HomeMy WebLinkAboutContract 50109-CO1 C{TYSECRETARY nn
FORTWORTH. City of Fort Worth CONTRACT NO.
Change Order Request
Project Name I VCWRF Headworks Facility Sluice Gate Modifications City Sec# 1 50109
Client Project#(s)l 100766
Project Village Creek Water Reclamation Facility(VCWRF)-Modification of 31 gates to rising stems and 12 actuator replacements.
Description
Contractorl Alitech Engineering Corp. Change Order# Date 12l2l2019
City Project Mgr.1 Farida Goderya,PE City Inspector r Mike Hill/Nathan Gray
Dept. Water Totals Select Day Type
Original Contract Amount $1,536,239.00 $1,536,239.00 360
Extras to Date
Credits to Date
Pending Change Orders(in M&C Process)
Contract Cost to Date $1,536,239.00 $1,536,239.00 360
Amount of Proposed Change Order $9,499.56 $9,499.56 350
Revised Contract Amount $1,545,738.56 $1,545,738.56 710
Original Funds Available for Change Orders $0.00
Remaining Funds Available for this CO $0.00
Additional Funding(if necessary) $9,499.56 $9,499.56
CHANGE ORDERS to DATE(INCLUDING THIS ONE)AS%OF ORIGINAL CONTRACT 0.62%
MAXALLOWABLE CONTRACTAMOUNT(ORIGINAL CONTRACT COST+25%) $1,920,298.75
JUSTIFICATION(REASONS)FOR CHANGEARDER
See attached sheets for various details,a summary is provided below:
PCM#1—Upgrade electrical couplings. Per staff request,stainless steel connectors were change to PVC coated SS
connectors because of highly corrosive environment in the Headworks Facility.
PCM#2—Deduct for damage to City Property. During construction,Coarse Screen#2 was damage by a lose hose left
in the channel. The refund/deduct is for the material cost for the screen repair.
PCM#3—120 inch Plug Rental. The rental of the 120 inch plug became necessary to isolate the south side of the
Headworks Facility,as Box F1 gate could not be closed.
PCM#4—New Rotork Actuator at Box EEE. Per staff request,this was added during construction.
PCM#5—Additional Contract Time. The additional contract time was added for delays associated with material
delivery and high flows.
it is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and repressn's payment
in full(both time and money)for all costs arising out of,or incidental to,the above Change Order.
Contractor's Coin any Name Contractor Name Contract$inure Date
Alitech Engineering Corp. Jeremy Bixby I Mike Sondag Z-7-26W
Ins`2ctor/ins ection'Su ervispr ; Date _ Pfo f'Man [lPr ramjV(an er _ date. ._
Nathan Gray/Mike Hill/Louis Hund JQI) �pis B and I Farida Goderya,PE 2 20 L-
Ass statt b re for Dept s Date Director,Gor fra?tin ,be;a a D' f J00-
Charly An adicheril or Laura Wilson,PE Chris Harder,PE Z /2 n
_Assistant
Doug B Z If Dana Burghdoff V IZD2.V
Council Action d re wired . ,
M&C Number NIA� ",)A"ved ® .
Attested b cy
�. , city seCreta,cy _
FORT WORTH City of Fort Worth
11,-� Change Order Additions
Project Name I VCWRF Headworks Facility Sluice Gate Modifications City Sec# 50109
Client Project# 100766
Project Description village Creek Water Reclamation Facility(VCWRF)-Modification of 31 gates to rising stems and 12 actuator replacements.
Contractor Alltech Engineering Corp. Change Order# = Date 12/212019
City Project Mgr. Fadda Gode a,PE City Inspector Mike Hill/Nathan Gray
ADDITIONS
y Unit UnitCost o a
Agra mg electrical couplings Water
Deduct or damage to City property Water
120-inch pipe plug rentsWater
New Rotork actuator at Box EEE W-ater
Additional Contract Time Water
-
Water $9,499.56
Sub TotalAdditions
Change Order Additions Page 2 of 2
PCM #1
CITY OF FORT WORTH VILLAGE CREEK WATER RECLAMATION FACILITY
HEADWORKS FACILITY SLUICE GATE MODIFICATIONS
CITY PROJECT NO. 100766
FORT WORTH
FORT WORTH WATER DEPARTMENT
CONTRACT NO.50109:/PROPOSED CONTRACT MODIFICATION NO. 1
PROJECT: VCWRF Headworks Facility Sluice Gate Modifications Project No 100766
The following is a Proposed Contract Modification (PCM)for upgrading the electrical couplings noted in the plans:
Total
Item# Description CITY Proposed Amount
1 Add flexible PVC protective coating (for severely corrosive locations) 1 $8,925.00
to the all stainless steel flexible electrical couplings at all sluice gate
motor operators (item option S758 as listed in Submittal 26 05 33-01
Raceways and Boxes for Electrical Systems)
Time Extension: No additional time will be required.
******************************NOT VALID UNTIL SIGNED BY OWNER**************************
Signature below by all parties signifies an agreement to this PCM. The contract price will be adjusted by the amount
shown above via Change Order No. 1 (pending).
CONTRACTOR: ENGINEER: OWNER:
Proposed Recommended Approved
By: By: By:
Mike Sondag Louis B. Hund III, P.E. Farida Godyera, P.E.
