HomeMy WebLinkAboutContract 51543-R1A1 CSC No.51543-RlA1
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F�e2 ��V CITY OF FORT WORTH
oR FIRST RENEWAL AND FIRST AMENDMENT OF AGREEMENT
C\C1 SEtROP A
WHEREAS, the City of Fort Worth, ("City"), and CP&Y, Inc., ("Engineeri'),
L Wintered into that certain Agreement (City Secretary #51543, M&C C-28892) for the
PROJECT generally described as: Engineering Services for Bridge Maintenance
("Agreement");and
WHEREAS, the Agreement may be renewed up to two times as provided by M&C
C-28892; and
WHEREAS, the City and Engineer desire to amend the Agreement to establish a
date past which the agreement may not continue;and
WHEREAS, the City and Engineer desire to renew the Agreement for an additional
term at the same price;and
WHEREAS, funding for said renewal is available in FY 2020 Bridge Maintenance
Fund.
NOW,THEREFORE, it is agreed by the City and Engineer as follows:
Article I
The Scope of Services as set forth in the Agreement has not changed.
Article II
The ENGINEER's compensation shall remain as set forth in the Agreement except,
A. Labor Rates subject to escalation January 1, 2020 and with each renewal
thereafter.
Article III
Article II. B. of the Agreement shall be amendcd to read as follows:
Unless otherwise terminated pursuant to Article VI. D. herein, this Agreement
shall be for a term beginning upon the effective date, as described below, and
shall continue until the expiration of the funds or completion of the subject matter
contemplated herein, whichever occurs first. In no event, however, shall the total
duration of this Agreement, as amended and renewed, exceed five years. This
Agreement may be amended up to two additional terms.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH,TX
First Renewal of Agn-ement Pa Le 1 of 2
Engineering Services for Bridge Maintenance 2020
Article IV
There are no additional changes to the ORIGINAL AGREEMENT.
EXECUTED by each party's duly authorized representative and EFFECTIVE as of
the date subscribed by the City's designated City Manager.
City of Fort Worth CP&Y, Inc. l
om N
Dana Burghdoff( 24.202 x`
Dana Burghdoff Ro in Handel,P.E.
Interim Assistant City Manager Senior Vice President
DATE: Feb 24,2020 DATE: Z )21ZD7a
VAL RECOMMENDED:
wflfe+ndel ix+n4rebilripiPj
William Johnson,Director
Transportation and Public Works Department
APPROVED AS TO FORM AND LEGALITY: M&C. C-28892
D
Date: 10/16/2018
Douglas W.Black
S
Sr.Assistant City Attorney FORT f,L
ATTEST:
MgrYT. Kgyser
U
Mary J. Kayser �r
City Secretary •' �cJ
Contract Compliance Manager
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
ML - -
Signature
Tariqul Islam
Name of Employee
OFFICIAL RECORD
Graduate Engineer CITY SECRETARY
FT WORTH,TX
First Renewal of Agreement
Engineering Services for Bridge Maintenance 2020
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/16/2018
DATE: Tuesday, October 16, 2018 REFERENCE NO.: **C-28892
LOG NAME: 20ENGINEERING SERVICES FOR BRIDGE MAINTENANCE 2019
SUBJECT:
Authorize Execution of Engineering Services Agreement with CP&Y, Inc., for Engineering Services for
Annual Bridge Maintenance Program with Hourly Rates and Reimbursable Costs Not to Exceed the
Amount of$150,000.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Engineering Services Agreement
with CP&Y, Inc., for engineering services for annual bridge maintenance program with hourly rates and
reimbursable costs not to exceed the amount of$150,000.00 and provide far up to two renewals (City
Project No. 101713).
DISCUSSION:
Staff and Texas Department of Transportation (TxDOT) perform regular inspections of bridges within Fort
Worth. This contract will provide engineering services needed in preparing plans and contract documents
for correcting deficiencies identified during the inspection process. This contract will also provide
engineering services needed during emergency situations.
