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HomeMy WebLinkAboutContract 35548-A2 CITY SECRETARY CONTRACT NO.,a 55L4 $-A 2- AMENDMENT NO. 2 STATE OF TEXAS 8 CITY SECRETARY CONTRACT NO.35548 (M&C Needed) COUNTY OF TARRANT 8 WHEREAS, the City of Fort Worth (City) and DeOtte Inc. , (Engineer) made and entered into City Secretary Contract No. 35548, (the Contract) which was authorized by the City Council by M&C C-22182 on the 12th day of June 2007; and WHEREAS, the Contract involves engineering services for the following project: Westcreek-Kellis Park Drainage Improvements, Project No. 00630: DOE No. 5555 WHEREAS, it has become necessary to execute Amendment No. 2 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I, of the Contract is amended to include the additional engineering services specified in a proposal letter dated February 2, 2010, copies of which are both attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $59,019.30. 2. Article II, of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of $228,864.30. 3. All other provisions of the Contract which are not expressly OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX amended herein shall remain in full force and effect. EXECUTED on this the ;'4-�`" day of Aj6Qj ik , 2010, in Fort Worth, Tarrant County, Texas. ATTEST: C— act 3 l fN'11� na contract Authoriaatioa rty Hendri a� o° °0°000,MTte 0 ° City Secretary PObo Aid 0 0 APPROVAL RECOMMENDED: APPROVED: 00 00 ,cJ G f aka �00000°0� ,ap William A. Verke , P.E. �4� Fernando Costa Director, Department of Assistant City Manager Transportation and Public Works DeOtte, Inc. Engineer By. , Name: Clayto edinger, P.E. Vice President APPROVED AS TO FORM LEGALITY: Assistant Ci y'11 ttorney OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX ®D E OTT E, INC. CIVIL ENGINEERING February 2,2010 Chad Simmons,P.E. CH2MHILL 309 West 7th Street;Suite 1020 Fort Worth,TX 76102 Re: Westcreek—Kellis Park Storm Water Improvements City Project No.00630 Amendment No. 2 Dear Mr. Simmons: On two separate meetings on the above referenced project, additional work scope was discussed beyond what was contracted originally. This letter and attached documents support this request for additional fee to accommodate the additional scope of work. The additional scope items are: Part 1 — Geotechnical Engineering Part 2 — Surv. and Eng.Design of Additional Erosion Control Improvements Part 3 — Additional City Meetings&Review Part 4 — Preparation of a Traffic Control Plan Part 5 — Park Conversion Part 6 — Additional Right-of-Way Taking and Easement Part 7 — Revision to Fee for Reproduction and Bidding Services Part 8 — Submittal Review and Response to RFIs Part 9 — Monthly Construction Meetings&Final Walkthrough Part 10 — Incorporate Contractor Red-lined Drawings for Record Drawings Part 11 — Jacobs Foster Park Rpt.Rev.&Downstream Erosion Measures Assessment Part 1—Geotechnical Engineering In order to provide geotechnical design consistent with developing City design requirements, DeOtte, Inc. has been asked to provide a geotechnical study including representative borings and engineering analysis and recommendations consistent with the new City pavement design criteria as well as update the City's paving detail sheets to incorporate the findings into the design. We anticipate having these services provided by Addula Consulting Engineers. This firm is an MWBE firm(NCTRCA No. IMDB41677N0710). Geotechnical Engineering(M/WBE): $3,955.00 Subcontractor Administration(10%): $395.00 Project Management and Coord.: PR-1 hrs*$190/hr $ 190.00 PM-3 hrs*$130/hr $390.00 Part One Subtotal: $4,930.00 