Alltech Engineering Corp. JQ Infrastructure, LLC Fort Worth Water Department
Date: Date: Date:
PCM #2
CITY OF FORT WORTH VILLAGE CREEK WATER RECLAMATION FACILITY
HEADWORKS FACILITY SLUICE GATE MODIFICATIONS
CITY PROJECT NO. 100766
FoRTWORTH
FORT WORTH WATER DEPARTMENT
CONTRACT NO.50109:/PROPOSED CONTRACT MODIFICATION NO. 2
PROJECT: VCWRF Headworks Facility Sluice Gate Modifications Project No 100766
The following is a Proposed Contract Modification (PCM)for deduct for damage to City property
Total
Item# Description CITY Proposed Amount
1 Replacement parts to coarse screen #2 damaged during construction 1 -$22,589.78
from a loose hose and large metal fitting that drifted into the screen.
Time Extension:No additional time will be required.
******************************NOT VALID UNTIL SIGNED BY OWNER**************************
Signature below by all parties signifies an agreement to this PCM. The contract price will be adjusted by the amount
shown above via Change Order No. 1(pending).
CONTRACTOR: ENGINEER: OWNER:
Proposed Recommended Approved
By: By: By:
Mike Sondag Louis B. Hund III, P.E. Farida Godyera, P.E.
Alltech Engineering Corp. JQ Infrastructure, LLC Fort Worth Water Department
Date: Date: Date:
Treatment Solutions SUEZ Treatment Solutions Inc.
Water and Wastewater 8007 Discovery Drive,Richmond,VA 23229
�� P.O.Box 7 Richmond,VA 23255
Equipment Tel: 800-446-146-1150
Fax:804-756-7643
PROPOSAL and CONTRACT Date: June 27, 2018
Proposal Number: W0721172 Rev 1 Page: 1 of 4
To: Village Creek WVVfP Telephone: 817-446-9500
Arlington, TX
C/o Hartwell Environmental Corp
Email: halmond@hartwellenv.com
Description: Parts, Climber Screen
Attn: Heather Almond Reference: Contract: 02309
(Hereinafter referred to as"Purchaser")
SUEZ Treatment Solutions Inc. (SUEZ)offers to furnish the following described materials and equipment("Products")and/or services at
the prices ("Purchase Price") stated below or as otherwise confirmed in writing by SUEZ and in accordance with the Conditions of Sale
and other provisions contained herein.This Proposal shall remain in effect for 60 days from the date hereof and shall expire at that time
unless extended in writing by SUEZ. The Purchase Price is based upon all of the Conditions of Sale and other provisions contained
herein. Purchaser's acceptance of this Purchase Price, whether by issuance of a purchase order or otherwise, or acceptance of
delivery of the Products and/or services furnished hereunder, shall be considered acceptance by the Purchaser of all the Conditions of
Sale and other provisions contained herein, notwithstanding any statement in Purchaser's acceptance or order to the contrary. SUEZ
hereby objects to and rejects any proposal by Purchaser to modify, amend, limit, add to or delete any of the Conditions of Sale or other
provisions contained herein unless expressly accepted in writing by SUEZ
Quantity Part Number Description Unit Price Extension
1 02309 01 503G99 Follower Shaft Assembly, Includes: (1) Follower 7,876.16 $7,876.16
Shaft, (2)Cam Rollers, 55670H05, (4) Flange
Bearings, 62889H02, (4) Seals, 62888H01, (2)
End Caps, 55960H05, (6) Screws, 62811H01,
Single Use Screws Only. Less Lubricators,
Assembled
2 55913H02 Cam Roller, Drive Shaft 256.71 $513.42
2 55719H05 End Cap, Cam Roller, Drive Shaft 287.93 $575.86
6 62811 H01 Screw, End Cap 9.49 $56.94
Price Includes Freight Via Common Carrier
Order Continued on Next Page Prices Exclude Sales Tax
Order Total: See Next Pacie
Estimated Shipment: 5-6 Weeks Suez, Treatment Solutions
Payment Terms: 100% Net 30 Days
By:
Shipping Terms: FOB Ship Point, Freight Allowed,Via
Common Carrier KMS for Sean Leonard, INFILCare
Purchasers Acceptance: Sales Representative:
HARTWELL ENVIRONMENTAL CORPORATION
Company: (HEC3)
5211 vviestArkansas Lane
By: Arlington,TX 76016
Tel: 817-446-9500
Title:
Date: CC: Kevin Smith, John Hughes, File
suet
Proposal: W0721172R1 June 27, 2018 Page: 2 of 4
--- Order Continued from Page 1 ---
Quantity Part Number Description Unit Price Extension
1 58894G02 Roller& Bushing, Assembly, For Pin Rack 20.34 $20.34
1 545221-120 Short Bolt, SS, Roller& Bushing,Assembly 3.12 $3.12
1 545221-121 Long Bolt, SS, Roller& Bushing, Assembly 4.10 $4.10
1 629081-106 Lock Nut, SS 0.80 $0.80
2 58267H0l Snubber, Wiper 98.07 $196.14
3 02309 01 511H01 Rake Teeth 2,376.08 $7,128.24
1 02309 01 509G01 Rake Shelf 6,214.66 $6,214.66
(prices exclude sales tax)
Order Total: $22 589.78
( sue2
Proposal: W0721172R1 June 27, 2018 Page: 3 of 4
SUEZ TERMS AND CONDITIONS OF SALE
1. ENTIRE AGREEMENT. The Terms and Conditions of Sale set forth herein, and any supplements which may be attached hereto,
constitute the full and final expression of the contract (the "Contract") for the sale of equipment or services (hereinafter referred to as
"Equipment") Purchaser, and supersedes the terms and conditions of any request for proposal or request for quotations, specifications,
quotations, purchase orders, correspondence or communications whether written or oral between the Purchaser and SUEZ. No
amendment or modification hereto nor any statement, representation or warranty not contained herein shall be binding on SUEZ unless
made in writing and signed by an authorized representative of SUEZ. Prior dealings, usage of the trade or a course of performance shall
not be relevant to determine the meaning of this Contract.
