HomeMy WebLinkAboutContract 50312-A3 UTY SECRETARY
CONTRACT NO.. 5 031 a-a3
AMENDMENT No.3
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WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols,
Inc. , (ENGINEER) made and entered into City Secretary Contract No.
50312 , (the CONTRACT) which was authorized by M&C C-28566 on the
30'-' day of January, 2018 in the amount of $3,099,361 . 00 ; and
WHEREAS,the CONTRACT was subsequently revised by Amendment No.
1 in the amount of $229,755. 00 which was authorized on March 19,
2019 (M&C C-29067) and Amendment No. 2 in the amount of $366,004 . 00
which was authorized on June 25, 2019 (M&C C-29178) ; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Lake Arlington Lift Station and Force Main; and
WHEREAS, it has become necessary to execute Amendment No. 3 to
the CONTRACT to include an increased scope of work and revised
fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated November 20,
2019, a copy of which is attached hereto and incorporated herein.
The cost to City for the additional design services to be performed
by Engineer totals $211,344 .00 .
2 .
Article II of the CONTRACT is amended to provide for an increase
in the fee to be paid to Engineer for all work and services
performed under the Contract, as amended, so that the total fee
paid by the City for all work and services shall be an amount of
$3, 906,464.00 .
All other provisions of the Contract, which are not expressly
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Page -1- FT WORTH h .
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amended herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED: ENGINEER
City of Fort Worth Freese and Nichols, Inc.
Dane Bur4 if Nick Lester, P.E.
Assistant City Manager Vice President
DATE: 2D 2 -0 DATE: 3li �Zoz a
APPROVAL RECOMMENDED:
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Chris Harder, P.E.
Director, Water Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for
the monitoring and administration of this contract, including
ensuring all performance and reporting requirements .
Prati P yal, P.E.
Professional Engineer
APPROVED AS TO FORM AND LEGALITY: M&C: 20-0137
Date: March 3, 2020
Form 1295 No. : 2019-561218
11�/ouglas W. Black
Senior Assistant City Attorney
ATTM
Marry J. Ka I f 0FROAL MM6CITY
i
City Secretary
FT. WORTHS 7%.
Page -2-
rFREESE
moNICHOLS 'noinmxluDjl.Ti&llapemu�
4055 International Plaza,Suite 200 • Fort Worth,Texas 76109 • 817-735-7300 • fax 817-735-7492 www.freese.com
November 20,2019
Ms.Pratima Poudyal,P.E.
Project Manager
City of Fort Worth Water Department
311 West 10u'Street
Fort Worth,TX 76102
Re: Amendment 3 for the Lake Arlington Lift Station and Force Main(City Project No. 100995)
Dear Ms. Poudyal:
Freese and Nichols,Inc.(FNI) is providing this proposal to amend the Engineering Design Services for the
Lake Arlington Lift Station and Force Main(City Project Number 10099S).The following fee includes the
costs for 108 additional easements,12 additional Level A SUE locates,and an Urban Forestry Permit. FNI
records show that this proposal would serve as Contract Amendment No.3.
A summary of the additional costs is shown below:
Item Fee
Additional easements $149,438
Additional Level A SUE $41,384
Urban Forestry Permit $20,522
Total $211,344
[FTW18195]T:\1.02 PM\Amendments\Amendment 3-Easements and SUE\Parts\Amendment
Letter.docx
CPN 100995 Amendment No. 3
Aerial Pipe Crossing for the Lake Arlington Force Main
November 20, 2019
Page 2 of 2
Freese and Nichols, Inc.appreciates this opportunity and we would like to meet with you to discuss
these additional services at your convenience.
Original Contract Amount $3,099,361
Amendment No.1 $ 229,755
Amendment No.2 $ 366,004
Amendment No.3 $ 211,344
Contract Amount to Date $3,906,464
Sincerely,
.�� ja,2,tA-
Nicholas Lester, P.E.