Page 1 of 6 Fax(817)590-8600 2553 East Loop 820 North,Fort Worth,Texas 76118 (817)589-0000 Mr.Chad Simmons,P.E. Westcreek Amendment No.2 February 2,2010 Page 2 Part 2—Survey and Engineering Design of Additional Erosion Control Improvements Recent interactions with the Parks Department has revealed on-going concern about increasing erosion impacts in Kellis Park at the downstream end of this project. As a result, additional erosion improvements have been requested in the park at the downstream end of the project. Since there is existing erosion at a small drainage way, the improvements are proposed to the immediate downstream side of an existing foot bridge. At this time, the improvements are expected to include some armoring, likely of gabions and gabion mattress, along the banks and flow line of the creek. Since the impacts will involve less than 300 linear feet of creek, no Corps of Engineers permitting under Section 404 of the Clean Water Act is included in this amendment. In order to complete this task, additional survey will be required including topography and trees, as well as channel conditions. Engineering design will include appropriate plan, profile, cross sections and details for a competent and qualified contractor to build. Parks and Recreation Services has directed that the plan improvements address that seeding shall be established until it is accepted by the PACS, that the conversion documents clearly identify the clearing limits, that conversion exhibit indicate the edge of improvements as the limits of conversion, that the restoration limits be shown on the plans and that a formal legal description will not be needed as long as the exhibit is clear. The survey will be provided by Gorrondona and Associates, an M/WBE firm. Some of the required area has already been surveyed but site features and additional area will have to be provided. Survey Subcontractor(M/WBE): $ 1,500.00 Subcontractor Administration (109/6): $ 150.00 Project Management and Coord.: PR-8 hrs*$190/hr $ 1,520.00 PM-80 hrs*$130/hr $ 10,400.00 ET-80 hrs*$90/hr $7,200.00 A-8 hrs*$50/hr $400.00 Part Two Subtotal: $21,170.00 Part 3—Additional City Meetings &Review The City's review of the plans at various stages resulted in the following timeline: TIMELINE: 11/07 60% submittal (4 copies plans—2 copies specs) were delivered to Richard Argomaniz, COFW. 04/08 Richard DeOtte attended a design review meeting and comments were received from the City of Fort Worth on the subject plans. 06/08 90% submittal (4 copies plans — 2 copies specs) were delivered to the City of Fort Worth for review. 01/09 Water and Sewer 60%review comments were received from the City of Fort Worth 04/09 90% Submittal made to the City of Fort Worth incorporating Water and Sewer Comments. 06/09 90% Review meeting held with Stormwater. It was determined at the meeting that an additional 90%review submittal would be required. Page 2of6 Fax(817)590-8600 2553 East Loop 820 North�Fort Worth,Texas 76118 (817)589-0000 Mr.Chad Simmons,P.E. Westcreek Amendment No.2 February 2,2010 Page 3 As a result, DeOtte, Inc. has will be required to prepare and submit three separate 90% review packages. The following is a breakdown of the additional costs incurred by the additional submittals. Additional Printing for 90%Review Package—See Part 7. Additional 90%Package Preparation Effort(x2) EOPC/QTY Takeoff PM-6 hrs*$130/hr*2 $ 1,560.00 Specification Preparation PM-4 hrs*$130/hr*2 $1,040.00 A-3 hrs*$50/hr*2 $300.00 Plan Preparation ET-3 hrs*$90/hr*2 $540.00 A-1 hrs*$50/hr*2 $ 100.00 Also, additional meetings were held with the City for the transition