CP&Y, Inc., proposes to perform these engineering services with hourly rates and reimbursable costs not
to exceed the amount of$150,000.00. City staff considers this fee to be fair and reasonable for the scope
of services proposed. This contract may be renewed two additional times (City Project No. 101713).
The engineering firm recommended for contract award was selected based on Transportation and Public
Work's Request for Qualifications advertised in the Fort Worth Star-Telegram on January 5, 2017 and
January 12, 2017.
MIWBE Office: CP&Y, Inc. is in compliance with the City's BIDE Ordinance by committing to 6% SBE
participation on this project. The City's SBE goal on this project is 6%. Additionally, CP&Y, Inc., is a
certified MIWBE firm.
This project is located in ALL COUNCIL DISTRICTS,
FISCAL INFORMATION 1 CERTIFICATION:
The Director of Finance certifies that funds are available in the City Project No.101713 Engineering
Services for Bridge Maintenance 2019, as appropriated, within the General Capital Projects Fund (30100).
The participating department has the responsibility to validate the availability of funds prior to an
expenditure being incurred.
FUND IDENTIFIERS (FIDs):
TO
Logname: 20ENGINEERING SERVICES FOR BRIDGE MAINTENANCE 2019 Page I of 2
(Fund Department ccoun Project Program ctivityl Budget Reference # mount
ID I❑ L7year AChartfield 2
FROM
'Fundl Department I ccounf Project JProgram ctivity Budget Reference # mount
J ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Douglas Wiersig (7801)
Additional Information Contact: Tariqul Islam (2486)
ATTACHMENTS
1. BDE Comp Memo CPY. df (CFW Internal)
2. FID Bridge Maint. 2019.pdf (CFW Internal)
3. Form 1295 CPY.pdf (Public)
4. SAM Search Result CPY. df (CFW Internal)
Logname: 20ENGINEERING SERVICES FOR BRIDGE MAINTENANCE 2019 Page 2 of 2
CITY SECRETARY
CONTRACT NO. 5 1 b43
CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR ENGINEERING RELATED PROFESSIONAL
SERVICES
This AGREEMENT is between the City of Fort Worth, a Texas home-rule
municipality ("CITY"), and CP&Y, Inc. authorized to do business in Texas, ("ENGINEER"),
for a PROJECT generally described as: Engineering Services for Bridge Maintenance.
Article i
Scope of Services
The Scope of Services is set forth in Attachment A.
Article 1!
Compensation and Term of Agreement
A. The ENGINEER's compensation shall be in the amount up to $150,000.00 as
set forth in Attachment B.
B. Unless otherwise terminated pursuant to Article VI. D. herein, this Agreement
shall be for a term beginning upon the effective date, as described below, and
shall continue until the expiration of the funds or completion of the subject
matter contemplated herein, whichever occurs first. This Agreement may be
renewed up to two additional terms.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation, including but
not limited to meeting the requirements set forth in Attachment ❑ to this
AGREEMENT, to reasonably substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed sander this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
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(3) Upon completion of services enumerated in Article I, the final payment of
any balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof.
No interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested
in good faith within 60 days of the amount due, the ENGINEER may, after
giving 7 days' written notice to CITY, suspend services under this
AGREEMENT until paid in full. In the event of suspension of services, the
ENGINEER shall have no liability to CITY for delays or damages caused the
CITY because of such suspension of services.
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering
representative under this Agreement, providing professional engineering
consultation and advice and furnishing customary services incidental
thereto.
B. Standard of Care
The ENGINEER shall perform its services:
(1) with the professional skill and care ordinarily provided by competent
engineers practicing in the same or similar locality and under the same or
similar circumstances and professional license; and
(2) as expeditiously as is prudent considering the ordinary professional
skill and care of a competent engineer.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering
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work to be performed hereunder. The ENGINEER shall also advise
the CITY concerning the results of same. Such surveys, tests, and
investigations shall be fumished by the CITY, unless otherwise
specified in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive
test points and sample intervals and at locations other than where
observations, exploration, and investigations have been made.