2. TAXES. The Purchase Price does not include any state or local sales or use taxes.
3. PAYMENT. Payment shall be net thirty(30)days in accordance with SUEZ's proposal.
4. RISK OF LOSS. Risk of loss or damage to the Equipment, or any part thereof, shall pass to Purchaser upon delivery of the Equipment
or part to Purchaser at the delivery point stated in SUEZ's proposal.
5. EXCUSABLE DELAY. SUEZ shall not be liable for any delay in performance or failure to perform due to any cause beyond SUEZ's
reasonable control including, fire, flood, or any other act of God, strike or other labor difficulty, any act, instructions, directions or
omission to act of any civil or military authority or of the Purchaser, Owner, or Engineer, change in laws, acts of war, any insurrection,
riot, embargo, unavailability or delays in transportation or car shortages. In the event SUEZ's performance is delayed by any of the
foregoing causes, SUEZ's schedule for performance shall be extended accordingly without penalty. If Purchaser's, Owner's, or
Engineer's actions delay SUEZ's performance, Purchaser shall pay SUEZ any additional costs incurred by SUEZ resulting from such
delay and shall also pay SUEZ's invoice for any stored Equipment, or any part thereof, as if they had been delivered in accordance with
the milestone schedule.
6. PROPRIETARY INFORMATION. All information, plans, drawings, tracings, specifications, programs, reports, models, mock-ups,
designs, calculations, schedules, technical information, data, manuals, proposals, CADD documents and other materials, including
those in electronic form (collectively the "Instruments of Service") prepared and furnished by SUEZ for use solely with respect to this
Project. SUEZ shall be deemed the author and owner of these Instruments of Service and shall retain all common law, statutory and
other reserved rights, including copyrights. The Purchaser, Engineer, or Owner shall not use these Instruments of Service for future
additions or alterations to this Project or for other projects, without the prior written agreement by SUEZ. The Instruments of Service
furnished by SUEZ are proprietary to SUEZ, submitted in strict confidence and shall not be reproduced, transmitted, disclosed or used in
any other manner without SUEZ's written authorization.
7. INSPECTION BY PURCHASER. Purchaser may inspect the Equipment at the point of manufacture, provided that such inspection is
arranged and conducted so as not to unreasonably interfere with SUEZ's or the manufacturer's operations.
8. WARRANTY OF TITLE. SUEZ warrants and guarantees that upon payment title to all Equipment covered by any invoice submitted
to Purchaser will pass to Purchaser free and clear of all liens.
9. WARRANTY. SUEZ warrants that its Equipment shall conform to the description contained in SUEZ's proposal and be free from
defects in material and workmanship for a period of one (1)year from date its Equipment is initially placed in operation or eighteen (18)
months from date its Equipment is shipped, whichever occurs first. Upon SUEZ's receipt of written notice within thirty (30) days of
discovery of any defect, and a determination by SUEZ that such defect is covered under the foregoing warranty, SUEZ shall, at its option,
repair or replace the defective part or parts, f.o.b. factory. This warranty does not cover failure or damage due to storage, installation,
operation or maintenance not in conformance with SUEZ's written instructions and requirements or due to accident, misuse, abuse,neglect
or corrosion. This warranty does not cover reimbursement for labor, gaining access, removal, installation, temporary power or any other
expenses that may be incurred with repair or replacement. SUEZ shall have no responsibility for the condition of primed or finish painted
surfaces after the Equipment leaves its point of manufacture. Field touch-up of shop primed or painted surfaces are normal and shall be at
Purchaser's or Owner's expense. Unless otherwise specifically provided for herein, SUEZ provides no other guarantee of product
performance or process results. Correction of non-conformities in the manner and for the period of time provided above shall constitute
SUEZ's sole liability and purchaser's exclusive remedy for failure of SUEZ to meet its
warranty obligations, whether claims of purchaser are based in contract, tort (including negligence or strict liability), or otherwise. THE
FOREGOING WARRANTIES ARE EXCLUSIVE, AND IN LIEU OF ALL OTHER WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED,
INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
10. BACKCHARGES. SUEZ shall not be liable for any charges incurred by Purchaser for work, repairs, replacements or alterations to
the Equipment,without SUEZ's prior written authorization, and any adverse consequences resulting from such unauthorized work shall be
Purchaser's full responsibility.
11. LIQUIDATED DAMAGES. Any liquidated damages clauses for failure to meet shipping or job completion promises are not acceptable
or binding upon SUEZ, unless such clauses are specifically accepted in writing by an authorized representative of SUEZ at its
headquarters office.
SUeZ
Proposal: WO721172R1 June 27, 2018 Page: 4 of 4
12. LIMITATION OF LIABILITY. Neither party shall be liable to the other party for.any special, indirect, incidental, consequential or
punitive damages arising from their obligations under this Contract, whether such damages are based upon breach of contract, breach
of warranty, tort, strict liability or otherwise. In no event shall either party's liability to the other party exceed the purchase price of the
Equipment or parts of the Equipment on which such liability is based.
13. CANCELLATION BY PURCHASER. If Purchaser cancels this Contract or refuses to accept delivery of the Equipment, Purchaser
shall be liable to SUEZ for reasonable costs incurred by SUEZ including, cancellation charges, administrative costs, and commissions to
sales representatives for all work performed or in process up to the time of cancellation or refusal to accept delivery.