of PMs, the resolution of the confusion over the basis for the determination of runoff used as the basic design criteria (which had been established early on in the design process but was revisited at the 90%review stage), and two additional 90%review meetings to review the 90% submittal packages. The contract includes within Basic Services meetings listed in Attachment "A-1". The contract also includes a total of$2,000 for "Meetings and Reports" under Exhibit `B-313", Additional Services. These fees were intended to cover the preparation of Monthly Status Reports, M/WBE Reports, Utility Clearance Meetings, ROW Meetings, and impromptu face to face meetings with the assigned Project Manager to discuss the progress and details of the project in the normal course of completion. These meetings and reports are still required by the project and will continue to be performed. The additional meetings below are considered to be over an above the original contract requirements. Additional Meetings PM Transition MTG PR-2 hrs*$190/hr $380.00 PM-2 hrs*$130/hr $260.00 Hydrology Review MTG PR-2 hrs*$190/hr $380.00 PM-2 hrs*$130/hr $260.00 Additional 90%Review MTG (x2) PR-2 hrs*$190/hr*2 $ 760.00 PM-2 hrs*$130/hr*2 $ 520.00 Part Three Subtotal: $6,100.00 Part 4—Preparation of a Traffic Control Plan DeOtte, Inc. has been asked to prepare a Traffic Control Plan for use in this project which was not part of the originally requested scope and fee. Engineering Subcontractor(M/WBE): 3 TCP Sheets @$1,500 ea. $4,500.00 Subcontractor Administration(10%): $450.00 Engineering and Coordination: PM-4 hrs*$130/hr $1,440.00 ET-8 hrs*$90/hr $360.00 A-2 hrs*$50/hr $100.00 Part Four Subtotal: $6,850.00 Page 3 of 6 Fax(817)590-8600 2553 East Loop 820 North,Fort Worth,Texas 76118 (817)589-0000 Mr.Chad Simmons,P.E. Westcreek Amendment No.2 February 2,2010 Page 4 Part 5—Park Conversion A Park Conversion will be required for this project. Once the extents of improvements are known, an application, exhibit, coordination and meetings are required in this process. Approval from both the Parks Board and the City Council are required. Engineering: PR-4 hrs*$190/hr $760.00 PM-30 hrs*$130/hr $3,900.00 ET-40 hrs*$90/hr $3,600.00 A-8 hrs*$50/hr $400.00 Part Five Subtotal: $8,660.00 Part 6—Additional Right-of-Way Taking and Easement As the project as developed, it has become apparent that an additional utility easement will be needed. Additionally, survey research has determined that street pavement along the radius at the intersection of West Creek and South Ridge (northeast corner) is actually on a single family lot. The City has determined to obtain the necessary right-of- way of this portion of the street. DeOtte, Inc. will have a right-of-way taking exhibit prepared for the City's use in obtaining the property. Some meeting time and coordination is included in our costs. Survey Subcontractor(M/WBE): $ 1,850.00 Subcontractor Administration: $ 185.00 Engineering and Coordination: PR-2 hrs*$190/hr $360.00 PM-12 hrs*$130/hr $1,560.00 Part Six Subtotal: $3,955.00 Part 7—Revision to Fee for Reproduction and Bidding Services Original Printing&Reproduction Fees (BID DOCUMENTS)-DELETE 45 Sets of Const.Plans: $1.75/sheet*20Sht/Plan*45 ($ 1,575.00) 45 Sets of Specifications: $0.16/sheet*280 pg/spec*45 ($ 1,969.00) Final Set Mylars (Record Drawings) $18.00/sheet*20Sht/Plan*1 (360.00) Original Printing&Production(90%)Package-DELETE 16 Sets of Const.Plan (Full Sized): $1.75/sheet*20Sht/Plan*16 ($ 560.00) 2 Sets of Specifications: $0.16/sheet*280 pg/spec*2 ($ 87.00) Additional Printing for 90%Review Package 15,Submittal—See Part 3. -ADD 4 Sets of Const.Plan (Full Sized): $1.75/sheet*30Sht/Plan*4 $210.00 2 Sets of Specifications: $0.16/sheet*280 pg/spec*2 $89.60 Additional Printing for 90%Review Package 2nd Submittal—See Part 3.