Because of the inherent uncertainties in subsurface evaluations,
changed or unanticipated underground conditions may occur that
could affect the total PROJECT cost and/or execution. These
conditions and cost/execution effects are not the responsibility of the
ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in
ink on reproducible mylar sheets and electronic files in .pdf format, or as
otherwise approved by CITY, which shall become the property of the CITY.
CITY may use such drawings in any manner it desires; provided, however,
that the ENGINEER shall not be liable for the use of such drawings for any
project other than the PROJECT described herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on-site representatives or otherwise, do not make the
ENGINEER or its personnel in any way responsible for those duties that
belong to the CITY and/or the CITY's construction contractors or other
entities, and do not relieve the construction contractors or any other entity of
their obligations, duties, and responsibilities, including, but not limited to, all
construction methods, means, techniques, sequences, and procedures
necessary for coordinating and completing all portions of the construction
work in accordance with the Contract Documents and any health or safety
precautions required by such construction work. The ENGINEER and its
personnel have no authority to exercise any control over any construction
contractor or other entity or their employees in connection with their work or
any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the
progress or quality of the completed work on the PROJECT or to determine,
in general, if the work on the PROJECT is being performed in a manner
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indicating that the PROJECT, when completed, will be in accordance with
the Contract Documents, nor shall anything in the Contract Documents or
this AGREEMENT between CITY and ENGINEER be construed as requiring
ENGINEER to make exhaustive or continuous on-site inspections to
discover latent defects in the work or otherwise check the quality or quantity
of the work on the PROJECT. If the ENGINEER makes on-site
observation(s) of a deviation from the Contract Documents, the ENGINEER
shall inform the CITY.
(3) When professional certification of performance or characteristics of
materials, systems or equipment is reasonably required to perform the
services set forth in the Scope of Services, the ENGINEER shall be entitled
to rely upon such certification to establish materials, systems or equipment
and performance criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance
with Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation
or maintenance costs; competitive bidding procedures and market
conditions; time or quality of performance by third parties; quality, type,
management, or direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate
PROJECT cost or schedule. Therefore, the ENGINEER makes no
warranty that the CITY's actual PROJECT costs, financial aspects,
economic feasibility, or schedules will not vary from the ENGINEER's
opinions, analyses, projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling
and observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction
contractor has completed the work in exact accordance with the Contract
Documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose
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the construction contractor has used the moneys paid; that title to any of the
work, materials, or equipment has passed to the CITY free and clear of liens,
claims, security interests, or encumbrances; or that there are not other
matters at issue between the CITY and the construction contractor that
affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible for
any errors or omissions in the information from others that is incorporated
into the record drawings.
I. Minority Business and Small Business Enterprise (MBE)(SBE)
Participation
In accord with the City of Fort Worth Business Diversity goals (Chapter 20,
Article X of the City's Code of Ordinances a/k/a Ordinance No. 20020-12-
2011, as amended), the City has goals for the participation of minority
business enterprises and/or small business enterprises in City contracts.
Engineer acknowledges the MBE and SBE goals established for this
contract and its accepted written commitment to MBE and SBE
participation. Any misrepresentation of facts (other than a negligent
misrepresentation) and/or the commission of fraud by the Engineer may
result in the termination of this Agreement and debarment from participating
in City contracts for a period of time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years
after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers
and records of the ENGINEER involving transactions relating to this
contract. ENGINEER agrees that the CITY shall have access during normal
working hours to all necessary ENGINEER facilities and shall be provided
adequate and appropriate work space in order to conduct audits in
compliance with the provisions of this section. The CITY shall give
ENGINEER reasonable advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the
CITY shall, until the expiration of five (5) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
City of Fort Worth,Texas
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directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that the
CITY shall have access during normal working hours to all subconsultant
facilities, and shall be provided adequate and appropriate work space, in
order to conduct audits in compliance with the provisions of this article
together with subsection (3) hereof. CITY shall give subconsultant
reasonable advance notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for
the cost of copies at the rate published in the Texas Administrative Code in
effect as of the time copying is performed.