14. DEFAULT BY PURCHASER. In the event Purchaser should breach its obligations under this Contract, SUEZ may, without
prejudice to any other right or remedy it may have at law or equity, terminate this Contract or suspend performance if Purchaser fails to
cure such breach within thirty (30) days of written notice. In such event, SUEZ shall be paid for all work performed prior to
termination/suspension, including all costs related to the termination/suspension. If payments are not made in accordance with the terms
contained herein,a service charge may,without prejudice to the right of SUEZ to immediate payment, be added in an amount equal to the
lower of 1.5% per month or fraction thereof or the highest legal rate on the unpaid balance. Purchaser shall reimburse SUEZ for all
attorney's fees and costs related to collection of past due amounts.
15. DEFAULT BY SELLER. In the event of any default by SUEZ and prior to Purchaser terminating the work for default, Purchaser
shall give written notice of default to SUEZ. SUEZ shall remedy the default to the reasonable satisfaction of the Purchaser within thirty
(30) days of receipt of such written notice or, if such default cannot reasonable be remedied within such thirty (30) day period, SUEZ
shall promptly begin to remedy the default within the thirty (30) day period and thereafter diligently prosecute to conclusion all acts
necessary to remedy the default, in which event such default shall be deemed to be remedied.
16. PATENT AND COPYRIGHT INFRINGEMENT. SUEZ shall defend any action or proceeding brought against Purchaser based on
any claim that the Equipment infringes any United States patent or copyright, provided the Equipment is used in the manner specified
and is not modified, altered, or combined with any other equipment without SUEZ's prior written permission. Purchaser shall give
prompt written notice to SUEZ of any such action or proceeding and will reasonably provide authority, information and assistance (at
Purchaser's expense) in the defense of same. If Purchaser is enjoined from the operation or use of the Equipment, SUEZ shall take
reasonable steps to procure the right to operate or use the Equipment. If SUEZ cannot so procure such right within a reasonable time,
SUEZ shall promptly, at SUEZ's option and expense, (i) modify the Equipment so as to avoid infringement of any such patent or
copyright, (ii) replace said Equipment with equipment that does not infringe or violate any such patent or copyright, or (iii) as a last
resort, remove the Equipment and refund the purchase price.
17. INDEMNITY. To the extent and proportion of its negligence, SUEZ will indemnify and hold Purchaser harmless for any claims,
damages, suits, or losses by third parties for death or bodily injury or damage to tangible property (other than to the Equipment itself)
directly caused by SUEZ's performance under this Contract.
18. GOVERNING LAW/JURISDICTION. This Contract shall be governed by the laws of the Commonwealth of Virginia,without regard to
any conflicts of law principles thereof. Any dispute that cannot be resolved amicably by the Parties shall be referred to the federal or state
courts having jurisdiction over Henrico County,Virginia. The Parties irrevocably waive the right to request trial by jury.
19. NOTICES. Unless otherwise provided, any notices to be given hereunder shall be given in writing at the address and to the
representatives mentioned in the Contract Documents and shall be deemed effectively given (i) upon personal delivery to the parry to be
notified, (ii) on confirmation of receipt by fax by the party to be notified, (iii) one business day after deposit with a reputable overnight
courier, prepaid for overnight delivery and addressed as set forth herein, or(iv)three days after deposit with the U.S Post Office, postage
prepaid, registered or certified,with return receipt requested.
20. ASSIGNMENT/SUCCESSORSHIP. Neither SUEZ nor Purchaser may assign this Contract without the prior written consent of the
other party, which consent shall not be unreasonably withheld or delayed, except that SUEZ may assign this Contract to an affiliate
without consent. Any prohibited assignment shall be null and void. SUEZ and Purchaser intend that the provisions of this Contract are
binding upon the parties,their employees, agents, heirs, successors and assigns.
21. SEVERABILITY. If any term, condition or provision of this Contract or the application thereof to any party or circumstance shall at
any time or to any extent be invalid or unenforceable, then the remainder of this Contract, or the application of such term, condition or
provision to parties or circumstances other than those which it is held invalid or unenforceable, shall not be affected thereby, and each
term, condition and provision of this Contract shall be valid and enforceable to the fullest extent permitted by law.
22. NO WAIVER. The failure of either party to insist upon or enforce strict performance by the other party of any provision of this
Contract or to exercise any right under this Contract shall not be construed as a waiver or relinquishment to any extent of such party's
right to assert or rely upon any such provision or right in that or any other instance; rather,the same shall be and remain in full force
and effect.
&ADsue2
PCM #3
CITY OF FORT WORTH VILLAGE CREEK WATER RECLAMATION FACILITY
HEADWORKS FACILITY SLUICE GATE MODIFICATIONS
CITY PROJECT NO.100766
FORTWORTH
FORT WORTH WATER DEPARTMENT
CONTRACT NO.50109:/PROPOSED CONTRACT MODIFICATION NO. 3
PROJECT: VCWRF Headworks Facility Sluice Gate Modifications Project No 100766
The following is a Proposed Contract Modification (PCM)for rental of a 120-inch pipe plug:
Total
Item# Description CITY Proposed Amount
1 Rental charges for a 120-inch inflatable pipe plug to use in the 1 $11,368.34
influent pipe from Box F1. In order to isolate the south side of
Headworks Facility the gate at Box F1 must be closed. For a period of
time the gate would not close, after numerous attempts,the plug was
rented in order to accomplish isolation. The isolation was delayed for
several weeks due to high flows, and upon resumption of work, the
gate began to function again. Rental charge is for the period shown in
the attached statement; no installation charges are included.
Time Extension: No additional time will be required.
******************************NOT VALID UNTIL SIGNED BY OWNER**************************
Signature below by all parties signifies an agreement to this PCM. The contract price will be adjusted by the amount
shown above via Change Order No. 1(pending).
CONTRACTOR: ENGINEER: OWNER:
Proposed Recommended Approved
By: By: By:
Mike Sondag Louis B. Hund III, P.E. Farida Godyera, P.E.
