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Home My WebLink AboutContract 53650 t�s \\, CSC No.53650 •� MAR J 32020 CITY OF FORT WORTH, TEXAS ` CIIYCRfCRT STANDARD AGREEMENT FOR PROFESSIONAL SERVICES CI7ySfCR�� is AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality and Dewberry Engineers, Inc., authorized to do business in Texas ("Consultant"), for ROJECT generally described as: City of Fort Worth Mapping Activity Statement (MAS) #3 for FEMA Cooperating Technical Partners (CTP) Project. Article I Scope of Services (1) Consultant hereby agrees to perform the professional services set forth in the Scope of Services attached hereto as Attachment "A". These services shall be performed in connection with City of Fort Worth Mapping Activity Statement (MAS)#3 for FEMA Cooperating Technical Partners (CTP) Project. (2) Additional services, if any, will be requested in writing by the City. City shall not pay for any work performed by Consultant or its subconsultants, subcontractors and/or suppliers that has not been ordered in writing. It is specifically agreed that Consultant shall not be compensated for any alleged additional work resulting from oral orders of any person. Article II Compensation Consultant shall be compensated an amount up to $543,800 in accordance with the Fee Schedule shown in Attachment "B". Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment"A". The Consultant shall provide monthly invoices to the City. Payment for services rendered shall be due within thirty (30) days of the uncontested performance of the particular services so ordered and receipt by City of Consultant's invoice for payment of same. Acceptance by Consultant of said payment shall operate as and shall release the City from all claims or liabilities under this Agreement for anything related to, done, or furnished in connection with the services for which payment is made, including any act or omission of the City in connection with such services. Article III Term Unless terminated pursuant to Article VIII herein, this Agreement shall be for a term beginning on the effective date, as described below, and shall continue until the expiration of the funds or completion of the subject matter contemplated herein, whichever occurs first. City of Fort Worth,Texas OFFICIAL R�:�Gl�la Standard Agreement for Professional Services PRevision age I oD9 to 17.07 77 CITY SECRETARY FT.WORTH,TX 1 Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor, and not as an officer, agent, servant, or employee of the City. Consultant shall have exclusive control of and the exclusive right to control the details of the work to be performed hereunder and of all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondent superior shall not apply as between City and Consultant, its officers, agents, employees, contractors, and subcontractors, and nothing herein shall be construed as creating a partnership or joint venture between City and Consultant. Article V Professional Competence and Indemnification (1) Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable rules and regulations promulgated by the local, state and national boards, bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of its services performed hereunder. (2) THE CONSULTANT, AT NO COST TO THE CITY, AGREES TO DEFEND, INDEMNIFY AND HOLD THE CITY, ITS OFFICERS, AGENTS SERVANTS AND EMPLOYEES, HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO CONSULTANT'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY, INCLUDING DEATH, THAT MAY RELATE TO, ARISE OUT OF OR BE OCCASIONED BY CONSULTANT'S BREACH OF (i) ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (ii) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONSULTANT, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY) OR SUBCONTRACTORS, RELATED TO THE PERFORMANCE OR NON- PERFORMANCE OF THIS AGREEMENT. THIS SECTION SHALL SURVIVE ANY TERMINATION OR EXPIRATION OF THIS AGREEMENT. Article VI Insurance (1) Consultant shall not commence work under this Agreement until it has obtained all insurance required under this Article and the City has approved such insurance, nor shall Consultant allow any subcontractor to commence work on its subcontract until all similar insurance of the subcontractor has been so obtained and approval given by the City; provided, however, Consultant may elect to add any subconsultant as an additional insured under its liability policies. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date: 11.07.17 Page 2 of 9 Commercial General Liability $1,000,000 each occurrence $2,000,000 aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the Project. Worker's Compensation Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee (2) Additional Insurance Requirements a. Except for employer's liability insurance coverage under Consultant's worker's compensation insurance policy, the City, its officers, employees and servants shall be endorsed as an additional insured on Consultant's insurance policies. b. Certificates of insurance shall be attached to this Agreement prior to its execution. c. Any failure on part of the City to attach the required insurance documentation hereto shall not constitute a waiver of the insurance requirements specified herein. d. Each insurance policy shall be endorsed to provide the City a minimum thirty days notice of cancellation, non-renewal, and/or material change in policy terms or coverage. A ten days notice shall be acceptable in the event of non-payment of premium. e. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A: VII or equivalent measure of financial strength and solvency. f. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. g. Workers' compensation insurance policy(s) covering employees employed on the Project shall be endorsed with a waiver of subrogation providing rights of recovery in favor of the City. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date: 11.07.17 Page 3 of 9 h. City shall not be responsible for the direct payment of insurance premium costs for Consultant's insurance. i. Consultant's insurance policies shall each be endorsed to provide that such insurance is primary protection and any self-funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. j. In the course of the Agreement, Consultant shall report, in a timely manner, to City's officially designated contract administrator any known loss occurrence which could give rise to a liability claim or lawsuit or which could result in a property loss. k. Consultant's liability shall not be limited to the specified amounts of insurance required herein. I. Upon the request of City, Consultant shall provide complete copies of all insurance policies required by these Agreement documents. Article Vll Transfer or Assignment City and Consultant each bind themselves, and their lawful successors and assigns, to this Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without prior written consent of the City. Article VIII Termination of Contract (1) a. City may terminate this Agreement for its convenience on 30 days' written notice to Consultant. b. Either the City or the Consultant, for cause, may terminate this Agreement if either party fails substantially to perform through no fault of the other and the nonperforming party does not commence correction of such nonperformance within 5 days' written notice or thereafter fails to diligently complete the correction. (2) If City chooses to terminate this Agreement, upon receipt of notice of termination, Consultant shall discontinue services rendered up to the date of such termination and City shall compensate Consultant based upon calculations in Article II of this Agreement and Exhibit "B" attached hereto and incorporated herein. (3) All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by the City, its officers, agents, employees, consultants, or contractors, or prepared by Consultant, shall be or become the property of the City, and shall be furnished to the City prior to or at the time such services are completed, or upon termination or expiration of this Agreement. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date: 11.07.17 Page 4 of 9 Article IX Right to Audit (1) Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to this Agreement. Consultant agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such sub-consultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all sub- consultant facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any sub-consultant reasonable advance notice of intended audit. (3) Consultant and sub-consultants agree to photocopy such documents as may be requested by the City. The City agrees to reimburse Consultant for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. Article X Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accordance with the City's Business Diversity goals (Chapter 20, Article X of the City's Code of Ordinances a/k/a Ordinance No. 20020-12-2011, as amended), the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Consultant acknowledges the MBE and SBE goals established for this Agreement and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Consultant may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. Article XI Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect this Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date: 11.07.17 Page 5 of 9 thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article XII Immigration Nationality Act Consultant shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (1-9). Upon request by City, Consultant shall provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Consultant shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Consultant employee who is not legally eligible to perform such services. CONSULTANT SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONSULTANT, CONSULTANT'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Consultant, shall have the right to immediately terminate this Agreement for violations of this provision by Consultant. Article XIII Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. Article XIV Contract Construction The parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. Article XV Severability The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of this Agreement to other persons or circumstances shall not be affected thereby and this City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date: 11.07.17 Page 6 of 9 Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. Article XVI Notices Notices to be provided hereunder shall be sufficient if forwarded to the other Party by hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below-. City of Fort Worth Attn: Clair Davis Transportation and Public Works 200 Texas Street Fort Worth, Texas 76102 Consultant: Dewberry Engineers, Inc. Attn: Notices 8401 Arlington Blvd. Fairfax, VA 22031 Article XVII Prohibition On Contracts With Companies Boycotting Israel Consultant acknowledges that in accordance with Chapter 2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it- (1) does not boycott Israel-, and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, Consultant certifies that Consultant's signature provides written verification to the City that Consultant: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. Article XVIII Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of this Agreement City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date: 11.07.17 Page 7 of 9 Article XIX Attachments, Schedules and Counterparts This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. The following attachments and schedules are hereby made a part of this Agreement: Attachment A-Scope of Services Attachment B—Compensation Attachment C -Amendments to Standard Agreement for Engineering Services Attachment D- Project Schedule Attachment E - Location Map-not applicable see City of Fort Worth FEMA MAS No.3 Duly executed by each party's designated representative to be effective on the date subscribed by the City's designated Assistant City Manager. BY: BY: CITY OF FORT WORTH CONSULTANT Dewberry Engineers, Inc. Dana` 13,20201 Dana Burghdoff Assistant City Manager aEob S. Les Associate Date: Mar 13,2020 Dater APPROVAL RECOMMENDED: By.WHliam w )n(Mar 10.2020) William M. Johnson Director, Transportation & Public Works City of Fort worth,Texas OFFIC L Standard Agreement for Professional ServicesRevis Tv RECOR® Page'on 8 of 9 Date:11.07.17 �I, r SECRETgRy FT WORTH, TX r Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Clair Davis, P.E., CFM Floodplain Administrator APPROVED AS TO FORM AND LEGALITY By08(ack(Mar 13,2020) Douglas W. Black Assistant City Attorney OF,FOR�'� Form 1295 No. 2020-583094 ATTEST: M&C No.: 20-0088 r1ary✓. Kayser Mary J.Kayser(Mar 13,2020) Mary J. Kayser ..•1• M&C Date: 02/18/2020 City Secretary OFFICIAL Rf Stan 11ar4 AgfRwkA i k'4 pf'J'et!$4:n bl S+SAca5 CITY�pS�gE�C '' Da �RE : RAoi;ilrt le 11 C. l Paye 9 al 9 i FT. %a8i.1'PuTE' ' City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, February 18, 2020 REFERENCE NO.: **M&C 20-0088 LOG NAME: 20FEMA CTP DEWBERRY SUBJECT: Authorize Execution of a Professional Engineering Services Agreement with Dewberry Engineers, Inc., in an Amount not to Exceed $543,800.00 for City of Fort Worth Mapping Activity Statement (MAS)#3 for FEMA Cooperating Technical Partners (CTP) Grant (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize execution of an Agreement with Dewberry Engineers, Inc.(Dewberry) in the amount of$543,800.00 for City of Fort Worth Mapping Activity Statement (MAS)#3 for FEMA Cooperating Technical Partners Grant (City Project No. 100394) DISCUSSION: The contract recommended by this Mayor and Council Communication will be used to update Flood Insurance Rate Maps (FIRMs) and other flood hazard awareness products through the Cooperating Technical Partner(CTP) program with the Federal Emergency Management Agency (FEMA). This work will be primarily funded by FEMA through a CTP Mapping Services Grant, with cash and in-kind services provided for the necessary local match portion. RFQ's were published in August 2017 for professional services related to the CTP grant projects to be completed in compliance with recently-updated FEMA procurement regulations. Dewberry was identified as the most qualified responder for the CTP services specified. Dewberry proposes to perform the services identified in the grant application for a lump sum fee of$543,800.00. Staff has determined the proposed fees to be reasonable for the scopes of services required. City Council approved the application for the grant from FEMA in the amount up to $528,800.00 through M&C C-27420. Acceptance of the grant and final funding commitments were authorized by City Council through M&C C-27529. The final project includes $528,800.00 in grant funds from FEMA, an appropriation ordinance transferring $15,000.00 in cash from the Stormwater Utility Fund to the Grant Fund, and $326,300.00 of in-kind services. The total available funding for this project is $870,100.00. Compliance with the City's Business Diversity Enterprise (BDE) Ordinance has been achieved by the following method: Dewberry Engineers Inc. is in compliance with the City's BDE Ordinance by committing to 11\% SBE participation on this project. The City's SBE goal on this project is 10\%. This program serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION /CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation funds are available in the current operating budget, as appropriated, in the Grants Operating Federal Fund. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. This is a reimbursement grant. FUND IDENTIFIERS (FIDs): TO _ Fund Department Accoun Project ProgramActivity Budget Reference # mount ID ID Year (Chartfield 2) FROM E-IMM Department Account Project Program Activity Budget Reference # Amount Wif f C812ID Year (Chartfield 2) Submitted for City Manager's Office by_ Dana Burghdoff (8018) Originating Department Head: William Johnson (7801) Additional Information Contact: Monte Hall (8662) ATTACHMENTS 1. 191212 17-0390 Dewberry Engineers.pdf (CFW Internal) 2. Availability of Funds.docx (CFW Internal) 3. CTP Dewberry FID Table-4.xlsx (CFW Internal) 4. Dewberry SBE Original Letter of Intent Signed.pdf (CFW Internal) 5. Form 1295 Certificate 2020-01-31.pdf (CFW Internal) 6. FY15 FTW CTP MAS Signed 2015 0817.pdf (CFW Internal) 7. Professional Services Agreement CTP MAS-3 Dewberry.doc (CFW Internal) 8. SAM SearchResults Dewberry 2019-11-26.pdf (CFW Internal) 9. SAM SearchResults Spooner 2019-11-26.pdf (CFW Internal) ATTACHMENT "A" Proposed Scope of Work The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. Under this scope, "ENGINEER" is expanded to include any sub-consultant, including surveyor, employed or contracted by the ENGINEER. OBJECTIVE The City of Fort Worth (CFW) is working with consultants to provide professional engineering services to assist the Floodplain Management group with activities associated with the Cooperating Technical Partner (CTP) program for the Transportation and Public Works Department (TPW). Services include field survey, topographic data development, hydrologic analysis, hydraulic analysis, floodplain mapping and other related tasks. The CTP FY2015 Risk Map project includes leveraging three existing detailed studies for eventual incorporation into the regulatory process, performing detailed studies on two tributaries which are lacking detailed flood risk information, and leveraging part of a study on the Marine Creek and Cement Creek watersheds. WORK TO BE PERFORMED The FEMA study includes the following tasks. Details for each task are included in Attachment E — City of Fort Worth Mapping Activity Statement No. 3 Task 1. Develop Topographic Data Task 2. Develop Hydrologic Data Task 3. Perform Field Survey Task 4. Develop Hydraulic Data Task 5. Perform Floodplain Mapping Task 6. Develop Non-Regulatory Products Task 7. Flood Risk Review/ Resilience Meeting City of Fort Worth,Texas Attachment A PMO Release Date:07/23/2012 Page 1 of 1 ATTACHMENT B COMPENSATION Design Services for Mapping Activity Statement(MAS) #3 for FEMA Cooperating Technical Partner(CTP) FY 2015 Risk Map Project City Project No. 100394 Lump Sum Project I. Compensation A. The ENGINEER shall be compensated a total lump sum fee of $543,800 as summarized in Exhibit B-1 — Engineer Invoice and Section IV— Summary of Total Project Fees. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, supplies, and equipment necessary to deliver the services. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item III. of this Attachment B, and Schedule as required in Attachment D to this Agreement. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document. C. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. D. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Stormwater Management Department monthly progress reports and schedules in the format required by the City. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 1 of 3 B-1 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount % Prime Consultant Dewberry Engineers, Inc. Execution of FEMA MAS $293,652 54% tasks Proposed MBE/SBE Sub-Consultants Spooner and Associates Survey 54,380 10% Non-MBE/SBE Consultants Freese and Nichols $195768 36% TOTAL $543,800 100% Project Number & Name Total Fee MBE/SBE Fee MBE/SBE Mapping Activity Statement (MAS) #3 $543,800 $54, 880 10% for FEMA Cooperating Technical Partner (CTP) FY 2015 Risk Map Project City MBE/SBE Goal = 10% Consultant Committed Goal = 10 % City of Fort Worth,Texas Attachment B PMO Official Release Date:8.092012 Page 2 of 3 B-2 EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across work types and work phases. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 3 of 3 B-3 ATTACHMENT "C" CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Professional Services for City of Fort Worth FEMA MAS No. 3 for FEMA CTP Project City Project No. 100394 No changes required. City of Fort Worth,Texas Attachment C PMO Release Date:05.19.2010 Page I of I ATTACHMENT "D" PROJECT SCHEDULE Professional Services for City of Fort Worth FEMA MAS No. 3 for FEMA CTP Project City Project No. 100394 Table 6.1—Project Activities Schedule BaselineProject/Study Baseline STARTDATE END DATE City of Fort Worth Projects 03/09/2020 09/30/2020 FY 15-FRP-MAS-3 Develop Topographic Data 03/09/2020 04/24/2020 Perform Field Survey 03/09/2020 05/08/2020 Develop H drolo is Data 03/09/2020 05/08/2020 Develop Hydraulic Data 03/09/2020 07/15/2020 Perform Flood lain Mapping 06/01/2020 08/15/2020 Develop Non-Regulatory Products 07/01/2020 09/15/2020 Flood Risk Review 1 07/01/2020 09/30/2020 Resilience Meeting 09/01/2020 09/30/2020 City of Fort Worth,Texas Attachment D PMO Release Date:05.19.2010 Page 1 of I FEMA CITY OF FORT WORTH COOPERATING TECHNICAL PARTNERS (CTP) FLOOD RISK PROJECT (FRP) MAPPING ACTIVITY STATEMENT (MAS) Mapping Activity Statement No. 3 The Flood Risk Project described in this Mapping Activity Statement(MAS),dated July 15`", 2015 shall be completed in accordance with the Cooperating Technical Partner(CTP)Partnership Agreement,dated November 19, 2012 between the City of Fort Worth(herein referred to as"CTP")and the Federal Emergency Management Agency(FEMA). The Flood Risk Project within this MAS includes the following project areas and production phases: Lower West Fork Trinity HUC-8 Watershed—Phase Two(Risk Identification &Assessment) FYI 5-1 —Leverage Three Open Channel Studies • Develop Hydrologic Data • Develop Hydraulic Data • Perform Floodplain Mapping • Develop Non-Regulatory Products • Flood Risk Review Meeting • Resilience Meeting FYI 5-2—New Flood Risk Identification on Stream SC-3 and Stream WF-2A • Develop Topographic Data • Perform Field Survey • Develop Hydrologic Data • Develop Hydraulic Data • Perform Floodplain Mapping • Develop Non-Regulatory Products • Flood Risk Review Meeting • Resilience Meeting FY15-3—Marine and Cement Creek Watershed Flood Risk Identification • Develop Topographic Data • Perform Field Survey • Develop Hydrologic Data • Develop Hydraulic Data • Perform Floodplain Mapping • Develop Non-Regulatory Products • Flood Risk Review Meeting • Resilience Meeting Contents of City of Fort Worth FRP-MAS 3 SECTION1 —Project Phase,Location and Scope of Work.........................................................................8 Phase Two - Risk Identification and Assessment....................................................................................... 10 Task -Develop Topographic Data..................................................................................................... 11 Task-Develop Hydrologic Data........................................................................................................ 14 Task-Perform Field Survey.............................................................................................................. 18 Task-Develop Hydraulic Data.......................................................................................................... 19 Task -Perform Floodplain Mapping..................................................................................................23 Task -Develop Non-Regulatory Products .........................................................................................26 Task-Flood Risk Review/Resilience Meeting................................................................................29 SECTION 2—Technical and Administrative Support Data Submittal.......................................................31 SECTION 3—PERIOD OF PERFORMANCE..........................................................................................33 SECTION 4—FUNDING/LEVERAGE.....................................................................................................34 SECTION5—STANDARDS.....................................................................................................................35 SECTION6—SCHEDULE........................................................................................................................40 SECTION 7—CERTIFICATIONS ............................................................................................................41 SECTION 8—TECHNICAL ASSISTANCE AND RESOURCES...........................................................42 SECTION9—CONTRACTORS ...............................................................................................................43 SECTION10—REPORTING....................................................................................................................44 SECTION 11—PROJECT COORDINATION..........................................................................................46 SECTION 12—POINTS OF CONTACT...................................................................................................46 Preface: FEMA Region 6 -Implementation of the Risk MAP Program FEMA Region 6 has produced a number of regionally specific Risk MAP Implementation documents that shall be used to guide project efforts for studies performed in Region 6 States (Arkansas, Louisiana, New Mexico,Oklahoma,and Texas). The information in this section is intended to assist CTPs in the preparation of the Mapping Activities Statements for submittal and funding. Region 6 Risk MAP Implementation Guidance, Tools and Templates are available on the Risk MAP SharePoint site at: Risk MAP SharePoint>Region 6>Resources Page>Regional Implementation Documents Projects should be phased in alignment with the Framework to Achieve Mitigation Action,available at: Risk MAP SharePoint>Region 6>Resources Page>Regional Implementation Documents >Framework V4 Phasing Risk MAP Project Production. In order to allow the flexibility required to move projects from initiation (Discovery)to effective issuance,FEMA Region 6 has identified the following phases for project funding: • Phase One-Discovery o To include Flood Risk Report,Flood Risk Map and Flood Risk Database o Discovery and Discovery Close-Out meetings • Phase Two -Risk Identification and Assessment o Engineering and Risk MAP product development o Project Kick-off, Flood Risk Review and Resilience meetings • Phase Three- Regulatory Product Update o Preparation of FIS and FIRM o Panel Preparation,Preliminary and Effective Panel Issuance o Consultation Coordination Officer's(CCO) Meeting FEMA Region 6 requires its Cooperating Technical Partners to utilize this phased approach for all Flood Risk Projects submitted for funding. Standards for Flood Risk Analysis and Mapping. All processes and deliverables shall be completed in accordance with the Federal Emergency Management Agency(FEMA)'s Standards for Flood Risk Analysis and Mapping,dated August 22,2013, located on FEMA's website at http://www.fema.gov/guidelines-and-standards-flood-risk-analysis-and-mapping. These guidelines and standards(http://www.fema.gov/media-library/assets/documents/35313)define the specific implementation of the statutory and regulatory requirements for NFIP flood risk analysis and mapping, and address the performance of flood risk projects,processing of letters of map change and related Risk MAP activities. The guidelines and standards are organized in a hierarchy: Program Standards—A required element of the Risk MAP program. Exceptions to program standards can only be granted by program leadership through an exemption process. Working Standards—A required element usually at a higher level of specificity than the program standards.Working standards are applied by specialists(engineers,planners,technicians, scientists, etc.)and have minimal ethical,political and legal impacts to the program. FEMA Regional offices may occasionally grant exceptions to these requirements. Guidance—A recommended approach to meet the standard. Accepted approaches are not limited to this recommended approach; mapping partners may use other methods to meet or exceed the standards. Best Practices/Lessons Learned—Any method,in addition to guidance,that meets or exceeds the standard. Best practices are shared by regions and mapping partners following successful approaches to program activities. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 1 All the standards for the Risk MAP program have been published as a FEMA policy. This policy supersedes all of the standards included in the previous Guidelines and Specifications for Flood Hazard Mapping Partners and associated procedure memorandums. However, useful guidance is still available in these documents (http://www.fema.gov/media-library/assets/documents/34953). Additional information can be found on FEMA's website at http://www.fema.gov/auidelines-and-standards-flood-risk-analysis- and-mapping. Multiple Watershed Projects/Project Areas.If a CTP wishes to submit more than one project area for consideration of award,the CTP shall prepare a separate FRP-MAS for each project area submitted. The CTP shall use the Region 6 FRP-MAS Template as a starting point for preparing each MAS to be submitted, the scope elements that shall be included in the MAS should provide the FEMA POC with a clear understanding of the project tasks and scope elements identified. All phases and tasks that are not to be completed as a part of the project shall be removed from the FRP-MAS documents submitted for award consideration. MAS and SOW documents sequentially. Should your CTP be submitting more than one FRP-MAS,number the submittal as shown below. Example: CTP will submit three Flood Risk Projects, last MAS submittal was MAS#9 in the previous award year, submit as detailed below. Solution: The CTP will prepare three Flood Risk Project Mapping Activity Statements (FRP-MAS) with the numbering identified below: • FY15-FRP-MAS-10(Project area 1) • FYI 5-FRP-MAS-I I (Project area 2) • FY15-FRP-MAS-12 (Project area 3) Quality Program for Mapping Partners.The CTP is responsible for the implementation of an independent Quality Assurance/Quality Control(QA/QC)plan for all assigned activities. The CTP will submit a Summary Report that describes and provides the results of all automated or manual QA/QC review steps as outlined in(FEMA)'s Standards for Flood Risk Analysis and Mapping, dated August 22, 2013. The plan should include the process for all activities identified within the MAS. It is expected that each CTP within the Region have in place a Quality Assurance/Quality Control (QA/QC)plan. Independent QC review activities may be included in the costs associated with the delivery of CTP data for tasks identified within the MAS. Independent QC review activities may be performed by the CTP or FEMA's contractor at the discretion of FEMA. If the CTP will be responsible for the QC review,the entity that will perform QC should be identified in this MAS. The CTP will need discuss and document the necessity for external review of its submission, otherwise,the CTP will need to submit its QA/QC plan to the Regional Project Monitor for approval. Please note FEMA will also be performing periodic audits and overall study/project management to ensure quality, including National Quality Reviews(QRs)required per FEMA standards for all flood risk projects. Whether