K. INSURANCE
(1) ENGINEER'S INSURANCE
a. Commercial General Liability -- the ENGINEER shall maintain
commercial general liability (CGL) and, if necessary, commercial
umbrella insurance with a limit of not less than $1,000,000.00 per each
occurrence with a $2,000,000.00 aggregate. If such Commercial General
Liability insurance contains a general aggregate limit, it shall apply
separately to this PROJECT or location.
i. The CITY shall be included as an additional insured with all rights
of defense under the CGL, using ISO additional insured
endorsement or a substitute providing equivalent coverage, and
under the commercial umbrella, if any. This insurance shall apply
as primary insurance with respect to any other insurance or self-
insurance programs afforded to the CITY. The Commercial
General Liability insurance policy shall have no exclusions or
endorsements that would alter or nullify: premises/operations,
prod uctslcompleted operations, contractual, personal injury, or
advertising injury, which are normally contained within the policy,
unless the CITY specifically approves such exclusions in writing.
ii. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the commercial general
liability or commercial umbrella liability insurance maintained in
accordance with this agreement.
b. Business Auto — the ENGINEER shall maintain business auto liability
and, if necessary, commercial umbrella liability insurance with a limit of
not less than $1,000,000 each accident. Such insurance shall cover
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liability arising out of "any auto", including owned, hired, and non-owned
autos, when said vehicle is used in the course of the PROJECT. If the
engineer owns no vehicles, coverage for hired or non-owned is
acceptable.
i. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the business auto liability or
commercial umbrella liability insurance obtained by ENGINEER
pursuant to this agreement or under any applicable auto physical
damage coverage.
c. Workers' Compensation — ENGINEER shall maintain workers
compensation and employers liability insurance and, if necessary,
commercial umbrella liability insurance with a limit of not less than
$100,000.00 each accident for bodily injury by accident or $100,000.00
each employee for bodily injury by disease, with $500,000.00 policy limit,
i. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by workers compensation and
employer's liability or commercial umbrella insurance obtained by
ENGINEER pursuant to this agreement.
d. Professional Liability — ENGINEER shall maintain professional liability, a
claims-made policy, with a minimum of $1,000,000.00 per claim and
aggregate. The policy shall contain a retroactive date prior to the date of
the contract or the first date of services to be performed, whichever is
earlier. Coverage shall be maintained for a period of 5 years following the
completion of the contract. An annual certificate of insurance specifically
referencing this project shall be submitted to the CITY for each year
following completion of the contract.
(2) GENERAL_ INSURANCE REQUIREMENTS
a, Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be attached to this AGREEMENT prior to its
execution.
b. Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, subject to any defense provided by the policy, as its
interests may appear. The term CITY shall include its employees,
officers, officials, agents, and volunteers as respects the contracted
services.
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c. Certificate(s) of insurance shall document that insurance coverage
specified in this agreement are provided under applicable policies
documented thereon.
d. Any failure on part of the CITY to attach the required insurance
documentation hereto shall not constitute a waiver of the insurance
requirements.
e. A minimum of thirty (30) days notice of cancellation or material change in
coverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non-payment of premium. Notice shall be sent
to the respective Department Director (by name), City of Fort Worth,
1000 Throckmorton, Fort Worth, Texas 76102.
f. Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A:V or greater, in the current A.M.
Best Key Rating Guide or have reasonably equivalent financial strength
and solvency to the satisfaction of Risk Management.
g. Any deductible or self insured retention in excess of $25,000.00 that
would change or alter the requirements herein is subject to approval by
the CITY in writing, if coverage is not provided on a first-dollar basis. The
CITY, at it sole discretion, may consent to alternative coverage
maintained through insurance pools or risk retention groups. Dedicated
financial resources or letters of credit may also be acceptable to the
CITY.
h. Applicable policies shall each be endorsed with a waiver of subrogation
in favor of the CITY as respects the PROJECT.
i. The CITY shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion; the ENGINEER may
be required to provide proof of insurance premium payments.
j. Lines of coverage, other than Professional Liability, underwritten on a
claims-made basis, shall contain a retroactive date coincident with or
prior to the date of the contractual agreement. The certificate of
insurance shall state both the retroactive date and that the coverage is
claims-made.
k. Coverages, whether written on an occurrence or claims--made basis,
shall be maintained without interruption nor restrictive modification or
changes from date of commencement of the PROJECT until final
payment and termination of any coverage required to be maintained after
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final payments.
I. The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement.
m. Sub consultants and subcontractors to/of the ENGINEER shall be
required by the ENGINEER to maintain the same or reasonably
equivalent insurance coverage as required for the ENGINEER. When
sub consultants/subcontractors maintain insurance coverage,
ENGINEER shall provide CITY with documentation thereof on a
certificate of insurance.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent
consultant and not as a subcontractor, agent, or employee of the CITY.
The doctrine of respondeaf superior shall not apply.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure
in writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing
of any conflicts of interest that develop subsequent to the signing of this
contract and prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions
of the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the CITY may
request the ENGINEER to assist in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
D. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with
published design criteria and/or current engineering practice standards
which the ENGINEER should have been aware of at the time this
Agreement was executed, the ENGINEER shall revise plans and
specifications, as required, at its own cost and expense. However, if design
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changes are required due to the changes in the permitting authorities'
published design criteria and/or practice standards criteria which are
published after the date of this Agreement which the ENGINEER could not
have been reasonably aware of, the ENGINEER shall notify the CITY of
such changes and an adjustment in compensation will be made through an
amendment to this AGREEMENT.
P. Schedule
ENGINEER shall manage the PROJECT in accordance with the schedule
developed per Attachment D to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of
the information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for
the ENGINEER's performance of its services. The CITY will perform, at no
cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection
with the ENGINEER's services. The CITY will be responsible for all acts of
the CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses
required by local, state, or federal authorities; and land, easements, rights-
of-way, and access necessary for the ENGINEER's services or PROJECT
construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches,
drawings, specifications, proposals, and other documents; obtain advice of
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an attorney, insurance counselor, accountant, auditor, bond and financial
advisors, and other consultants as the CITY deems appropriate; and render
in writing decisions required by the CITY in a timely manner in accordance
with the project schedule prepared in accordance with Attachment D.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or
timing of the ENGINEER's services or of any defect in the work of the
ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior
role in the generation, treatment, storage, or disposition of such
materials. In consideration of the associated risks that may give rise to
claims by third parties or employees of City, City hereby releases
ENGINEER from any damage or liability related to the presence of
such materials.
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos
is a result of ENGINEER's negligence or if ENGINEER brings such
hazardous substance, contaminant or asbestos onto the project.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of
Article IV.E. regarding the ENGINEER's Personnel at Construction Site, and
provisions providing for contractor indemnification of the CITY and the
ENGINEER for contractor's negligence.
H. Contractor Claims and Third-Party Beneficiaries
(t) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain
no direct action against the ENGINEER, its officers,
employees, and subcontractors, for any claim arising out of,
in connection with, or resulting from the engineering
services performed. Only the CITY will be the beneficiary
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of any undertaking by the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity
or person regarding the PROJECT a provision that such entity or person
shall have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this Section H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
1. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
(2) The CITY may secure Builders Risk/Installation insurance at the
replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required
or requested assistance to support, prepare, document, bring, defend, or
assist in litigation undertaken or defended by the CITY. In the event CITY
requests such services of the ENGINEER, this AGREEMENT shall be
amended or a separate agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of
Services in this AGREEMENT. If such changes affect the ENGINEER's cost
of or time required for performance of the services, an equitable adjustment
will be made through an amendment to this AGREEMENT with appropriate
CITY approval.
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Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon
receipt of a written Notice to Proceed from the CITY,
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of
the ENGINEER, whether in hard copy or in electronic form, are instruments
of service for this PROJECT, whether the PROJECT is completed or not.
Reuse, change, or alteration by the CITY or by others acting through or on
behalf of the CITY of any such instruments of service without the written
permission of the ENGINEER will be at the CITY's sole risk. The CITY shall
own the final designs, drawings, specifications and documents.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance
caused by acts of God, strikes, lockouts, accidents, or other events beyond
the control of the ENGINEER that prevent ENGINEER's performance of its
obligations hereunder.
D. Termination
(1) This AGREEMENT may be terminated
a.) by the City for its convenience upon 30 days' written notice to
ENGINEER.
b.) by either the CITY or the ENGINEER for cause if either party fails
substantially to perform through no fault of the other and the
nonperforming party does not commence correction of such
nonperformance within 5 days' written notice or thereafter fails to
diligently complete the correction.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of ENGINEER'S work product;
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
Revised dale:11,17.17
Page 13 of 17
b.) Gut-of-pocket expenses for purchasing electronic data files and other
data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to document
the work underway at the time of the CITY'S termination for
convenience so that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will
submit to the CITY an itemized statement of all termination expenses. The
CITY'S approval will be obtained in writing prior to proceeding with
termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER
for the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PRGJECT's schedule,
commitment and cost of the ENGINEER's personnel and subcontractors,
and ENGINEER's compensation wit[ be made.
F. Indemnification
In accordance with Texas Local Government Code Section 271.904, the
ENGINEER shall indemnify or hold harmless the CITY against liability
for any damage committed by the ENGINEER or ENGINEER's agent,
consultant under contract, or another entity over which the ENGINEER
exercises control to the extent that the damage is caused by or
resulting from an act of negligence, intentional tort, intellectual
property infringement, or failure to pay a subcontractor or supplier.
CITY is entitled to recover its reasonable attorney's fees in proportion
to the ENGINEER's liability.
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the
prior written consent of the other party.
H. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT,
its interpretation and performance, and any other claims related to it. The
venue for any litigation related to this AGREEMENT shall be Tarrant County,
Texas.
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
Revised pate:11.17.17
Page 14 of 17
I. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any
reason to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability will not affect any other provision, and this
AGREEMENT shall be construed as if such invalid, illegal, or unenforceable
provision had never been contained herein. Articles V.F., VI.B., VI.D., VI.F.,
VI.H., and VI.I. shall survive termination of this AGREEMENT for any cause.
J. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State
laws and regulations and with all City ordinances and regulations which in
any way affect this AGREEMENT and the work hereunder, and shall
observe and comply with all orders, laws ordinances and regulations which
may exist or may be enacted later by governing bodies having jurisdiction or
authority for such enactment. No plea of misunderstanding or ignorance
thereof shall be considered. ENGINEER agrees to defend, indemnify and
hold harmless CITY and all of its officers, agents and employees from and
against all claims or liability arising out of the violation of any such order, law,
ordinance, or regulation, whether it be by itself or its employees.
K. Immigration Nationality Act
ENGINEER shall verify the identity and employment eligibility of its
employees who perform work under this Agreement, including completing
the Employment Eligibility Verification Form (1-9). Upon request by CITY,
ENGINEER shall provide CITY with copies of all 1-9 forms and supporting
eligibility documentation for each employee who performs work under this
Agreement. ENGINEER shall adhere to all Federal and State laws as well
as establish appropriate procedures and controls so that no services will
be performed by any ENGINEER employee who is not legally eligible to
perform such services. ENGINEER SHALL INDEMNIFY CITY AND
HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR
LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY ENGINEER,
ENGINEER'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES. CITY, upon written notice to ENGINEER, shall have the
right to immediately terminate this Agreement for violations of this
provision by ENGINEER.
L. Prohibition On Contracts With Companies Boycotting Israel
ENGINEER acknowledges that in accordance with Chapter 2279 of the
Texas Government Code, CITY is prohibited from entering into a contract
with a company for goods or services unless the contract contains a
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
Revised Date:11.17.17
Page 15 of 17
written verification from the company that it: (1) does not boycott Israel;
and (2) will not boycott Israel during the term of the contract. The terms
"boycott Israel" and "company" shall have the meanings ascribed to those
terms in Section 808.001 of the Texas Government Code. By signing
this contract, ENGINEER certifies that ENGINEER'S signature
provides written verification to the CITY that ENGINEER: (1) does not
boycott Israel; and (2) will not boycott Israel during the term of the
contract
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, which supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. This AGREEMENT may be
executed in one or more counterparts and each counterpart shall, for all purposes, be
deemed an original, but all such counterparts shall together constitute but one and the
same instrument. The following attachments and schedules are hereby made a part of
this AGREEMENT:
Attachment A- Scope of Services
Attachment B - Compensation
Duly executed by each party's designated representative to be effective on the date
subscribed by the City's designated Assistant City Manager.
BY: BY:
CITY OF FORT WORTH ENGINEER
CP&Y Inc.
7E7a,11 -
usan Alanis
ssistant City Manager Robin Handel, P.E.
Date:
Senior Vice President
I t ! cS
Date:
AZe;o
REC� ENDED:
B
oke
Interim Director, TPW
I
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
Revised Date:11.17.17
Page 16 of 17
I
Contract Compliance Manager;
By signing, I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
Tariqu€ Islam
Project Manager
APPROVED 5 TO FORM AND LEGALITY
By:
Douglas W. Black
Assistant Cit Attorney
ATT ' 0 R Farm 1295 No. 2018-403764
Ma J. Kay - &C No.; C-2.8.8_ 9.2
City 5ecreta
`M&C Date: 10-16-2018
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
Revised Dale:41.17.17
Page 17 of 17
ATTACHMENT "A"
SCOPE OF SERVICES
ENGINEERING SERVICES FOR BRIDGE MAINTENANCE -
A. General
The professional services set out herein are associated with two (2) individual
assignments involving the evaluation, inspection of- problem bridges identified in
TxDCT's "Condition Reports" recommending corrective measures and, if necessary
preparing the construction plans and technical specifications to repair the identified
problems. CP&Y, fnc.(ENGINEER) will also help the City of Fort Worth (CITY)
personnel to review and prioritize the repairs needed. The third individual
assignment involves engineering services for emergency situations. All work required
will be covered by this Agreement.
B. Engineering Services
1. The ENGINEER shall consult with the CITY to clarify and define the CITY's
requirements relative to the assignment and review available bridge inspection
data, The ENGINEER shall help CITY personnel to prioritize the bridge repairs.
2. The ENGINEER shall prepare construction plans as needed for the identifled
bridge repairs. The ENGINEER shall also prepare technical specifications as
needed for the identified bridge repairs.
3. The ENGINEER shall provide construction support to the CITY in an as-needed
basis during construction.
4. The ENGINEER shall advise the CITY as to the necessity of CITY's providing or
obtaining from others services and data required in connection with the
assignment at CITY'S cost and expense (which services and data the
ENGINEER is not performing services hereunder), and act as the C€TY'S.
representative in connection with any such services of others.
5. The ENGINEER agrees that engineering services will be managed and
performed.in its Fort Worth office, except work done by subconsultants.
C. Special Services
If authorized in writing by the CITY, the ENGINEER shall furnish or obtain from others,
"Special Services" necessary to complete the assignments. The CITY and the
ENGINEER shall agree on the scope and compensation for the performance of Special
Services prior to the commencement of such"Special Services".
i
D. Procedures for Providing Services
1. The ENGINEER shall visit the designated site with the CITY Project Manager or
representative within three (3) days of receiving notice to define the scope of the
assignment. The ENGINEER will then Inform the City in writing of-the scope,
design schedule, and expected.design costs to complete the assignment.
City of Fart Worth,Texas
Attachment A
Page 1 of 2
ATTACHMENT "A"
SCOPE OF SERVICES
ENGINEERING SERVICES FOR BRIDGE MAINTENANCE
2. The CITY shall then confirm the design cost and scope in writing and direct the-
ENGINEER to proceed with the investigation, design and preparation of the-
necessary construction documents. The ENGINEER shall submit the documents
to the CITY in electronic form along with the estimate of probable construction
cast.