Vice President
Attachments
Scope of Work
Level of Effort Spreadsheet
[FTW18195]TA1.02 PM\Amendments\Amendment 3- Easements and SUE\Parts\Amendment
Letter.docx
ATTACHMENT A
DESIGN SERVICES FOR
LAKE ARLINGTON LIFT STATION AND FORCE MAIN
CITY PROJECT NO.:100995
ATTACHMENT A
Scope for Engineering Design Related Services for Sanitary Sewer Improvements
DESIGN SERVICES FOR
LAKE ARLINGTON LIFT STATION AND FORCE MAIN
AMENDMENT #3
CITY PROJECT NO.: 100995
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project.
General:
This Amendment is for the following:
• Additional easement documentation
• Additional SUE
• Urban Forestry Permit
WORK TO BE PERFORMED
Task 7. ROW/Easement Services
Task 8. Survey and Subsurface Utility Engineering Services
Task 11. Environmental Study
TASK 7. ROW/EASEMENT SERVICES.
7.2. Right-of-Way/Easement Preparation and Submittal
Preparation of documents to be used to obtain right-of-way and permanent and/or
temporary easements required to construct the improvements will be expanded to
include 108 additional metes and bounds for temporary and permanent
easements.
ASSUMPTIONS
• 108 additional permanent and temporary easements
• 29 reset easement monuments
• Easement preparation remains per the original contract.
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 1 of 3
ATTACHMENT A
DESIGN SERVICES FOR
LAKE ARLINGTON LIFT STATION AND FORCE MAIN
CITY PROJECT NO.:100995
DELIVERABLES
A. Easement exhibits and metes and bounds provided on CITY forms.
TASK 8. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES.
ENGINEER will provide survey support as follows:
8.2. Subsurface Utility Engineering (SUE)
Subsurface Utility Engineering (SUE)will be expanded to include 12 additional
locations as described below. The SUE shall be performed in accordance with
Cl/ASCE 38-02.
Quality Level A
• Expose and locate utilities at specific locations.
• Tie horizontal and vertical location of utility to survey control.
• Provide utility size and configuration.
ASSUMPTIONS
• SUE and survey remains per the original contract and Amendments 1 and 2.
DELIVERABLES
A. Table of the bores indicating the utility size, depth and locations.
B. 12 additional Level A bores for critical crossings will be performed for the project.
TASK III. ENVIRONMENTAL STUDY
The Environmental Study will be expanded to include completion of the Urban Forestry
Permit for the Lift Station and Force Main.
Urban Forestry Permit at the Lift Station and Along the Force Main
• Collect Existing Information: FNI will review existing information, including aerial
imagery of the proposed force main easements, lift station site, and relevant project
information.
• Conduct Tree Survey/Assessment: FNI scientists, including an International Society
of Arboriculture (ISA) Certified Arborist, will collect/verify species, diameter at breast
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 2 of 3
ATTACHMENT
DESIGN SERVICES FOR
LAKE ARLINGTON LIFT STATION AND FORCE MAIN
CITY PROJECT NO.:100995
height (DBH), location, and general tree health assessment data for all significant
trees located within the proposed project area. The approximately 92-acre project
area includes the proposed permanent easement, temporary easement, and the lift
station site. Significant trees are defined by Ordinance No. 18615-05-2009 (Urban
Forestry) as post oaks (Quercus stellata) and blackjack oaks (Q. marilandica) 18-
inches or greater diameter-at-breast-height (DBH) (east of IH-35M and all other
trees, regardless of species, 27-inches or greater DBH.
• Prepare Urban Forestry Permit: FNI will prepare a significant tree summary table,
including tree tag number, common name and species, DBH, and pertinent tree
health assessment data. The summary data will be used to complete an Application
for Urban Forestry Permit and an Urban Forestry Plan Checklist, as per Urban
Forestry permit guidance.
