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To the Mayor and Members of the City Council August 18, 2001t
Page I • 2
SUBJECT: SECOND CALENDAR QUARTER REPORT ON OVERTIME
WORKED IN 2009
Since late 2006, the city has been tracking overtime usage. This issue came to the forefront
because of an internal audit report that found some employees that were "spiking" their income
with overtime to increase their "high three" salary average for calculating their final retirement
salary. This "spng" of salaries via overtime usage increases the liability for the retirement fund,
Per Council direction, a high level summary • the overtime activity for the three departments with
the highest use • overtime is provided.
Following is a summary of the key findings for overtime for the second quarter of calendar year
2009. The analysis period is April through June of 2008 versus the same period in 2009. In
addition, the attached charts will also show the trend of overtime hours and dollars used by each
department since late 2006.
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The non-disaster overtime hours in the second quar-ter of calendar veal, 2009 for all employees in
the Police DeDartment have L�ncireecausseedd b -disaster
y 6.4% over the same period in 2008, Total non
overtime dollars have increased by 0.5% compared to the same period last year.
Of the overtime earned in the second quarter of calendar year 2009, 58 of the overtime dollars
was not funded by the General Fund, as itvitas earned through re-imbuirsable or grant-funded
details and the Crime District Fund, As of the second quarter., the Police Department had only
sPent 4 4 % of lhie overall appir, ved overtime budget, Although the Police Department
ISSUED BY THE CITY MANAGER . ..... FORT WORTH, TEXAS
SUBJECT: SECOND CALENDAR QUARTER REPORT ON OVERTIME
WORKED IN 2009
experienced a slight increase for overtime spending in the second quarter compared to the same
period last year, this is only representative of the increase in the approved General Fund budget
and other funds which were allocated to meet projected operational needs.
The overtime utilized enabled the Police Department to quickly respond to both critical
emergencies and emerging crime in our communities. However, overtime related to events was a
major driver during this period, which includes special events such as the Speedway races, the
Colonial Golf Tournament, and Bass Hall events, In addition, overtime was essential for strategic
traffic safety efforts such as Click it or Ticket, which was grant funded. In many of these cases,
the use of overtime actually allowed the Police Department to keep more officers in their
operational assignments. Without overtime, we would have to pull on-duty officers out of our
communities in order to carry out these other public safety initiatives.
ATITAI
The 2009 non-disaster overtime hours for Water Department employees have decreased by
43.•% during the second quarter of calendar year 2009 compared to the same period in 20,08.
Non-disaster overtime dollars for Water have decreased by 38% for the same period, The
primary reasons for the decrease since the last report are: a change in the shifts in the Field
Operations sewer sections to better match staffing with calls for service, as well as
implementation of four ten-hour work days; 10.7% fewer water main breaks for the same period in
2008; and an emergency only policy is in place at Field Operations until further notice.
Attached is a chart illustrating the overtime trends in hours and dollars for Fire, Police and Water
departments.
If you have any questions regarding this subject, please contact Karen Marshall, Hum
Resources Director. I
WMEMMM
ISSUED BY THE C17'Y MANAGER FORT WORTH. TEXAS
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