The URL can be used to link to this page

Home My WebLink AboutContract 53138-A1 s CSC No.53138-A1 CV t5�G0 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO.53138 ��r�w j Ol 6 ` L This amendment("Amendment")is made and entered into by and between the City of Fort Worth 'City')and SafeHaven of Tarrant County("Agency"), a Texas non-profit corporation. City and Agency may be referred to individually as"Party"and jointly as"Parties". WHEREAS, City and Agency made and entered into City Secretary Contract No. 53138("Contract'D effective October 1,2019;and WHEREAS, the Contract provides funding to Agency pursuant to a grant received by the City from the United States Department of Housing and Urban Development("HUD")through the Emergency Solutions Grant Program("ESG");and WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the reimbursable budget, subject to written approval by the Director of the City's Neighborhood Services Department,as long as the request is submitted by May 31,2020;and WHEREAS,the reimbursable budget is described in further detail in Exhibit"B"—Budget to the Contract;and WHEREAS,a second page of Exhibit"B"—Budget was inadvertently omitted from the executed Contract;and WHEREAS,it is the mutual desire of City and Agency to amend the Contract to include the entire Exhibit"B"—Budget which is necessary to complete and meet the Contract's objectives. NOW THEREFORE,City and Agency hereby agree to amend the Contract as follows: I. a. EXHIBIT"B"—BUDGET attached to the Contract is hereby amended and replaced in its entirety with the EXHIBIT"B"—BUDGET Revised 2/2020,attached hereto. II. This amendment is effective as of the Effective Date of the Contract. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] OFFICIAL RECORD CITY SECRETARY FT. WORTH,TX Amendment No.1 to CSC No.53138 Pape 1 SaWaven of Tartanl County(ESG) ACCEPTED AND AGREED: FORT WORTH: City of Fort Worth Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration 3 JCL of this contract,including ensuring all performance ByFemando Costa(Feb 18,:.._ and reporting requirements. Name: Fernando Costa Title: Assistant City Manager ��ba,`a J4rbr��r Date: Feb 18,2020 By:Barbara Asbury(Feb 18,2020) Name: Barbara Asbury Approval Recommended: Title: Compliance and Planning Manager X Approved as to Form and Legality: Barbara Asbury(Feb 18,2020 By: Name: Barbara Asbury Matt Murray(Feb 18,20 0) Title: Compliance and Planning Manager By: Name: Matthew A. Murray Attest: Title: Assistant City Attorney Contract Authorization: M&C: M&C 19-0016 By:Vary J.K Fe 2020) 0 a Date: August 6,2019 Name: Mary Kayser Or �; Title: City Secretary POI AGENCY: SafeHaven of Tarrant Countv By: Name: Ka Jacob Title: President/Chief Executive Officer Date: OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Amendment No.I to CSC No.53138 Page 2 SafeHaven of Tarrant County(ESG) EXHIBIT"B"-BUDGET Account I Grant Budget A B C Total EMERGENCY SHELTER ESSENTIAL SERVICES Salaries 1001 $ 55,376.00 $ 301,725.00 S 372,300.00 $ 338,281.00 S 1,067,682.00 FICA 1002 $ 4,236.00 S 23,085.00 S 28,040.00 $ 28,914.00 S 84,275.00 Life(DisabilityInsurance 1003 $ 290.00 S 2,168.00 S 4,001.00 S 5,037.00 $ 11,496.00 }lealth/DentalInsurance 1004 S 2,525.00 $ 25,795.00 $ 26,798.00 $ 37,729.00 S 92.847,00 Unemployment-State 1005 Worker's Compensation 1006 $ 470.00 S 2,039.00 S 3,815.00 $ 5,037.00 S 11,361.00 Office/Printing Supplies 1007 $ 10,000.00 $ 7,000.00 $ 2,525.00 $ 19,525.00 Food Supplies 1008 Insurance 1009 $ 6,000.00 $ 2,000.00 $ 4,000.00 S 12,000.00 