3, Upon written approval of the design, the ENGINEER shall make whatever final
changes are necessary and submit the drawings and technical specifications in
electronic format to the CITY for use in bidding. In general, the CITY shall provide
the standard CITY forms and perform all bidding and contract award (asks.
4. Following bidding the ENGINEER shall make recommendations concerning
award of the contract.
5. During construction, the ENGINEER shall assist the CITY, if required, in r
Inspecting construction and resolving any problems that might arise.
6. Electronic mail will be the preferred mode of communication for routine matters
requiring a written record.
7. ENGINEER will track expenditures. At the end of each month, the ENGINEER
will submit a status report to show the current cost budget and percent complete.
City of Fort Worlh,Texas
Attachment A
Page 2 of 2
ATTACHEMENT "B"
COMPENSATION AND SCEHDULE
ENGINEERING SERVICES FOR BRIDGE MAINTENANCE
A. Compensation
1. Payment for service will be computed on the basis of"Schedule of Rates"
as detailed in Paragraph B below. This will be full compensation for CP&Y,
Inc. (ENGINEER) for fringe benefits, overhead and profit.
2. Payments shall also include Direct Non-Labor Expenses which, in general,
include expenses for supplies, transportation, equipment, travel,
communication, subsistence and lodging away from home, and similar
incidentals.
3. The agreement consists of(1) base task contract and one (1) contingency
contract. Payment for expenses, costs and services as'described in
Attachment "A" shall not exceed $100,000.00 for base task and
contingency task to not exceed $50,000.
4. Partial payment shall be made monthly upon receipt of an invoice from the
ENGINEER, prepared from the books and records of the ENGINEER,
outlining the amount of hours worked by each employee, the employee's
name and classification, and the employee's salary rate along with
itemized charges for any subcontract and reproduction work performed
during the period covered by said invoice. Each invoice is to be verified as
to its accuracy and compliance with the terms of this contract by an office
of the ENGINEER. Payment according to statements will be subject to
certification by the City of Fort Worth or his duly authorized representative
that such work has been performed.
B. Schedule of Rates
Services outlined in "Exhibit A' shall be completed by September 30, 2019. This
contract may be extended for a second year and third year based on satisfactory
performance. If this contract is extended, the rates below shall be increased by
5% each year.
City of Fort Worth,Texas
Attachment B
Page 1
C P&YJ Partners for a Better Quality of Life
November 1,2018
Riad Nusrallah,P.E,
Program Director,TPW
City of Fort Worth
5001 James Avenue,Suite 201
Fort Worth,TX 76115
RE: Contract Rates for Bridge Maintenance
Rear Mr. Nusrallah,
Below is a list of our contract rates for the bridge maintenance program.
Position Loaded Rate(Max)*
Project Manager $210.00/hr
Senior Structural Engineer $205.00/hr
Structural Engineer $175.00/hr
Project Engineer $149.00/hr
Design Engineer $125.00/hr
EIT $107.00/hr
Senior Engineering Technician $116.00/hr
Engineering Technician $92.00/hr
Draftsman $92.00/hr
Admin/Clerical $62.00/hr
Photocopies B/W(11"X 17") $0.20/ea
Photocopies B/W(81/2"X 11") $0.10/ea
Photocopies Color(11"X 1711) $1.25/ea
Photocopies Color(8 1/2"X 11") $0.70/ea
Mileage Standard GSA Rate
Meals $46/day
Hotel $93/day
Hotel Taxes and Fees $30/day
*Loaded rate shown is the maximum rate per category.This max rate shall be increased by 5%each
year.
Thank ou
CP&Y Inc.
Robin Handel Steve Templer
Senior Vice President Senior Project Manager
115 West 7th Street,Suite 1500
Fort Worth,Texas 76102
(p)817.354.0189 {f]817.354.4935
www.cpyi.com