-ADD 1 Sets of Const.Plan (Full Sized): $1.75/sheet*30Sht/Plan*1 $ 52.50 9 Sets of Const.Plan (Half Sized): $0.25/sheet*30Sht/Plan*9 $ 67.50 2 Sets of Specifications: $0.16/sheet*280 pg/spec*2 $ 89.60 Page 4 of 6 Fax(817)590-8600 2553 East Loop 820 North=Fort Worth,Texas 76118 (817)589-0000 Mr.Chad Simmons,P.E. Westcreek Amendment No.2 February 2,2010 Page 5 Additional Printing for 90%Review Package 3rd Submittal—See Part 3. -ADD 11 Sets of Const.Plan (Full Sized): $1.75/sheet*39Sht/Plan*11 $750.75 9 Sets of Const. Plan(Half Sized): $0.25/sheet*39Sht/Plan*9 $87.75 2 Sets of Specifications: $0.16/sheet*280 pg/spec*2 $89.60 Revised Printing and Reproduction Fees (BID DOCUMENTS)-ADD 10 Sets of Const.Plan (Full Sized): $1.75/sheet*39Sht/Plan*10 $682.50 10 Sets of Const.Plan (Half Sized): $0.25/sheet*39Sht/Plan*10 $97.50 20 Sets of Specifications: $0.16/sheet*280 pg/spec*20 $896.00 Final Set Mylars (Record Drawings) $18.00/sheet*39Sht/Plan*1 $702.00 Upload Documents to Buzzsaw: PM-3 hrs $130/hr $390.00 Maintain Plan Holders List: A-8 hrs $50/hr $400.00 **DeOtte,Inc.will provide printed plans to bidders for a plan fee of$50.00 per set. Part Seven Subtotal: $54.30 Part 8—Submittal Review and Response to RFIs Review Submittals: PM-1.5 hrs*$130/hr*4 submittals $780.00 Respond to RFIs: PM-2.0 hrs*$130/hr*4 RFIs $ 1,040.00 Part Eight Subtotal: $1,820.00 Part 9—Monthly Construction Meetings&Final Walkthrough Monthly Construction Meetings: PM-2.0 hrs*$130/hr*8 meetings $2,080.00 Final Walkthrough: PM-3.0 hrs*$130/hr $390.00 Part Nine Subtotal: $2,470.00 Part 10—Incorporate Contractor Red-lined Drawings for Record Drawings Effort to Prepare Record Drawings: ET-8.0 hrs*$90/hr $720.00 PM-3.0 hrs*$130/hr $390.00 Part Ten Subtotal: $1,110.00 Part 11—Jacobs Foster Park Report Review&Downstream Erosion Measures Assessment The City requested DeOtte, Inc. perform a review of a report issued by Jacobs Engineering to assess the validity of conclusions made in the report, as well as review the need to consider Erosion Control Measures that may be incorporated into the scope of this project. Recommended improvements resulting from this assessment are discussed in Part 2 of this amendment. This item is for the effort involved in performing the review and assessment. Jacobs Report Review and Assessment: PR-10.0 hrs*$190/hr $1,900.00 Part Eleven Subtotal: $1,900.00 Page 5 of 6 Fax(817)590-8600 2553 East Loop 820 North, Fort Worth,Texas 76118 (817)589-0000 Mr.Chad Simmons,P.E. Westcreek Amendment No.2 February 2,2010 Page 6 AMENDMENT SUMMARY Part 1—Geotechnical Engineering $4,930.00 Part 2—Surv.and Eng.Design of Additional Erosion Control Improvements $21,170.00 Part 3—Additional City Meetings&Review $6,100.00 Part 4—Preparation of a Traffic Control Plan $6,850.00 Part 5—Park Conversion $8,660.00 Part 6—Additional Right-of-Way Taking and Easement $3,955.00 Part 7—Revision to Fee for Reproduction and Bidding Services $54.30 Part 8—Submittal Review and Response to RFIs $1,820.00 Part 9—Monthly Construction Meetings& Final Walkthrough $2,470.00 Part 10—Incorporate Contractor Red-lined Drawings for Record Drawings $1,110.00 Part 11—Jacobs Foster Park Rpt. Rev. &Downstream Erosion Measures Assessment $1,900.00 Amendment Total: $59,019.30 The total fee for services in this amendment is$59,019.30 with$11,805.00(20.0%)applying to M/WBE services. If this meets with the City's approval, please let me know. We