as required (Approximately 4 sheets) ■ Engineering Design............................................................... ......$10,600 Subtotal $10,600 Additional Services for Bid Phase Services ENGINEER will support the bid phase of the project as follows. The ENGINEER shall upload all plans and contract documents onto Buzzsaw for access to potential bidders. Contract documents shall be uploaded in .pdf files and the plans in .pdf and AM files. The ENGINEER shall sell contract documents and maintain a plan holders list from documents sold and downloaded from Buzzsaw. The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information. The procedures shall include a log of all significant bidders questions and requests and the response thereto. The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidders questions and requests, in the form of addenda. The ENGINEER shall upload all approved addenda onto Buzzsaw and mail addenda to al I plan holders. Attend the bid opening in support of the CITY. Tabulate and review all bids received for the construction project,assist the CITY in evaluating bids, and recommend award of the contract. Incorporate all addenda into the contract documents and issue conformed sets. Provide 10 full size and 10 half size sets of conformed drawings to the City and 20 sets of specifications. ■ Engineering Support.........................................................................................$ 2,818 ■ Printing Services (Reduction in Total Printing —This reduction will affect our ability to meet our M/WBE goal for printing).........................................................................($4,218) Subtotal ($1,400) Additional Services for Construction Phase Services ENGINEER will support the construction phase of the project as follows. The ENGINEER shall attend the preconstruction conference. After the pre-construction conference,the ENGINEER shall provide project exhibits and attend public meeting to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected customers. The ENGINEER shall visit the project site at requested intervals as construction proceeds to observe and report on progress. Mr.Chad Simmons,PE,July 21,2010,Page 3 of 6 The ENGINEER shall review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors, inconsistencies or omissions.The ENGINEER shall log and track all shop drawings, samples and other subm ittals. As requested by the CITY,the ENGINEER shall provide necessary interpretations and clarifications of contract documents, review change orders, and make recommendations as to the acceptability of the work. The ENGINEER shall attend the "Final" project walk through and assist with preparation of final punch list. ■ No Additional Fee Required. These Services are included in the origi nal contract. Additional Services for Record Drawings The ENGINEER shall prepare record drawings from information submitted by the inspector and/or Contractor. The drawings shall be submitted as full size(22"x 34") mylar drawings with an estimated total of 45 sheets. ■ Engineering Support.........................................................................................$ 4,000 ■ Printing Services (Fee only includes additional Mylar sheets).........................$ 100 Subtotal $ 4,100 Additional Services for Storm Water Pollution Prevention Plan For projects that disturb an area greater than one (1) acre, ENGINEER will prepare the Storm Water Pollution Prevention Plan (SWPPP) required for the Project for use by the Contractor during construction. ENGINEER will prepare drawings and details for proposed SWPPP improvement that the Contractor must use during construction. Contractor will be responsible for filing the SWPPP with appropriate regulatory agencies. ■ No Additional Fee Required. These Services are included in the origi nal contract. Additional Services for ROW/Easement Services ENGINEER will support and engage a Registered Professional Land Surveyor to perform activities related to ROW and easements as outlined below,per direction and guidance from the CITY's Project Manager. Right-of-Way Research The ENGINEER shall determine rights-of-way and easement needs for construction of the project. Required temporary and permanent easements will be identified based on available information and recommendations will be made for approval by the CITY. Mr.Chad Simmons,PE,July 21,2010,Page 4 of 6 Right-of-Way/Easement Preparation and Submittal The ENGINEER shall prepare documents to be used to obtain right-of-way and permanent and/or temporary easements required to construct the improvements. Once right-of-way documents are approved, property corners will be set using capped iron rods. Corners w ill not be set for easements. The documentation shall be provided in conformance with the checklists and templates available on the C ITY's Buzzsaw site. Temporary Right of Entry Preparation and Submittal Prior to construction,the ENGINEER shall prepare,mail and obtain Temporary Right of Entries from landowners. It is assumed that letters will only be required for land owners adjacent to temporary construction easements or who are directly affected by the project and no easement is required to enter their property. The documentation shall be provided in conformance with the checklists and templates available on the C ITY's Buzzsaw site. ■ Right-of-Way Documents (3 Parcels), Temporary Construction Easement Documents (4 Parcels), Permanent Slope Easement Documents (4 Parcels), and Permanent Sanitary Sewer Easement Documents.............................................................