Alltech Engineering Corp. JQ Infrastructure, LLC Fort Worth Water Department
Date: Date: Date:
i
1,7
TOM i EASlNG Invoice
AIA
103002660
�v �•illl�� _
BILL TO SHIP TO
Alltech Engineering Corp Jeremy Bixby
Katie Heymans Alltech Engineering Corp DATE DUE DATE .
Alltech Engineering Corp 114 S.Collins 03/12/2019 + 04/11/2019
2515 Pilot Knob Rd. Arlington,Texas 76010 US
Mendota Heights, Minnesota
55120 US
} SHIP DATE SHIP VIA RENTAL START PURCHASE ORDER RENT END
03/12/2019 Custom Shipping 2019-04-23 00:00:00 112658 2019 05-21 00:00:00
Rate- FedEx F
DATE DESCRIPTION QTY PRICE EACH TOTAL
-- -.....------- ._.._..__..._ .._.._.__.._._...__.._...._... --... --- ---.........._.._._._.........._ ... ----_..__..._..__....._......---..._ ..............
03/12/2019 103806-0010 1 8,487.92 8,487.92
Sava 120" Pillow Style Large Diameter
Inflatable Pipe Plug
SUBTOTAL 8,487.92
n SHIPPING 632.63
TOTAL 9,120.55
TOTAL DUE $9,120.55
THANK YOU.
www.RentalToolsOntine.com
PCM #4
w
CITY OF FORT WORTH VILLAGE CREEK WATER RECLAMATION FACILITY
HEADWORKS FACILITY SLUICE GATE MODIFICATIONS
CITY PROJECT NO.100766
FORT WORTH
FORT WORTH WATER DEPARTMENT
CONTRACT NO.50109:/PROPOSED CONTRACT MODIFICATION NO. 4
PROJECT: VCWRF Headworks Facility Sluice Gate Modifications Project No 100766
The following is a Proposed Contract Modification (PCM)for a new Rotork actuator at Box EEE:
Total
Item# Description QTY Proposed Amount
1 VCWRF staff requested the existing actuator at gate 13 located in Box 1 $11,796.00
EEE be replaced. Cost is for a new actuator, new stainless-steel
pedestal, electrical connections, and all labor, material, and
contractor equipment necessary for a complete install.
Time Extension:No additional time will be required.
******************************NOT VALID UNTIL SIGNED BY OWNER**************************
Signature below by all parties signifies an agreement to this PCM. The contract price will be adjusted by the amount
shown above via Change Order No. 1 (pending).
CONTRACTOR: ENGINEER: OWNER:
Proposed Recommended Approved
By: By: By:
Mike Sondag Louis B. Hund III, P.E. Farida Godyera, P.E.
Alltech Engineering Corp. JQ Infrastructure, LLC Fort Worth Water Department
Date: Date: Date:
ALLTECH ENGINEERING CORP
2515 Pilot Knob Road 114 S. Collins Street
Mendota Heights, MN 55120 Arlington, TX 76010
(651)452-7893 (817) 226-4600
Fax (651)452-5592 Fax (817) 226-4601
www.alitechengineering.com
May 14,2019
Ms. Farida Goderya
City of Fort Worth,Texas
Village Creek Water Reclamation Facility
4500 Wilma Lane
Fort Worth, Texas 76012
RE: New Actuator for Gate 013
Dear Ms. Goderya,
Alltech Engineering Corp will furnish all labor, material, and contractor's equipment necessary to
complete the above-mentioned project for a lump sum price of$11796.00(USD)
The following items are included in this proposal
1. New IQ25 Rotork Actuator
2. New Stainless-Steel Pedestal
3. Electrical Connections
In our proposal we assumed the following:
I. Work to be performed during regular shutdown work hours(no overtime is included)
2. This quote is considered a whole project and cannot be separated
3. No delays outside our Scope of Work
4. All additional work requested and not specified in this proposal will be an extra
5. This will be added to the original gate modification as a change order
Thank you for the opportunity to quote this project. If you have any questions, please give me a call.
Sincerely,
Alltech Engineering Corp
,5_"f
Jeremy Bixby
ALLTECH ENGINEERING CORP
2515 Pilot Knob Road 114 S. Collins Street
Mendota Heights, MN 55120 Arlington, TX 76010
(651)452-7893 (817) 226-4600
Fax (651)452-5592 Fax(817) 226-4601
Z_ www.alltechengineering.com
May 14,2019
Ms. Farida Goderya
City of Fort Worth,Texas
Village Creek Water Reclamation Facility
4500 Wilma Lane
Fort Worth,Texas 76012
RE:New Actuator for Gate 013
Dear Ms. Goderya,
Alltech Engineering Corp will furnish all labor,material, and contractor's equipment necessary to
complete the above-mentioned project for a lump sum price of$11250.00(USD)
The following items are included in this proposal
1. New IQ25 Rotork Actuator
2. New Painted Pedestal
3. Electrical Connections
In our proposal we assumed the following:
1. Work to be performed during regular shutdown work hours(no overtime is included)
2. This quote is considered a whole project and cannot be separated
3. No delays outside our Scope of Work
4. All additional work requested and not specified in this proposal will be an extra
5. This will be added to the original gate modification as a change order
Thank you for the opportunity to quote this project. If you have any questions, please give me a call.
Sincerely,
Alitech Engineering Corp
Jeremy Bixby
Rotork Quotation - CUS1 1 • : 11
Your reference: Size and price IQ3 Our reference: CUS071098-00-1 rotor*0
Date: 3/28/2019 Rotork Controls Inc.