will be available to discuss anytime at your convenience. Sincerely, DDeO.,,tte,Inc. V,/� OL_ Clayton T. Redinger,P.E. Attachments: Amendment Summary Letters of Intent(M/WBE Subcontractors) Page 6of6 Fax(817)590-8600 2553 East Loop 820 North Fort Worth,Texas 76118 (817)589-0000 ADDENDUM 2 SUMMARY-WESTCREEK DRAINAGE IMPROVEMENTS Part 1-Geotechnical Engineering Geotechnical Engineering(M/WBE): $ 3,955.00 Subcontractor Administration(10%): $ 395.00 Project Management and Coord.: PR-1 hrs'$190/hr $ 190.00 PW3 hrs'$130/hr $ 390.00 Part 1 Subtotal: $ 4,930.00 Part 2-Survey and Engineering Design of Additional Erosion Control Improvements Survey Subcontractor(M/WBE): $ 1,5W.00 Subcontractor Administration(10%): $ 1S0.00 Engineering and Coordination: PR-8hrs'$190/hr $ 1,520.00 PM-80 hrs'$130/hr $ 10,400.00 ET-80 hrs'$90/hr $ 7,200.00 A-8 hrs'$50/hr $ 400.00 Part 2 Subtotal: $ 21,170.00 Part 3-Additional City Meetings&Review Additional 90%Package Preparation Effort(x2) EOPC/QTY Takeoff PM-6hrs'$130/hr'2 $ 1,560.00 Specification Preparation PM-4hrs'$130/hr'2 $ 1,040.00 A-3 hrs'$50/hr'2 $ 300.00 Plan Preparation ET-3 hrs'$90/hr'2 $ 540.00 A-1 hrs'$50/hr'2 $ 100.00 PM Transition MTG PR-2 hrs'$190/hr $ 380.00 PM-2 hrs'$130/hr $ 260.00 Hydrology Review MTG PR-2 hrs'$190/hr $ 380.00 PM-2 hrs'$130/hr $ 260.00 Additional 9D%Review MTG(x2) PR-2 hrs'$190/hr'2 $ 760.00 PM-2 hrs'$130/hr'2 $ 520.00 Part 3Subtotal: $ 6,100.00 Part 4-Preparation of a Traffic Control Plan Engineering Subcontractor(M/WBE): 3 TCP Sheets @$1,500 ea. f 4,SW.00 Subcontractor Administration(30%): $ 450.00 Engineering and Coordination: PM-4 hrs'$130/hr $ 1,440.00 ET4 hrs'$90/hr $ 360.00 A-2 hrs'$50/hr $ 100.00 Part 4 Subtotal: $ 6,950.00 Part 5-Park Conversion Engineering: PRA hrs'$190/hr $ 760.00 PM-30 hrs'$130/hr $ 3,900.00 ET-40 hrs'$90/hr $ 3,600.00 A-8 hrs'$50/hr $ 400.00 Part 5 Subtotal: $ 8,660.D0 Part 6-Additional Right-of-Way Taking and Easement Survey Subcontractor(M/WBE): $ 1,850.00 Subcontractor Administration: $ 18S.00 Engineering and Coordination: PR-2 hrs'$190/hr $ 360.00 PM-12 hrs'$130/hr $ 1,S60.00 Part 6 Subtotal: $ 3,955.00 Part 7-Revision to Fee for Reproduction and Bidding Services Original Printing&Reproduction Fees(BID DOCUMENTS)-DELETE 4S Sets of Const.Plans: $1.75/sheet'20Sht/Plan'45 $ (1,575.00) 45 Sets of Specifications: $0.16/sheet'280 pg/spec'45 $ (1,969.00) Final Set Mylars(Record Drawings) $18.00/sheet'20Sht/Plan'1 $ (360.00) Original Printing&Production(90%)Package-DELETE 16 Sets of Const.Plan(Full Sized): $1.75/sheet'20Sht/Plan'16 $ (560.00) 2 Sets of Specifications: $0.16/sheet'280 pg/spec'2 $ (87.00) Printing for 90%Review Package 1"Submittal-See Part 3.-ADD 4 Sets of Const.Plan(Full Sized): $1.75/sheet'30Sht/Plan'4 $ 210.00 2 Sets of Specifications: $0.16/sheet'280 pg/spec'2 $ 89.60 Additional Printing for 90%Review Package 2'Submittal-See Part 3.-ADD l Sets of Const.Plan(Full Sized): $1.75/sheet'30Sht/Plan'1 $ 52.50 9 Sets of Const.Plan(Half Sized): $0.25/sheet'30SM/Plan'9 $ 67.50 2 Sets of Specifications: $0.16/sheet'280 pg/spec'2 $ 89.60 Additional Printing for 90%Review Package 3'Submittal-See Part 3.