HomeMy WebLinkAboutIR 9060INFORMAL REPORT TO CITY COUNCIL MEMBERS
To the Mayor and Members of the City Council
s
SUBJECT: Financial Management Policy Development
No. 9060
June 2, 2009
Page 1 of 1
On April 23, 2009, the Audit & Finance Advisory Committee was provided information and a
related timeline (see below) regarding the proposed selection of a consulting firm to assist staff in
developing citywide financial policies and to help individual departments with the formulation of
associated accounting operating procedures. Financial Management Services proposes this
corrective action plan in response to findings addressed in the fiscal year 2007 Deloitte & Touche
Report to Management (Management Letter) and in preparation for the upcoming ERP
implementation.
Developing well structured policy statements requires specific skills, which are not readily
available in- house. The proposed solution is to enter into a contract with a carefully selected
consulting firm that possesses the above- mentioned abilities and expertise. This contractor shall
provide independent, objective and expert guidance, recommendations, oversight and assistance
regarding all aspects of the City's financial policy development, documentation and training.
Major milestones associated with this critical effort are as follows:
- June 3, 2009 — Request For Proposal (RFP) release date.
- June 18, 2009 — Pre - proposal conference date.
- July 2, 2009 — Proposals due date.
- July 2 through July 31, 2009 proposal evaluation time period.
- August 25, 2009 — M &C submitted to Council for approval.
- August 31, 2009 through October 29, 2010 — City -wide policy /procedure development.
Sound financial policies, reflecting proper internal controls, provide essential guidance and
instructions which assure the City of Fort Worth shall collect, safeguard, appropriately utilize and
account for, all public funds. Upon the completion of the RFP process and selection of a
proposed contractor, staff will seek City Council approval an M &C to enter into a contract with the
successful respondent for this critical service. It is noted that in the April 23rd meeting of the Audit
& Finance Advisory Committee, a motion was made, seconded and approved unanimously to
recommend this item to the City Council. For additional information please contact Ms. Lena
Ellis, at 817 -392 -8517.
pW A.! IP.E
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS