HomeMy WebLinkAboutIR 9070INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 907,17
To the Mayor and Members of the City Council June 16, 2009
fir
Gi
2
SUBJECT: VEHICLE REPLACEMENT M&C's
On the June 16, 2009, City Council agenda are three M&C's (I 3PO8-0331, 13PO8-0332 and
13PO9-0069) regarding vehicle replacement. M&C 13PO8-0331 deals with the city's annual
purchase of replacement pickup trucks. M&C 13PO8-0332 deals with the city's annual
purchase of replacement Sport Utility Vehicles (SUV's). Finally, M&C 13PO9-0069 deals with,
the city's annual purchase of replacement light duty service trucks.
Budget Constraints
Due to the city's current budget constraints, efforts have been taken to minimize city
purchases to only items that are immediately necessary. This effort required the Director of
Equipment Services to determine which vehicles scheduled for replacement in FY09 could be
delayed for future purchase without immediately impacting city services and/or the safety of
city staff and the public. Below is a summary of the process to identify which vehicles to
forego acquisition in FY09.
Process
The Purchasing Manager and the Director of Equipment Services sent a memo to city staff
members in effected departments requesting a response to four questions:
1. Can this purchase be delayed?
2. Why is it needed now?
3. Why buy at all?
4. Is there another lower cost way to accomplish the mission for which these are needed?
Following receipt of the department responses, the Director of Equipment Services
nterviewed the various department staff members to inquire:
• For what application the vehicle is used?, and
• What alternatives does the department have if the vehicle can no longer i-
®#
Results
After reviewing the department responses, interviews and vehicle maintenance data, the
Director of Equipment Services recommended adjustments to the original draft of these three
M&C's as follows:
Revised
M&C Vehicles Cost i Vehicles Cost
1 3PO8-0332 1 37 1 $748,931 M
13PO8-0331 10 S232Z114M
13P09-0069 6 $233,616,00
��011
00
One T ime Sa '
LITIS
Vehicles 1 Cost
32 1 $652,815,00
8 1 $19,658,00
4 $15-4-1,2 970 - 00
44 $976,74100
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS