HomeMy WebLinkAboutContract 52558-A1 � .$�'�
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�ECEIVED -� CITY SECRETARY
MAR 1 ; 0.+TRACT NO. 5a 55 _ "PSI
2020
C�h OFForj FIRST AMENDMENT TO
CI7ySECRLTARV
` FORT WORTH CITY SECRETARY CONTRACT NO. 52558
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This First Amendment to Fort Worth City Secretary Contract No. 52558 ("First
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and GTS Technology Solutions, a Texas corporation. ("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 52558 beginning July 20, 2019 (the "Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to include additional purchases.
NOW THEREFORE,known by all these present, Fort Worth and Vendor, acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. The Agreement is hereby amended by adding the Statement of Work, attached
hereto as Schedule A to Exhibit A of the Agreement to increase the Asset Inventory Services at a
cost not to exceed $116,000.00.
2. The Agreement is hereby amended by adding the following paragraph to the
addendum;
Compensation. City shall pay Vendor an amount not to exceed three hundred and
eighty-two thousand, three hundred and thirty-three and 100/88 cents ($382,333.88)
in accordance with the provisions of this Agreement. City shall not be liable for any
additional expenses of Vendor not specified by this Agreement unless City first
approves such expenses in writing. City agrees to pay all invoices of Vendor within
thirty(30)days of receipt of such invoice.
[Signature Page Follows]
M
First Amendment to Fort Worth City Secretary Contract No. 52558 Page l of 11
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth) Contract Compliance Manager:
f By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract,including ensuring all performance
By: and reporting requirements.
Name: Kevin Gunn 1 _
Title: Assistant City Manager
Date: 7 By:
Name: lex�Varghese
Approval Recommended: Title: Sr. IT Solutions Manager
By: CC- Q 4 3 11SIZO Approved as to Form and Legality:
Name: oger Wright
Title: nterim IT Solutions Director l
By:
Attest: Name: Jo B. Strong
Title: ssistant City of
By: Contract Author' ation:
"''�4 M&C: P-12330
Name: ary J. Kay r -`` ,'u� ,
Title: City Secretary ...............T,,, °Approval Date: 6/4/2019
X�
5 Form: 2019-491082
VENDOR:
GTS Technology Solutions, Inc.
By: 1f1)at6z-1z1
Name: Nathan Tart
Title: Vice President
Date: 3/6/2020
CRY
Ft WORTH,TX
First Amendment to Fort Worth City Secretary Contract No. 52558 Page 2 of 11
EXHIBIT A
GTS
TECHNOLOGY SOLUTIONS
Asset Inventory Service
Statement of Work
By and Between
GTS Technology Solutions
9211 Waterford Centre Blvd.Ste. 275
Austin,TX 78758
And
City of Fort Worth
Submission Date:01/15/2020
First Amendment to Fort Worth City Secretary Contract No. 52558 Page 3 of 11
PURPOSE
GTS has been requested to provide asset inventory services of Windows devices and related peripheral for
the City of Fort Worth(CFW)at an estimated 200 locations,
SCOPE
This section articulates the activities and services that will be considered in scope for the GTS team during
this project
IN SCOPE
The following items are in scope during this Contract:
ON-SITE
WINDOWS DEVICE INVENTORY
• Perform physical inventory of all Windows based devices and peripherals,per location
• Apply GTS provided asset tags to device as Primary Asset
• Apply GTS provided asset tags to peripherals as Sub Assets
• Scan asset tags via phone camera using Asset Panda application
• Asset Report will capture the following information:
• Manufacture
• Model Number
• Serial Number/Service Tag
Location Name/Address
• Room Number
OUT OF SCOPE
The following items are out of scope during this Contract:
• Any services not included in the In Scope section(2.1)of this document
r • •1ZL III- _
GTS WILL PERFORM THE FOLLOWING
• GTSwillbe responsible for accomplishingassigned activities within projectscopeandschedule
for the negotiated price.
• GTSwIII lead/develop requirements gathering sessions specificto document management and
workflow as needed with active participation from relevant staff.
• GTS will manage risks to ensure project quality and schedule adherence.
• GTS will provide a weekly status report to the CFW project manager.
• GTS will appoint a point of oontact to communicate with CFW.
First Amendment to Fort Worth City Secretary Contract No.52558 Page 4 of 11
• GTS point of contact will escalate issues and needed changes to CFW project manager as
appropriate.
• GTS will review and acknowledge in writing CFW Computer usage,confidentiality and non-
disclosure policies.