ASSUMPTIONS
• Environmental evaluation remains per the original contract and Amendments 1
and 2.
DELIVERABLES
A. Significant tree summary table
B. Aerial exhibits indicating tree canopy coverage
C. Urban Forestry permit application and checklist
ADDITIONAL SERVICES
CITY and ENGINEER agree that the following services are beyond the Scope of Services
described in the tasks above. However, ENGINEER can provide these services, if needed,
upon the CITY's written request. Any additional amounts paid to the ENGINEER because of
any material change to the Scope of the Project shall be agreed upon in writing by both parties
before the services are performed. These additional services include the following;
1. Additional services remain per the original contract and Amendments 1 and 2, unless
the service is specifically indicated in the preceding tasks.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 3 of 3
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City of Fort Worth,Texas
Mayor and Council Communication
DATE: 03/03/20 M&C FILE NUMBER: M&C 20-0137
LOG NAME: 60LALSFMA3-FNI
SUBJECT
Authorize Execution of Amendment No.3 in the Amount of$211,344.00 with Freese and Nichols, Inc.,for a Revised Contract Amount of
$3,906,464.00 for Design of the Lake Arlington Lift Station and Force Main Located in the Carver Heights East and Enchanted Bay
Neighborhoods and Adopt Appropriation Ordinance(COUNCIL DISTRICT 5 and CITY OF KENNEDALE)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached Appropriation Ordinance to adjust the receipts and appropriations in the Water&Sewer Capital Proj 2018 Fund by
decreasing receipts and appropriations in the Unspecified Project(City Project No. UNSPEC)in the amount of$211,344.00, and increasing
receipts and appropriations in the Lake Arlington Lift Station and Force Main project(City Project No. 100995)by the same amount; and
2. Authorize execution of Amendment No.3 to City Secretary Contract No.5D312,an Engineering Agreement with Freese and Nichols, Inc.,in
the amount of$211,344,00,for a revised contract in the amount of$3,906,464.00 for Design of the Lake Arlington Lift Station and Force
Main, located in the Carver Heights East and Enchanted Bay Neighborhoods(City Project No. 100995).
DISCUSSION:
On January 30,2018 Mayor and Council Communication (M&C C-28566)the City Council authorized the execution of an Engineering Agreement
with Freese and Nichols, Inc.,in the amount of$3,099,361.00 for the preparation of plans and specifications for the Lake Arlington Lift Station and
Force Main Project.
The agreement was subsequently revised by Amendment No. 1 in the amount of$229,755.00 authorized March 19,2019(M&C C-29067)and
Amendment No.2 in the amount of$366,004.00 authorized July 25,2019(M&C C-29178).
Amendment No. 3 will provide additional temporary and permanent easement preparation,urban forestry permit application and additional
subsurface utility engineering (SUE)services that are necessary on the project.
This project will have no impact on the Water Department's Operating Budget when complete.
Funding for the Lake Arlington Lift Station and Force Main project is depicted in the table below.
FFund Existing Additional ]ProjectTotal*
Appropriations Appropriations
W&S Capital Project $9 095,365.00 $211,344.00 $9,306,709.00
und 2018-F 56014
Project Total $9,095,365.00 I$211,344.00 $9,3 66,709.00
*Numbers rounded for presentation purposes.
M/WBE OFFICE: Freese and Nichols, Inc., is in compliance with the City's BIDE Ordinance by committing to 69 percent SBE participation on this
Amendment No.3.The City's SBE goal on this Amendment is 20 percent.
This project is located in COUNCIL DISTRICT 5 and CITY OF KENNEDALE.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies upon approval of the above recommendations,adoption of the attached appropriation ordinance,and execution
of the contract amendment,funds will be available in the Water&Sewer Capital Proj 2018 Fund Lake Arlington Lift Station and Force Main
project. Prior to an expenditure being incurred,the Water Department has the responsibility of verifying the availability of funds.
Submitted for City Manager's Office W. Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
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