$16,000 ■ Temporary Right of Entry Documents for Construction (10 Parcels)................$ 1,200 ■ Engineering .....................................................................................................$ 900 ■ Administrative Fee (10%)on M/WBE Firm.......................................................$ 1,600 Subtotal $19,700 Additional Services for Park Conversion This item includes the preparation of Park Conversion documentation for two park parcels. One parcel is located to the north of the project area and includes an area of approximately 5,000 SF needed to construct a cul-de-sac. The second parcel runs parallel to the existing right-of-way and south of the project area. Work under this item generally includes the preparation of up to two exhibits showing the park conversion area with aerial imagery and property lines. Metes and bounds will be prepared describing the two areas with appropriate calls to existing monumentation, property ownership,etc. Once documentation has been prepared,it will be submitted to the City of Fort Worth Parks Department using the appropriate submittal forms. • Engineering Support.........................................................................................$ 2,600 Subtotal $ 2,600 Additional Services for Cul-de-Sac Design The east approach to the bridge requires a street closure for proper design and public safety. There is not sufficient spacing or adequate sight distance to allow turning movements to occur from Cromwell-Marine Creek to or from Whitewater Trail. The following fee represents topographic survey and engineering design to provide a cul-de-sac at the end of Whitewater Trail. Mr.Chad Simmons,PE,July 21,2010,Page 5 of 6 ■ Topographic Survey..........................................................................................$ 2,800 ■ Replat for Lots 1-5, Block 41, Marine Creek Hills Addition...............................$ 4,500 ■ Engineering Design................... ........$ 7,170 ............................................................... ■ Administrative Fee(10%)on M/WBE Firm.......................................................$ 730 Subtotal $15,200 Additional Services for Trail Design/Bridge Elevation Changes Based on discussions and meetings with the parks department, the bridge elevation must change to allow 10-feet of clearance for a trail crossing under the bridge along the east bank of Marine Creek. The bridge design will also be widened to allow for a six-foot wide trail along the south side. Design changes include revising the height and width of the bridge structure, revising the paving plan and profiles on both approaches, revising storm drain plans and profiles, revising drainage area maps and calculations, and revising specifications and pay items. These revisions also require a site visit to review of existing project conditions relative to current survey data. ■ Engineering Design..........................................................................................$14,300 Subtotal $14,300 Additional Services for Hydraulics/Hydrology Revisions Revising the bridge height and adding the trail requires revisions to the Hydrologic modeling and the hydraulic analysis as follows: Hydrologic Analysis The hydrologic model will be revised to add a 5-year return event. The resulting fully-developed watershed condition for the 5-year event will be used to establish the elevation of the trail under the bridge and the resulting low chord elevation for the bridge. Hydraulic Analysis Once the 5-year return event is established, the hydraulic model for the proposed bridge structure and trail paths will be revised to reflect design changes. A revised analysis report in both digital and hard copy Format will be provided to the City. Up to one (1) draft revisions sets will be prepared for review and comment in preparation of final exhibits, report and documents. ■ Engineering Design..........................................................................................$ 2,800 Subtotal $ Z800 Additional Services for Trail Design Based on meetings with the Parks Department, plans will be revised to incorporate approximately 1,800 linear feet of six-foot wide concrete trail. The trail will extend from the library site along the south right-of-way across the proposed bridge to the east. The trail will then run down along the southeast embankment and under the proposed bridge. The trail will turn east and extend up to connect to the proposed cul-de-sac at Riverwater Trail. The trail will conform to ADA requirements and Engineer will coordinate a TDLR plan review. Mr.Chad Simmons,PE,July 21,2010,Page 6 of 6 Any applicable permitting or independent agency review fees will be paid directly by the City. ■ Topographic Survey..........................................................................................