Accounting 1010 S 9,500.00 $ 9,500.00 Contract Labor(City needs copy of contract before expenses can be reimbursed) 1011 $ 8,500.00 $ 19,500.00 $ 5,241.00 S 33,241.00 Retirement 1012 S 301.00 S 1,575.00 S 6,722.00 $ 8,598.00 SHELTER OPERATIONS Maintenance 2001 S 81,500.00 S 15,650.00 S 36,850.00 $ 134,000.00 Security 2002 S 14,000.00 $ 8,000.00 S 1,000.00 $ 23,000.00 Insurance 2003 S 6,500.00 $ 2,450.00 S 3,605.00 S 12,555.00 Utilities 2004 $ 12,103.00 $ 57,200.00 S 30,000.00 $ 29,166.00 $ 128,469.00 Supplies 2005 S 79,014.00 $ 36,300.00 $ 25,763.00 S 141,077.00 Repairs 2006 1 E Other(Disability) 2007 $ S 3,017.00 $ 4,723.00 $ 2,634.00 S 10,374.00 SUBTOTAL EMERGENCY SHELTER IS 75,000.00 1 S 620,944.00 1 S 562,152.00 1 S 542,004.00 1 S 1,900,000.00 HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 FICA 3002 Life/Disability Insurance 3003 Health/Dental Insurance 3004 Unemployment-State 3005 Worker's Compensation 3006 Other() 3007 REHOUSING Salaries 4001 FICA 4002 Life/Disability Insurance 4003 Health/DentalInsurance 4004 Unemployment-State 4005 Workers Compensation 4006 Other() 4007 SUBTOTAL HR&S FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 Utility Payments 5002 REHOUSING Rental Assistance 6001 Security Deposits 6002 Utility Deposits 6003 Utility Payments 6004 Moving Costs 6005 Motel/Hotel Vouchers 6006 SUBTOTAL FINANCIAL ASSISTANCE HOMELESS MANAGEMENT INFORMATION SYSTEM(HIYIIS) HMIS Software Costs 7001 SUBTOTAL HMIS BUDGET TOTAL IS 75,000.00 1 S 620,844.00 1$ 562,152,00 1 S 542,004.00 1 S 1,800,000.00 FUNDING A:Health and Human Services FUNDING B:Criminal Justice Division/Office Attorney General FUNDING C:HUD SHP and Private Funds ESG PSA CONTRACT 2019-2020-EXHIBIT"B"-BUDGET SafeHaven of Tarrant County Page I The following tables were created for the purpose of preparing, negotiating,and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT"B"—Budget is May 31,2020. SALARY DETAIL Est. Percent to Amount to Position Title Annual Salary Grant Grant Child Care Aide $ 22,360.00 50.0% $ 11,180.00 Shelter Aide/Housekeeper $ 20,280.00 90.5% $ 18,352.00 Shelter Cook $ 24,128.00 50.0% $ 12,064.00 Client Advocate $ 27,560.00 50.0% $ 13,780.00 TOTAL $ 94,328.00 59% $ 55,376.00 FRINGE DETAIL Percent of Est.Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 84,275.00 5.03% $ 4,236.00 Life/Disability Insurance $ 11,496.00 2.52% $ 290.00 Health/DentalInsurance $ 92,847.00 2.72% $ 2,525.00 Unemployment-State Worker's Compensation $ 11,361.00 4.14% $ 470.00 Retirement $ 8,598.00 0.00% $ - TOTAL 1 1 $ 208,577.00 1 3.6% $ 7,521.00 SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office Supplies $ 19,525.00 Food Supplies TOTAL $ 19,525.00 MISCELLANEOUS Est.Percent to Amount to Total Budget Grant Grant Insurance $ 12,000.00 Accounting $ 9,500.00 Contract Labor $ 33,241.00 Other(Disability) $ 153.00 1 0.00% $ - TOTAL $ 54,894.00 $ ESG PSA CONTRACT 2019-2020-EXHIBIT"B"-BUDGET SafeHaven of Tarrant County Page 2 I SHELTER OPERATIONS Est.Percent to Amount to Total Budget Grant Grant Maintenance $ 134,000.00 Security $ 23,000.00 Insurance $ 12,555.00 Utilities $ 128,469.00 9.42% $ 12,103.00 Supplies $ 141,077.00 Repairs Other() TOTAL $ 439,101.00 $ 12,103.00 FINANCIAL ASSISTANCE Est.Percent to Amount to Total Budget Grant Grant Rental Assistance Secutity Deposits Utility Payments Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL HMIS Est. Percent to Amount to Total Budget Grant Grant HMIS Software Costs TOTAL ESG PSA CONTRACT 2019-2020-EXHIBIT"B"-BUDGET SafeHaven of Tarrant County Page 3