Quotation expiry: 5/27/2019 1811 Brittmoore Rd Suite 100
Houston,TX 77043
US
Alltech Engineering Phone:+1 713 856 5640
C/O E12-Dallas Web: www.Rotork.com
517 N. Kealy Fax +1 713 856 8127
Lewisville,TX 75057 US
Please quote our reference on all correspondence and purchase orders.
For the attention of:Jeremy Bixby
We are pleased to submit our quotation. Comments with regard to any specifications)received have been
included where necessary.
QUOTATION VALIDITY PERIOD
This quotation is valid for acceptance for 60 days.
CURRENCY
All prices are quoted in US Dollars.
PRICES
The prices detailed in our quotation are NET.
PAYMENT TERMS
Payable within 30 days of invoice date. Subject to credit status at time of order and shipment.
ESTIMATED DISPATCH
12-14 working weeks. The above is based on receipt of order with full specifications required for production
of equipment offered. Should this delivery not be suitable for your requirements,please contact the
undersigned who will be pleased to assist where possible.
DELIVERY TERMS
Ex-works Rotork Controls Rochester, NY. Packing and freight are not included.
WARRANTY
The actuators offered remain under standard warranty for a period of 12 months from commissioning or 18
months from ex-works dispatch,whichever is soonest. However,if during this period a Rotork Service
Engineer performs commissioning,extended warranty will be included for a further 12 months from the
commissioning date.
0
. . : „ rotor*
TERMS AND CONDITIONS
This quotation is conditional on the terms of the relevant Rotork Conditions of Sale applying,copies of which
are available on Rotork's website(www.rotork.com/en/about-us/index/termsandconditions)or on request.
By placing an order on us,you confirm you have read, understand and agree to these Conditions of Sale
applying to the supply of goods and/or services by us.
Technical Clauses
The IQ Range of 3-phase electric actuators is described in publication PUB-002-038 which is available at
http://www.rotork.com/en/master-record/8923 and includes:
• Double-sealed watertight enclosure to BS EN IEC60529, IP68/IP66 and NEMA type 4&6.
•Three phase low inertia squirrel cage motor,class F insulation,incorporating thermostat protection.
•Syncrophase,auto phase rotation correction and lost phase protection.
• Integral electrically and mechanically interlocked reversing contactors,suitable for up to 60 starts/hour.
• Drive incorporating lost motion'hammer-blow',for releasing sticking valves.
• Integral illuminated,digital valve position indicator showing 0.1%increments in valve position with closed
and open valve limit symbols,torque or other status data.
•Three LED's for local indication;red-open,yellow-intermediate,green-closed(can be reversed),blinker
configurable.
• Red,padlockable Local Control/Stop/Remote Control selector,Black,Open/Close selector.
• Padlockable manual override clutch lever,clockwise to close handwheel,non-rotating during electric
operation
• Non-intrusive limit setting,commissioning and control configuration using the supplied Infra-red/Bluetooth
Setting Tool.
•Adjustable electronic torque switches 40%to 100%of rated.
• Logging and display of operational events and trends including motor starts and valve torque profiles.
•Asset Management Log and display options including valve/actuator/gearbox data and configurable service
alarms
• Externally and internally sealed terminal enclosure with three threaded cable entries.
• Polyester powder coating applied by electrostatic means to 100 micron nominal thickness.
• POSITION SENSOR:Absolute encoder provides continuous high resolution position measurement which is
fully maintained during manual operation and without a power supply or battery support.
• BATTERY SUPPORT-POWER OFF CONDITIONS:The battery is not required for position sensing it does
however support the LCD display,operation of indication relays,commissioning and data logging functions in
the absence of mains power.
IQ3 SPECIFICATION -DESCRIPTION
IQ(3rd Generation) MULTI-TURN,THREE PHASE ELECTRIC ACTUATOR
This description provides the basic specification,please refer to the Schedule of Equipment for actuator size,
mounting flange,area classification, power supply,wiring diagram and performance data.Remote control
and indication functions are described under the Wiring Diagram.Additional options may also be found in
the Extras Included section. Further technical details are provided in the IQ/IQT(3rd Generation)product
range brochure PUB002-038 which is available at http://www.rotork.com/en/master-record/8923
. , . : , , rotor*
• ENCLOSURE:Watertight to IEC/BS EN 60529, IP66/IP68-20 metres/10 days.Terminal compartment sealed
internally and externally'Double-Sealed'.
•TEMPERATURE:
-30'C to 70'C(-22' F to 158'F)subject to hazardous area certification where applicable(Watertight, FM,
CSA EP)
-20'C to 70'C(-4° F to 158'F)subject to hazardous area certification where applicable(ATEX, IECEx)
• MOTOR:Three phase low inertia squirrel cage motor,class F insulation,incorporating thermostat
protection.
•SERVICE/DUTY RATING:Class A(On/Off),Class B(Inching), nominal 60 Starts at a rate not exceeding 600
starts per hour. 15 minutes rated based on a nominal torque of 33%of rated.
•STARTER: Integral electrically and mechanically interlocked reversing contactors.
• HAMMER BLOW: Drive incorporates lost motion'hammer-blow',for releasing sticking valves.
•SYNCROPHASE:Auto Phase rotation correction and lost phase protection on three phase supplies.
• LOCAL CONTROLS: Black,Open/Close selector and Red,padlockable Local/Stop/Remote selector(stop
remains available for site operational protection).
• LOCAL INDICATION:Integral illuminated,digital valve position indicator showing 0.1%increments in
position with closed and open limit symbols,torque,alarms and other status data. 3 LED's; red-open,yellow-
intermediate,green-closed (can reverse), blinker and alarms configurable.
• BATTERY SUPPORT-POWER OFF CONDITIONS:The battery is not required for position sensing it does
however support the LCD display,operation of indication relays,commissioning and data logging functions in
the absence of mains power.
• POSITION SENSOR:Absolute encoder with 8000 turn,0.1%resolution with built in redundancy, provides
continuous high resolution position measurement which is fully maintained during manual operation and
without a power supply or battery support.
•ORIENTATION:Actuator can be mounted in any orientation,control cover including local controls and
indication can be rotated in 90'increments to suit.
• MANUAL OVERRIDE: Padlockable clutch lever, Handwheel clockwise to close,automatically disengages
when motor starts and non-rotating during electric operation.
• LUBRICATION:Gearcase oil filled for life—SAE80EP gear oil.
•TORQUE SWITCHES:Adjustable electronic torque switches 40%to 100%of rated with start of travel bypass
option.
•COMMISSIONING:Travel limit setting,configuration of relays,alarms and other actuator settings carried
out non-intrusively via an Infra-red/Bluetooth Setting Tool (one supplied with every order).Settings can be
password protected.
• DATA LOGGING/ASSET MANAGEMENT: Date/time stamped logging and display of operational events and
trends,motor starts and valve torque profiles.Valve/actuator/gearbox data can be stored and service alarms
configured. Data can also be downloaded via IrDA or Bluetooth to the supplied setting tool for upload to a PC
and analysis using free InSight2 software.
•CABLE ENTRIES:3x M25+1x M40(alternatively 3x 1"+ 1x 1.5" NPT or 3x PG16+1x PG29).Cable glands
not included in our scope of supply.
•TERMINALS: M5 power and M4 control terminals,screws and washers supplied. Designed for ring tag
crimped field wiring conductors up to 16.Ommz for power and 4.Omm'for controls.
• PAINT FINISH: Polyester powder coating applied by electrostatic means to 100 micron nominal thickness.
Colours:Handwheel/Hand Auto Lever/Base—Black. Housings/Covers-Grey(00-A-05)
Wiring diagram 113B0000 is described in IQ/IQT Control and Monitoring publication (PUB002-041)and
includes:
•CONTROL SUPPLY:20—60VDC/40—120VAC or actuator derived 120VAC
Rotork Quotation - , . : „ rotor*
•CONTROL INPUTS:6 inputs for open,close,stop/maintain,ESD and interlock signals,20—60VDC/40—
120VAC
• INDICATION CONTACTS:4 volt-free(SPST)latching contacts(Sl-S4), rated at 120VAC/30VDC,5mA to 5A,
each configurable NO or NC to signal one of the following;open/closed or intermediate positions,moving
(continuous or pulsing), Handwheel operation,local selected,remote selected,open/close interlock active,
ESD active, motor tripped on torque in mid travel/going open/going closed,valve jammed, loss of
power/phase or control supply, battery low, internal failure detected,thermostat tripped, programmable
service alarms.
• MONITOR AND AVAILABILITY RELAY: Independent relay with volt-free changeover contact, rated at
120VAC/30VDC,5mA to 5A. De-energises in case of;loss of power/phase or control supply,local control or
local stop selected(can be excluded), motor thermostat tripped or detected internal failure
• POWER SUPPLY: Please refer to the Schedule of Equipment
•ANALOGUE CONTROL/FEEDBACK: Proportional control over whole or part of valve stroke 0 to 5/10/20/mA
or volt ranges,internally powered 4-20mA output proportional to position(Folomatic/CPT). Configurable for
open,close or stay-put on loss of signal. Incorporates user adjustable deadband(percentage of signal)and
motion inhibit time(seconds)for restricting hunting or over modulation caused by a fluctuating control
signal.
IB MULTI-TURN BEVEL GEARBOX
•GEARING:Totally enclosed gearing.
• BEARINGS: Input gear mounted on ball bearings.
• LUBRICATION:Grease filled for life and fully sealed.
• DRIVE SLEEVE: Removable output drive sleeve,facilitating machining to match valve shaft.
• HOUSING:Cast Iron.
• PAINT FINISH:Two coat Epoxy and Polyurethane paint system, 125 micron minimum thickness,top coat
colour 00-A-05(silver grey).
•TEMPERATURE:-40 to 120°C(-40 to 250°F)
We trust we have interpreted your requirements correctly and look forward to being of further service to
you in the future. If you have any questions, please call me at(713)856-5640 x13341
Best Regards,
Sean Innes
Inside Sales
Rotork Controls GCFS
Email:sean.innes@rotork.com
web:www.rotork.com
Effective immediately,all PO's for the Rotork Houston office should be sent to the following general mailbox
houston.orders@rotork.com. Please note Rotork quote number if applicable.
To expedite processing your request for quote and purchase orders US Feceral Government Export Laws
require
that information of End User and Final Destination be provided.
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PCM #5
CITY OF FORT WORTH VILLAGE CREEK WATER RECLAMATION FACILITY
HEADWORKS FACILITY SLUICE GATE MODIFICATIONS
CITY PROJECT NO.100766
FORTWORTH
FORT WORTH WATER DEPARTMENT
CONTRACT NO.50109:/PROPOSED CONTRACT MODIFICATION NO. 5
PROJECT: VCWRF Headworks Facility Sluice Gate Modifications Project No 100766
The following is a Proposed Contract Modification (PCM)for additional Contract Time:
Total
Item# Description QTY Proposed Amount
1 Extension of Contract Time due to material delivery delays and high 1 $0.00
plant flow delays—additional 350 Days
Time Extension: NTP issued on 1/10/19
Contract time to Substantial Completion 330 days (12/4/18)
Contract Time to Final Acceptance 360 days(1/3/19)
New Contract Time to Substantial Completion 660 days(10/30/19)
New Contract Time to Final Acceptance 710 days(12/19/19)
******************************NOT VALID UNTIL SIGNED BY OWNER**************************
Signature below by all parties signifies an agreement to this PCM. The contract price will be adjusted by the amount
shown above via Change Order No. 1(pending).