• GTS will invoice CFW upon completion and CFW acceptance of each deliverable.
CITY OF FORT WORTH WILL PERFORM THE FOLLOWING
• CFW will provide all address information for sites prior to request
• CFW will appoint a project manager(PM)as the primary contact for the GTS
• CFW will be responsible for final acceptance of deliverables
• CFW will identify and assemble necessary CFW resources
• The PM will assist the GTS with business related activities and decisions,as necessary.
• The PM will baseline all deliverables provided by the GTS.
• The PM will assist the GTS with the coordination of technical resources
• The PM will review and make comments on GTS'progress and ensure that the deadlines,work
items,reporting,and invoicing are being met and accomplished as described in the SOW
• The PM will assist with budget and procurement issues,as needed.
APPROACH
GTS will take the following approach to deliver this project:
• Discover
• Confirm locations
• Determine onsite contacts
• Determine site which require a CFW escort
• Confirm CFW application capabilities
• Design
• Create Project Plan for services
• Assign team leads and technicians for each location
• Schedule Resources
• Deliver
• Perform inventory of devices
DELIVERABLES
• The following deliverables will be developed during the term of the Contract.
No. Deliverable Description Completion Criteria
Inventory Report containing a list of all Once units are deployed and
1 Report Model Numbers,Serial signoffs received
Number/Service Tags,
Location Names,Address
and Room Numbers
First Amendment to Fort Worth City Secretary Contract No.52558 Page 5 of 11
No. Deliverable Description Completion Criteria
2
Deployment Signoff sheet by onsite Onsite contact signs document
Signoff contact confirming
inventory of units has been
completed
ASSUMPTIONS
• Approximately 20%of CFW Sites will require an escort.
• GTS Technicians will need to pass CIIS audit to be unescorted at these CFW
locations.
• CFW is responsible for all software licensing and training.
• The CFW Project Manager shall obtain and provide project requirements,Information,data,
decisions and approvals according to the project plan unless bah parties agree to a
different response time and provided the information is available from the customer.
• CFW shall provide GTS Project personnel with reasonable and safe access to the project site
and adequate office space,as required.
• Scope of this project is based on information gathered to-date and is subject to re scoping
In the event additional tasks or technical issues arise. Any time spent beyond the projected
project hours will be billed to CFW at the project staff standard Time and Material(T&M)
hourly rate.Hourly work will not be performed without written approval from CFW.
• GTS project team assumes no responsibility for any application configurations malfunctions.
• Services will be completed for a minimum of 200 sites.
If final deployment falls below 95%of expected devices GTS will require a Change Order
and pricing may be subject to change.
• Service Hours:
• Business Hours—Monday through Friday 8:00am to 5:00 pm local time(excluding
State of Texas and nationally-observed holidays).
• Outside Business Hours—(Monday—Friday)—(may incur an additional charge)
• Weekends—(may incur an additional charge)
• Holidays—(may incur an additional charge)
First Amendment to Fort Worth City Secretary Contract No. 52558 Page 6 of 11
REPORTS AND MEETINGS
The GTS assigned Project Manager will work with CFW's assigned personnel to create the deliverables
for this project.
• GTS will document milestone completion status,issues,risks and open action items in
weekly status reports to CFW
• Weekly status reports and associated information will be considered accepted by
CFW if not objected to in writing within 3 business days
• GTS will conduct weekly project meetings with CFW
• Additional meetings may be requested by CFW or GTS
• GTS will conduct any meetings required to determine the best solution forward for an issue
or risk
PERIOD OF PERFORMANCE
The term of this contract begins upon full execution of this document and continues until project
completion.GTS estimates It will take approximately 5-6 weeks for 8 technicians to complete this
project
BILLING
The price for the Services to be performed by the GTS,applicable cancellation and rescheduling fees for
the Services are listed below.GTS will bill monthly for installation services:
Approx#of Approx#of
Services Sites Users Extended Price
Asset l rive ntoryService 200 7000 $116,000.00
Notes:
1. Milestone Billing: CFW >S will establish 4 (four) Project Milestones, of 25%each, for billing
throughout the project timeline.
2. Travel: Based on the discussion during the scoping of this project,travel outside of the DFW area will
not be required for project completion.Travel expenses are not included in the pricing for this project
3. Delay of project: If the GTS deliverables are delayed by prerequisites owned or assigned to CFW
personnel a delay of project fee of $400.00 per day will be assessed.
4. Rescheduling: A rescheduling fee of$400.00 will be applied if CFW requests a schedule change under
4 days prior to original deployment date.
First Amendment to Fort Worth City Secretary Contract No.52558 Page 7 of 11
S. Managed Services: Milestones are considered completed at the end of the current month of service
and are billed monthly.
PAYMENT ADDRESS
GTS Technology Solutions
DEFT.6877
P.O.Box 660003
Dallas,TX 75266
.e
CHANGE MANAGEMENT
When the GTS or CFW determines that change is necessary to refine a process,procedure,or specific
responsibility identified in this SOW,the party proposing the change will document the request using
the change request form provided in Appendix A. The request will be presented in a change
management meeting where both parties will mutually agree to accept or reject the change request
This change management meeting will be within 5 business days of the request. A conference call
between both parties that addresses the change request will be considered a change management
meeting as long as both parties are present
The receiving party will review the proposed Change Request and determine whether the change is
acceptable or requires modifications.Both parties will review the proposed Change Request and will(1)
approve it,(ii)agree to further investigation,or(iii)reject it("Change Management Process").When the
parties agree to the change,they will sign the Change Request,which upon signing by both parties will
constitute authorization to implement the change.
ACCEPTANCE
CFW shall either acceptor reject the GTS's Services or Work Product within a reasonable number ofdays
from performance. For this Project SOW,Services or Work Product shall be accepted or rejected within
25 days from performance. Services or Work Product will be deemed acceptable to CFW if it conforms
in all material respects with Services described in this SOW.
• The GTS will have full responsibility for the deliverables and the tasks listed in this SOW.
• All work products will be submitted to the CFW PM for acceptance and approval. The CFW
PM may request that a deliverable outline be submitted for approval prior to work
commencing on the deliverable. All correspondence and documentation will be delivered
in both paper and electronic format unless otherwise agreed to by the GTS and the CFW
PM.
• CFW will complete a review of each submitted deliverable within five work days from the
date of receipt CFW feedback which indicates revisions to a deliverable are required will
be addressed and re-submitted by the GTS within ten work days unless approval(in writing)
for a different length of time is obtained from the CFW PM or designate.
First Amendment to Fort Worth City Secretary Contract No.52558 Page 8 of 11
• CFW will either accept or reject the GTS's Services or Work Product within a reasonable
number of days from performance. For this Project SOW,Services or Work Product will be
accepted or rejected within 5 days from performance completion date. Failure to provide
acceptance or rejection within 5 days will be considered acceptance of the deliverable.
• If CFW gives notice of rejection,then the GTS will have an additional ten(10)days,within
which to cure any deficiencies identified in writing by CFW.
PROJECT COMPLETION CRITERIA
The project will be considered complete when all deliverables described in the SOW have been
accepted and approved by the CFW PM.
PAYMENT TERMS
CFW agrees to be invoiced based on completion and acceptance of each deliverable.CFW upon receipt
of the invoice(s)agrees to a net payment term of(30)days.
APPROVAL
IN WITNESS WHEREOF,CFW and the GTS have caused this SOW to be signed and delivered by their
duly authorized representatives as of the date of last signature below(the"Effective Date").
CFW GTS
By: By:
Printed Name: Printed Name:
Title: Title:
Date: Date:
FirSt Amendment to Fort Worth City Secretary Contract No.52558 Page 9 of 11
Change#00 GTS CFW Pr'1"tlRttakCO�}.=.. Low,Medium,High
rr
Client Name net.
Change Manager Related Issue p
CONTACT INFORMATION
Prepared by Phone Email
Change Owner Phone Emag
CaenyPGTS Phone Emall
Contact
DESCRIPTION OF EXISTING STATE b
Details:
REQUESTED IMPACT4 Quality or Related SOW Section
CHANGER Cost Schedule Quantity
Details:
IMPACT b
Details:
Total Cost fthis Paid Ely 4 CFW GTS
Change (keep all that
apply)
GrS CFW
Signature Signature
Name Name
First Amendment to Fort Worth City Secretary Contract No. 52558 Page 10 of 11
TERMS i i 4
All pricing is based on DIR contract DIR-TSO-3655.All contract specifications, including standard
Terms&Conditions can be found in the provided link.
AUTHOPIUATION
By signing below,both GTS and City of Fort Worth agree to the Terms and Conditions of this SOW.
