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Home My WebLink AboutContract 53244-A1 CSC No.53244-A1 �\ o 00 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 53244 This amendment("Amendment") is made and entered into by and between the City of Fort Worth ("City")and Presbyterian Night Shelter of Tarrant County,Inc.("Agency"),a Texas non-profit corporation. City and Agency may be referred to individually as"Party"and jointly as "Parties". WHEREAS, City and Agency made and entered into City Secretary Contract No. 53244("Contract")effective October 1,2019; and WHEREAS, the Contract provides funding to Agency pursuant to a grant received by the City from the United States Department of Housing and Urban Development("HUD")through the Emergency Solutions Grant Program ("ESG"); and WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the reimbursable budget, subject to written approval by the Director of the City's Neighborhood Services Department,as long as the request is submitted by May 31, 2020;and WHEREAS,the reimbursable budget is described in further detail in Exhibit"B"—Budget to the Contract; and WHEREAS,a second page of Exhibit"B"—Budget was inadvertently ornitted from the executed Contract;and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to include the entire Exhibit"B"—Budget which is necessary to complete and meet the Contract's objectives. NOW THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. a. EXHIBIT"B"—BUDGET attached to the Contract is hereby amended and replaced in its entirety with the EXHIBIT"B"—BUDGET Revised 2/2020,attached hereto. II. This amendment is effective as of the Effective Date of the Contract. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] or-FCiC AL RECOWPU l Amendment No. I to CSC No.53244 _ _rR Presbyterian Night Shelter of Tarrant County,Inc. (ESG) ACCEPTED AND AGREED: FORT WORTH: City of Fort Worth Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration IuCI✓ of this contract,including ensuring all performance B nando Costa it,!ar 1 2020' and reporting requirements. Name: Fernando Costa Title: Assistant City Manager Mar 17 2020 ahma,4fb � Date: By: Barbara Asbury(filar 3,2020) Name: Barbara Asbury Approval Recommended: Title: Compliance and Planning Manager Approved as to Form and Legality: Xa�baLa zIbyz�, Barbara Asbury(Mar 3,2020) By: Name: Barbara Asbury Title: Compliance and Planning Manager By Matt Murray(Ma"',20 0) Name: Matthew A.Murray Attest: Title: Assistant City Attorney r Contract Authorization: (�- M&C: M&C 19-0016 By: —i t �=}' Date: August 6,2019 Name: Mary Kayser Title: City Secretary AGENCY: Presbyterian Night Shelter of Tarrant County, Inc. By: K(I— Name: Toby Owen Title: Chief Executive Officer Date: 2 2 vz 0 CO TV IECR1,ITAFXl'Y FY WOR NJS. Amendment No. I to CSC No.53244 Page 2 Presbyterian Night Shelter of Tarrant County,Inc. (ESG) EXHIBIT"B"-BUDGET Account Grant Budget A B C Total EMERGENCY SHELTER ESSENTIAL SERVICES Salaries 1001 $ 79,000.00 $ 959,224.00 $ 1,038,224.00 FICA 1002 $ 4,740.00 $ 74,684.00 $ 79,424.00 Life/Disability Insurance 1003 Healtli/DentalInsurance 1004 $ 12,219.00 $ 84,209.00 $ 96,428.00 Unemployment-State 1005 $ 4,821.00 $ 4,821.00 Workers Compensation 1006 $ 11,089.00 $ 11,089.00 Office Supplies 1007 $ 5,786.00 $ 5,786.00 Food Supplies 1008 Insurance 1009 Accounting 1010 Contract Labor Security(City needs copy of contract before expenses can be reimbursed) 1011 $ 18,000.00 $ 18,000.00 Other(Reti rement/fechnology/S to f1' Development/Milcage) 1012 $ 8,761.00 $ 8,761.00 SHELTER OPERATIONS Maintenance 2001 S 115,265.00 S 115,265.00 Security 2002 $ 15,065.00 Insurance 2003 $ 35,000.00 $ 2,853.00 $ 37,853.00 Utilities 2004 $ 14,041.00 $ 33,774.00 $ 136,912.00 $ 184,727.00 Supplies 2005 $ 55,000.00 $ 365,204.00 $ 420,204.00 Repairs 2006 Olher(General Assistance) 2007 SUBTOTAL EMERGENCY SHELTER S 145,000.00 S 55,000.00 S 33,774.00 S 1,801,873.00 S 2,020,582.00 HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 FICA 3002 Life/Disability Insurance 3003 Health/DentalInsurance 3004 Unemployment-State 3005 Workers Compensation 3006 Othero 3007 REHOUSING Salaries 4001 FICA 4002 Life/Disability Insurance 4003 Health/Dental Insurance 4004 Unemployment-State 4005 Workers Compensation 4006 Other() 4007 SUBTOTAL HR&S FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 Utility Payments 5002 REHOUSING Rental Assistance 6001 Security Deposits 6002 Utility Deposits 6003 Utility Payments 6004 Moving Costs 6005 Motel/Hotel Vouchers 6006 SUBTOTAL FINANCIAL ASSISTANCE HOMELESS MANAGEbIJ NT INFORMATION SYSTEriI(HDIIS) 14MIS Software Costs 7001 SUBTOTAL HNIIS BUDGET TOTAL $ 145,000.00 S 55,000.00 $ 33,774.00 S 1,801,873.00 S 2,035,647.00 FUNDING A:FEMA Emergency Food&Shelter Program FUNDING B:Tarrant County ESG FUNDING C:Donations ESG PSA CONTRACT 2019-2020-EXHIBIT"B"-BUDGET Presbyterian Night Shelter Page I The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line itetn budget represented on the first page of this EXHIBIT "B" —Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B" —Budget is May 31, 2020. SALARY DETAIL Est. Percent to Amount to Position Title Annual Salary Grant Grant Guest Coordinator $ 26,811.00 100.0% $ 26,811.00 Operations Manager $ 47,000.00 23.0% $ 10,810.00 Security $ 29,120.00 68.6% $ 19,976.00 Security $ 31,200.00 68.6% $ 21,403.00 TOTAL $ 134,131.00 58.9% $ 79,000.00 FRINGE DETAIL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 79,424.00 6.0% $ 4,740.00 Life/Disability Insurance Health/Dental Insurance $ 96,428.00 12.7% $ 12,219.00 Unemployment-State $ 4,821.00 Worker's Compensation $ 11,089.00 Other(Retirement/ Technology/Staff Development/Mileage) $ 8,761.00 TOTAL I $ 200,523.00 8.5% $ 16,959.00 SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office Supplies $ 5,786.00 Food Supplies TOTAL $ 5,786.00 MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Insurance Accounting Contract Labor (Security) $ 18,000.00 0.0% Other(General Assistance) $ 3,264.00 TOTAL $ 21,264.00 0.0% $ - ESG PSA CONTRACT 2019-2020-EXHIBIT"B"-BUDGET Presbyterian Night Shelter Page 2 SHELTER OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Maintenance $ 115,265.00 Security Insurance $ 37,853.00 92.5% $ 35,000.00 Utilities $ 184,727.00 7.6% $ 14,041.00 Supplies $ 420,204.00 Repairs Other() TOTAL $ 758,049.00 6.5% $ 49,041.00 FINANCIAL ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Rental Assistance Security Deposits Utility Payments Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL HMIS Est. Percent to Amount to Total Budget Grant Grant HMIS Software Costs TOTAL ESG PSA CONTRACT 2019-2020-EXHIBIT"B"-BUDGET Presbyterian Night Shelter Page 3