HomeMy WebLinkAboutOrdinance 17563-05-2007Ordinance No. 17563-05-2007
AN ORDINANCE INCREASING APPROPRIATIONS IN THE FUND IN
THE GENERAL FUND IN THE AMOUNT OF $95,177 AND
DECREASING THE UNRESERVED, UNDESIGNATED FUND BALANCE
BY THE SAME AMOUNT, FOR THE PURPOSE OF EXECUTING A
SOLE SOURCE MAINTENANCE AND MASTER SUPPORT
AGREEMENT FO THE RECORDS MANAGEMENT SYSTEM
SOFTWARE WITH TIBURON, INC. FOR THE POLICE DEPARTMENT;
PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES IN CONFLICT
HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for. Fiscal Year 2006-
2007 in the Budget of the City Manager, there shall also be increased appropriations in the
Engineering Fund in the amount of $95,177 and decreasing the unreserved, undesignated fund
balance by the same amount, for the purpose executing a sole source Maintenance and Master
Support Agreement for the Records Management System Software with Tiburon, Inc. for the Police
Department.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid,
inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or
judgment shall in no way impair the remaining portions, sections, or parts of ,sections of this
ordinance, which said remaining provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 17142 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance
are in direct conflict with such other ordinances and appropriations, in which instance said
conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance sf~fl/take effect upon
Assistant
ADOPTED AND EFFECTIVE: May 22, 2007
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 5/22/2007 -Ordinance No. 17563-05-2007
DATE: Tuesday, May 22, 2007
LOG NAME: 35RMSFY07
REFERENCE NO.: C-22138
SUBJECT:
Authorize Execution of a Sole Source Maintenance and Master Support Agreement for the Records
Management System Software with Tiburon, Inc., for the Police Department and Adopt
Supplemental Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing appropriations by $95,177 and
decreasing the unreserved, undesignated fund balance by the same amount;
2. Authorize execution of a sole source Maintenance and Master Support Agreement for the Records
Management System (RMS) for the Police Department with Tiburon, Inc., (Tiburon) for an amount not to
exceed $95,177, with payments due 30 days from invoice date; and
3. Authorize this agreement to begin March 2, 2007, and expire March 1, 2008, with options to renew for
two additional one-year periods.
DISCUSSION:
On May 4, 2004, (M&C C-20061) the City Council authorized execution of a contract with Tiburon, Inc., to
implement the Tiburon 2000 Records Management System for the Police Department.
The original warranty period expired on March 1, 2007. A maintenance and support agreement is now
required to provide continued support services as detailed in the Master Support Agreement on systems
vital to the day-to-day operation of the RMS system. Tiburon is the documented sale source provider for
this maintenance. The department did not budget for this expense and will require a supplemental
appropriation ordinance increasing appropriations by $95,177.
RENEWAL OPTIONS -This agreement may be renewed for up to two additional one-year terms at the
City's option. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached supplemental appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the General Fund. Upon approval, the unaudited, unreserved, undesignated fund balance
of the General Fund will be $5,488,756, which is the amount available above the minimum reserve balance
of $46,845,951 required by the City's Financial Management Policy Statements (i.e., 10 percent of the
current-year adopted budget expenditures less the annual transfer from the General Fund to the Debt
Logname: 35RMSFY07 Page 1 of 2
Service Fund).
TO Fund/Account/Centers FROM Fund/AccountlCenters
GG01 539120 0352400 $95.177.00
Submitted for C~ Manager's OfFice bX Joe Paniagua (6575)
Originating Department Head: Ralph Mendoza (4211)
Additional Information Contact: Michael Baldwin (4250)
Logname: 35RMSFYO'7 Page 2 of 2