GTS Technology Solutions City of Fort Worth
Signature: Signature:
Name: Name:
Title: Title:
Date: Date:
Upon execution,please submit signed document to Herschel.Sova@sts-ts.com.
First Amendment to Fort Worth City Secretary Contract No.52558 Page 11 of II
Soto, Vania Elizabeth
From: Estrada,Angela
Sent: Monday, March 23, 2020 8:17 AM
To: Soto,Vania Elizabeth
Subject: FW: GTS Amendment
Attachments: Amendment.GTS_CSC052558_3.20.2020.docx, 52558-A1.pdf
Please see approval below,thanks.
From: Herschel Sova [mailto:Herschel.Sova@gts-ts.com]
Sent: Monday, March 23,2020 8:16 AM
To: Estrada,Angela<Angela.Estrada @fortworthtexas.gov>
Subject: Re: GTS Amendment
CAUTION:This email originated from outside of the City of Fort Worth email system. Do not click any links or open attachments
unless you recognize the sender and know the content is safe.
Approved.
Thanks,
Herschel Sova
512-731-7935
From: Estrada,Angela <Angela.Estrada @fortworthtexas.gov>
Sent: Monday, March 23, 2020 8:13:32 AM
To: Herschel Sova <Herschel.Sova(a@gts-ts.com>
Subject: FW: GTS Amendment
Herschel, I made a mistake on this amendment and it reads Oracle in the pdf. I need your approval via email just to
change out the first page with the attached document.You would not need to resign.
Thanks and sorry about that!
Angela Estrada I Senior Contract Compliance Specialist
Department of Information Technology Solutions- Finance
275 W. 13th St, Fort Worth,TX 76102
817-392-2431
angela.estrada@fortworthtexas.gov
"City of Fort Worth-Working together to build a strong community"
TORT WORTH.
From: Soto,Vania Elizabeth
Sent: Monday, March 23, 2020 8:10 AM
To:Strong,JB<John.Strong@fortworthtexas.gov>; Estrada, Angela <Angela.Estrada @fortworthtexas.gov>
Subject: RE: GTS Amendment
As soon as you get that email Angela please forward it to me.
Vania E. Soto
Administrative Assistant
City Secretary's Office
817-392-6090
V ania.Soto@fortworthtexas.goy
From:Strong,JB
Sent: Friday, March 20, 2020 5:00 PM
To: Estrada, Angela <Angela.Estrada @fortworthtexas.gov>
Cc: Soto,Vania Elizabeth<Vania.SotoCc@fortworthtexas.gov>
Subject: RE: GTS Amendment
I don't have an issue.Just get an email from the Vendor confirming that it's ok.
John B. Strong (JB)
Assistant City Attorney
200 Texas St.
Fort Worth, TX 76102
(817)392-7627
John.Strong_gfortworthtexas. og_v
City of Fort Worth Working together to build a strong community.
FORT WORTH,
RECIPIENTS-PLEASE CONTACT ME PRIOR TO FORWARDING MESSAGES DESIGNATED AS
ATTORNEY-CLIENT COMMUNICATIONS.
This e-mail and any files transmitted with it are confidential and are intended solely for the use of the individual or entity
to which they are addressed. This communication may contain material protected by the attorney-client privilege. If you
are not the intended recipient or the person responsible for delivering the e-mail to the intended recipient, be advised that
you have received this e-mail in error and that any use, dissemination, forwarding,printing, or copying of this e-mail is
strictly prohibited. If you have received this e-mail in error, please immediately notify John B. Strong at the City of Fort
Worth City Attorney's Office(817) 392-7627.
From: Estrada,Angela
Sent: Friday, March 20, 2020 12:18 PM
To: Strong,JB<John.Strong@fortworthtexas.gov>
Cc:Soto,Vania Elizabeth <Vania.Soto@fortworthtexas.gov>
Subject: GTS Amendment
z
JB, looks like I made a mistake on the cover of the attached contract with GTS. Do you have an issue with changing out
the first page of the contract?
REC � , �_
c o FIRST AMEND
My FLIRT WORTH CITY SECRET.
This First Amendment to Fart 'Forth (
Amendment") is made between the City of Fart NX
and Oracle America, a Califomia corporation. ("Ve
Angela Estrada I Senior Contract Compliance Specialist
Department of Information Technology Solutions- Finance
275 W. 13th St, Fort Worth,TX 76102
817-392-2431
angela.estrada@fortworthtexas.gov
"City of Fort Worth-Working together to build a strong community"
FORT Wo R` h
3