CONTRACTOR: ENGINEER: OWNER:
Proposed Recommended Approved
By: By: By:
Mike Sondag Louis B. Hund II►, P.E. Farida Godyera, P.E.
Alltech Engineering Corp. JQ Infrastructure, LLC Fort Worth Water Department
Date: Date: . Date:
17
�► �- r, �' (-7 5-
J
ALLTECH ENGINEERING CORP
2515 Pilot Knob Road
Mendota Heights, MN 55120
(651)452-7893 Fax(651)452-5592
www.alitechengineering.com
November 18,2019
Farida Goderya,PhD,PE
Senior Project Manager
Fort Worth Water Department
200 Texas Street
Fort Worth,TX 76102
RE: Village Creek Sluice Gate Project,Request for Schedule Extension,Update to 11/15/18 Letter
Dear Farida,
In past meetings and conversations Alltech,Fort Worth Water Department,and JQ Infrastructure have
discussed delays to the project schedule due to sluice gate material deliveries and high flows in the plant's
headworks building.Please accept this letter as Alltech's formal request for a schedule extension due to
the following:
Material Delivery Delays
The project specifications required Alltech to use Fontaine,Waterman,and Rotork to supply sluice gate
materials for this project.The specifications also included a proposal from these material suppliers which
set prices and expected material lead times.For example,the Fontaine proposal shows that they would
provide submittal drawing three to four weeks from receipt of a purchase order and make material
deliveries ten to twelve weeks after the submittals are received.As a result,we expected that materials
would arrive on site approximately 18 weeks(including time for City submittal review)after sending
Fontaine a purchase order.
Alltech received multiple submittals from Fontaine and they arrived between nine and thirteen weeks
after we sent them a purchase order.Materials arrived on site in multiple deliveries between May 23 and
October 10,2018. Instead of the anticipated 18 week material lead time,the deliveries arrived between 23
and 43 weeks after a purchase order was sent.Due to the nature of isolation sequences many of the
materials delivered could not be installed until many months after they arrived.
High Plant Flow Delays
Due to high flows in the headworks and well as issues with existing plant equipment,Alltech has been
required to pull and re-set stoplogs and stop sluice gate work.Alltech was unable to progress the sluice
gate work on multiple occasions due to high flows and this resulted in months being added to the project
schedule.
The project achieved substantial completion during October of 2019.As of the date of this letter,the
project has reached final completion except for two stickers that need to be added to stem covers.We
request the project substantial completion date be changed to October 31,2019 and the final completion
date changed to November 30,2019.Alltech will agree to the schedule extension as a No Cost Change
provided the City does not assess liquidated damages to the contract.
Please let us know if any additional information would be helpful to process this change.
Regards,
r-k
/;-�—
Mike Sondag
Project Manager
ALLTECH ENGINEERING CORP
2515 PILOT KNOB ROAD 114 S COLLINS
MENDOTA HEIGHTS, MN 55120 ARLINGTON, TX 76010
(651)452-7893 (817)226-4600
FAX(651)452-5592 FAX(817)226-4601
November 15,2018
Farida Goderya,PhD,PE
Senior Project Manager
Fort Worth Water Department
200 Texas Street
Fort Worth,TX 76102
RE:Village Creek Sluice Gate Project,Request for Schedule Extension
Dear Farida,
In past meetings and conversations Alltech,Fort Worth Water Department,and JQ Infrastructure
have discussed delays to the project schedule due to sluice gate material deliveries and high flows
in the plant's headworks building.Please accept this letter as Alltech's formal request for a
schedule extension due to the following:
Material Delivery Delays
The project specifications required Alltech to use Fontaine,Waterman,and Rotork to supply
sluice gate materials for this project.The specifications also included a proposal from these
material suppliers which set prices and expected material lead times.For example,the Fontaine
proposal shows that they would provide submittal drawing three to four weeks from receipt of a
purchase order and make material deliveries ten to twelve weeks after the submittals are received.
As a result we expected that materials would arrive on site approximately 18 weeks(including
time for City submittal review)after sending Fontaine a purchase order.
Alltech received multiple submittals from Fontaine and they arrived between nine and thirteen
weeks after we sent them a purchase order.Materials arrived on site in multiple deliveries
between May 23 and October 10,2018.Instead of the anticipated 18 week material lead time,the
deliveries arrived between 23 and 43 weeks after a purchase order was sent.Due to the nature of
isolation sequences many of the materials delivered in May and June still cannot be installed.
As of the date of this letter all materials are now on site.
High Plant Flow Delays
Due to high flows in the headworks and well as issues with existing plant equipment,Alltech has
been required to pull and re-set stoplogs and stop sluice gate work.In essence,with the exception
of a small amount of work on the actuators,Alltech has been unable to progress the sluice gate
work since pulling the stoplogs out for the first time on September 9.
The current project schedule shows substantial completion being achieved on March 7,2019
assuming we can resume work on November 26 without further delays due to high flows.The
current substantial completion date in the contract is December 4,2018.We request the project
substantial completion date be extended to at least March 22,2019 and the final completion date
extended to April 19,2019.
Please let us know if any additional information would be helpful to process this change.
Regards,
iviike Sondag
Project Manager
Contract Compliance Manager
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract,including
ensuring all performance and reporting requirements.
Signature
Name of Employee
Title
UMCIAL RECORD
CITY SECRETARY
FT-- WORTHP TX