$ 1,800 ■ Engineering Design..........................................................................................$ 4,120 ■ Administrative Fee (10%)on M/WBE Firm.......................................................$ 180 Subtotal $ 6,100 Additional Services for Sanitary Sewer Replacement Based on direction and alignments received from the Water Department, plan revisions will be made to relocate the existing 8-inch and 30-inch sanitary sewer lines such that they are not located under the approach slabs of the bridge structure. Plan and profile views of the sewer line relocations will be developed based on supplementary topographic survey data. City details will be used in addition to special details for connections to the 30-inch lines. In addition, a sanitary sewer easement revision will be prepared based on the new alignment. It is assumed that the existing easement will also remain and will not be vacated. Approximately two plan and profile sheets will be required along with one detail sheet. ■ Topographic Survey..........................................................................................$ 2,200 ■ Engineering Design..........................................................................................$13,280 ■ Administrative Fee (10%) on M/WBE Firm.......................................................$ 220 Subtotal $15,700 Summary of Contract Fee: Original Contract Amount: $224,676 Amendment No. 1: ($58,961) Amendment No. 2 $ 90,600 Revised Contract Amount $256,315 In addition to the fee changes above,a workload spreadsheet has been prepared and is included in an attachment. Thank you for consideration of this contract amendment request. If you have any questions, please do not hesitate to call me. Sincerely, TEAGUE N ND PERKINS, INC. Micha I Wellbaum, P. �— Aft: Workload Breakdown Copy: Mr. Ty Hilton, PE -TNP o:\projects\ftw06261\flocs\contract\_contract amend 02.doc J w Citv of Fort Worth-Cromwell-Marine Creek 21-Jul-10 Additional Services for Constructability Review Field Visit with City Staff 2 2 4 Prepare Notes and Plan Sheet Markus 2 2 Subtotal $ - $ 340 $ 560 $ - $ - $ - $ - $ 900 Additional Services for Traffic Control Plans Develop Traffic ControUPhasin Plan Sheets(up to 3 sheets): Phase I-Construct BridgelApproach with temp pavement 2 2 8 8 20 Phase II-Construct transition to permanent pavement 2 2 8 8 20 Phase III-Final Pavement Markin /Si na e 2 2 8 8 20 Assemble Typical Details/Prepare Sheet(up to 4 sheets 1 1 3 5 10 City review/revisions 2 2 4 Specifications and Pay Items 1 2 1 4 QA/QC,Pro'.Mgmt. 2 4 4 10 Subtotal $ 380 $ 1,870 $ 1,400 $ 3,480 $ 3,325 $ 70 $ - $ 10,600 Additional Services for Bid Phase Services Prep Plans and Upload to Buzzsaw 2 2 4 Manage plan distribution 1 3 4 8 Manage contractor inquiries/addenda 1 1 4 6 Revise and Issue Conformed Contract Documents 4 4 8 Credit for Plan Printing Reduction -3834.55 $ (4,218) Subtotal $ - $ 340 $ 1,400 $ - $ 570 $ 560 $ 4,218) $ 1,400) Additional Services for Construction Phase Services Prepare Record Drawings 8 23 31 QA/QC,Proj.Mgmt. 4 4 Printing(Additional M lar Sheets) 90.91 $ 100 Subtotal $ - $ 680 $ 1,120 $ - $ 2,185 $ - $ 100 $ 4,100 Additional Services for ROW/Easements ROW Documents(3 Total),Permanent Slope Easements(4 Total), Temporary Construction Easement Documents(4 Total),and Permanent Sanitary Sewer Easement 16000.00 $ 16,000 Temporary Construction ROE: Printing,Folding,Postage Assume 2 mailings/10 Parcels 1 65 1 Answer Calls/Meet Residents 8 8 QA/QC,Pro'.Mgmt.,Revisions 2 4 6 Administrative Fee 10% on MM/BE Firm 1600 $ 1,600 Subtotal $ - $ 340 $ 560 $ 960 $ - $ 70 $ 17,688 $ 19,700 Additional Services for Park Conversion Park Area exhibit with Aerial Imagery 1 2 5 8 Prepare Metes and Bounds Description 2 Parcels 0.5 1 5.5 6 CitV of Fort Worth-Cromwell-Marine Creek 21-Jul-10 Complete Application Documentation 1 1 QA/QC,Pro'.M mt., Revisions 0.5 1 1.5 2 5 Subtotal $ 95 $ 425 $ 1,400 $ - $ 665 $ - $ - $ 2,600 Additional Services for Cul-de-Sac Design Additional Topographic Survey ANA Consultants 2800.00 $ 2,800 Re plat for Lots 1-5, Block 41,Marine Creek Hills Addition 4500.00 $ 4,500 Coordinate Survey 3 3 Prepare Cul-de-sac Plan/Driveway Approaches 1 6 11 18 Prepare Profile/Cross Sections 1 6 11 18 Grading Plan/Drainage Plan 1 6 11 18 QA/QC,Pro'.M mt., Revisions 0.5 1.5 2 4 Administrative Fee 10% on MM/BE Firm 730 $ 730 Subtotal $ 95 $ 765 $ 2,940 $ - $ 3,325 $ - $ 8,030 $ 15,200 Additional Services for Bridge Revisions Walk Project to verify current conditions 3 3 6 Revise Bridge Sheets for new bottom chord elevation and add'[width 2 1 22 6 30 Revise Paving Profile/Cross Sections 2 14 4 20 Revise Storm Drain Plan/Profile Sheets 2 14 4 20 Revise Drainage Area Map and Calculations 2 14 