-ADD 115ets of Const.Plan(Full Sized): $1.7S/sheet'39Sht/Plan-11 $ 7S0.75 95ets of Const.Plan(Half Sized): $0.25/sheet'395ht/Plan'9 $ 87.75 2 Sets of Specifications: $0.16/sheet•280 pg/spec'2 $ 89.60 Revised Printing and Reproduction Fees(BID DOCUMENTS)-ADD 10 Sets of Const.Plan(Full Sized): $1.7S/sheet'39%L/Plan'30 $ 682.50 10 Sets of Const.Plan(Half Sized): $0.25/sheet'395ht/Plan'30 $ 97.50 20 Sets of Specifications: $0.16/sheet'280 pg/spec'20 $ 896.00 Final Set Mylars(Record Drawings) $18.0D/sheet'395ht/Plan'1 $ 702.00 Upload Documents to Buzzsaw: PM-3 hrs $130/hr $ 390.00 Maintain Plan Holders List: A-8 hrs $50/hr $ 400.00 Part 7 Subtotal: $ 54.30 Part 8-Submittal Review and Response to RFls Review Submittals: PM-1.5 hrs'$130/hr'4 submittals $ 780.00 Respond to RFls: PM-2.0 hrs'$130/hr'4 RFIs $ 1,040.00 Part 8 Subtotal: $ 1,820.00 Part 9-Monthly Construction Meetings&Final Wslkthrough Monthly Construction Meetings: PM-2.0 hrs'$130/hr'8 meetings $ 2,080.00 Final Walkthrough: PM-3.0 hrs'$130/hr $ 390.00 Part 9 Subtotal: $ 2,470.00 Part 30-Incorporate Contractor Red-lined Drawings for Record Drawings Effort to Prepare Record Drawings: ET-8.0 hrs'$90/hr $ 720.00 PM-3.0 hrs'$130/hr $ 390.00 Part 30 Subtotal: $ 1,110.00 Part 11-Jacobs Foster Park Report Review&Downstream Erosion Measures Assessment Jacobs Report Review and Assessment: PR-10.0 hrs'$190/hr $ 1,900.00 Part 31 Subtotal: $ 1,9D0.00 Amendment Total: $ 59,019.30 M/WBE Total: S 11,805.00 M/WBE Percentage: 20.0% [AID E OTT E, INC. CIVIL ENGINEERING Februan' '_,2010 (;had Simmons,1'.F. Cl12h11 III,], 309 West 7th Street; Suite 1020 Fort Worth,TX 76102 Re: Letter of Intent for Storm Water Utility Contract Westcreek- Kellis Park Storm Water Improvements City Project No.00630 Dear Mr. Simmons: t'pon the award of Addendum No. 2 to the engineering contract for the above referenced project, .lddula Consulting I?rlgineers, I.I G Will be engaged to perform assistance-,%Ith engineering for the additional engineering work related to the contract. '11ie contract Will be for the amount of$3,955,00 which will be 6.7",, of the amendment. Along with other colnrrutments, this will meet or exceed the project requirement of 20" Sincerer•, DcOtte, Inc. Clayton T. Redinger ACCEPTED: 11y: Addula Consulting; f:ngineers, J�� :authorized Signature fly d U l G Pyei deetfi Prinred Name Page I of 1 Fn,(817)590-,"600 2553 E—i Ump S20 North Fun Wmih,Tcxxc 7611E (N17)51,9-0000 ®D E OTT E, INC. Civil,f:NGINEERING F=ebruar, 2, 20if' Chad Sin-ir-ions, P.E. 30( :St 7 th Sere.t:Suite 1020 Fart Wc.-.t_ .._- 70102 Re: Letter of Intent for Storm Water Utility Contract °stcreek- Kellis Park Storm \\ .:ter Improvements City Project No. 00630 Dcar Mr. Simmons: l!pttn the av'.-,rd of;•Addendurn No. 2 to the erigineering contract for the above. rcterenced project, Gorrondona & Assnciitcs,Inc u-ill he engaged to perform assistance Nvith cnLTinecrinr foi- the' ulditit�ual nEineerin work relatt:d to the contract The conn•:�ct will be f6r the amount of r3,350.'.tfi w!i;rh will be 5 7"i, of rlte ami n<lmrnt_ Along th ,)ther cnmm;tments,thi,-.ri(i meet nr cv:ccd they prolcct requirement of 20"o. sinccrcly, DeOtte, Inc. Clavton T. Rcdi v-'o_r By: Gorrondona Associates. inc. .Authorized Signature W.Truett Wilson Printed Narrie P:rtre I of I T, r. 00-1;xar-,uuN� a ®D E OTT E, INC. CIVIL ENGINEERING February 2,2010 Chad Simmons,P.E. CH2MHILL 309 West 7th Street;Suite 1020 Fort Worth,TX 76102 Re: Letter of Intent for Storm Water Utility Contract Westcreek-Kellis Park Storm Water Improvements City Project No.00630 Dear Mr. Simmons: Upon the award of Addendum No. 2 to the engineering contract for the above referenced project, ANA Consultants,LLC will be engaged to perform assistance with engineering for the additional engineering work related to the contract. The contract will be for the amount of$4,500.00 which will be 7.6%of the amendment. Along with other commitments,this will meet or exceed the project requirement of 20%. Sincerely, DeOtte, Inc. 1/7e3L_ Clayton T. Redinger ACCEPTED: By:ANA Consultants,LLC Au orized Signatu AlAe..'