or not the CTP performs the Independent QC review mentioned in the preceding paragraph,the CTP will be responsible for addressing any and all comments resulting from National QRs and any additional independent QA reviews required by the FEMA Regional Office, including re-submittal of deliverables as needed to pass technical or quality review. The CTP will submit regulatory products to FEMA's designated National QR reviewer for review and approval prior to public issuance. FIRM-related tasks require a passing QC Report from FEMA's National FIRM database auto-validation tool for Quality Review (QR)#1,#2,and#5 as required in FEMA standards. Training materials for these steps are available on the Mapping Information Platform(MIP) at MIP User Care>Training Materials. The MIP can be accessed at the following web address: http://hazards.fema.jzov R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 2 Additionally, should the study be selected for Independent Verification and Validation(IV&V),the partner will be provided a copy of the IV&V findings. If the findings indicate that items are not in accordance with FEMA's Standards for Flood Risk Analysis and Mapping,dated August 22, 2013,the partner will assist FEMA in the preparation of materials meeting these standards. Mapping Information Platform (MIP) Projects. Two projects will be established for each Flood Risk Project. The Regulatory (REG)project will track the engineering and map production elements as well as oversee the preparation,preliminary,post-preliminary and effective issuance of the Regulatory products (Flood Insurance Study Text and Flood Insurance Rate Maps), while the Risk MAP Products (RMP)project will track the project cost and progress of the non-regulatory products and other related services. CTPs should note that projects obligated in the MIP only include FEMA dollars. CTPs should update the MIP to inform FEMA of the FEMA dollars spent each month. Leverage costs, fees and data are entered separately at the completion of the tasks,but are not included in the task dollars for project incremental progress reporting. CTPs shall assure that all MIP tasks are updated monthly by the 251h of each month to assure their projects are in an acceptable Schedule Performance Indicator(SPI)value. SPI shall range between 0.92 and 1.08 to be considered in compliance. It is expected that the CTP partner will include the leverage costs,fees and data provided at the completion of each tasks identified in this document as leverage. Should the units available for reporting in the MIP not match those necessary,the CTP shall enter additional information in the comments section to identify the actual units reported. (Leverage Dollars may need to be reported for the Discovery efforts under the MIP Scoping task,but only panels are currently available as a unit for reporting.) Earned Value Data Entry and the Mapping Information Platform (MIP). The MIP Workflow is designed and used to track the Earned Value of all on-going mapping projects. The MIP tool is the system of record for Earned Value Management for the Agency. The information available through the MIP, is automatically calculated based on the date of report,using the Actual cost and schedule of work performed, or"actuals"and comparing them to the expected cost and schedule of work performed, or "baseline". The MIP study workflow allows FEMA and CTPs to manage the status of these projects at a task level. The cost and schedule information,updated by the CTP for each contracted task,is compared to the baseline established for those tasks. This information is rolled up to a project level and monitored by the FEMA Region to assess progress and Earned Value. Leverage reporting in the MIP. The MIP shall also be populated with appropriate leverage information regarding who paid for the data provided and the amount of data used by the Risk MAP Project. This information will be entered as the Manage Scoping,Manage Data Development,Manage Preliminary and Manage Post Preliminary tasks are being completed. For future review of leverage entries within the MIP,the CTP should document and include documentation outlining leverage funds associated with the projects in the MAS within the Integrated Baseline Form. These funds should be entered in the appropriate MIP Management task. Non-Regulatory Projects in the MIP. The CTP shall contact the Regional MIP Champion lead to obtain the guidance document Risk MAP Products in the MIP which explains how Non-Regulatory Products shall be submitted through the MIP. The guidance also explains how performance will be tracked for Non-Regulatory Products—Flood Risk Report, Flood Risk Map and Flood Risk Database. These tasks will be updated in the RMP MIP project. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 3 Data Delivery. FEMA will provide download/upload capability for data submittals through the MEP located at https://hazards.fema.aoov_. As each activity is completed,the data must be submitted to the MIP for validation by the FEMA Project Monitor. Metadata is required for all activities in accordance with Appendix M,Data Capture Standards, dated May 2013. Project Data Archive. The Mapping Partner shall maintain an archive of all data submitted. All supporting data must be retained for a minimum of three years from the date a funding recipient submits its final expenditure report to FEMA. Risk MAP SharePoint. Assistance with the SharePoint may be requested through spadmin@riskmapcds.com. FEMA Region 6 points of contact for assistance and questions related to the Risk MAP SharePoint are diane.howe@fema.dhs.gov and/or esava eg_@h2oyartnersusa com. Please note that after 90-days your account password will need to be reset. Please email spadmin@riskmapcds.com to reset your password. Numerous templates have been created to aid the CTP in preparing for and delivering the Region's objectives as identified by phase and task in the Framework to Achieve Mitigation Action. CTPs may utilize the regionally provided templates available on the Risk MAP SharePoint site at: http://pm.riskmapcds.com/FEMA REGIONS/REGIONVI/Resources Additionally,CTPs may use the FEMA Region 6 Risk MAP SharePoint site to upload their CTP templates under the Mapping Partners Tab at the following location: http://pm.riskmancds.com/FEMA REGIONS/REGIONVI/pa es/Mgppina%20Partners aspx CTP Coordination with FEMA.The Mapping Partner shall notify FEMA at least four weeks prior to all relevant meetings. The CTP should notify all other applicable parties of all Flood Risk Project meetings with community officials, and other relevant meetings,at least two weeks prior to the meeting (with as much notice as possible). FEMA and/or its contractor may or may not attend the community meetings. Staffing needs from FEMA are to be coordinated through the Watershed Project Team(WPT) meetings. Additionally, the CTP shall manage their contractor to assure delivery of the appropriate items and shall approve all data delivered on their behalf,prior to its submission. The CTP lead shall coordinate inquiries with the responsible FEMA POC to assure delivery of the tasks outlined in this FRP-MAS. Watershed Project Team. In cooperation,the State CTP Lead and the FEMA Project Monitor will establish a Watershed Project Team(WPT). The WPT should be established at the onset of a project. The WPT is intended to assure a broad discussion of existing risk assessment and understanding of the project area prior to meeting with the communities. The WPT should review the need for input from a subject matter experts to include Floodplain Management and Insurance,the National Flood Insurance Program,the Hazard Mitigation Planning and Hazard Mitigation Assistance available through FEMA's Mitigation Division,the team may vary from project to project. These subject matter experts may be Local,Regional, State or Federal partners,based on the project needs. The WPT should also include the identified FEMA Project Monitor as a team member. As a project progresses,it may be deemed that other FEMA team members are necessary for the successful delivery of Risk MAP within the project area. The WPT will be led by the CTP and meet periodically throughout a project's lifecycle. The CTP is responsible for coordinating the activities identified in this MAS. The FEMA Region should be provided with documentation identifying the WPT membership and meeting schedule. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No.3 4 Community Engagement. The CTP is expected to provide supplementary support to the Mapping Partner responsible for the Community Engagement activities funded through the Project Management SOW, CERC SOW and/or other contracts. Community Engagement activities funded through this MAS shall not supplant or duplicate Community Engagement activities funded through other grants or contracts. The activities listed below are intended to support on-going project efforts that foster working relationships between federal state and local governments with private and public g p p c interests in order to reduce the frequency of natural disasters where a community's interaction with a natural hazard may be altered or averted. These activities should be reviewed for implementation throughout the Risk MAP lifecycle and the defined meetings within it. All Mapping Partners shall use Community Engagement strategies and tactics throughout the delivery of the Risk MAP program in each watershed or project area. Although these activities cannot be included as a line item, the Mapping Partner shall keep in mind that the efforts undertaken within the Flood Risk Project MAS are intended to increase the: • Understanding of natural hazard risk within a community, • Support of local efforts to reduce natural hazard risk within a community or watershed area, and • Effectiveness of meetings and engagement opportunities with communities throughout the Risk MAP lifecycle. Community action and community engagement cannot be purchased by line item; however, if utilized, they can influence and advance by proper project and communications planning throughout the Risk MAP process. Project Footprint. In order to maintain the Regional investment and production tracking databases, the Mapping Partner shall identify the following information for the project area that this FRP-MAS covers: • Identification of HUC8 unit for projects that are watershed based. • Identification of FIPS code for projects that are county/parish based. • For projects that are not county/parish or watershed based,the CTP will provide a GIS file with the proposed project footprint(Project FIRM panels or HUC-12 boundary area) for use in national roll up with the FRP-MAS. • Maintenance. If the footprint of a project is modified,a revised GIS foot print file shall be submitted and reviewed for scope alterations should the foot print modification require a Change Request. Grant Documentation Maintenance.The CTP should alert the FEMA Regional Project Monitor should a project require a modification to the scope, schedule or budget. The CTP shall coordinate an amendment to the grant award by submitting a completed Change Request form to the FEMA Regional Point of Contact as an attachment when submitting a grant change request in the Non-Disaster(ND) Grants system. • Region 6 Change Request Form can be found online at: Risk MAP SharePoint>Region 6> Resources Page>Contracting&Project Management>Change Re guests Change Request forms document the coordination and grant paperwork submittal requirements. Deployment..In order to "deploy"a watershed study area,the following Risk MAP products should be included in the phased approach purchase,at a minimum: Flood Risk Report Flood Risk Map Flood Risk Database R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 5 If a CTP determines one or more of these products is not necessary for the successful delivery of the project or if an existing product can meet the intent of these products, an exception should be submitted with the Flood Risk Project MAS for approval. Partners should review the proposed project delivery outlined in the Framework to Achieve Mitigation Action. Figure 1 outlines the required deliverable items for projects to count towards deployment. Please refer to Figure 1 in planning and preparation of all Flood Risk Projects to assure that the project investment will align with the required deliverables indicated by study type in the table. Figure I—Risk MAP Deployment Definitions n f►u►r o.rm+dorc Flood Risk flood RiA Flood Ri-A CK&hge's shrice Flood Deptli& flood Wilt Wwvd When dalnd a Rood . j ,Riauiw 1*410" I-Aw"+�"do 4l ."dd ark"ot1" I r« w . •er.r000ar.ederof�«rttile000lddno�d N watnfhM 'Wo ".ta.tA"li er r"d "Weve frtt�c 81 Ltd P wqw r e,W"•.�+nt +y+.wr6wd„wa «.a f0ta'0 COT�1) MNo '� I � ad�.«en.aededr.oed"+oP; oor"ms.disebodda0d. Community +or�MMt000.pry � :<u.uadrp.n �+d�nMn4d"iwu (CtC?r Igo 6 06-do" n4wI IV ftod" Low nW+idn• NWO uw. - to /wrael hiMAmd.MMN.�MeM COOvenion Project a w.saek t000r,p.n footprint .Vnio Project Risks and CTP Mitigation Steps. Threats to the planned completion of a project may come from various sources. Risks should be identified during the planning phase and monitored throughout the project so that potential impact can be assessed and solution strategies developed and implemented as needed. Table 1.1—Project Risk Identification Project Risk Potential Project Impact Partner Mitigation Strategy Use procedures and knowledge Contracting Issues Project Delay gained during MAS 1 and 2 to ensure timely completion of contracting related tasks. Project Management. Project management costs will be funded by phase and included in a certain MEP task based on the phase. The CTP shall consult the Scope and Deliverables sections within each project phase to assure the items to be delivered under the Project Management sub-task for each Flood Risk Project phase. The project management costs will be rolled up into the following project MIP tasks p by phase: • Phase One-Discovery R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project— Mapping Activities Statement No. 3 6 o Project management fees will be included in the Regulatory(REG)Project ■ MIP Scoping task • Phase Two-Risk Identification and Assessment o Project management fees will be included in the Regulatory(REG)Project ■ MIP Perform Floodplain Mapping task • Phase Three-Regulatory Product Update o Project management fees will be included in the Regulatory (REG)Project ■ MIP Post Preliminary Processing task Project Documentation. The CTP will deliver Technical Study Data Notebooks (TSDNs) intermittently, in accordance with Regional guidance. The CTP shall consult the Scope and Deliverables section within each project phase to assure they are preparing and delivering all project documentation in accordance with Regional Guidance. The CTP will review their deliveries to FEMA for completeness and certify each submittal as being in accordance with FEMA's Standards for Flood Risk Analysis and Mapping; dated August 22, 2013. CTPs shall approve all deliverables submitted on their behalf. i I Meetings. This Flood Risk Project will include in-person opportunities to engage communities,build risk awareness, increase capabilities for risk communication, and stimulate mitigation action at the local level. The overarching goal is to create a climate of understanding and ownership of the mapping process at the State and local levels. Well-planned and executed community engagement and project outreach can reduce political stress,confrontation in the media,and public controversy,which can arise from lack of information, misunderstanding, or misinformation. These engagement and outreach activities also can assist the CTP, FEMA and other members of the WPT in responding to congressional inquiries. The actual number of meetings will be determined based on the risk and need at the local level and determined as part of developing the project-based communication plan. Provisions may be made for remote access video/audio feeds for those that cannot attend in person. These opportunities are included in each phase as they are outlined in the Framework to Achieve Mitigation Action. The CTP shall consult the each phase and scope section within the FRP-MAS template and review the need for each meeting identified in order to meet the objectives Other Requirements. The Project Monitor may request additional information on status of projects on an ad hoc basis in order to answer incoming correspondence and required reporting for FEMA leadership. The CTP will provide information as requested by the FEMA Project Monitor. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 7 SECTION 1 -Project Phase, Location and Scope of Work This Flood Risk Project will be completed by the following entities: • The City of Fort Worth; • Contractor(s) The City will not be using any of the FEMA grant funding to pay for City costs,all grant and match money will be paid to the contractor. The objective of the Flood Risk Project documented in this MAS is to develop and/or support flood hazard data and program related activities through completing technical risk analysis and mapping activities for the areas listed in Table 1.2. These activities may or may not result in a new or updated Flood Insurance Rate Map(FIRM) and Flood Insurance Study(FIS) report for one or more communities within the project area. This Flood Risk Project MAS includes a project specific scope of services and deliverables for the following project efforts: Lower West Fork Trinity River HUC-8 Watershed—Phase Two Risk Identification and Assessment • FYI 5-1: Finalize Three Open Channel Studies o Leverage and finalize three Open Channel Studies Program stream studies in order to prepare them for the regulatory process and eventual inclusion on DFIRMS. o Stream names and mileage of the studies are detailed in Table 1.6&Table 1.7. • FY15-2: New Flood Risk Identification on Stream SC-3 and Stream WF-2A o Perform Flood Risk Identification and Assessment on Stream SC-3 o Perform Flood Risk Identification and Assessment on the upstream portion of Stream WF-2A, whose downstream portion is included in FY15-1. • FYI 5-3: Marine and Cement Creek Watershed Flood Risk Identification o A Tarrant Regional Water District(TRWD)Probable Maximum Flood(PMF) and Frequency Flood analysis was performed on portions of Marine and Cement Creeks. This data will be leveraged and built upon to perform Flood Risk Identification and Assessment on Marine and Cement Creek,as well as several of their tributaries that currently lack detailed flood risk information. The leverage locations,types,and mileage are detailed on Figure 1 —Study Overview and the Budget Narrative. The watersheds and jurisdictions in which Flood Risk Projects will be performed, as well as their applicable project type/activities, are summarized in Table 1.2 Flood Risk Project Area and Community Identification. All applicable project phases should be identified in the last column of the table for each watershed,county/parish or community listed below. Project Reports will be created and distributed to counties/parishes and communities identified as including Discovery in the Project Type. Table 1.2—Flood Risk Pro'ect Area and Communit-1 Identification ProjectPhase Watershed Name HUC-8 Code Communities Included • Discovery, (or County/Parish) (or FIPS Code) in Project Area • —Risk Identification Three—Regulatory Product Update) Lower West Fork Phase Two—Risk Identification& Trinity HUC-8 12030102 City of Fort Worth Assessment Watershed R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 8 Additionally,the CTP involved in this project will develop new and/or updated flood hazard data as summarized in Table 1.3,Total Stream Mile Counts by Type of Study. The FIRM and FIS report for the watersheds and areas identified in Table 1.3 will be produced in the North American Vertical Datum of 1988 (NAVD88). Table 1.3—Total Stream Miles by Type of Study Type of Study Watershed or • • (Enhanced Level 1) (Base Level Redelineation Study) Current Effective Stud Lower West y Fork Trinity 0.0 9.5 miles 19.0 miles Updated Effective Studies N/A N/A N/A N/A N/A N/A New=23 miles New Studies Identified Lower West Fork Trinity Leveraged* —— 12.25 N/A N/A miles *A Detailed breakdown of the leveraged streams and data is included as part of the included Leverage Overview. The following tasks further define the scope and delivery requirements for each phase of production project which are included in the Mapping Activities Statement. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 9 Phase Two -Risk Identification and Assessment Phase two begins at the Project Kick-Off meeting and ends with the delivery of the Risk MAP products at the Resilience Meeting with all participating parties. The emphasis of this phase is to deliver the required and identified elements (products, services and technical assistance) within the selected project areas to further the Awareness and Action metrics. In the Discovery Report the delivery of Risk MAP throughout the Risk Identification and Assessment phase, has been identified by services and deliverables from three possible project tracks. Track 1—Risk Awareness &Mitigation Actions Track Track 2—Data &Engineering Track 3—Risk MAP Products The objectives and elements included in the Internal Guidance for Risk MAP Conversion,dated October 19, 2010,shall be referenced and followed as directed by the FEMA Project Monitor. Furthermore,for in-depth guidance, see the Regional Outreach Strategy for the delivery of the phase and tracks. The following tasks may be included in the project work for Phase Two. Note: Engineering analysis prepared during phase two may be included in a Phase Three effort for the Regulatory Product Update effort in the future. If the engineering analysis prepared is used to update the FIS and FIRM, the party whom produced the analysis is expected to participate with FEMA(and its future mapping partner) in responding to appeals and comments received during the 90-day appeal period. This effort may be funded under a separate Mapping Activity Statement in the future. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 10 Task - Develop Topographic Data Responsible Mapping Partner: The City of Fort Worth Scone: Topographic/elevation data may be new or existing. New is defined as data that will be flown and processed for the areas specified in this MAS study areas according to the referenced specifications. Existing topographic/elevation data (previously flown and/or processed) may be used to produce flood studies and related products. However,if new data is not to be collected,the FEMA Region should be consulted before leveraging the best available existing topographic to ensure acceptability for the intended level of flood hazard study. The City of Fort Worth shall obtain additional topographic data for the floodplain areas to be studied including overbank areas. These data will be used for hydrologic analysis, hydraulic analysis, floodplain boundary delineation and testing of floodplain boundary standard compliance. The City of Fort Worth shall gather availability, currency, and accuracy information for existing topographic data covering the affected communities in this MAS. The City of Fort Worth shall use topographic data for work in this MAS only if it is better quality than that of the original study or effective studies. The Mapping Partner will ensure that the FEMA Geospatial Data Coordination Policy and Implementation Guide is followed and the data obtained or to be produced are documented properly as per those policies and guidelines. Requirements for leveraging existing Topographic Data- The City of Fort Worth shall use topographic data for the areas described in the Table 1.5 Summary of Topographic Data table. The source of the topographic data must be listed as well. The City of Fort Worth shall coordinate with other team members conducting field surveys as part of this MAS. Accuracy for the topographic data shall be evaluated based on the current FEMA standards for flood hazard study level of detail. The City of Fort Worth also shall update the topographic maps and/or DEMs for the subject flooding sources using the data collected under this Topographic Data Development process and via field surveys. In addition,the City of Fort Worth shall address all concerns or questions regarding the topographic data development that are raised by the City of Fort Worth during the independent QC review,or during the Validation Process defined in SID 508. The City of Fort Worth has purchased 2015 LiDAR from the North Central Texas Council of Governments which will have its vertical accuracy and use restrictions evaluated for suitability in this MAS once the final data is available. If it is unsuitable,the 2009 TNRIS LiDAR will be used. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 11 Table 1.5—Summary of Topographic Data Watershed/ Beginning • New/Existing Accuracy& Source/Data Contact Use VendorFlooding Points of OR Year • • Restrictions CollectionSource Topo Data Leveraged Acquired Lower West Existing 1.2 ft TNRIS I NRIS None Fork Trinity vertical; River HUC- 2009 8 Watershed Lower West Existing Unknown NCTCOG NCTCOG To be Fork Trinity vertical; evaluated River HUC- 2015 8 Watershed As necessary,the Watershed Project Team shall coordinate with local community technical staff to coordinate and validate its findings with the local community technical staff intermediately throughout Phase Two. At a minimum,the Watershed Project Team shall reach out to communities in order to alert them of the task progress and provide them insight on the findings and results of the task effort undertaken. This/These meeting(s) shall include of the FEMA POC. Standards: All Topographic Data Development work shall be performed in accordance with the standards specified in Section 5 - Standards. Deliverables: The City of Fort Worth shall make the following products available to FEMA by uploading the digital data to the MIP in accordance with the schedule outlined in Section 6—Schedule: An intermediate summary report will be prepared for the Develop Topographic Data task. The Develop Topographic Data section of the final Combined Survey,Hydrology,Hydraulics,and Floodplain Mapping Technical Support Data Notebook(TSDN)will prepared and delivered to detail: • Report summarizing methodology and results; • Checkpoint analyses to assess the accuracy of data, including Root Mean Square Error calculations to support vertical accuracy; • A Summary Report that describes and provides the results of all automated or manual QA/QC review steps taken during the preparation of the FIRM as outlined in the approved QA/QC Plan; • A narrative describing the scope of work, direction from FEMA,issues,information for next mapping partner,etc.; • A metadata file complying with the guidance outlined in Metadata Profiles Technical Reference (November 2014), must accompany the compliant digital data; • Support documentation and Certification of Work in accordance with SIDs 509,510, 512 and 513; • Where paper documentation is required by State Law for Professional certifications,the Mapping Partner may submit the paper in addition to a scanned version of the paper for the digital record. Please coordinate with the Regional and/or State representative to verify state reporting requirements. • Updates to the National Digital Elevation Program(NDEP)project tracking at http://www.ndep.,gov/. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project— Mapping Activities Statement No. 3 12 • Perform Quality Assurance and Quality Control(QA/QC)review and provide: o A Summary Report that describes the findings of the independent QA/QC review; o Confirmation of update(s)made to the NDEP; and o Recommendations to resolve any problems that are identified during the independent QA/QC review. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 13 Task - Develop Hydrologic Data Responsible Mapping Partner: The City of Fort Worth Scone: The City of Fort Worth shall perform hydrologic analyses for the flooding source(s) identified in Table 1.6. The CTP shall calculate peak flood discharges for the 10%,4%, 2%, 1%, "1%plus"and 0.2% annual chance events using the computer program listed in Table 1.6. These flood discharges will be the basis for subsequent Hydraulic Analyses performed under this Mapping Activities Statement or as part of Mapping Activity Statement 3. If GIS-based modeling is used,the CTP shall document automated data processing and modeling algorithms, and provide the data to FEMA to ensure these are consistent with FEMA standards. If non- commercial(i.e.,custom-developed) software is used for the analysis,then the CTP shall provide full user documentation,technical algorithm documentation, and the software to FEMA for review before performing the hydrologic analyses. The CTP will compare the calculated,or computed,discharge with discharge determined from reliable gage data, if available. This comparison will only be done at locations where the two discharge values are considered representative of the same flooding source. Results of this comparison will be used in making a professional judgment for determining the discharge to be used for the hydraulic analysis. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 14 Table 1.6—Summary of Hydrologic Analysis Study Area Description(Watershed& Current Study Study Method for Square Miles of HUC-8 number)or(PMR Study Stream) Method Revision New Hydrology FY15-1 —Leverage Three Open Channel Studies Stream SC-2 Redel./Approx. HEC-HMS 1.4 Stream CF-3A(Upper Willow) Approximate HEC-HMS 1.3 Stream WF-2, Stream WF-2A Redelineation HEC-HMS 3.6 FYI 5-2—New Flood Risk Identification on Stream SC-3 and Stream WF-2A Stream SC-3 Redel./Approx. HEC-HMS 1.4 Stream WF-2A Approximate HEC-HMS 0.5* FY15-3—Marine and Cement Creek Flood Risk Identification Cement Creek Redelineation HEC-HMS Marine Creek Redel./Approx. HEC-HMS Stream MC-2 Redel./Approx. HEC-HMS Stream MC-3 Redel./Approx. HEC-HMS Stream MC-4 Redel./Approx. HEC-HMS Unnamed Tributary to Marine Creek 1 Approximate HEC-HMS Approximately 22.3 Unnamed Tributary to Marine Creek 2 Approximate HEC-HMS Unnamed Tributary to Marine Creek 3 Approximate HEC-HMS Unnamed Tributary to Marine Creek 4 Approximate HEC-HMS Unnamed Tributary to Marine Creek 5 Approximate HEC-HMS West Fork Cement Creek Redel./Approx. HEC-HMS Total 30.0 *Mileage included as part of mileage count for Stream WF-2A in FY15-1. As necessary,the Watershed Project Team shall coordinate with local community technical staff to coordinate and validate its findings with the local community technical staff intermediately throughout Phase Two. At a minimum,the Watershed Project Team shall reach out to communities in order to alert them of the task progress and provide them insight on the findings and results of the task effort undertaken. This/These meeting(s) shall include of the FEMA POC. Standards: All Hydrologic Analyses work shall be performed in accordance with the standards specified in Section 5 - Standards. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 15 Deliverables: The City of Fort Worth shall make the following products available to FEMA by uploading the digital data to the MIP so that FEMA and its future Mapping Partners can access the data to respond to inquiries. These items should be delivered in accordance with the schedule outlined in Section 6-Schedule. A section of the Combined Survey,Hydrology,Hydraulics, and Floodplain Mapping Technical Support Data Notebook(TSDN) will prepared and delivered to detail: • Digital copies of all hydrologic modeling (input and output) files for the 10%, 4%, 2%, 1%, "1% plus"and 0.2% annual chance events; o Watersheds should be studied in their entirety ■ Detailed Streams require the 10%,4%,2%, 1%, "1%plus"and 0.2% annual chance events to be analyzed ■ For Project FY15-1,leveraged hydrology data will not include the "1% plus" annual chance event. • Delivery of S_Nodes to identify flow change locations on work maps. • All required GIS layers meeting specifications for S_XS and S_WTR_LN o All required attributes should be included in each of the data sets o S_XS should include station locations for all cross-sections o S_WTR_LN should include all stream centerlines used for modeling purposes. o Additionally, S_WTR_LN should include any profile baselines used in production • Digital versions of all backup data used in the analysis including work maps (PDF maps acceptable for this delivery); o For GIS-based modeling,deliverables shall include GIS data layers; o GIS-based modeling approach still requires a work map to be delivered for future use. • A metadata file complying with the guidance outlined in Metadata Profiles Technical Reference (November 2014), must accompany the compliant digital data; • Digital versions of draft text for inclusion in the FIS report; • Digital Summary of Discharges Tables presenting discharge data for the flooding sources for which hydrologic analyses were performed; • Format Hydrology Database or Data Delivery consistent with the Data Capture Standards(DCS) of all return periods; o Exceptions are possible for third party data if analysis may be leveraged in this or future data development tasks. Exceptions must be documented and approved prior to the Mapping Partner applying this exception. • A Summary Report that describes and provides the results of all automated or manual QA/QC review steps taken during the preparation of the FIRM as outlined in the approved QA/QC Plan; • Where paper documentation is required by State Law for Professional certifications,the Mapping Partner may submit the paper in addition to a scanned version of the paper for the digital record. Please coordinate with the Regional and/or State representative to verify state reporting requirements; and • Summary of the hydrologic analysis for each study area in Table 1.6 Summary of Hydrologic Analysis. • Perform Quality Assurance and Quality Control(QA/QC)review and provide R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project— Mapping Activities Statement No. 3 16 o A Summary Report that describes the findings of the independent QA/QC review; o Confirmation of update(s)made to the NDEP; o Recommendations to resolve any problems that are identified during the independent QA/QC review; and • Report leverage data in the MIP Data Development Task—Develop Hydrologic Data for any leverage data utilized in this task. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 17 Task - Perform Field Survey Responsible Mapping Partner: The City of Fort Worth Scope: The CTP shall conduct field reconnaissance of the specific study area to determine conditions along the floodplain(s), types and numbers of hydraulic and/or flood-control structures, apparent maintenance or lack thereof of existing hydraulic structures,locations of cross sections to be surveyed,and other parameters needed for the hydrologic and hydraulic analyses. The CTP shall conduct field surveys, including obtaining channel and floodplain cross sections,identifying or establishing temporary or permanent bench marks, and obtaining the physical dimensions of hydraulic and flood-control structures. The CTP also shall coordinate with other entities that are involved in the Topographic Data Development process regarding ongoing activities and deliverables. As necessary, the Watershed Project Team shall coordinate with local community technical staff to coordinate and validate its findings with the local community technical staff intermediately throughout Phase Two. Standards: All Field Survey work shall be performed in accordance with the standards specified in Section 5 - Standards. Deliverables: The City of Fort Worth shall make the following products available to FEMA by uploading the digital data to the MIP,in accordance with the schedule outlined in Section 6: An intermediate summary report will be prepared and also be included in the final Combined TSDN and delivered for the Perform Field Survey task to detail: • Digital survey data consistent with the Data Capture Standards (DCS); • A metadata file complying with the guidance outlined in Metadata Profiles Technical Reference (November 2014), must accompany the compliant digital data; A section of the Combined Survey,Hydrology,Hydraulics, and Floodplain Mapping Technical Support Data Notebook(TSDN) will prepared and delivered to detail: • Maps that provide the detailed survey locations • All information contained in intermediate Perform Field Survey summary report • Documentation of the horizontal and vertical datum; • Digital versions of draft text for inclusion in the FIS report; • Support documentation and Certification of Work; • Where paper documentation is required by State Law for Professional certifications, the Mapping Partner may submit the paper in addition to a scanned version of the paper for the digital record. Please coordinate with the Regional and/or State representative to verify state reporting requirements; • Perform Quality Assurance and Quality Control (QA/QC)review and provide o A Summary Report that describes the findings of the independent QA/QC review; o Confirmation of update(s)made to the NDEP; o Recommendations to resolve any problems that are identified during the independent QA/QC review; and • Report leverage data in the MIP Data Development Task—Perform Field Survey for any leverage data utilized in this task. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 18 Task - Develop Hydraulic Data Responsible Mapping Partner: The City of Fort Worth Scope: The CTP shall perform hydraulic analyses as described in Tables 1.7.The modeling will include the 10%,4%, 2%, 1%, "I%plus" and 0.2%annual chance events based on peak discharges computed under Hydrologic Analyses. The hydraulic methods used for this analysis will include enhanced level hydraulic modeling. The enhanced(detailed)level may include field surveys, floodways, and the 10%, 4%, 2%, 1%, "I%plus" and 0.2% annual chance events, using methods described in Table 1.7. The Mapping Partner shall use the cross-section and field data collected during Field Survey and the topographic data collected during the Develop Topographic Data task, when appropriate,to perform the hydraulic analyses. The hydraulic analyses will be used to establish flood elevations and regulatory floodways for the subject flooding sources. The CTP shall use the FEMA CHECK-RAS checking program to verify the reasonableness of the hydraulic analyses. To facilitate the independent QA/QC review,the CTP shall provide explanations for unresolved messages from the CHECK-RAS program,as appropriate. In addition,the CTP shall address all concerns or questions regarding the hydraulic analyses that are raised during the independent QA/QC review. As necessary, the Watershed Project Team shall coordinate with local community technical staff to coordinate and validate its findings with the local community technical staff intermediately throughout Phase Two. The CTP shall document automated data processing and modeling algorithms for GIS-based modeling and provide the data to FEMA for review to ensure these are consistent with the standards outlined above. If non-commercial (i.e.,custom-developed) software is used for the analyses,then the CTP shall provide full user documentation, technical algorithm documentation, and software to FEMA for review before performing the hydraulic analyses. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project— Mapping Activities Statement No. 3 19 Table 1.7—NVUE Summary and Summary of Hydraulic Data Current Current Current Proposed StudyInventory CNMS StatusMethod (Modemized, (Unknown, Method Total Flooding Source Paper,Not Unwrified, (Approxiniatc, Lirnitcd Detail, 1Mileage FY15-1 —Leverage Three Open Channel Studies I Stream SC-2 Modernized Valid/ Redel./ Detailed 1.1 Unknown Approx. Stream CF-3A 1.3 2 (Upper Willow) Modernized Unknown Approximate Detailed / Stream WF-2, Unverified 3.1 3 Stream WF-2A* Modernized Unknown/ Redelineation Detailed Valid Subtotal 5.5 FYI 5-2—New Flood Risk Identification on Stream SC-3 and Stream WF-2A 4 Stream WF-2A* Modernized Unknown Approximate Detailed 0.5 5 Stream SC-3 Modernized Valid/ Redel./Unknown Approx. Detailed 1.3 Subtotal 1.8 FYI 5-3 —Marine and Cement Creek Flood Risk Identification 6 Cement Creek Modernized Unverified Redelineation Detailed 2.7 / 7 Marine Creek Modernized Unverified Redel. Detailed 8.9 Approx. g Stream MC-2 Modernized Valid/ Redel./ Detailed 1.8 Unknown Approx. 9 Stream MC-3 Modernized Unknown Redel./ Detailed 1.9 Approx. Stream MC-4 Modernized Valid/ Redel./ 1.0 Unknown Approx. 10 Detailed Unnamed Tributary 0 2 11 to Marine Creek 1 Modernized Unknown Approximate Detailed Unnamed Tributary 0.5 12 to Marine Creek 2 Modernized Unknown Approximate Detailed Unnamed Tributary 2 0 13 to Marine Creek 3 Modernized Unknown Approximate Detailed Unnamed Tributary 14 to Marine Creek 4 Modernized Unknown Approximate Detailed 1.1 Unnamed Tributary 0.4 15 to Marine Creek 5 Modernized Unknown Approximate Detailed West Fork Cement Redel./ 2.2 16 Creek Modernized Valid Detailed Approx. Subtotal 22.7 Grand Total 30.0 R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No.3 20 Base Flood Elevations It is the requirement of FEMA Region 6 that all studies shall be produced in a manner to allow Base Flood Elevations (through all hydraulic methods selected for a project either through Automated Approximate (when possible), Enhanced Approximate,Limited Input, Limited Detail or Detailed Study) to be delivered to communities for all streams studied,in accordance with SID 54. See Figure 2,describing the assumptions for data use and data delivery for any hydraulic analysis performed under this FRP-MAS. Figure 2—Hydraulic Study Approaches Flood Insurance Rate Map A A AE AE AE Flood Insurance Study Flood Insurance Study Profile-SFE mod^++ded to Cornmunrty Flood Rrs*Report&Map Flood • • C S,-ce Last FIRM Flood R,al AS" ( ) AAL AAL • a New} •(AAL sNewt; S,n&Fiooid FreqoersCy Depth Grd Pt to IIt Annual Chance) ey MWOOO Fbod Ftaque tpy Depth Gfk% A eaS of NAlt,tatron Intere%!,F^-a^ced ,,4d,•; ^a!Fn`a-;rd O*U Set(s) 'er,a n Data IUM,a(Mt IOW DIE Msa LIC)AR LIE" LI[)AR DLMs ur LILMR UDM • No Fretd Survey No F iota Survey• Auto HAHun Auto H&H Auto H&H lmntee Freld Frowsio vey Survcy Associated Enoncer-t Level X sectNan rxA X SWOOM X Set W-5 adjusted . Auto tMN Detailed H&H adjusted Haar struclrxcs only near structures or4y All M X sec.Aoris AN X saotrons Cw • Alp structures n Structures 3-pony Structure A X se adpistea entered Data fBrKiFjP/GrWHt} Standards: All Hydraulic Data work shall be performed in accordance with the standards specified in Section 5 -Standards. Deliverables: The CTP shall make the following products available to FEMA by uploading the digital data to the MIP so that FEMA or its contractors can access it for an independent QA/QC review in accordance with the schedule outlined in Section 6-Schedule. A section of the Combined Survey, Hydrology, Hydraulics, and Floodplain Mapping Technical Support Data Notebook(TSDN)-will prepared and delivered to detail: For Project FY15-1,leveraged hydraulic modeling data,depth grids,and digital profiles will not include the"1% plus"annual chance event. • Digital hydraulic modeling(input and output)files; • For Detailed Study Streams (Zone AE)the 10%,4%, 2%, 1%, "1%plus"and 0.2% annual chance events will be analyzed • Digital profiles for all streams studied • FEMA RASPLOT program or similar software should be utilized to prepare the digital profiles as it has been built to assist the preparation of the WSEL profiles; • For Detailed Study Streams (Zone AE)the 10%,4%,2%, 1%, "1%plus"and 0.2% annual chance events shall be shown on the profiles prepared R6 FYI FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 21 • PDF and editable GIS or CAD files should be delivered to facilitate future updates to the FIS tables and profiles. • Digital tables with range of Manning's "n" values; • Digital Floodway Data Tables for each flooding source that is compatible with the FIRM database; where applicable • For GIS-based modeling, deliverables include all input and output data, GIS data layers, and final products in the format of the FIRM database structure; • Depth grids for all studied streams for all frequencies will be delivered as part of the Non- Regulatory Products task in the MAS: • For Detailed Study Streams depth grids for the 10%,4%, 2%, 1%, "1%plus"and 0.2% annual chance events shall be delivered • A metadata file complying with the guidance outlined in Metadata Profcles Technical Reference (November 2014),must accompany the compliant digital data; • Explanations for unresolved messages from the CHECK-RAS program,as appropriate; • Digital versions of all backup data used in the analyses; • Digital versions of draft text for inclusion in the FIS report; • Format Hydraulic Database or Data Delivery consistent with the Data Capture Standards (DCS); • A Summary Report that describes and provides the results of all automated or manual QA/QC review steps taken during the preparation of the FIRM as outlined in the approved QA/QC Plan; • Where paper documentation is required by State Law for Professional certifications, you shall submit the paper in addition to a scanned version of the paper for the digital record. Please coordinate with the Regional and/or State representative to verify reporting requirements for your state; • Appropriate leverage information includes who paid for the data and the amount of data used by the Risk MAP Project; • Perform Quality Assurance and Quality Control (QA/QC)review and provide • A Summary Report that describes the findings of the independent QA/QC review; • Recommendations to resolve any problems that are identified during the independent QA/QC review; and • Report leverage data in the MIP Data Development Task—Develop Hydraulic Data for any leverage data utilized in this task. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 22 Task - Perform Floodplain Mapping Responsible Mapping Partner: The City of Fort Worth Scope for Detailed Riverine Analysis: The CTP shall delineate the 1% and 0.2% annual chance floodplain boundaries and the regulatory floodway boundaries (if required)and any other applicable elements for the flooding sources for which hydrologic and hydraulic analyses were performed. The CTP shall incorporate all new or revised hydrologic and hydraulic modeling and shall use the topographic data acquired under Develop Topographic Data to delineate the floodplain and regulatory floodway boundaries on a digital work map. Also,the CTP shall address all concerns or questions regarding Floodplain Mapping that are raised during the independent QA/QC review. The CTP shall capture flood hazard engineering and/or mapping data quality issues encountered during this activity in the CNMS data model for the area of interest. These issues will be entered as "Requests"or "Needs"in the CNMS data model based on the nature of the deficiency encountered. Detailed information on performing this task can be found in the relevant standards specified in Section 5 - Standards. Project Management Project Management is the active process of planning,organizing,and managing resources toward the successful accomplishment of pre-defined project goals and objectives. The CTP will coordinate with the FEMA Regional Office with respect to Project Management activities and technical mapping activities for the Phase Two efforts. Project management costs should be determined by phase and included in the Integrated Baseline Form as a sub task in the Perform Floodplain Mapping task. The project management costs of this phase will be included with an associated MIP task to allow the Mapping Partners to report progress and invoice these project management fees throughout the delivery of the project in a consistent manner. The project management costs will be rolled up into the following project MIP tasks for Phase Two as described below: • Phase Two-Risk Identification and Assessment o Project management fees will be included in the Regulatory(REG)Project ■ MIP Perform Floodplain Mapping task Project Documentation The Mapping Partner shall prepare and compile the findings of the Phase Two efforts in a section of the Combined Survey, Hydrology,Hydraulics,and Floodplain Mapping Technical Support Data Notebook (TSDN) associated with each task described above. These TSDNs shall include all required documentation(see deliverables statement for each task) associated with the effort undertaken for the data collection, data validation,community coordination, and validation of deliverables prepared under each data development task undertaken in this project phase. The IBR Form will be prepared and finalized with the FEMA POC and the FEMA MIP Champion following any award to the CTP partner to assure all project delivery tasks, associated costs, schedules and risks are known to all parties. This meeting will act as the project kick off meeting between FEMA and its Mapping Partners. This meeting shall be held virtually to allow flexibility for all parties to attend. Standards: All floodplain mapping work shall be performed in accordance with the minimum standards specified in Section 5—Standards. The Mapping Partner will perform self-certification audits for the Floodplain Boundary Standards for all flood hazard areas and submit this FBS certification with the R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 23 Perform Floodplain Mapping section of the Combined Survey, Hydrology, Hydraulics, and Floodplain Mapping Technical Support Data Notebook(TSDN). Deliverables: Upon completion of floodplain mapping for all flooding sources in this project,the CTP shall make the following products available to FEMA by uploading the digital data to the MIP so that FEMA and/or its contractor(s)can access it for the independent QA/QC review in accordance with the schedule outlined in Section 6—Schedule. Ongoing Project Management Deliverables: • Project Specific Integrated Baseline Form—Prepare and Update • Watershed Project Team meetings support(intermediately throughout this phase,with the inclusion of the FEMA Project Monitor intermittently for progress update purposes) • Communication and Action Tracker Worksheet—Prepare and Maintain • Project and Communications Management Tool (excel file) • Mitigation Action Tracker data entry for community supported mitigation actions identified • Delivery of project files as needed to the Regional POC for upload to the RiskMAP6.com website for the identified project areas • The Mapping Information Platform(MIP) shall be updated each month. Both REG and RMP projects shall be updated by the 25"'of the month. • Project status will be reported to the Regional Status of Studies worksheet monthly. • Ad-hoc status inquiries,reports and input related to project performance and project scope may be required periodically. The CTP will support the FEMA POC in providing this information as required. • Monthly/Quarterly Coordination calls with the FEMA POC will be performed at the request of the FEMA POC and recorded under this task for the Discovery effort. • Preparation of Key Decision Point(KDP)process paperwork for the following steps: o KDP2—Prepare Preliminary Flood Insurance Rate Map(FIRM)panels o Indication of the number of panels intersected by the updated analysis prepared o Overview of the severity of change and a recommendation for the panels that should be updated or remain as is based on the analysis prepared in Phase Two. • Maintenance and update of the identified project risks identified in Table 1.1 (Project Risk Identification)throughout this phase of project delivery • Change Requests and project management documentation shall be maintained throughout this project phase. • Signed Cooperation Statements,if applicable o Indicate the number of communities that were offers a Cooperation Statement and the number of signed Cooperation Statements returned by the CTP. • Watershed Project Team in coordination with FEMA POC, shall determine what outreach methods, if any, are necessary • Documentation of all conversations and interactions with communities related to Data Development efforts if applicable Perform Floodplain Mapping Task Deliverables: A section of the Combined Survey,Hydrology,Hydraulics, and Floodplain Mapping Technical Support Data Notebook(TSDN) will be prepared and delivered for the Prepare Floodplain Mapping task to detail: • Documentation of any project decisions made in coordination with the FEMA POC • Deviations from standards must be approved by FEMA,tracked for exception reporting, and documented. Exception Approval documentation should be submitted to FEMA. R6 FY15 FRP-MAS Template Version 1.2(May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 24 • Support documentation and Certification of Work • Update of CNMS Regional File Geodatabase as outlined in CNMS Technical Reference o Documentation to support partial validation or deferred project mileage determined in discussions with the local communities and Discovery participants for inclusion in CNMS Database o The updated CNMS Regional File Geodatabase shall be delivered to the respective FEMA Region or its designee. • A metadata file complying with the guidance outlined in Metadata Profiles Technical Reference (November 2014), must accompany the compliant digital data; o Required files should be uploaded to the MIP as instructed by the FEMA Regional POC. o Delivery should include editable FIS section documents for future use • Update leverage data and reporting in MIP,as appropriate; • Seamless digital floodplain layer meeting specifications for S_XS and S_FLD_HAZ_AR o All required attributes should be included in each of the data sets o S_XS should include water surface elevations • Digital work map showing the 1-and 0.2-percent-annual-chance floodplain boundary delineations, regulatory floodway boundary delineations,cross sections, and flood insurance risk zone designation labels • Floodplain Boundary Standards(FBS) Certification Report and Backup Data to support FBS findings. (Historic Procedure Memorandum No. 38—Implementation of Floodplain Boundary Standards) • Identification of the Letters of Map Change a CTP has reviewed and incorporated and superseded by the engineering analysis performed in the Phase Two efforts. o Documentation of the last date of LOMC incorporation • Floodplain Overlay Maps for the Flood Risk Review and Resilience Meetings to be held in Phase Two. Floodplain Overlay Maps are prepared to review the current effective floodplain and the newly prepared engineering results. • A Summary Report that describes and provides the results of all automated or manual QA/QC review steps taken during the preparation of the floodplain mapping as outlined in the approved QA/QC Plan; • An explanation for the use of existing topography for the studied reaches,if appropriate; • Written summary of the analysis methodologies; • Digital versions of draft FIS report,Floodway Data Tables and updated profiles including all profiles and tables converted appropriate datum, as well as any other necessary items for the finalization of the preliminary FIS; • If automated GIS-based models are applied, all input data,output data, intermediate data processing products, and GIS data layers shall be submitted consistent with the DCS; and • Where paper documentation is required by State Law for Professional certifications,the Mapping Partner may submit the paper in addition to a scanned version of the paper for the digital record. Please coordinate with the Regional and/or State representative to verify state reporting requirements. • Perform Quality Assurance and Quality Control (QA/QC)review and provide o A Summary Report that describes the findings of the independent QA/QC review; o Recommendations to resolve any problems that are identified during the independent QA/QC review. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project— Mapping Activities Statement No. 3 25 Task - Develop Non-Regulatory Products Responsible Mapping Partner: The City of Fort Worth Scope: Risk assessment data and analyses are defined as processes for analyzing or evaluating the risk associated with a hazard, and using that information to make informed decisions on the appropriate ways to reduce the impacts of the hazard on people and property. As part of the Risk MAP Program,non-regulatory Flood Risk Products shall be developed for all project areas. During Phase Two,the CTP will update or create(as appropriate)Flood Risk Products(Flood Risk Report, Flood Risk Map and Flood Risk Database) to include the findings of the engineering analysis performed. The Mapping Partner will prepare Flood Risk Assessment with a combination of the new engineering analysis, with the AAL datasets. The tables and risk assessment calculations within the Flood Risk Report (FRR), Flood Risk Map (FRM) and Flood Risk Database(FRD) will be updated to reflect these changes. Prepare Flood Risk Products: In "project areas the following non-Regulatory products shall be produced under this task: • Flood Risk Report. The Flood Risk Report activity includes documenting and delivering local communities a summary of their watershed and local flood risk information along with best practices for risk reduction. This is a standard non-regulatory product. CTPs shall feel free to deviate from the National template in order to prepare and provide a tool that is reliable and useful to the communities throughout the Watershed. Modifications to the delivery of the Flood Risk Report are welcomed in order to assist communities in understanding their natural hazard risks, allowing them to make decisions at a local level related to minimizing their future natural hazard risk. CTPs shall discuss recommended changes to the delivery of the FRR with their FEMA POC. • Flood Risk Map. The Flood Risk Map activity includes developing exhibits that depict non- regulatory flood risk dataset and selected base map information. This is a standard non-regulatory product. • Flood Risk Assessment Dataset. This activity includes the delivery of HAZUS study results based on the data previously prepared for the watershed project area in Discovery after the CTP has merged the new analysis and results prepared in Phase Two. This standard dataset is to be included and delivered within the Flood Risk Database product. This information shall be delivered in the Flood Risk Database for community use in the future. The risk assessment will only be updated with the flood depth grids developed for the study streams outlined in this MAS. • Flood Risk Database. The Flood Risk Database shall include information used to prepare the Flood Risk Map and Flood Risk Report. Additionally,the CTP shall deliver the minimum Flood Risk Datasets outlined in SID 417. The following Flood Risk Datasets are required for delivery in the Flood Risk Dataset following the Phase Two efforts (unless an exception has previously been approved): o Changes Since Last FIRM (denoting Zone and BFE changes) o Water Surface Elevation Grids ■ For Detailed Study Streams (Zone AE)the 10%,4%, 2%, 1%, "1%plus"and 0.2% annual chance events shall be prepared o Flood Depth Grids ■ For Detailed Study Streams (Zone AE)the 10%,4%,2%, 1%, "1%plus"and 0.2%annual chance events shall be prepared R6 FYI FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 26 ■ For Project FY15-1,leveraged depth grids will not include the"1% plus" annual chance event. o Composite HAZUS results for project area HUC8 watershed o Percent Annual Chance Grid ■ This products shall be prepared for all project areas analyzed in the Phase Two efforts. o Percent 30-Year Chance Grid ■ This products shall be prepared for all project areas analyzed in the Phase Two efforts. o Areas of Mitigation Interest(AOMI) -This standard dataset is to be included and delivered within the Flood Risk Database product. The CTP shall leverage the AOMI coverage prepared in Discovery and update it based on the analysis results and the interactions with communities throughout the project area within the Phase Two efforts. • Where paper documentation is required by State Law for Professional certifications,the Mapping Partner may submit the paper in addition to a scanned version of the paper for the digital record. Please coordinate with the Regional and/or State representative to verify state reporting requirements. • Perform Quality Assurance and Quality Control (QA/QC)review on the products prepared within this task and provide: o A Summary Report that describes the findings of the independent QA/QC review; o Recommendations to resolve any problems that are identified during the independent QA/QC review. All Flood Risk Databases that are compliant with the Flood Risk Database Technical Reference (August 2013). Flood Risk Datasets for delivery are outlined in Table 1.9,below. Table 1.9—Risk Assessment Product Development Table Flood Risk Datasets Flood Risk and/or Project Products Depth& Flood Risk Other(add Areas CSLF Analysis Assessment AOMI description) Grids FY15-1 X X X X FY 15-2 X X X X FY15-3 X X X X Standards: All Risk MAP work shall be performed in accordance with the minimum standards specified in Section 5 -Standards. Deliverables: The following products,for those communities identified in Table 1.1, will be made available to FEMA Uploaded to the MIP: • Flood Risk Report • Flood Risk Map • Flood Risk Database(including); o Changes Since Last FIRM (denoting Zone and BFE changes) R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project— Mapping Activities Statement No. 3 27 I o Water Surface Elevation Grids ■ For Detailed Study Streams (Zone AE)the 10%,4%, 2%, 1%, "1%plus"and 0.2% annual chance events shall be prepared o Flood Depth Grids ■ For Detailed Study Streams (Zone AE)the 10%,4%, 2%, 1%, "1%plus"and 0.2% annual chance events shall be prepared ■ For Project FY15-1,leveraged depth grids will not include the"1% plus" annual chance event. o Composite HAZUS results for project area o Percent Annual Chance Grid ■ This products shall be prepared for all areas analyzed in the Phase Two efforts. o Percent 30-Year Chance Grid ■ This products shall be prepared for all areas analyzed in the Phase Two efforts. o Areas of Mitigation Interest(AOMI) -This standard dataset is to be included and delivered within the Flood Risk Database product. The CTP shall leverage the AOMI coverage prepared in Discovery and update it based on the analysis results and the interactions with communities throughout the project area within the Phase Two efforts. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project— Mapping Activities Statement No. 3 28 Task - Flood Risk Review / Resilience Meeting Responsible Mapping Partner: The City of Fort Worth Scope: This meeting will serve to provide community technical staff and decision makers an opportunity to review the engineering analysis and study results prepared under the data development tasks contained within Phase Two. The focus on this meeting shall be to socialize the results of the engineering analysis prepared and assure the community has the proper time and information to provide their input prior to the preparation of any Flood Insurance Rate Maps. The CTP shall collect local feedback,and revise its analysis as needed. The objective of this meeting effort is to: - Promote local buy-in of study results(Appeals/Comments now, not later) - Establish local ownership of risk within community - Review Risk Identification(Engineering)results with local communities - Review of Hazard Mitigation Plan versus Study Findings - Identify risk communications needs and options - Support for identified community driven mitigation actions - Resolve community comments/appeals before 90-day appeal period - Community input is required to move forward - Continue developing relationship with communities As indicated in each of the Data Development tasks within this phase, FEMA Region 6 and its CTPs shall coordinate with technical staff from local communities in the process earlier than this meeting as the data is being developed. The CTP should work with local communities to identify technical staff to engage with throughout the preparation of the analysis and mapping efforts leading up to this Flood Risk Review meeting. It is the expectation of FEMA that its Mapping Partners shall have intermediate discussions and touch points with the local communities affected by analysis results through webinars (minimum)prior to this meeting. The Flood Risk Review Meeting will also provide the opportunity to show how datasets and outreach tools can help communities become more resilient by understanding risk data, communicating about risk, prioritizing mitigation actions and improving mitigation plans, especially risk assessments and mitigation strategies. Activities include planning,presenting,and facilitating discussions of data inputs and engineering models used for flood studies with community officials. In addition, draft work maps showing initial study results will be presented during the meeting. Standards: All Risk MAP work shall be performed in accordance with the standards specified in Section 5 -Standards. All communication with local governments will be done in accordance with 44 CFR Part 66. Deliverables: The CTP shall deliver the following to the FEMA Regional Project Monitor in accordance with the schedule outlined in Section 6—Schedule. • All documentation prepared for this meeting task shall be delivered in a Coordination & Correspondence TSDN at the completion of Phase Two. • Watershed Project Team meetings support(intermediately throughout this phase,with the inclusion of the FEMA Project Monitor intermittently for progress update purposes) • Communication and Action Tracker Worksheet—Prepare and Maintain • Project and Communications Management Tool (excel file) • Mitigation Action Tracker data entry for community supported mitigation actions identified R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project— Mapping Activities Statement No. 3 29 • Preparation and distribution of all letters,newsletters,flyers,exhibits and reports identified by the Watershed Project Team based on project areas • Project materials for distribution at these meetings will be uploaded and shared with FEMA POC through the Region 6 Risk MAP SharePoint. • Preparation of Key Decision Point(KDP)process paperwork and coordination with local entities in order to prepare: o KDP2—Prepare Preliminary Flood Insurance Rate Map(FIRM)panels documentation o Indication of the number of panels intersected by the updated analysis prepared o Overview of the severity of change and an recommendation for the panels that should be updated or remain as is based on the analysis prepared in Phase Two • Meeting invitation,agenda,presentation slides(as requested),and meeting notes for FEMA review. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 30 SECTION 2—Technical and Administrative Support Data Submittal The Project Team members for this Flood Risk Project that have responsibilities for activities included in this MAS shall comply with the data submittal requirements summarized below and in appropriate Procedure Memorandums. All supporting documentation for the activities in this MAS shall be submitted according to FEMA standards and requirements, and will include a flood elevation determination docket(FEDD)folder. Table 2.1 Mapping Activities and Applicable TSDN Sections indicates the sections of the TSDN that apply to each mapping activity. Submittals must be made to the appropriate PTS for a review of required materials. The CTP will respond to requests from FEMA or its contractors for additional information and ensure that all required documents are included in the TSDN. If any issues arise that could affect the completion of an activity within the proposed scope or budget,the CTP shall complete and submit to FEMA a Change Request(CR) as soon as possible after the issue is identified. The SPR describes the issue and proposes possible resolutions. For additional information on SPRs, consult the Regional Office. Information supporting FEMA standards and requirements regarding the TSDN and FEDD file may be found in Procedure Memorandum 62 TSDN and FEDD File Protocol for Mapping Projects. Intermediate TSDNs are expected in Region 6 and should be uploaded to the MIP at the time of data delivery for each mapping task. The TSDNs required are outlined in the Project Documentation section of this MAS. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 31 Table 2.1—Mapping Activities and Applicable TSDN Sections TSDN Section C 0 +i.31 6 mri 0 Mapping a U Activities o a 0. d o w G o a w Perform Field Survey X X X X X X X X X Develop Topographic Data X X X X X X Perform Independent QA/QC: X X X X X X Topographic Data Develop H drolog X X X X X X X X X X Y gY Perform Independent X X X X X X X X X X QA/QC: Hydrologic Data Develop Hydraulic Data X X X X X X X X X X X Perform Independent X X X X X X X X X QA/QC: X Hydraulic Data Perform Flood- plain Mapping X X X X X X X X X X Perform Independent QA/QC:Flood X X X X X X X X X X Plain Mapping Develop FIRM Database X X X X X X Develop Non- Regulatory X X X X X A Products R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No.3 32 SECTION 3-PERIOD OF PERFORMANCE The mapping activities outlined in this MAS will be completed as specified in the Cooperative Agreement Funding Opportunity Announcement, Award Notice and/or Articles of Agreement. The Mapping Activities may be terminated at the option of FEMA or the CTP in accordance with the provisions of the Partnership Agreement dated November 19, 2012. If these mapping activities are terminated, all products produced to date must be returned and updated into the MIP and the remaining funds,provided by FEMA for this MAS, from uncompleted activities will be returned to FEMA. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No.3 33 SECTION 4-FUNDING/LEVERAGE FEMA is providing funding,in the amount of$528,800 through a Cooperative Agreement to the City of Fort Worth for the completion of this Flood Risk Project. The City of Fort Worth shall provide any additional resources required to complete the assigned activities for this Flood Risk Project as outlined in Table 4.1 Contribution and Leverage. During the discovery process, additional needs may be identified. Activities associated with any additional needs would be performed based on availability of additional funds. The leverage listed below includes in-kind services and blue book values for obtained existing information from the CTP or communities associated with the project(i.e. base map data, hydrologic and hydraulic analyses, etc.). These values must also be reported in the MIP by the CTP during the appropriate task. The current Blue Book(3.0) is dated January 2011 and can be downloaded from FEMA's Information Resource Library at http://www.fema.gov/library/viewRecord.do?id=2473. Table 4.1—Contribution and Leverage Partner Partner % Partner Total Project ProjectFEMA Leverage Task Cost cost)project task Partner) Leverage Cash Phase Two—Risk Identification and Assessment Develop Topographic Data $6,000 $0 $0 0% $6,000 Perform Field Survey $172,300 $206,800 $0 55% $379,100 Prepare Hydrologic Data $77,600 $55,200 $0 42% $132,800 Prepare Hydraulic Data $145,500 $56,200 $0 28% $201,700 Prepare Floodplain Mapping $104,900 $8,100 $0 7% $113,000 (include Project Management) Develop Non-Regulatory $18,500 $0 $15,000 45% $33,500 Products and Datasets Flood Risk Review $2,000 $0 $0 0% $2,000 Resilience Meeting $2,000 $0 $0 0% 1 $2,000 TOTAL FUNDING AMOUNTS 1 $528,800 $326,300 $15,000 1 39% $870,100 R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 34 SECTION 5—STANDARDS The standards relevant to this MAS are available in FEMA's Guidelines and Standards Policy Memo located at http://www.fema.gov/media-library/assets/documents/35313. Additional information, along with links to Guidance,Technical References,Templates and other resources that support these standards, may be accessed and/or downloaded from the FEMA Flood Hazard Mapping website at http://www.fema.jzov/guidelines-and-standards-flood-risk-analysis-and-mapping. The Geospatial Data Coordination Policy and the Geospatial Data Coordination Implementation Guide are located at https:/Ihazards.fema.gov under"Tools &Links." FEMA is in the process of updating existing guidance. In the meantime, CTPs may refer to historical documents for assistance. Table 5.1 Applicable Standards for Project Activities and Table 5.2 Project Activities and Applicable Portions of FEMA Guidelines and Specifications are provided to assist the CTP in determining the relevant historic guidance for tasks available in this MAS. CTPs (and their contractors) working on a Flood Risk Project are responsible for complying with all appropriate requirements in FEMA's standards and guidelines. Additionally, CTPs and their sub-awardees must comply with FEMA's Federal Regulation 44 CFR and the appropriate year CTP Funding Opportunity Announcement and Agreement Articles. CTPs shall also coordinate with their Regional office to determine additional standards that should be met. Table 5.1—Applicable Standards for Project Activities Activities a W C1 N c �p U o U V Z_ V O > p a V m d c v y C e p a o a 9 a a � cc a Z m y C7 a C a a O a Q w a-- :° E > > t g a c a 0 a o t N a a c c 16 0 a m o G to 4! 4! a d O 0> 7 N t. d l0 - G1 H a Applicable Guidance D � � 0 0 m a dV . Ln cm �, a d a r 0 c2 s CL CMa; _0. a2 CL °d ca°°C ac m c o o� ° o a E 0d E E E a Z IL > > o — c e a c y o W o E oa d a c ate, E o ate, c � c � c d 0 a a o a a a > o c aa c ao` a Guidelines and Specifications for Flood Hazard Mapping Partners X X X X X X X X X X X X X X X X X and Procedure Memorandums FEMA's Geospatial Data X X X Coordination Policy FEMA's Geospatial Data Coordination Implementation X X X Guide Engineer Manual 1110-2-1003, Hydrographic Surveys X X (USACE),January 1,2002 "Numerical Models Accepted by FEMA for NFIP Usage," X X X X X X X Updated April 2003 R6 FYI FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 35 Activities cc CL T Y R :� 0 G a c o a Ca7 G Ca! a c m a 'a adyC N c d o y c a � C CL a mca H IL Guidance a 0� ; ; a °E ` v aO oc ccdc vo p 0O p a> E > LL >LL a o aio E o y In d O Q a G d E a�i v O d a o a a a > c a a o a a Metadata Profiles Technical X X X X X X X X X Reference(August 2013) Document Control Procedures X X X X Manual 44 Code of Federal Regulations X X X X X X X X X X X X X X X X X Parts 65, 66 and 67 Data Sharing Agreement Table 5.2—Project Activities and Applicable Portions of FEMA Guidelines and Specifications Applicable Volume, Section/Subsection, and Activity Description Appendix Volume 1 ------------------------------------------------------------ Appendix I ------------------------------------------------------------ Discovery Report document ------------------------------------------------------------ OG 1-11: Risk MAP Guidance for Incorporating Mitigation Planning Technical Assistance and Training into Flood Risk Projects ------------------------------------------------------------ OG 2-11: Operating Guidance for Creation of Risk MAP Products Perform Discovery ---------------------------------------------------------- OG 4-11: Risk Map Meetings Guidance ------------------------------------------------------------ PM 56, 59, 63 ------------------------------------------------------------ CNMS User's Guide ------------------------------------------------------------ CNMS data model ------------------------------------------------------------ "NVUE: Calculation Guidance under Risk MAP" ------------------------------------------------------------- 44 Code of Federal Regulations Part 66 and 67 R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No.3 36 Applicable Volume, Section/Subsection, and Activity Description Appendix Volume 1 ---------------------------------------- ------------------- Outreach Appendix I ------------------------------------------------------------ OG 4-11: Risk MAP Meetings Guidance Appendices N and O(draft)September 2011 ------------------------------------------------------------ PM 59 and 65 ------------------------------------------------------------ OG 1-11: Risk MAP Guidance for Incorporating Mitigation Planning Technical Assistance and Training into Flood Risk Projects ------------------------------------------------------------ Develop Non-Regulatory Products OG 2-11: Operating Guidance for Creation of Risk MAP Products ------------------------------------------------------------ OG 3-11: Communicating Flood Risk with Risk MAP Datasets and Products ------------------------------------------------------------ OG 6-11: User Guidance for Flood Risk Datasets and Products ------------------------------------------------------------ "Risk MAP Products in the MIP" (March 4, 2011) Volume 1 Perform Field Survey ------------------------------------------------------------ Appendices A, B, C,F,and M Volume 1, Develop Topographic Data and ------------------------------------------------------------ Perform Independent QA/QC: Topographic Data Appendices A and M ------------------------------------------------------------ PM 61 Acquire Base Map and Volume 1 ---------------------------------- -------------------------- Perform Independent QA/QC: Base Map Appendices A, K,L,N and O Volume 1 Develop Hydrologic Data and ------------------------------------------------------------ Perform Independent QA/QC: Appendices A, C,E,F,G,H, and M HydrologicData ------------------------------------------------------------ PM 59 Volume 1 Develop Hydraulic Data and ------------------------------------------------------------ Perform Independent QA/QC: Hydraulic Data Appendices A, B, C,E, F,G, H, and M ------------------------------------------------------------ PM 34,43,51, 52,53,59,63 Volume 1 R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 37 Applicable Volume, Section/Subsection, and Activity Description Appendix Perform Coastal Analysis Hazard Analyses and Appendices A, B, C,D, H,and M Perform Independent QA/QC: Coastal Analysis -----------------------------------------------------_----- Coastal Guidelines Updates ------------------------------------------------------------ PM 47 ------------------------------------------------------------ OG 7-11: Application of TAW Runup Methodology to FEMA Needs ------------------------------------------------------------ OG 8-11: Joint Probability—Optimal Sampling Method for Tropical Storm Surge Frequency Analysis Volume 1 ------------------------------------------------------------ Appendices C,D,E,F, G,H, K,L, and M Perform Floodplain Mapping and ------------------------------------------------------------ Perform Independent QA/QC: PM 51, 52, 53 and 56 ------------------------------------------------------------ Floodplain Mapping CNMS User's Guide (including Redelineation/Digitization) ------------------------------------------------------------ CNMS data model ------------------------------------------------------------ "NVUE: Calculation Guidance under Risk MAP" Volume 1 ------------------------------------------------------------ Develop FIRM Database Appendices K,L and M ------------------------------------------------------------ PM 42, 56 Volume 1 ------------------------------------------------------------ Appendices K,L,and M ------------------------------------------------------------ Produce Preliminary Map Products and PM 50,51 and 56 Perform Independent QA/QC: Produce Preliminary Map ------------------------------------------------------------ Products CNMS User's Guide ------------------------------------------------------------ CNMS data model ------------------------------------------------------------ "NVUE: Calculation Guidance under Risk MAP" Volume 1 ------------------------------------------------------------ Appendices J,K,L, and M Distribute Preliminary Map Products and ------------------------------------------------------------ Perform Independent QA/QC: Distribute Preliminary Map PM 44, 56 and 57 Products -------- ------ ------- CNMS User's Guide ------------------------------------------------------------ CNMS data model ------------------------------------------------------------ R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project— Mapping Activities Statement No. 3 38 Applicable Volume, Section/Subsection, and Activity Description Appendix "NVUE: Calculation Guidance under Risk MAP" Volume 1 ------------------------------------------------------------ Appendices J,K, L, and M ------------------------------------------------------------ PM 42,44;56, 57,62 Post-Preliminary Map Production -------- ------ ------- CNMS User's Guide ------------------------------------------------------------ CNMS data model ------------------------------------------------------------ "NVUE: Calculation Guidance under Risk MAP" R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 39 SECTION 6-SCHEDULE The activities documented in this MAS shall be completed in accordance with Table 6.1 Project Activities Schedule,which should drive the schedule within the MIR If changes to this schedule are required,the CTP shall coordinate with FEMA and the WPT in a timely manner. Table 6.1 —Project Activities Schedule BaselineProject/Study Baseline START DATE END DATE City of Fort Worth Projects 10/01/2019 09/30/2020 (FY15-FRP-MAS-3) Develop Topographic Data 10/01/2019 01/01/2020 Perform Field Survey 10/01/2019 01/01/2020 Develop Hydrologic Data 11/01/2019 03/01/2020 Develop Hydraulic Data 01/01/2020 06/01/2020 Perform Flood lain Mapping 06/01/2020 09/01/2020 Develop Non-Regulatory Products 06/01/2020 09/01/2020 Flood Risk Review 08/15/2020 09/30/2020 Resilience Meeting 08/15/2020 09/30/2020 FEMA or its designee shall create the Flood Risk Project in the MIP and baseline the project activities with schedule and cost information within 30 days of the funds being awarded and FEMA's approval of the final cost and schedule. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 40 SECTION 7-CERTIFICATIONS Data Capture Standards • DCS Certification Form will be in compliance with Appendix M, Data Capture Standards, dated May 2013. Perform Field Surveys and Develop Topographic Data A Registered Professional Engineer or Licensed Land Surveyor shall provide an accuracy statement for field surveys and/or topographic data used and shall certify these data meet the accuracy statement provided. Data accuracy should be stated used the Federal Geographic Data Committee National Standards for Spatial Data Accuracy,but the American Society for Photogrammetry and Remote Sensing accuracy reporting standards are acceptable. Develop Hydrologic Data,Develop Hydraulic Data,and Perform Floodplain Mapping • A Registered Professional Engineer shall certify hydrologic and hydraulic and coastal analyses and data in accordance with 44 CFR 65.6(f). • Any levee systems to be accredited will be certified by the levee owner or other appropriate entity in accordance with 44 CFR 65.10. • Certifications are required at the time the intermediate or final data is submitted. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 41 SECTION 8-TECHNICAL ASSISTANCEAND RESOURCES Project Team members may obtain copies of FEMA-issued LOMCs, archived engineering backup data, and data collected as part of the CNMS process from FEMA and/or your Regional Project Monitor. General technical and programmatic information can be downloaded from the FEMA website at http://www.fema.gov/plan/prevent/fhm/frm_soft.shtm. Specific technical and programmatic support may be provided through FEMA and/or its contractor; such assistance should be requested through the FEMA Project Monitor specified in Section 12—Points of Contact. Project Team members also may consult with the FEMA Regional Project Monitor to request support in the areas of selection of data sources,digital data accuracy standards, assessment of vertical data accuracy, data collection methods or subcontractors, and GIS-based engineering and modeling training. Assistance with the MIP may be requested at miphelp@riskmapcds.com R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 42 SECTION 9-CONTRACTORS The CTP intends to use the services of Contractors for this Flood Risk Project. No transfer of funds to agencies other than those identified in the approved cooperative agreement application shall be made without prior approval from FEMA. The CTP shall ensure that the procurement for all contractors used for this Flood Risk Project complies with the requirements of 44 CFR 13.36. Guidance provided in this part includes,but is not limited to,contract administration and record keeping, notification requirements,review procedures,competition, methods of procurement, and cost and pricing analysis. 44 CFR Part 13 may be downloaded in PDF or text format from the U.S. Government Printing Office web site at http://www.gpo. og v/fdsLs/ kkg/CFR-2012-title44-vol l/content-detail.html. Additionally, contractors must not pose a conflict of interest issue. Part 13 may be downloaded in PDF or text format from the United States Government Printing Office websiteathttp://www.access.izpo.gov/nara/cfr/waisidx 04/44cfr13 04.html. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 43 SECTION 10-REPORTING Financial Reporting: Because funding has been provided to the CTP by FEMA, financial reporting requirements for the CTP will be in accordance with the terms of the Cooperative Agreement Funding Opportunity Announcement, Articles of Agreement or Award Notice for this MAS. The CTP shall also refer to 44 CFR 13.41. The CTP shall provide financial reports to the FEMA Regional Project Monitor and Assistance Officer in accordance with the terms of the signed Cooperative Agreement for this MAS. Progress Reporting_ Progress reports will be submitted on a quarterly basis in conjunction with the financial reporting submittals. The CTP shall refer to 44 CFR 13.4 to obtain minimum requirements for progress reporting. The Project Monitor, as needed, may request additional information on progress. The CTP may meet with FEMA and/or its contractor(s) as frequently as needed to review the progress of the project in addition to the quarterly financial and status submittals. These meetings may alternate between FEMA's Regional Office,the City of Fort Worth office,and conference calls, as necessary. The CTP shall communicate with communities throughout the life of each project. Continued engagement is necessary and appropriate and will build upon the relationships established or enhanced during Discovery and provide transparency into the Risk MAP process.This may occur through monthly or quarterly updates or project status calls with community leaders, project websites including updates at several milestones or along a specific timeline, or other methods. The CTP must report performance of the grant in conjunction with the progress reporting. The performance of the CTP is measured by the following criteria. Quantitative Targets for performance measures will be defined between you and your FEMA Region and amended to the MAS when completed. Measure Target Continued maintenance,through non-federal funds, of Identify the level of non federal support you the processes or systems in place to support the have provided via the previous quarter and collection,development, evaluation, dissemination show cumulative for the project and communication of flood hazard and risk assessment data and mapping(e.g.,continued data collection related to changes in flood hazards and development in flood-prone areas; continued upgrades to data collection or mapping capabilities to incorporate new technologies;preparation of multiple- year mapping or data collection plans; maintenance of hardware, software, licenses and certifications,etc., necessary to complete,review,monitor and report on the work; etc.). Management and commitment to existing, and Identify what tasks from MAS complete and continued support of,flood hazard identification and funds expended mapping activities and other program activities(such as risk assessments,risk communication and technical assistance for mitigation action)conducted with and by FEMA. Uniqueness and value of the national, State,regional Provide a statement of some of the unique or local relationships maintained, including ability to value that has been provided by this effectively cooperate and coordinate with NFIP cooperative agreement. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project— Mapping Activities Statement No. 3 44 Nleasure Target stakeholders as well as other whole community stakeholders affected by program activities. Adherence to statutory and regulatory requirements as Report on QR submittals and if there was well as program standards for timeliness, delivery of any products to communities that completeness and quality of project activities and had errors. If so,identify any corrective deliverables submitted to FEMA and/or provided to actions plans that you and the Region the public determined for said issue. Demonstrated quality of product(s) submitted to FEMA and/or provided to the public. Advancement of program metrics and/or Report on SPI and CPI. Must be between 0.92 accomplishment of project performance measures and 1.08. If it is not,provide information on what is being done to correct the problem Ability to cooperate and coordinate with the staff of Provide statement certifying that the following organizations during all phases of communication throughout the Risk MAP project activities as needed: the FEMA Regional project has been completed in conjunction with Offices;the Federal Insurance and Mitigation the entities listed Administration in the FEMA Headquarters Office in Washington,DC; and designated FEMA contractors. The CTP shall communicate with communities throughout the life of each project. Continued engagement is necessary and appropriate and will build upon the relationships established or enhanced during Discovery and provide transparency into the Risk MAP process. This may occur through monthly or quarterly updates or project status calls with community leaders, project websites including updates at several milestones or along a specific timeline,or other methods. Earned Value Data Entry: Once the FEMA Regional Office has issued the MAS,the baseline for the project will be established in the MIP using the cost and schedule information for each task as agreed upon by the FEMA Regional Office and the CTP. The Cost Performance Index (CPI) and the Schedule Performance Index (SPI) in the MIP must be used to monitor partner performance and to determine future funding eligibility.Recipients must adhere to the performance requirements by maintaining a 0.92 score for both CPI and SPI. The CTP is required to report on the earned value of projects that are in the MIP on a monthly basis and must give explanations for variances outside of the tolerance defined above. FEMA Regional Offices must implement a Corrective Action Plan (CAP) when a CTP partner is outside of the tolerance. A CAP must define the reason for the variance and the intended resolution.FEMA Regional Offices must coordinate with FEMA Headquarters when CAPs are developed. As Program Management tasks are not conducted in the MIP,cost and schedule performance measures must be defined and documented in the MAS or scope of work statement.These measures must be used to monitor partner performance and to determine future funding eligibility.This exception only applies to tasks not able to be conducted or tracked in the MIP. R6 FY15 FRP-MAS Template Version 1.2 (May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No. 3 45 SECTION 11-PROJECT COORDINATION Throughout the project,all members of the Project Team will coordinate, as necessary, to ensure the products meet the technical and format specifications required and contain accurate, up-to-date information. Coordination activities may include: • Meetings, teleconferences, and video conferences as needed with FEMA and other Project Team members; • Telephone conversations with FEMA and other Project Team members as required; • Updates to the MIP and other FEMA status information systems in accordance with FEMA standards and requirements; and • E-mail,facsimile transmissions,and letters, as required. SECTION 12-POINTS OF CONTACT The points of contact for this Flood Risk Project are Alan Johnson,the FEMA Regional Project Monitor; Clair Davis, PE, CFM, the Project Manager for the City of Fort Worth; or subsequent personnel of comparable experience who are appointed to fulfill these responsibilities. When necessary, any additional FEMA assistance should be requested through the FEMA Regional Project Monitor. Each party has caused this MAS to be executed by its duly authorized representative. Clair Davis, PE,CFM Date Project Manager City of Fort Worth 08/19/2019 Alan Johnson Date Regional Project Monitor Federal Emergency Management Agency, Region 6 R6 FY15 FRP-MAS Template Version 1.2(May 2015) City of Fort Worth Flood Risk Project—Mapping Activities Statement No.3 46