16 Specifications and Pay Items 1 2 1 4 QA/QC,Pro'.M mt.,Revisions 1.5 2.5 2 2 8 Subtotal $ 285 $ 2,465 $ 9,940 $ - $ 1,520 $ 70 $ - $ 14,300 Additional Services for Hydraulics/Hydrology Review Revise hydrologic model for 5-year condition 0.5 1.5 2 Revise hydraulic modeling for all storm events 1.5 2.5 4 Revise report 2 6 200 8 QA/QC,Pro'.M mt., Revisions 0.5 1 1.5 3 Subtotal $ 95 $ 850 $ 1,610 $ - $ - $ - $ 220 $ 2,800 Additional Services for Trail Design Additional Topographic Survey Tie to Libra 1800.00 $ 1,800 Coordinate Survey 3 3 Prepare plan/profile of trail/connection at cul-de-sac/draina a from street 2 8 12 22 Specifications and Pay Items 0.5 0.5 1 2 TDLR Review Coordination 2 2 QA/QC,Pro'.M mt.,Revisions 0.5 1 0.5 2 4 Administrative Fee 10% on M/WBE Firm 180 $ 180 Subtotal $ 95 $ 595 $ 1,960 $ - $ 1,330 $ 70 $ 1,980 $ 6,100 Additional Services for Sanitary Sewer Replacement Additional Topographic Survey 2200.00 $ 2,200 Coordinate Survey 3 3 cl gel Fort Worth -Crusimfill-Matirku Crtra� 21-JL� 0 I � 1 reale Sews!Plan and F mo W S.hmLs 10 6erkNe +Tj xr NydrulrA - - - - — t�5 SpeGia_l Yawl�ekai lw 3N-in QomN=. um.% 2 _ Za 14 �empllk b�,Ix frog tq r-.rmP daatls -- -- p.-5 f-3 # pe m oaans ina psp ileen*- -2 4 �r.u��,dL,R�Vispr►b -- -- ? * � 5 Adrrlih6byt ym I- e l >3" an.MVVtiO-t lr irfi — urStotxl S 19+Q ; I, 7A} — Et7 JU # 4,17tt & TIP ZO I 15,70Q Thal Arnewtdment My.2 5� 5 � 10.SIM � � 29.6t0 , S 4,444 *� 11 Z90 9 8t1� ,2 l S 9l�,fo4Q M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA COUNCIL ACTION: Approved on 10/5/2010 DATE: 10/5/2010NOFERENCE*.,C-24509 NAME:LOG 20AMEND2_CROMWELL_MARINE_CREEK CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Amendment No. 2 in the Amount of$90,600.00 to City Secretary Contract No. 35498, an Engineering Agreement with Teague Nall & Perkins, for the Storm Water Utility Project-5100 Cromwell Marine Creek Culvert and Comanche Trail Culvert Improvements (COUNCIL DISTRICT 7) RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute Amendment No. 2 in the amount of$90,600.00 to City Secretary Contract No. 35498 with Teague Nall & Perkins,for the Storm Water Utility Project-5100 Cromwell Marine Creek Culvert and Comanche Trail Culvert Improvements,thereby revising the total contract cost to$256,315.00. DISCUSSION: The Storm Water Management Program was established to reduce flooding in Fort Worth, preserve streams, minimize water pollution and to operate the storm water system in a more effective manner to fully comply with state and federal regulatory requirements. This will be accomplished by infrastructure reconstruction and system maintenance, master planning, enhanced development review, and increased public education and outreach. On September 22, 2009, (Ordinance No. 18838-09-2009)the City Council approved the issuance and sale of$45,000,000.00 in revenue bonds for the Storm Water Capital Projects Bond 2009 Fund, to fund a two-year storm water capital project program. A request for qualifications to provide drainage design was issued by the City in January of 2006 and (24)design consultants submitted statements of qualifications, including Teague Nall & Perkins. On May 29, 2007, (M&C C-22144)the City Council authorized the City Manager to execute an engineering agreement with Teague Nall & Perkins, for a lump sum fee of$224,676.00. On May 28,2008, Amendment No. 1 was executed administratively for a fee reduction of$58,961.00. Amendment No. 1 removed scope involving Comanche Trail Culvert Improvements from the Contract. Amendment No. 2 includes the design of a permanent street closure with a cul-de-sac, traffic control plans, storm water pollution prevention plan, additional right-of-way and easements services and additional scope for bid phase and construction phase services. Teague Nall & Perkins, proposes to perform the design services for a lump sum fee of$90,600.00. City staff considers the fee to be fair and reasonable for the scope of services proposed. Teague Nall & Perkins, agrees to maintain the initial M/WBE commitment of 18 percent that it made on the original agreement and extend and maintain that same M/WBE commitment of 18 percent to all prior amendments up to and inclusive of this Amendment No. 2. Therefore Teague Nall &Perkins, remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its http://www.fortworthgov.org/council_packet/mc review.asp?ID=14187&councildate=l0/... 10/5/2010 M&C Review Page 2 of 2 signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. This project is located in COUNCIL DISTRICT 7, Mapsco 47A. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the Storm Water Capital Projects Bond 2009 Fund. TO Fund/Account/Centers FROM Fund/Account/Centers P227 531200 207280047830 $68,200.00 P227 531200 207280047851 $19,700.00 P227 531200 207280047880 $2,700.00 Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: William Verkest(7801) Additional Information Contact: Chad Simmons(8178701129) ATTACHMENTS M AND C 00478.pdf http://www.fortworthgov.org/council_packet/mc review.asp?ID=14187&councildate=l0/... 10/5/2010