-- A 4.TSOP41) Printed Name Page 1 of 1 Fax(817)590-8600 2553 East Loop 820 North I Fort Worth,Texas 76118 (817)589-0000 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 8/3/2010 DATE: Tuesday,August 03,2010 REFERENCE NO.: **C-24371 LOG NAME: 20AMEND2 WESTRCREEKKELLIS SUBJECT: Authorize Amendment No. 2 in the Amount of$59,019.30 to City Secretary Contract No. 35548,an Engineering Agreement with DeOtte,Inc.,for the Storm Water Utility Project&ndash;Westcreek—Kellis Park Drainage Improvements (COUNCIL DISTRICT 3) RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute Amendment No. 2 in the amount of$59,019.30 to City Secretary Contract No. 35548 with DeOtte,Inc.,thereby,revising the total contract cost to$228,864.30. DISCUSSION: The Storm Water Management Program was established to reduce flooding in Fort Worth,preserve streams, minimize water pollution and to operate the storm water system in a more effective manner to fully comply with state and federal regulatory requirements. This will be accomplished by infrastructure reconstruction and system maintenance,master planning,enhanced development review,and increased public education and outreach. On September 22, 2009, (Ordinance No. 18838-09-2009)the City Council approved the issuance and sale of$45,000,000.00 in revenue bonds in Storm Water Revenue Bonds, Series 2009,to fund a two—year storm water capital project program. A request for qualifications to provide drainage design was issued by the City in January of 2006 and twenty—four(24)design consultants submitted statements of qualifications,including DeOtte,Inc.DeOtte, Inc. was selected to study the drainage in the subject area and provide design services for drainage improvements for the Westcreek—Kellis Park Drainage Improvements project(City Project No.00630) which will reduce flooding by improving the culvert connecting Westcreek and Kellis Park. On June 12,2007, (M&C C-22182)the City Council authorized the City Manager to execute an engineering agreement with DeOtte, Inc.in the amount of$132,545.00 for the design of Westcreek—Kellis Park Drainage Improvements. On September 16,2008, (M&C C-23037)the City Council authorized the City Manager to execute Amendment No. 1 for a lump sum fee of$37,300.00.Amendment No. 1 included additional design effort to implement drainage and erosion control measures as recommended in the Upstream Drainage Study performed by DeOtte,Inc. as part of conceptual design. The need for additional design scope has been identified.Amendment No. 2 will provide the following: geotechnical engineering,traffic control,parks conversion,and additional right—of—way and easement document preparation. DeOtte,Inc.proposes to perform the design services for a lump sum fee of$59,019.30.City staff considers the fee to be fair and reasonable for the scope of services proposed. DeOtte,Inc.is in compliance with the City's MWWBE Ordinance by committing to an additional 20 percent MWWBE participation on this Amendment No.2.The City's goal on this amendment is 20 percent. This project is located in COUNCIL DISTRICT 3,Mapsco 89M. FISCAL INFORMATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated,of the Storm Water Revenue Bonds, Series 2009. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers P227 531200 203280063033 $48,014.30 P227 531200 203280063051 $5,605.00 P227 531200 203280063082 $5,400.00 CERTIFICATIONS: Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: William Verkest (7801) Additional Information Contact: Chad Simmons (8178701129) ATTACHMENTS 1.00630 MWBE Com lip ance.pdf 2.FAR-00003-00630—A2 Step 2.pdf 3.fundingverification.doc 4.M&C map 00630.12df